RCC Pre-Proposal Conference Presentation 20 Oct 15.pdf

Roxbury Community College Energy & Water Upgrades

Pre-Proposal Conference Tuesday, October 20, 2015

1:00 PM

1234 Columbus Avenue

Roxbury Crossing, MA

BID No. BD-16-1019-DCP08-ENR01-00000005695

RCC 1301E Energy Design Build RFP Roxbury Community College

Slide 2

Agenda

• Accelerated Energy Program (AEP) and AEP Projects

• Energy & Water Upgrades at Roxbury Community College

• Feasibility Study and Basis of Design

• Required

• Alternate

• Deadlines

• Request for Proposal Overview

• Facility Requirements

• Follow up

• Tour of Site

Slide 3

Accelerated Energy Program and Projects

• The Program is an Executive Initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and water.

• The Project is procured through Chapter 25A process

Slide 4

• The Program is an Executive Initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Slide 5

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

RCC Project /Chapter 25A Process Schedule

Evaluate Site DCAMM and Facility: RCC 2013/2014

Perform Feasibility Study DCAMM, RCC, Facility Advisor: W&S 2014/2015

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

Post RFP DCAMM Oct 2015

Tour Site Qualified Energy Services Cos. Oct 2015

Review Proposals DCAMM and RCC Dec 2015

Select Designer/Builder Energy Services Company Feb 2016

Establish Financing Administration & Finance Feb 2016

Execute Agreement DCAMM, Energy Services Co. Mar 2016

Design/Construction Energy Services Co. 2016/2017

Close Out + Commissioning Energy Services Co. 2017

Demonstrate Savings Energy Services Co. 15% w/holding released

Slide 6

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

Post RFP DCAMM Oct 2015

Tour Site Qualified Energy Services Cos. Oct 2015

Review Proposals DCAMM and RCC Dec 2015

Select Designer/Builder Energy Services Company Feb 2016

Establish Financing Administration & Finance Feb 2016

Execute Agreement DCAMM, Energy Services Co. Mar 2016

Design/Construction Energy Services Co. 2016/2017

Slide 7

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

Post RFP DCAMM Oct 2015

Tour Site Qualified Energy Services Cos. Oct 2015

Review Proposals DCAMM and RCC Dec 2015

Select Designer/Builder Energy Services Company Feb 2016

Establish Financing Administration & Finance Feb 2016

Execute Agreement DCAMM, Energy Services Co. Mar 2016

Design/Construction Energy Services Co. 2016/2017

Pursuant to M.G.L.c. 25A, DCAMM awards contracts to the offeror that demonstrably possesses the skill, ability and integrity necessary to perform faithfully energy management services.

Slide 8

• Accelerated Energy Program (AEP) and AEP Projects

• Energy & Water Upgrades at Roxbury Community College

• Feasibility Study and Basis of Design

• Required

• Alternate

• Deadlines

• Request for Proposal Overview

• Facility Requirements

Slide 9

Energy & Water Upgrades

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

Post RFP DCAMM Oct 2015

Tour Site Qualified Energy Services Cos. Oct 2015

Roxbury Community College ASHRAE Level II Energy and Water Audit and Feasibility Study.pdf

DCAMM Final Audit template 09-29-15(1).xlsm

Slide 10

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

Roxbury Community College ASHRAE Level II Energy and Water Audit and Feasibility Study.pdf

DCAMM Final Audit Template 09-29-15(1).xlsm

Slide 11

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

Roxbury Community College 30pct Schematic Design Part1 9-30-2015.pdf

Roxbury Community College 30pct Schematic Design Part2 9-30-2015.pdf

Roxbury Community College 30pct Schematic Design Part3 9-30-2015.pdf

Roxbury Specifications 09-30-2015-FINAL~1.pdf

Slide 12

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

Roxbury Community College 30pct Schematic Design Part1 9-30-2015.pdf

Roxbury Community College 30pct Schematic Design Part2 9-30-2015.pdf

Roxbury Community College 30pct Schematic Design Part3 9-30-2015.pdf

Roxbury Specifications 09-30-2015-FINAL~1.pdf

Slide 13

• Accelerated Energy Program (AEP) and AEP Projects

• Energy & Water Upgrades at Roxbury Community College

• Feasibility Study and Basis of Design

• Required

• Alternate

• Deadlines

• Request for Proposal Overview

• Facility Requirements

Slide 14

Required ECMs in BASE Proposal

Slide 15

Reference

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

15.00 Chillers

15.06 Cooling Tower and Upgrades 4-100 X

19.00 Real-Time Metering

19.00 Real-Time Metering 4-101 X X X X X

21.00 Renewable Energy Systems

21.02 Solar Water Heating 5-109 X

21.04 Geothermal Heat Pumps 5-120 X X X X

22.00 Misc. Specialty Equipment

22.00 Air Handling Units, Make Up Air Unit, Computer Room Cooling Replacement, Condenser Water Pump Exhaust Fans, Water Cooled Condensing Units.

X X X X

23.00 Other proposed by the Facility

23.00 Power Correction Factors 4-102 X X X X

Required ECMs in BASE Proposal

Reference LOCATION / Building No. or Parking Lot No.

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

01.00 Lighting

01.01 Lamps, Ballasts, Fixtures 4-82 X X X X X

01.03 Fluorescent Fixture Retrofits 4-82 X X X X X

01.07 HID Lamp Retrofits 4-82 X X

04.00 EMS and Controls

04.02 Outside Air Control, and Economizers 4-83 X

04.07 DDC Controllers 4-83 X X X X

04.13 Operational Enhancements 4-83 X

05.00 Domestic Water

05.04 DHW Heater Replace / Fuel Switching 4-87 X X X X

06.00 Sewer Conservation

06.01 Sewer and Irrigation Abatement 4-89 X

09.00 Variable Frequency Drives

09.00 VFD's 4-90 X X X X

11.00 Vending/Plug Controllers

11.1 Vending misers 4-98 X X

14.00 Boilers

14.01 Replace Boilers 4-100 X

Slide 16

Reference

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

15.00 Chillers

15.06 Cooling Tower and Upgrades 4-100 X

19.00 Real-Time Metering

19.00 Real-Time Metering 4-101 X X X X X

21.00 Renewable Energy Systems

21.02 Solar Water Heating 5-109 X

21.04 Geothermal Heat Pumps 5-120 X X X X

22.00 Misc. Specialty Equipment

22.00 Air Handling Units, Make Up Air Unit, Computer Room Cooling Replacement, Condenser Water Pump Exhaust Fans, Water Cooled Condensing Units.

X X X X

23.00 Other proposed by the Facility

23.00 Power Correction Factors 4-102 X X X X

Required ECMs in BASE Proposal

Reference LOCATION / Building No. or Parking Lot No.

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

01.00 Lighting

01.01 Lamps, Ballasts, Fixtures 4-82 X X X X X

01.03 Fluorescent Fixture Retrofits 4-82 X X X X X

01.07 HID Lamp Retrofits 4-82 X X

04.00 EMS and Controls

04.02 Outside Air Control, and Economizers 4-83 X

04.07 DDC Controllers 4-83 X X X X

04.13 Operational Enhancements 4-83 X

05.00 Domestic Water

05.04 DHW Heater Replace / Fuel Switching 4-87 X X X X

06.00 Sewer Conservation

06.01 Sewer and Irrigation Abatement 4-89 X

09.00 Variable Frequency Drives

09.00 VFD's 4-90 X X X X

11.00 Vending/Plug Controllers

11.1 Vending misers 4-98 X X

14.00 Boilers

14.01 Replace Boilers 4-100 X

• Any changes to the Base Proposal such as changes in proposed equipment (not an ‘as equal’), level of design, or level of savings must be properly detailed in applicable responses in Attachment A and Forms B/C and can only be presented as an option in addition to the Base Proposal.

• The Commonwealth, at its sole discretion, will determine whether a proposed option to the Base Proposal will result in a more favorable evaluation (i.e. better payback, deeper savings, or technically superior design) and whether it will include these changes in its final contract.

Slide 17

• Accelerated Energy Program (AEP) and AEP Projects

• Energy & Water Upgrades at Roxbury Community College

• Feasibility Study and Basis of Design

• Required

• Alternate

• Deadlines

• Request for Proposal Overview

• Facility Requirements

Slide 18

Required Alternate ECMs

Reference LOCATION / Building No. or Parking Lot No.

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

05.04.02 Domestic Water X

05.06 Toilets (Low Flow) 4-87 X

05.08 Low Flow Shower Heads 4-87 X

14.02 Boiler X

21.00 Renewable Energy Systems X

21.01.01 Photovoltaic Modules, Canopied

+ EV Charging STA in location 1

5-109 X

21.01.02 Photovoltaic Modules, Canopied

+ EV Charging STA in location 2

5-109 X

23.00 Other

23.01 Education Kiosk X

Slide 19

Reference LOCATION / Building No. or Parking Lot No.

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

05.04.02 Domestic Water X

05.06 Toilets (Low Flow) 4-87 X

05.08 Low Flow Shower Heads 4-87 X

14.02 Boiler X

21.00 Renewable Energy Systems X

21.01.01 Photovoltaic Modules, Canopied

+ EV Charging STA in location 1

5-109 X

21.01.02 Photovoltaic Modules, Canopied

+ EV Charging STA in location 2

5-109 X

23.00 Other

23.01 Education Kiosk X

Interested Companies shall include in their Proposal all Required Alternatives

Alternatives must be a separate cost (as shown in Form B in Attachment A, Part IV)

Commonwealth will only proceed with the alternatives at its sole discretion

The alternatives will add cost to the Base Proposal

Slide 20

Reference LOCATION / Building No. or Parking Lot No.

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

05.04.02 Domestic Water X

05.06 Toilets (Low Flow) 4-87 X

05.08 Low Flow Shower Heads 4-87 X

14.02 Boiler X

21.00 Renewable Energy Systems X

21.01.01 Photovoltaic Modules, Canopied

+ EV Charging STA in location 1

5-109 X

21.01.02 Photovoltaic Modules, Canopied

+ EV Charging STA in location 2

5-109 X

23.00 Other

23.01 Education Kiosk X

EV Charging Station

Location

Slide 21

Reference LOCATION / Building No. or Parking Lot No.

ECM

Attachment B Part

II Page No.

1 2 3 4 5

Lot

05.04.02 Domestic Water X

05.06 Toilets (Low Flow) 4-87 X

05.08 Low Flow Shower Heads 4-87 X

14.02 Boiler X

21.00 Renewable Energy Systems X

21.01.01 Photovoltaic Modules, Canopied

+ EV Charging STA in location 1

5-109 X

21.01.02 Photovoltaic Modules, Canopied

+ EV Charging STA in location 2

5-109 X

23.00 Other

23.01 Education Kiosk X

Addenda

Addenda

Slide 22

• Accelerated Energy Program (AEP) and AEP Projects

• Energy & Water Upgrades at Roxbury Community College

• Feasibility Study and Basis of Design

• Required

• Alternate

• Deadlines

• Request for Proposal Overview

• Facility Requirements

Slide 23

Deadlines

RFP Issued Friday, October 02, 2015

Pre-Proposal Conference and Initial Site Visit: Tuesday, October 20, 2015 1:00 PM – 5:00 PM

Site Visits

Wednesday, October 21, 2015 9:00 AM – 1:00 PM

Tuesday, October 27, 2015 9:00 AM – 1:00 PM

As posted on COMMBUYS.com

Written Questions Due Tuesday, November 03, 2015

Target Response to Questions Thursday, November 12, 2015

Final Deadline for Addenda to RFP Wednesday, November 18, 2015

Proposals Due Friday, December 04, 2015, 2:00 PM

Target Interviews Tuesday, February 03, 2016

Target Selection Date Tuesday, February 17, 2016

Target Award Date (ESA Signing) Tuesday, March 10, 2016

Slide 24

RFP Issued Friday, October 02, 2015

Pre-Proposal Conference and Initial Site Visit: Tuesday, October 20, 2015 1:00 PM – 5:00 PM

Site Visits

Wednesday, October 21, 2015 9:00 AM – 1:00 PM

Tuesday, October 27, 2015 9:00 AM – 1:00 PM

As posted on COMMBUYS.com

Written Questions Due Tuesday, November 03, 2015 Target Response to Questions Thursday, November 12, 2015

Final Deadline for Addenda to RFP Wednesday, November 18, 2015

Proposals Due Friday, December 04, 2015, 2:00 PM

Target Interviews Tuesday, February 03, 2016

Slide 25

RFP Issued Friday, October 02, 2015

Pre-Proposal Conference and Initial Site Visit: Tuesday, October 20, 2015 1:00 PM – 5:00 PM

Site Visits

Wednesday, October 21, 2015 9:00 AM – 1:00 PM

Tuesday, October 27, 2015 9:00 AM – 1:00 PM

As posted on COMMBUYS.com

Written Questions Due Tuesday, November 03, 2015

Target Response to Questions Thursday, November 12, 2015

Addenda to RFP Wednesday, November 18, 2015 Proposals Due Friday, December 04, 2015, 2:00 PM

Target Interviews Tuesday, February 03, 2016

Slide 26

RFP Issued Friday, October 02, 2015

Pre-Proposal Conference and Initial Site Visit: Tuesday, October 20, 2015 1:00 PM – 5:00 PM

Site Visits

Wednesday, October 21, 2015 9:00 AM – 1:00 PM

Tuesday, October 27, 2015 9:00 AM – 1:00 PM

As posted on COMMBUYS.com

Written Questions Due Tuesday, November 03, 2015

Target Response to Questions Thursday, November 12, 2015

Final Deadline for Addenda to RFP Wednesday, November 18, 2015

Proposals Due Friday, December 04, 2015, 2:00 PM Target Interviews Tuesday, February 03, 2016

Slide 27

• Accelerated Energy Program (AEP) and AEP Projects

• Energy & Water Upgrades at Roxbury Community College

• Feasibility Study and Basis of Design

• Required

• Alternate

• Deadlines

• Request for Proposal (RFP) Overview

• Facility Requirements

Slide 28

Request for Proposal Overview

• The Program is an executive initiative to

• Create sustainable job opportunities across the Commonwealth and

• Save approximately $43 million annually through the conservation of energy and

Perform RFP

Develop Basis of Design DCAMM,RCC, House Doctors: W&S, AEI 2015

RCC1301E 10-2-2015-1.pdf

Slide 29

Open to ALL CONTRACTORS certified in any one of these Categories:

1. General Building Construction

2. Heating, Ventilation, and Air Conditioning (HVAC)

3. Mechanical Systems

4. Energy Management Systems

5. Electrical

Section II D and

Attachment G

A Checklist for RFP Submission is enclosed Attachment A, Part I

Questions Attachment A, Part III

Architectural/Engineering Consultant Studies Referenced and Linked Attachments B, Part II

Minority & Women Owned Business Goals –

1. M/WBE Process and Requirements

2. Workforce Goals

3. A list of SDO Certified companies is now part of the RFP.

Attachment D

Attachment E, Part I and Schedule B-8

Standard Energy Services Agreement (ESA) Attachment E, Part I

Evaluation Criteria Attachment H

Slide 30

Open to ALL CONTRACTORS certified in any one of these Categories:

1. General Building Construction

2. Heating, Ventilation, and Air Conditioning (HVAC)

3. Mechanical Systems

4. Energy Management Systems

5. Electrical

Section II D and

Attachment G

A Checklist for RFP Submission is enclosed Attachment A, Part I

Questions Attachment A, Part III

Architectural/Engineering Consultant Studies Referenced and Linked Attachments B, Part II

Minority & Women Owned Business Goals –

1. M/WBE Process and Requirements

2. Workforce Goals

3. A list of SDO Certified companies is now part of the RFP.

Attachment D

Attachment E, Part I and Schedule B-8

Welcome, Mr. Charles Kelsey, DCAMM Compliance Officer

Slide 31

Open to ALL CONTRACTORS certified in any one of these Categories:

1. General Building Construction

2. Heating, Ventilation, and Air Conditioning (HVAC)

3. Mechanical Systems

4. Energy Management Systems

5. Electrical

Section II D and

Attachment G

Checklist for RFP Submission Attachment A,Part I

Questions Attachment A, Part III

Architectural/Engineering Consultant Studies Referenced and Linked Attachments B, Part II

Minority & Women Owned Business Goals –

1. M/WBE Process and Requirements

2. Workforce Goals

3. A list of SDO Certified companies is now part of the RFP.

Attachment D

Attachment E, Part I and Schedule B-8

Slide 32

Open to ALL CONTRACTORS certified in any one of these Categories:

1. General Building Construction

2. Heating, Ventilation, and Air Conditioning (HVAC)

3. Mechanical Systems

4. Energy Management Systems

5. Electrical

Section II D and

Attachment G

Checklist for RFP Submission Attachment A,Part I

Questions Attachment A, Part III

Architectural/Engineering Consultant Studies Referenced and Linked Attachments B, Part II

Minority & Women Owned Business Goals –

1. M/WBE Process and Requirements

2. Workforce Goals

3. A list of SDO Certified companies is now part of the RFP.

Attachment D

Attachment E, Part I and Schedule B-8

Standard Energy Services Agreement (ESA) Attachment E, Part I

Evaluation Criteria Attachment H

If the Proposal does not meet the minimum threshold requirements stated below, then DCAMM will reject the proposal and will notify those Interested

Companies with a formal letter stating reason for disqualification:

Proposal are due December 4, 2015 by 2:00 p.m. and must contain:

• Current Certificate of Eligibility

• Copy of Update Statement

• Financial Forms A-D

• Total Contract Value not exceeding Single or Aggregate Project

Limit (See RFP, Attachment G).

For the purposes of meeting minimum threshold requirements, the

Commonwealth will evaluate certification based upon Total Contract Value without alternatives. If the Commonwealth chooses to proceed with any or all alternatives, the selected proposer must have the appropriate certification levels to sign the Energy Services Agreement.

Slide 33

Open to ALL CONTRACTORS certified in any one of these Categories:

1. General Building Construction

2. Heating, Ventilation, and Air Conditioning (HVAC)

3. Mechanical Systems

4. Energy Management Systems

5. Electrical

Section II D and

Attachment G

A Checklist for RFP Submission is enclosed Attachment A, Part I

Questions Attachment A, Part III

Architectural/Engineering Consultant Studies

Pick up your CD Today

Attachment B, Part II

+ CD

Minority & Women Owned Business Goals –

1. M/WBE Process and Requirements

2. Workforce Goals

3. A list of SDO Certified companies is now part of the RFP.

Attachment D

Attachment E, Part I and Schedule B-8

Slide 34

Open to ALL CONTRACTORS certified in any one of these Categories:

1. General Building Construction

2. Heating, Ventilation, and Air Conditioning (HVAC)

3. Mechanical Systems

4. Energy Management Systems

5. Electrical

Section II D and

Attachment G

A Checklist for RFP Submission is enclosed Attachment A, Part I

Questions Attachment A, Part III

Architectural/Engineering Consultant Studies Referenced and Linked Attachments B, Part II

Minority & Women Owned Business Goals –

1. M/WBE Process and Requirements

2. Workforce Goals

3. A list of SDO Certified companies is now part of the RFP.

Attachment D

Attachment E, Part I and Schedule B-8

Slide 35

Open to ALL CONTRACTORS certified in any one of these Categories:

1. General Building Construction

2. Heating, Ventilation, and Air Conditioning (HVAC)

3. Mechanical Systems

4. Energy Management Systems

5. Electrical

Section II D and

Attachment G

A Checklist for RFP Submission is enclosed Attachment A, Part I

Questions Attachment A, Part III

Architectural/Engineering Consultant Studies Referenced and Linked Attachments B, Part II

Minority & Women Owned Business Goals –

1. M/WBE Process and Requirements

2. Workforce Goals

3. A list of SDO Certified companies is now part of the RFP.

Attachment D

Attachment E, Part I and Schedule B-8

Contractors will guarantee performance of equipment not energy savings.

• Performance

• Point of Commissioning OR

• Prior to Final ECM Acceptance of the installed equipment based upon the selected

Proposer’s savings provided in Attachment A, Part III.

• Commissioning Plan Requirements

• Example Functional Testing Scope Outline in Form E, Table G-1 and Schedule G of the ESA Contract (Attachment E, Part I of this RFP).

• Basis of the Commissioning Plan

• To be developed by the Proposer.

Slide 36

• Accelerated Energy Program (AEP) and AEP Projects

• Energy & Water Upgrades at Roxbury Community College

• Feasibility Study and Basis of Design

• Required

• Alternate

• Deadlines

• Request for Proposal Overview

• Facility Requirements

Slide 37

Facility Requirements

Welcome, Mr. Kevin L. Hepner, Vice President

RCC Administration & Finance

Slide 38

All communication with respect to this project must go through DCAMM.

Edward Ransom, Program Manager Energy Efficiency & Sustainable Buildings Group Division of Capital Asset Management and Maintenance One Ashburton Place Boston, MA 02108 Edward.Ransom@state.ma.us Phone: (857) 204-1390

Courtesy Copy (cc)

Pamela.Schooler@state.ms.us

Follow Up

Slide 39

• Meeting minutes, questions and answers and

Addenda will be posted on the Commbuys website:

www.commbuys.com

• Proposers are strongly encouraged to visit the website regularly for the most recent information.

Follow Up http://www.commbuys.com/ http://www.commbuys.com/

Slide 40

THANK YOU

Your participation contributes to the success of the

Accelerated Energy Program