RFP_31786-00187_Amendment_Four.pdf
PDF 188 KB Posted
- Solicitation number
- RFP 31786-00187
- Issued by
- Davidson County, Tennessee
About this file
This is Amendment Four to Request for Proposals #31786-00187 issued by the State of Tennessee, Department of Finance & Administration, Division of Benefits Administration, for administrative services as a third-party administrator (TPA) for The Tennessee Plan, a self-insured supplemental medical insurance program for Medicare-eligible state retirees. The amendment updates the RFP schedule of events and confirms critical deadlines for the procurement process. Key dates include a pre-response conference on September 30, 2025; written questions and comments deadlines in three rounds (October 8, November 6, and January 16, 2026); a primary response deadline of December 10, 2025, with an optional second response deadline of February 6, 2026; technical evaluation completion by February 26, 2026; cost proposal opening and scoring on February 27, 2026; optional cost negotiations March 3-5, 2026; and notice of intent to award on March 26, 2026. The contractor signature deadline is April 10, 2026, with implementation activities scheduled for April through December 2026 and benefit coverage commencing January 1, 2027, through December 31, 2031, followed by a claims run-out period through December 31, 2033.
The RFP evaluation methodology allocates 10 points for general qualifications and experience, 40 points for technical qualifications and approach, and 50 points for cost proposal, with compensation structured through monthly per-member-per-month (PMPM) rates. The current incumbent is UMR, Inc., with a contract expiring June 30, 2028. The plan serves approximately 48,059 members as of July 2025, representing state retirees who began employment before July 1, 2015, and are eligible for Medicare Part A. Historical enrollment data shows steady growth of 1,500-2,000 members annually since 2007, with annual claims costs increasing approximately 4 percent. The selected contractor will be responsible for claims processing, member communications, call center services, HIPAA compliance, weekly claims payment processing, subrogation recovery, and enrollment management. Maximum contract liability will be determined by the best-evaluated cost proposal, with the RFP indicating a substantial contract opportunity based on documented annual claims volumes in the tens of millions of dollars.
View the file
Other files
Show 40 more
Latest 50 of 81 listed here. See the rest on GovTribe.
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
RFP #31786-00187 – Amendment Four Page 1 of 2
STATE OF TENNESSEE
DEPARTMENT OF FINANCE & ADMINISTRATION, BENEFITS ADMINISTRATION
REQUEST FOR PROPOSALS #31786-00187
AMENDMENT #FOUR
FOR ADMINISTRATIVE SERVICES ONLY TO
PERFORM AS THIRD-PARTY ADMINISTRATOR FOR
THE STATE’S THE TENNESSEE PLAN
DATE: January 12, 2026
RFP #31786-0087 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT TIME
(central time zone)
DATE
1. RFP Issued
September 23, 2025
2. Disability Accommodation Request Deadline 2:00 p.m. September 29, 2025
3. Pre-response Conference 1:00 p.m. September 30, 2025
4. Notice of Intent to Respond Deadline 2:00 p.m. October 1, 2025
5. Written “Questions & Comments” Deadline
NOTE: Submit written questions and comments on Appendix 7.6 the written questions and comments template.
2:00 p.m.
October 8, 2025
6. State Response to Written “Questions & Comments”
October 30, 2025
7. Written “Questions & Comments” Deadline
ROUND 2
NOTE: Respondents may submit no more than five (5) questions to the State in the 2 nd round of Written Questions and Comments
November 6, 2025
8. State Response to Written “Questions & Comments” Round 2
December 3, 2025
9. Response Deadline 2:00 p.m. December 10, 2025
10. Written “Questions & Comments” Deadline
ROUND 3
NOTE: Respondents may submit no more than five (5) questions to the State in the 3rd round of Written Questions and Comments
January 16, 2026
11. State Response to Written “Questions & Comments” Round 3
January 30, 2026
RFP #31786-00187 – Amendment Four Page 2 of 2
12. Response Deadline (Optional) 2:00 p.m. February 6, 2026
10. State Completion of Technical Response Evaluations
February 26, 2026
11. State Opening & Scoring of Cost Proposals 2:00 p.m. February 27, 2026
12. Cost Negotiations (Optional) 4:30 p.m. March 3-5, 2026
13. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m.
March 26, 2026
14. End of Protest Period
April 2, 2026
15. State sends contract to Contractor for signature
April 3, 2026
16. Contractor Signature Deadline 2:00 p.m. April 10, 2026
2. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and 10effect.
File details come from the government source that posted it. Updated .