Referenced_Pictures_from_Job_Walk_-_Controller_#2.pdf

This is a Referenced Pictures document from a Job Walk for a Smart Irrigation Controllers and Master Valve/Flow Sensor procurement conducted by the County of Orange, OC Community Resources, in Fountain Valley, California. The solicitation (IFB #012-3044004-EB-2) requests competitive sealed bids for the furnishing and installation of eight HydroPoint WeatherTRAK OptiFlow XR series smart irrigation controllers to replace ten existing units, one Cla-Val model #93-01-ASY-G-F-NO master valve with WeatherTRAK flow sensor assembly, one HydroPoint Rain Sensor with hardwire connection, and replacement valve boxes and covers (31 lids only and 53 complete lid and box combinations) at Mile Square Regional Park. All work must be performed by HydroPoint WeatherTRAK Levels 1-4 certified irrigation managers, with both the contractor and field superintendent maintaining current HydroPoint Certified Installer Program certification. Questions must be submitted through the County's Question & Answer portal by May 12, 2026, at 2:00 PM, with sealed electronic bids due May 19, 2026, at 2:00 PM through the County's eProcurement Portal. The contract is structured as a firm fixed-fee agreement for a one-year term commencing upon execution, with compensation based on line items for controllers, the master valve and flow sensor assembly, valve box replacement quantities, miscellaneous parts, and labor for installation and commissioning services.

Qualified bidders must possess a minimum of five years of continuous experience in commercial irrigation system installation, maintain a valid California C27 Landscaping Contractor license, and provide proof of current Injury and Illness Prevention Program documentation and three professional references. Insurance requirements include $1,000,000 general liability per occurrence, workers' compensation, and employers liability coverage. County of Orange Local Small Business (OCLSB) certified vendors receive a 5 percent preference deduction, while Disabled Veteran Business Enterprise (DVBE) certified vendors also receive a 5 percent preference, or 8 percent if certified as both. The County will award the contract to the lowest responsive, responsible bidder; however, the specific award value or budget range is not explicitly disclosed in solicitation documents. County Board of Supervisors approval is required for contract awards exceeding $200,000 annually or $1,000,000 in total value across multiple years. Optional Time and Materials bid items for field wiring repairs are available at specified hourly rates but do not factor into final contract award determination. The contractor is responsible for obtaining and funding all commissioning services through HydroPoint Data Systems or an approved distributor, and the contract includes a cooperative provision allowing extension to other governmental entities with a 2 percent administrative rebate to the County on subordinate contract sales.