Digital Submission Instructions for RFP #31786-00187

This document contains digital submission instructions for the State of Tennessee, Department of Finance and Administration, Division of Benefits Administration's Request for Proposals #31786-00187 for third-party administrator services supporting The Tennessee Plan, a self-insured supplemental medical insurance program for Medicare-eligible state retirees. Respondents must submit their proposals, exhibits, and supporting documentation through a designated secure file-sharing portal (https://tncloud.tn.gov/owncloud/index.php/s/C5qzfnbGh0sf2Rj) with password authentication. All submissions must comply with the specific requirements outlined in RFP #31786-00187 regarding file naming conventions, acceptable formats, and the official Schedule of Events. Proposals are due by December 10, 2025, with a Notice of Award anticipated on February 26, 2026. The contract term will run from January 1, 2027, through December 31, 2031, with a claims run-out period extending through December 31, 2033. Implementation activities are scheduled between April 2026 and December 2026.

The RFP evaluation methodology allocates points as follows: 10 points for general qualifications and experience, 40 points for technical qualifications and approach, and 50 points for the cost proposal. Compensation will be structured as monthly per-member-per-month (PMPM) rates, with maximum contract liability determined by the best-evaluated cost proposal. The current incumbent is UMR, Inc., whose contract expires June 30, 2028. The Tennessee Plan currently serves approximately 48,059 members as of July 2025, with historical enrollment growth of 1,500-2,000 members annually. Annual claims volume is estimated in the tens of millions of dollars, with historical data indicating approximately 4% annual cost increases. The RFP does not specify set-aside designations or restrictions on respondent eligibility.