Renovate Primary PACT Bldg 340- Guldman Updated_s_Redacted.pdf

Rev: 12 Effective Date: 02/01/22

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-21-AP-4469

1. Contracting Activity: Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-22-1-6932-0002

2. Description of the Action Being Processed:

The requirement for the contractor to use Guldmann GH3 Ceiling Lifts for the 552-20-104 Renovate Primary PACT Bldg. 340 & 341

3. Description of Supplies Required to Meet the Agency’s Needs:

As part of a project construct 552-20-104 Renovate Primary PACT Bldg. 340 & 341, patient lifts Guldmann GH3 ceiling lifts will be required. The current patient lifts in the Primary Care PACT Bldg.

340 & 341 are the Guldmann GH3 ceiling lifts and we need to maintain the same lifts throughout the Primary care area to reduce/avoid operator error/confusion on how to operate the lifts to avoid potential accidents or injuries to the patients or staff.

4. Statutory Authority Permitting Other than Full and Open Competition:

41 USC §3304(a)(1), as implemented by FAR 6.302-1.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Guldmann GH3 ceiling lift system is used throughout the medical center to achieve safe patient movement and to meet our requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The Guldmann GH3 ceiling lift is a ceiling-mounted hoist, which covers the need for lifting or moving a person in hospitals, nursing homes, institutions, swimming pools, riding schools and private homes.

The maximum load is 770 lbs. The hoist is used in rail systems which are installed, tested and approved according to Guldmann’s stipulation. The GH3 is automatically charged throughout in straight rails. This guarantees the hoist functionality and maintains the batteries to ensure a long lifetime. This lift has an integrated scale feature as well as a statistical function for management use.

The management tool saves important information on the use of the lifting module and which can be used to evaluate the system’s efficiency and utilization, as well as to optimize its use and hoist name/location. The following data can be shown on the hand control’s display: number of lifts, number of heavy lifts, number of lifts in last week, average number of lifts per week. The GH3 has an expected lifetime of 15 years, on the condition of correct use and correct service inspections.

It is the fastest lift on the market, making it more convenient and user friendly for nursing staff. Lift speeds are listed below:

Lifting speed 85 kg (187 lbs) load 40 mm/sec (1.6 inch/sec) 60 mm/sec (2.4 inch/sec) 150 kg (330 lbs) load 40 mm/sec (1.6 inch/sec) 60 mm/sec (2.4 inch/sec) Max capacity load, SWL 40 mm/sec (1.6 inch/sec) 55 mm/sec (2.2 inch/sec) Max 5 kg (11 lbs) load 100 mm/sec (3.9 inch/sec) 100 mm/sec (3.9 inch/sec)

Use of this ceiling lift will reduce the risk of injury to caregivers who might otherwise need to manually assist patients with disabilities and the elderly in this task. The ceiling lift supports a 770-lb weight capacity, allowing it to be used by a wide range of patients.

The above-described features of the Guldmann GH3 ceiling lift make it essential to the successful implementation of the Safe Patient Handling program at the medical center.

Several of other brands offer ceiling lifts but, to our staff’s knowledge, none offer the all of the specifications listed above in a single product. In addition, we recently contracted with Guldmann in 2011 to install 105 ceiling lifts in multiple nursing units and clinical areas. Most patient rooms areas require a ceiling lift. Thus, the Guldmann GH3 ceiling lift is recommended for purchase as part of the implementation and maintenance of the Safe Patient Handling program.

This solicitation will be publicized via Contracting Opportunities on www.sam.gov.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

N/A.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

No action can be taken in the circumstances due to the equipment being under warranty and the need to maintain this warranty. The VA will continue to review the marketplace during future construction initiatives to determine if products have become available which meet the needs of the

VA.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date COR Dayton Engineering

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Brian Kish Date Contracting Officer

NCO 10

Phillip C West 1688831

Digitally signed by Phillip C West 1688831 Date: 2022.04.05 14:33:38 -04'00'

Brian S. Kish 217044

Digitally signed by Brian S.

Kish 217044 Date: 2022 04.05 15:36:09 -04'00'

4/5/22

4/5/22