Renovate Primary PACT Bldg 340- Valcom Updated_s_Redacted.pdf

Rev: 12 Effective Date: 02/01/22

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-21-AP-4469

1. Contracting Activity: Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-22-1-6932-0002

2. Nature and/or Description of the Action Being Processed:

The requirement for the contractor to use Valcom overhead paging system components for the 552-20-104 Renovate Primary PACT Bldg. 340 & 341

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As part of a project construct 552-20-104 Renovate Primary PACT Bldg. 340 & 341, the paging system will be upgraded and will incorporate hardware with a Valcom platform. Valcom is used on all new and existing overhead paging components of this system. Other speakers and components are not compatible.

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(1), as implemented by FAR 6.302-1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This contract is being procured on a sole brand basis due to the need for the overhead paging system to be integrated completely and seamlessly.

The Valcom overhead paging system is currently being used throughout the facility. It is necessary for the paging system in this project to integrate seamlessly with the current system, thus justifying sole brand of these Valcom components.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The overhead paging system that is used at the Dayton VAMC is a Valcom based system. In order for the system to operate seamlessly and to be fully integrated the overhead paging system components must be Valcom. There are multiple sources for these controllers; Valcom simply refers to the manufacturer of the hardware.

This solicitation will be publicized via Contracting Opportunities on www.sam.gov.

Rev: 12 Effective Date: 02/01/22

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

There have been previous purchases for the Valcom based system. The Contracting Officer will be able to determine a fair and reasonable pricing based on previous procurement history and commercial pricing. A fair and reasonable price determination will be made by the Contracting Officer based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

N/A.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

No action can be taken in the circumstances due to the equipment being under warranty and the need to maintain this warranty. The VA will continue to review the martketplace during future construction initiatives to determine if products have become available which meet the needs of the

VA.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date COR Dayton Engineering

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian Kish Date Contracting Officer

NCO 10

Phillip C West 1688831

Digitally signed by Phillip C West 1688831 Date: 2022 04.05 12 58:06 -04'00'

Brian S. Kish 217044

Digitally signed by Brian S.

Kish 217044 Date: 2022.04.05 15:32:58 -04'00'

4/5/22

4/5/22