RCC1301E_Form_F_10.2.2015.doc

ATTACHMENT A:

Part III – Form F -Questions

A. EXECUTIVE SUMMARY OF SERVICES PROPOSED

1. Executive Summary

Provide an executive summary of the Proposal. Include in this summary the complete range of energy conservation services and renewable energy systems being proposed for this project (i.e., auditing, equipment selection and installation, rate monitoring, retro-commissioning, M&V/Commissioning, metering, operation and maintenance strategy, training of Facility personnel, proper disposal of construction waste, and other services [see Attachment B Part IV).

Please Respond:

2. Please summarize the Base ECMs and Alternatives the Interested Company is proposing, providing an overview of the approach. Please label as shown in the Introduction. If preferred alternative is not included, please state why. Note, the set of measures & alternatives measures must remain consistent throughout the Proposal.

Please Respond:

3. Please briefly note any Recommended Changes being offered.

Please Respond:

4. Please provide a brief overview of the Proposer’s company and the team that has been assembled to implement this project. The breadth and depth of the team should be clearly and concisely detailed.

Please Respond:

B. SCOPE OF WORK

1. Scope (as detailed in Attachment B)

a. Please complete: “Table B-1 Scope of Services” of Form E Please note: This table, once accepted, will be inserted into Schedule B-1 of the ESA.

Include in the Table any relevant manufacturing data for equipment that is being proposed. Include manufacturer, sizes, efficiency ratings, output, and other relevant technical details.

Please add any details that do not fit in the table here.

b. Track record of the proposed ECMs: For all proposed major pieces of equipment, provide a description of its track record, installation history, reliability, etc. Please confirm whether it meets or exceeds performance specs and discuss.

Please Respond:

c. Briefly discuss any additional information about the equipment and systems proposed that are relevant to the Commonwealth. Please provide relevant cut sheets for the equipment in the Appendix, noting a reference here. Please keep cut sheets to a minimum. Include only cuts sheets for major equipment. Cut sheets should be submitted on the separate CDs also.

Please Respond:

d. Please discuss any Recommended Change to Base Proposal or Required Alternative specifications, scope, or BOD and explain rationale for change. Specifically, given the intended and multiple uses of the area identified as Parking Lot No. 1, please note any recommendations to install the well field, improve vehicular traffic and parking, and optimize the solar field while maintaining the campus’ and neighborhood’s activities and aesthetics during and after construction. Please confirm the specific financial and savings impact, if any, are inputted in the appropriate place on Forms B and C.

Please Respond:

C. Final Design and Construction Schedule

Please note: If selected, the Proposer must provide a more detailed schedule based upon the accepted proposed schedule for all ECMs which will be inserted into Schedule B-2 of the ESA.

Please provide the proposed work plan for this project based upon an estimated award (start) date as stated on the front cover and Duration should be a maximum of 396 calendar days from the award date. Include major milestones and durations for all ECMs and use calendar days.

1. Provide a project schedule in the Appendix to demonstrate a practical plan to complete the work within the project parameters. Please refer to the ESA Schedules B-1 and B-2 of this RFP for additional scheduling considerations.

2. Instructions for the project schedule are below:

a. Please provide an estimate of milestones (major design, submittals, major equipment procurement, general conditions, demolition, 50, 90, 100% completion for all ECMs).

b. The schedule document shall be created with Critical Path Method (CPM) software (compatible with Microsoft Project preferred). Proposers will be required to provide the schedule in CPM and PDF format.

c. Preconstruction activities will be broken down by ECM and/or Building based on the Proposer’s work plan. Construction activities will be grouped by ECM.

d. The activities will be sufficient to demonstrate adequate planning of the work with regard to design durations, procurement and installation durations, Facility operations, seasonal constraints, and working hours.

3. Please identify critical path issues such as equipment ordering, operating hours, or seasonal constraints.

Please Respond:

4. Please discuss how the schedule incorporates considerations for:

· Project location in urban area

· Facility occupancy for day and evening classes

· Limited laydown area (The laydown and staging area will be Parking Lot #3. The selected Proposer may have to share/coordinate the use and security of this area with the contractor of a concurrent project at the site.)

· Coordination of this energy project schedule with the schedule of concurrent capital improvement projects . (A third party OPM shall be retained by the Owner to coordinate the schedules, and to insure that potential conflicts between competing work interests are mitigated with a minimal influence on construction time and budget.)

· Planned improvements/installations for Parking Lot No. 1 Please Respond:

D. TECHNICAL DESIGN AND FEASIBILITY SERVICES

1. Prior to installation, the Proposer will be required to complete and receive approval on a 50%, 90% and 100% design of all equipment and systems proposed (or a final schedule of replacements) as shown in the ESA (Attachment E-Part 1) Schedules A-1 and A-2. Please note, Table A-1, will be finalized and accepted based upon responses below. This table represents minimum requirements.

a. State acceptance of Schedules A-1 and A-2 and state additional design services or levels that will be provided. Please also state any proposed exceptions to the detailed design process and requirements noted in Schedules A-1 and A-2 of the ESA for the Equipment Design and Installation and indicate which items are not applicable.

Please Respond:

b. Please discuss your design (or your designers) approach to the BOD in Attachment B-II & III, demonstrating knowledge of the facility & design challenges.

Please Respond:

c. Please see the list of permits expected to be required as part of the project in Attachment B-Part IV. Please state any additional permits and briefly discuss approach to permitting.

Please Respond:

d. Please note, Proposers will be required to meet the applicable requirements of DCAMM's Sustainable Design Guidelines, as shown in Schedule A-3 of the ESA (Attachment E, Part I). Proposers should briefly identify any applicable requirements that cannot be met for the proposed project. Proposers should briefly identify any requirements that will be exceeded.

Please Respond:

2. Existing Conditions Please see Attachment B and C for information about existing conditions (Attachment B, Part IV, Section L has a list of major, but not all, known hazardous waste. Attachments B and C may contain more information) The Commonwealth is interested in Proposers who demonstrate that they recognize and have considered existing conditions in their Proposal.

a. Provide a summary of existing conditions that may affect the installation, commissioning, or operation of the proposed Equipment. Detail any issues that may have a significant impact on the proposed project. Please discuss which issues will be resolved or mitigated by the Proposer’s services.

Please Respond:

b. Please confirm which hazardous materials are part of the existing conditions and included in your pricing?

Please Respond:

c. Are there relevant existing code violations that the Interested Company’s Proposal will address? Please discuss. Are there code violations that the Interested Company’s Proposal will not address? If yes, why?

Please Respond:

d. Based upon the Proposer’s experience and the Facility profile and site visits, please discuss the major opportunities and challenges of working with the Facility(ies) and how the proposal recommends addressing them.

Please Respond:

E. OTHER SERVICES:

1. Commissioning/M&V

Commissioning Requirements: Please see the Commissioning/M&V Plan requirements and an Example Functional Testing Scope Outline in Form E, “Table B-5”. This is the basis of the Commissioning/M&V plan to be developed by the Proposer.

a. Please complete: , “Table B-5”. Please note: This table, once finalized and accepted, will be inserted into Schedule B-5 of the ESA. Please also note here any exceptions, changes, or additions proposed to the functional testing outlined for any ECM in Form E, “Table B-5”. Note, the Commonwealth, if approving some or all of the changes, may request a revised Table C-1.

Please Respond:

b. Please state who (what firm) will lead the commissioning services on your team.

Please Respond:

2. M&V Requirements –To ensure the savings are achieved for this project, the Commonwealth will require Measurement and Verification (M&V) of the performance of the systems and the installed equipment which will be compared to the selected Proposer’s savings provided on Form C (see Attachment A, Part IV) as a condition of Final ECM Acceptance. The Commonwealth has determined the preferred M&V methodology that will be used for each applicable ECM for this project as shown in Table B-5. The Commissioning/M&V Plan and supporting calculations will be used to test and verify the performance of installed equipment. The selected contractor will guarantee performance at the point of Commissioning, not guarantee dollar savings after installation.

a. Please state acceptance of the DCAMM-minimum required M&V method, which will be incorporated into Schedules B-5 of the ESA. Please confirm fill out appropriate information in Form E, “Table B-5”.

Please Respond:

b. If the Interested Company wants to propose another methodology for some ECMs that might provide more effective measurement/verification, please provide a duplicate Form E, “Table B-5” indicating the changes and provide an explanation. Please discuss any associated increased or decreased costs for this alternate method.

Please Respond:

c. Please see Form C – Savings. These are the estimated savings from the Commonwealth. Once inserted into the ESA, they belong to the Proposer. Does the Proposer agree to these savings and the contractual terms to meet them? If not, please discuss. Please note, any errors in calculations should be asked during the Q&A.

Please respond here and fill out the revised table in Form C for any changes to be incorporated into the ESA.

a. Computation of Baseline: As part of the preparation of the RFP, the energy/water baseline was computed for this project and is contained in the ESA (See Attachment E, Part I-Schedule C, Table-4b: Baseline. If there are any corrections or changes suggested to this baseline based upon the Proposer’s review of the information or based upon the Proposal, please discuss here or ask a question during A&A. Otherwise, please confirm the baseline methodology.

Please Respond:

3. Warranty

a. Please complete: Form E, “Table C-1”

Please note: This table, once accepted, will be inserted into Schedule C-1 of the ESA.

Please complete this table with the warranty and the expected life for all major equipment proposed (refer to Section 31 and Schedule C-1 of the ESA for minimum and additional warranty requirements).

b. If the Proposer or manufacturer is offering an extended warranty, please identify it on Table C-1: Warranty, and please discuss here (i.e. a separate agreement, additional cost, etc.). The Commonwealth has put requested extended warranties in the table. Any warranties must in addition to minimum contract terms as shown in the ESA and must meet the services shown in Attachment B, Part IV. The Commonwealth reserves the right to reject any proposed terms not to be deemed to be in the best interest of the Commonwealth.

Please Respond:

4. Stock Please complete: Form E, “Table C-2” Please note: This table, once accepted, will be inserted into Schedule C-3 of the ESA.

Please complete this table, listing the stock for all equipment (or parts of equipment)as outlined.

5. Maintenance Maintenance is classified as follows: facility maintenance, in general, to maintain equipment; facility maintenance required to ensure warranty; Proposer’s maintenance offered or required as part of warranty, and additional maintenance services offered. For this project, there are additional maintenance services requested from Proposers.

a. Facility Responsibilities

i. Please complete: Form E, “Table C-3b”).

Please note: This table, once finalized and accepted, will be inserted into Schedule C-3b of the ESA. The questions below add more clarifying narrative to the information provided in the Table.

ii. Please briefly describe the expected maintenance that will have to be done by the Facility to ensure proper operation of the new equipment & systems during the required warranty terms as detailed in Table C-3b (Facility’s Maintenance Responsibilities) and beyond to ensure savings. Please see Attachment B, Part IV and Attachment E of this RFP, as well as Schedules C-1 and C-3 of the ESA (Attachment E, Part I) for more information on warranty and maintenance services.

Please Respond:

iii. Please briefly discuss the Facility’s responsibilities for maintenance (to be incorporated in Schedule C-3 of the ESA) that are required to maintain extended warranty(ies). Please fill out Form E TableC-4b.

Please Respond:

b. Contractor

i. Please complete: Form E, “Table C-3” Please note: This table, once finalized and accepted, will be inserted into Schedule C-3 of the ESA. The questions below add more clarifying narrative to the information provided in the Tables.

ii. Please briefly describe the maintenance that will be provided by the Contractor to ensure proper operation of the new Equipment during the terms detailed in Table C-1 (Warranty) and Table C-3 (Contractor Maintenance Responsibilities). Please discuss in particular ECM #. Proposer should only show costs on Forms B-D line 15 for extended warranty services [team delete if no post-construction costs].

Please Respond

iii. The Commonwealth has requested extended maintenance and/or warranties on ECMs classified under ECM 21.0. Please describe the maintenance that will be provided by the Contractor for these ECMs #’s to ensure proper operation of the new and existing Equipment during the extended maintenance and/or warranty terms as detailed in Table C-1 (Warranty) and C-3, Part I (Contractor’s Maintenance Responsibilities). Proposer should only show costs on Forms B-D line 15 for extended warranty/maintenance services [team delete if no post-construction costs].

Please Respond

7. TRAINING

a. Please complete: Form E “Table B-6”

Please note: This table, once finalized and accepted, will be inserted into Schedule B (Table B-6: Training) of the ESA.

b. Please discuss approach to training. Please note, the Commonwealth has requested particular attention for extended training on ECM 21.0 Renewable Energy Systems.

Please Respond

8.

DATA ACQUISITION AND REPORTING REQUIREMENTS

Please note: Once accepted, these responses will be inserted into Schedule B-7 of the ESA.

Proposer must provide services so that the Commonwealth can collect and report data on various programs.

a. Please see Schedule B-7 of the ESA concerning metering requirements for this project. Please verify information, or provide any suggested edits or questions here.

Please respond:

b. Please discuss how the Proposal meets the reporting requirements for the programs applicable to this project as shown in the ESA, Schedule B-7. Please note, Attachment B, Part IV has a more detailed description of metering programs that might apply to recommended changes, options, or change orders. Please discuss how any Proposer Alternatives or recommended changes include these requirements as applicable.

Please Respond

c. Please see Section 34 and Schedule B-3 of the ESA and briefly discuss services related to utility incentives and rebates. Please see Schedule M, noting that Final ECM payment is tied to the submittal of information by the Contractor required by the utility incentive programs. Please state any additional incentives you estimate could be received above the estimated value in Form B here. Please discuss why. Please confirm understanding of payment terms.

Please Respond Here and Input in Form B as applicable

d. Please see Part II-IV of Attachment B concerning the other services requested. Any questions, comments, or clarifications? Please note, requirements for metering and DAS (Data Acquisition Systems) are located in Schedule B-7 of the ESA (See RFP, Attachment E, Part I)

Please Respond

F. PROPOSER QUALIFICATIONS AND EXPERIENCE

Please complete the following Questions:

1. PROPOSER ORGANIZATION

a. Please provide an overview of the Interested Company, including a company history, organization, structure, philosophy, etc. Provide a chart showing proposed subcontractors.

Please Respond:

b. If Interested Company is not Massachusetts based, discuss the mechanism that will guarantee the local support services necessary for fulfilling the contract terms.

Please Respond:

c. Please note that the Proposer will be required to meet the M/WBE goals as set forth in Schedule B-8 in the ESA (Attachment E-I. The Proposer will be required to fill out forms in Exhibit I of prior to signing the ESA. Please state acceptance of the goals as stated in the ESA and the approximate percentage of Minority and Women Owned Businesses you expect to achieve if over 10.4%. Please list the M/WBE subcontractors, suppliers, or other applicable entities the Proposer expects to use on which ECMs to satisfy the M/WBE goals. Please note, if a reduction or waiver is needed, please see Attachment D for the process.

Please Respond:

d. To encourage the participation of Service-Disabled Veteran-Owned Business Enterprises (“SDVOBE”), the Commonwealth has established a voluntary benchmark for SDVOBEs which is set forth in Section 22 of the ESA (Attachment E Part I). Proposers can find a list of potential subcontractors at www.vip.vetbiz.gov. Is there anyone on the Proposer’s current team that is a SDVOBE? If yes, please discuss. If not, please describe proposed efforts to add an SDVOBE to your team.

Please Respond:

e. Proposers are required to maintain on this project not less than a ratio of 15.3% minority worker hours and 6.9% women hours in each job category. Please note the new electronic workforce reporting requirements and if Proposer would like training from the Commonwealth, please e-mail the Contact Person.

1. Please identify who at your company would be the contact for the DCAMM Compliance Department. Include name, email address and telephone number.

2. Please state acceptance and note any questions here.

3. Please state percentage of core laborers in your company and your primary subs that are a minority and the percentage that are women.

4. Please state whether or not the Proposer and/or its major subs have an affirmative action plan or similar plan.

Please Respond:

f. Proposers are encouraged to provide on-the-job training to prepare people for clean energy, energy efficiency and green building careers. A continually updated online directory of the programs offered through 4-year colleges, community colleges, vocational/technical schools, apprenticeships, and other job training programs can be found at www.cleanenergyeducation.org. Please briefly describe the degree to which the Proposer currently engages in on-the-job training, and any efforts the Proposer will pursue in providing such training if selected as the contractor for this project.

Please Respond:

2. PROJECT MANAGEMENT and DESIGN

a. Please explain which ECM designs will be subcontracted and which ECMs will be designed in house. Please state the name(s) of the companies that will be the designer of record. Note: any changes to this portion of the team prior to the ESA must be pre-approved by DCAMM.

Please Respond:

b. Please provide information about any known firms to whom work such as that related to the ground source heat pump system, solar thermal, solar photovoltaic array (canopy) and Electric Vehicle Charging Stations will be subcontracted. Contractors installing these items of work shall have minimum of 5 years of experience.

Please Respond:

c. Please discuss projects with similar ECMs that the Proposer, or Subcontractor(s), has designed directly.

Please Respond:

d. Discuss who on the proposed team is responsible for permitting on the proposed Project team and state their experience.

Please Respond:

e. Please demonstrate experience with successful construction management. Note size of project, number of subcontractors, whether or not deadlines were met, etc.

Please Respond:

f. Please explain Proposer's criteria for selection of subcontractors for construction or construction management. Note which ECM work will be subcontracted. Please be aware that the selected Proposer will be required to meet the standards for immigration and work site safety as stated in Sections 17 and 20 of the ESA.

Please Respond:

g. Please briefly describe the approach to Commissioning. State whether the Proposer plans to require the subcontractors to perform the commissioning, hire an outside commissioning agent. Commissioning agents must be certified by at least one of the following nationally recognized certification bodies: the Association of Energy Engineers (CBCP), the Building Commissioning Association (BCA), and the American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE) Note: The Commonwealth reserves the right to hire its own commissioning agent who will work with the Proposer's agent to verify proper equipment installation and performance.

Please Respond:

h. Please discuss how the Proposer approaches M&V and how this approach is integrated into the whole team's work. Please discuss experience with performance based projects.

Please Respond:

i. Please state whether or not the Proposer will conduct the M&V or if it will be subcontracted, and to whom. Please provide relevant experience.

Please Respond:

3. RESUMES

Please Provide

Project Team: Please list the individual/firm who will have primary responsibility for each task and phase of the project and what that entails.

Instructions:

a. Provide resumes only for people that will be assigned to perform the services for this Project, and clearly label which area they will be leading. (i.e. do not include employees of the Proposer's firm not actively working on the project).

b. Resumes should include each team member's background, specific areas of expertise, and previous experience with projects of comparable type and size. These employees should be made available to attend an interview.

c. For other team members on the Project provide a name, title, intended role and responsibilities for the duration of the contract, specific qualifications related to role and responsibilities, past relevant experience, number of years of relevant experience and supervisory responsibilities if relevant.

d. Please note: the Commonwealth may require written approval of any changes to the proposed team.

4. REFERENCES

Please Provide four (4) references for similar projects.

Please Respond:

G. ADDITONAL SERVICES and INFORMATION Please detail and discuss any additional services the Proposer is including as part of its Proposal. Some examples of additional services may include, but are not limited to Student Enrichment Programs and Programming for Community Colleges.

1. Student Enrichment Programs:

Describe any programs your firm has implemented in the past that provide opportunities for student involvement in your firm's previous projects. Also describe any student enrichment, educational and/or or co-operative programs your firm may provide as a part of this project.

2.

For Projects at Community Colleges or Educational Facilities:

For proposers responding to an RFP at a community college or other higher education Facility, their response will be evaluated favorably if they have experience working with these institutions to comply with some or all of the requirements contained in the American College President's Climate Commitment. Please indicate any experience in this area which might include:

a. Experience coordinating future development with the campus master plan,

b. Experience coordinating capital investment and deferred maintenance projects,

c. Adoption of "green" standards for buildings,

d. Increase the use of energy from renewable sources, and

e. Purchasing of ENERGY STAR certified products.

H. APPENDICES

Interested Companies should only include information in the Appendices that provides back-up or that supplements documentation provided in the Proposer's response to Attachment A: Proposal Submission Requirements. All information included in the Appendices should reference the relevant page and section of the main body of the Proposal. Information that the Commonwealth may consider useful in its evaluation are calculations demonstrating savings for various ECMs, equipment information, more detailed project experience, etc.