QASP - Utility Plant Chemical Service and Bulk Chemicals.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

FOR

UTILITY PLANT CHEMICAL SERVICE AND BULK CHEMICAL DELIVERY

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) is a government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and SOW requirements will periodically review the QASP throughout the life of the contract.

The Contracting Officer’s Representative (COR) will monitor the performance of the chemical vendor’s technician’s performance.

2. SCOPE

The QASP is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to ensure the products/results specified in the contract are delivered on time and meet the requirements of the contract. The QASP is not intended to duplicate the Contractor’s Management Plan.

3. GOVERNMENT RESOURCES

The following definitions for Government resources are applicable to this plan:

Contracting Officer - A person duly appointed with the authority to enter, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

Contracting Officer’s Representative (COR) - An individual designated in writing by the Contracting Officer to act as his authorized representative to assist in administering a contract. The source and authority for a COR is the Contracting Officer. COR limitations are contained in the written letter of appointment.

4. RESPONSIBILITIES:

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract, and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that ensures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the project and ensures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

5. METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP.

Customer Feedback – Customer feedback may be obtained from Utility Plant USDA personnel. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file.

Periodic Inspection – The COR shall monitor the performance of the Chemical Vendor Technicians as needed. during the standby and recovery period of the contracted period of performance. If there are not issues, then little monitoring is required.

100% Inspection –If issues occur during the period of performance, the COR will monitor the performance of the chemical vendor’s technicians in the performance of chemical application, testing, troubleshooting and correction of chemical treatment.

6. LEVELS AND STANDARDS OF SERVICE

The standards of services are held to and comply with the standards specified in the PR&C, commercial/industry, and military/government standards.

7. IDENTIFIED QA SURVEILLANCE ITEMS FOR CHEMICAL SERVICE

Performance Requirements

Required Services Performance Objective Performance Requirement

Site visits Weekly testing, adjustment, and reporting.

The contractor will visit the USDA site to perform water testing, adjust treatment as needed and submit a report once every week.

Training Train USDA personnel. USDA personnel are trained in bulk chemical operations safety and handling.

Personnel Personnel required. Provide professional, knowledgeable service personnel.

Personnel Personnel location. The primary water treatment account manager will live within 50 miles of the facility.

Personnel Personnel training and experience.

The chemical vendor’s technician will have at least 2 years of water treatment experience and a degree in Chemical Engineering, Chemistry or Mechanical Engineering or equivalent.

Personnel Personnel report. Provide information on the service team and their responsibilities to meet the RFP specifications.

Personnel Personnel availability. The service team representative(s) shall be available for emergency service on a 24-hour basis (by cellular telephone).

Contract Contract specification. Propose a one-year initial contract, with options to renew for (4) additional years

Equipment ownership

The USDA will lease the equipment.

All chemical application equipment, controllers, pumps and bulk chemical tanks and spill containments will be leased.

Existing equipment

Existing equipment will not be used.

The existing chemical feed controllers and chemical pumps will not be used.

Contractor provided

All chemical feed equipment will be new.

All new chemical feed equipment and chemical pumps will be supplied by the water treatment contractor.

Contractor provided

Chemical feed equipment installation.

All new chemical feed equipment and pumps will be installed by the water treatment contractor.

Contractor provided

Chemical feed equipment maintenance.

The water treatment supplier will be responsible for maintaining the equipment during the contract period.

Contractor provided

Chemical feed equipment repairs and adjustments.

Any repairs will be the responsibility of the contractor as well as probe and other replacements.

Contractor provided

List of equipment needed. Prepare a list of the equipment that will be needed.

USDA provided USDA provided connections USDA Ames will provide power, piping and pipe taps as needed to the controller and mini bulk tanks.

USDA provided USDA provided connections In most cases all the piping and electrical is already present.

Contractor provided

Contractor provided chemical pumps.

Provide and maintain all the chemical pumps needed to apply all the bulk chemicals to the USDA systems. These chemical pumps shall be fully compatible with the contractors chemical feed systems.

Contractor provided

Contractor will provide chemical pump consumable items.

Provide all chemical pump consumable items such as consumable tubing for peristaltic pumps and diaphragm kits for high pressure pumps and all pump manufacturer required or recommended consumables.

Contractor provided

Contractor will provide chemical pumps of the proper ratings.

Provide all needed chemical pumps of the proper volume and pressure ratings for PO4, SO3, boiler feed water pH builder, cooling tower scale inhibitor, cooling tower biocide, chilled water scale inhibitor/biocide, steam line treatment and all other required chemicals.

Contractor provided

Contractor provided chemical pumps.

Provide all needed chemical pumps of the proper volume and pressure ratings for:

PO4

SO3

Boiler feed water pH builder Cooling tower biocide Chilled water scale inhibitor and biocide Steam line treatment (injected into 125# steam lines)

Contractor provided

Contractor provided chemical pumps.

Provide any other needed chemical pumps.

Contractor provided

Other chemical pump requirements.

To feed a liquid Chlorine and bromine products; the pumps must have a degasifying head to prevent priming problems or use a peristaltic pump.

Contractor provided

Other chemical pump requirements.

To feed a non-oxidizing biocide pump of sufficient pressure and volume to be capable of delivering the required dose in one hour

Contractor provided

Contractor will provide all testing chemicals, equipment, and a manual for use with the exiting contractors bulk chemicals.

The contractor will provide all testing reagents, supplies, lab hardware and testing procedures outlined in a Program Operations Manual for use with the exiting contractors bulk chemicals until all of the exiting contractors bulk chemicals are used up.

Contractor provided

Contractor will provide all testing chemicals, equipment, and a manual for their own bulk chemicals.

The contractor will provide all testing reagents, supplies, lab hardware and testing procedures outlined in a Program Operations Manual for their own bulk chemicals.

Contractor service Contractor program monitoring

Accurately monitor the program’s results and communicate appropriate recommendations with quantifiable, business-oriented justifications.

Contractor service Contractor service reports All service reports shall provide the required daily data to indicate that the water treatment program is meeting the requirements as outlined later in the RFP.

Contractor monitoring

Contractor templates and training.

The contractor will provide all operator log sheet templates and operator training.

Contractor training

Contractor training program for USDA personnel.

Please provide an in-depth training program that you will be providing for USDA personnel. Operators will need to be trained on logging readings on the contractor’s web-based system, water testing, operation and maintenance of all chemical tanks, pumps, probes, sensors, automated valves, and all other contractor supplied and chemical related equipment.

Contractor training

Contractor training program for USDA personnel.

Thoroughly train all day and night shift plant personnel on the implementation and control of the water treatment programs. There are 4 shifts to train. There are 2 day shifts that work 6 am to 6pm. There are 2 night shifts that work 6pm to 6 am.

Contractor service Contractor service overview Service shall be interpreted as the testing of all treated systems, the review of written and/or computerized log sheets, web-based vendor data records and recording, inventory review, inspection of chemical feed equipment, calibration, replacement and repair of all equipment, chemical pump service and general inspections. Results and recommendations will be discussed with USDA personnel before the vendor’s technician leaves the USDA facility.

Contractor service Contractor reporting A written report must be completed during every service call and submitted to plant personnel within 24 hours as well as be posted to a WEB based database site provided by the water treatment contractor. The vendor shall report his findings and recommendations to USDA personnel before leaving the facility each week.

Contractor service Contractor reporting The contractor will provide a WEB based electronic database that stores and manages all service reports, operator log data, water meter usage and other important data.

Contractor service Contractor reporting Please provide a detailed description of your electronic WEB based database and its capabilities.

Contractor service Contractor reporting The database must be able to upload daily information from the operator’s tests, have alarm features for out of specification data and be accessed by management of the USDA Ames.

Contractor service Contractor reporting The program will also have capabilities to print out statistical trends that can be evaluated to improve the water treatment program.

Contractor service Contractor database access for

USDA.

The USDA will need access to all USDA chemical testing and other data for a period of 10 years after termination of service.

Contractor service Contractor reporting The WEB based database will also provide daily dashboards outlining the key performance standards from the cooling tower controllers. The data should include but not limited to; flow, conductivity, ORP, pH (if applicable) and inhibitor levels.

Contractor service Contractor reporting There should be built in monitoring and alarming to the water treatment provider to allow quick response to chemical imbalance.

Contractor service Contractor reporting The contractor will provide an in depth summary of their capabilities and how they meet the specifications.

Contractor service Steam boiler treatment The steam boiler program will consist of:

Sulfite- Oxygen control Polymer- Scale control Caustic- Hydroxide Alkalinity control Condensate pH- Corrosion control The ranges will be controlled as outlined in the KPI’s.

Contractor service Contractor testing The following are the minimum required tests that must be performed during each scheduled service visit:

Cooling and Closed Loop Chilled & Hot Water Systems

· Raw Water:

o pH o Conductivity o M-alkalinity o Calcium or Total hardness

· Tower Water:

o pH o Conductivity o M-alkalinity o Calcium or Total hardness o Traced Inert o Phosphonate (Quarterly) o Iron (Quarterly) o Copper (Quarterly) o Azole (Quarterly) o Free halogen o Biological count (by strip method incubated 48 hours )

· Chilled Water:

o pH o Conductivity o Nitrite o Iron (Quarterly) o Copper (Quarterly) o Azole (Quarterly) o Free halogen o Biological count (by strip method incubated 48 hours prior)

· Closed Hot Loop Water:

o pH o Conductivity o Nitrite o Copper (Quarterly) o Iron (Quarterly) o Azole (Quarterly) o Biological count (by strip method inoculated 48 hours - Quarterly)

Steam Boiler System

· Soft Water and Feedwater:

o pH o Conductivity o Total Hardness o Iron (Quarterly) o Copper (Quarterly)

· Condensate:

o pH o Conductivity o Total Hardness o Iron (Quarterly) o Copper (Quarterly)

· Steam Boilers:

o pH o Conductivity o Sulfite o Hydroxide Alkalinity o Polymer – Or Phosphate if using solids o Iron (Quarterly) o Copper (Quarterly)

Contractor service Testing standards Performance Standards (KPI’s – Key Performance Indicators):

The following acceptable performance shall be achieved using the products and services of your company. Each quarterly a summary of the test results will be compiled and reviewed as to how the KPI’s were achieved.

Cooling Towers:

Corrosion rates mild steel < 1.0 mpy

Corrosion rates copper < 0.1 mpy

Phosphonate Level / Traced > 90% compliance

TDS – Cycles of Concentration > 90% compliance

Biological Aerobic Counts < 10,000 cfu

Chilled and Hot Water Systems

Corrosion rate mild steel < 0.5 mpy

Corrosion rate copper < 0.1 mpy

Corrosion Inhibitor Levels > 90% compliance

Azole Levels > 90% compliance

Biological Levels < 1000 cfu

Water Usage per month

Steam Boilers

Feedwater & Condensate hardness > 90% compliance, < 0.5 ppm

Condensate pH > 90% compliance, 8.2-8.6

Boiler Sulfite > 90% compliance, 30-60 ppm

Boiler TDS > 90% compliance, 4000-4500

Boiler hydroxide Alkalinity > 90% compliance, 200- 400 ppm

Contractor service Contractor reporting Corrosion coupon testing shall be conducted each quarter for the cooling tower, chilled and hot water systems to include the following metallurgies:

Mild steel Copper

Contractor equipment

Contractor equipment and installation.

If corrosion coupon racks are needed, please supply and install them with your equipment.

Contractor service Contractor cleaning The contractor shall be responsible for cleaning scaled or fouled equipment that arises as a direct result of the poor implementation of the water treatment by the contractor.

It is the supplier’s responsibility to inspect all equipment and evaluate conditions prior to initiating treatment. Any deficiencies must be stated in writing.

Contractor service Contractor chemical inventories

The contractor must always monitor and maintain adequate chemical inventories to avoid equipment damage from scale or corrosion.

Contractor service Contractor chemical inventories

The contractor must be able to read bulk chemical tank levels remotely and suggest chemical orders as needed.

Contractor service Contractor service plan The contractor will submit a list of tests to be performed during each service visit, a calendar of services to be performed during the year, and a list of tests to be run by the plant each day. This should be summarized in an annual service plan. Please provide your service plan as well as an example of a service report.

Contractor service Contractor service plan Prepare a list of the items that shall be monitored periodically (i.e. particle size distribution studies, biological profiles, system volume/leak tests, system audits, elution studies, dissolved oxygen studies, and deposit analyses and any other required or recommended monitoring. Please state the periodicities for each in your annual service plan.

Contractor service Quarterly review The successful bidder shall be available for quarterly reviews scheduled at the discretion of the USDA Contracting Officer or Contracting Officer’s Representative.

Contractor service Inspections and reporting Each year the steam boiler, condenser and some evaporators are open for inspection. All waterside equipment must be inspected and photographed when available for inspection. Condensers and evaporators will be inspected with a Borescope to include pictures of the tube surfaces. All final reports will be provided with key pictures to verify the effectiveness of the water treatment program. All inspection reports will be submitted within 10 days of each inspection.

Contractor service Correction of issues Any deviation from the performance standards will require corrective action as soon as possible. Continued out of performance results will be grounds for termination of contract.

Contractor service Cooling tower blowdown meter requirements.

Cooling Towers: contractor can use existing USDA meters if they are compatible with contractors chemical feed system. Contractor will provide new meters if they are not compatible. The USDA will not be charged for the installation of new meters.

Blow down water meters must be compatible to send signals to the chemical application controller to monitor water usage for blowdown.

Contractor service Boiler and chilled water system blow down valve requirements.

Motorized blow down valves for boiler and condenser water automatic blow down control- The existing valves may be used by the contractor if they are fully compatible with their automated chemical feed systems.

If they are not, then the contractor will supply new, compatible motorized blow down valves. There will be not additional charge to the USDA for installation of new automated blow down control valves.

Contractor service Automated boiler, chilled water and condenser water chemical feed controller requirements.

Internet ready – Must use Cellular Gateway for all Controllers Daily Dashboards provided to USDA Management Monitoring and Alarming capabilities Direct Access to controllers through secured remote cellular gateway Tower conductivity probe Support water meter inputs Traced Inhibitor probe for Scale Inhibitor feed and monitoring pH probe for acid feed (only used if acid is needed as a part of the program) ORP probe for continuous halogen feed Biocide lock-out Dual biocide timer to automatically feed two biocides based on a timer.

Capability to alarm to the Johnson Controls building automation system. This means the chemical controller system sends a signal to the Johnson Controls system to let the plant operator know the chemical controller system is in alarm and needs to be looked at.

Contractor service Equipment requirements Corrosion coupon rack with rotameter. The goal is to have 5-7 feet-per-second flow rate always. Existing USDA equipment can be used if it is compatible. If not, the contractor will provide new equipment.

Contractor service Equipment requirements Make up water meter to monitor water usage. Existing USDA meters can be used if they are compatible. If not, the contractor will provide new meters.

Contractor service Equipment requirements Cartridge filters that can withstand the normal system water temperatures

Contractor service Equipment requirements Chemical injectors shall be used so that chemicals are fed in at a point of mixing to allow best distribution and prevent damage to the piping. The existing injectors can be used, but if they are not compatible for some reason, then the contractor will supply a new, compatible injector.

Contractor service Equipment requirements In some cases, Amine is fed directly to the Steam Header to prevent loss of chemical during boiler blowdown. An appropriately rated retractable injector shall be used in these cases, so that the chemicals are fed in the middle of the steam header and the injector can be serviced. The existing injectors can be used, but if they are not compatible for some reason, then the contractor with supply a new, compatible injector.

Contractor service Equipment requirements Chemicals shall be fed directly from mini bulk tank to minimize chemical handling.

Contractor service Analytical Services Every (3) months of cooling tower operation, the central chilled water plant at USDA Ames requires a complete in-house laboratory analysis of the cooling tower and chilled water loop. This complete analysis should include but not limited to; Bacteria levels both aerobic and anaerobic, 26 elemental analysis and the chemical actives that are being used.

Contractor service Analytical Services Steam boiler systems may require analysis from time to time based on the results and or identification of water treatment problems. There is no additional cost to for these services.

Contractor service Cooling tower chemical requirements

All chemicals should be liquid. All liquid chemicals must be supplied to the point of use and transferred into a stationary mini bulk tank with spill containment. All chemicals will be fed directly from the container to eliminate any utility plant operator involvement in handling the chemicals.

Contractor service Cooling tower chemical requirements

Scale Inhibitor: The cooling tower scale inhibitor will be a PBTC/HEDP or PBTC / Azole / Polymer based program to provide scale protection at a minimum of 4 cycles of concentration. The phosphonate level will be a minimum of 3 ppm as phosphonate and 1 ppm as free and available azole.

Contractor service Cooling tower chemical requirements

Oxidizing Biocide 1 – Feed and maintain a low-level consistent halogenation of 0.5-0.8 ppm free residual using ORP or Free Chlorine Analyzer as a method to maintain continuous low level halogenation. This is key and will be required to minimize the risk of waterborne pathogens.

Contractor service Cooling tower chemical requirements

Non-Oxidizing Biocide – Use a non-oxidizing biocide to be feed weekly. Either the use of Isothiazoline at 100 ppm or Glutaraldehyde at 120 ppm is required.

Contractor service Closed loop hot and chilled water systems treatment other than the central utility plant.

A Nitrite/Azole-Based Treatment will be used. The Nitrite levels will be maintained between 500-1000 ppm for chilled water loops and 1000-1500 ppm for hot water loops as NO2. The azole will be maintained at 5-10 ppm.

Contractor service Closed loop hot and chilled water systems treatment other than the central utility plant.

Note: USDA Ames requires total aerobic biological counts of 1,000 cells/ml or less, anaerobic biological counts of 50 cells/ml or less, and corrosion rates of 0.5

MPY or less for mild steel and 0.1 MPY or less for copper.

IDENTIFIED QA SURVEILLANCE ITEMS FOR BULK CHEMICAL DELIVERY

Performance Requirements

Required Services Performance Objective Performance Requirement

Training Train USDA personnel. USDA personnel are trained in bulk chemical operations safety and handling.

Training Train USDA personnel twice a year.

Twice a year, on-site training for USDA personnel and as needed or requested by the USDA

Training Provide a training manual to be kept on-site.

An operations manual detailing the program, safety information and equipment operating information will be supplied. This manual will be used as the basis for a continuous training program for operations personnel.

Bulk Chemicals Provide bulk chemicals as needed.

Provide all chemicals to treat steam boilers, chilled water and cooling towers delivered to point of feed.

Bulk chemical delivery

Hands free bulk chemical delivery

Bulk Chemicals will be delivered safely and hands free by a Hazmat trained and certified delivery specialists into bulk chemical tanks and spill containments provided by the contractor. USDA personnel will not handle bulk chemicals.

Chemical availability

Bulk chemicals will be available on GSA Advantage

The bulk chemicals that will be used will be available for purchase from GSA Advantage.

Chemical storage tanks and spill containments

Chemical storage tanks and spill containments

The bid will include leasing chemical tanks and spill containments of the appropriate sizes to not run out of chemicals between tank refilling.

Current tank sizes are as follows:

PO4 (Nalco 22310)-200 gal SO3 (Nalco 1720)-200 gal Feed water pH builder (Nalco 8735)-110 gal Steam line treatment (Nalco 1820)-120 gal Tower scale inhibitor (Nalco 3DT230)-200 gal Tower chlorine biocide (Nalco ST70)-200 gal Chilled water loop scale inhibitor and biocide (Nalco Trac 114)-110 gal.

Chemical storage tank remote level monitoring

Chemical storage tank remote level monitoring

Bulk chemical tank levels will be monitored remotely and report those levels to the chemical contractor. The chemical contractor will consult with the USDA on a daily or weekly basis to decide what chemicals to order to not run out of chemicals.

Required chemicals

Required chemicals for boilers, chillers, and other needs.

Current chemicals in use are, but not limited to boiler feed water oxygen scavenger, boiler oxygen scavenger, steam line treatment, boiler feed water pH builder and small boiler combined chemical treatment. The requirement includes chemicals needed for proper boiler chemistry, steam header corrosion protection, condensate corrosion protection, cooling tower bio and corrosion protection and closed loop protection. Chemicals that will need to be purchased are Boiler water Sulfites, Steam line treatment, boiler water phosphates, boiler feed water pH builder, cooling tower condenser water corrosion inhibitors and biocides, chilled water corrosion inhibitors and biocides, and the small autoclave boiler combined boiler and condensate chemicals.

Contractor representative contact information

Contractor representative contact information

Vendor will include by attachment to the proposal a contact phone number and the cell phone and other contact numbers for each representative assigned to service the account.

Contractor bulk chemical ordering contact information

Contractor bulk chemical ordering contact information

The chemical provider must have a representative available for phone calls to receive orders for purchasing chemicals during normal business hours.

Use up existing chemicals

Use up existing bulk chemicals

The entering chemical contractor will use all existing bulk chemicals from the exiting chemical contractor until the tanks are empty. Then switch to using the entering contractors chemicals. New chemicals will be compatible with existing chemicals that we use now. The entering contractor will provide all testing chemicals and equipment for testing for the exiting chemical contractors chemicals until the tanks are empty.

Provide testing chemicals

Provide water testing chemicals for the exiting contractors chemicals.

The entering contractor will provide all testing chemicals for testing for the exiting chemical contractors chemicals in the USDA systems until the tanks are empty.

USDA disposal of exiting contractors testing chemicals

USDA disposal of exiting contractors testing chemicals and supplies

Once all the bulk chemicals have been used up from the exiting chemical contractor, the USDA will be responsible for disposing of the exiting chemical contractors testing chemicals and supplies.

USDA removal of exiting contractors tanks and spill containments

USDA removal of exiting contractors tanks and spill containments

The USDA will work with the exiting chemical contractor to return their bulk chemical tanks and spill containments to them once they have been emptied.

Provide bulk chemical tanks, spill containments and bulk chemicals

Provide bulk chemical tanks, spill containments and bulk chemicals

Once the exiting contractors’ bulk chemicals have run out on a case by case basis, the entering chemical contractor will provide all needed bulk chemical tanks and spill containments and all new bulk chemicals.

Provide testing chemicals

Provide testing chemicals Once the exiting contractors’ bulk chemicals have run out on a case by case basis, the entering chemical contractor will provide all new testing chemicals, standards and testing equipment for their chemicals.

Bulk chemical spill containment requirements

Bulk chemical spill containment requirements

The tanks be double walled or have 100% capacity spill containment.

Boiler water bulk chemical requirements

Boiler water bulk chemical requirements

Boiler water chemical treatment will include commonly used oxygen scavengers, pH builders, steam line treatments, corrosion inhibitors and any other ASME recommended chemicals and application will follow ASME guidelines.

Cooling tower bulk chemical requirements

Cooling tower bulk chemical requirements

Cooling tower water chemical treatment will include biocides, corrosion inhibitors and any other ASME recommended chemical treatments and follow ASME guidelines.

Chilled water bulk chemical requirements

Chilled water bulk chemical requirements

Chilled water chemical treatment will include corrosion inhibitors, biocides and any other ASME recommended chemical treatments and follow ASME guidelines.

Bldg 401MB small boiler chemical requirements

Bldg 401MB small boiler chemical requirements

Bldg 401MB small boiler chemicals will be formulated for a system with a combined condensate/feed water tank following ASME guidelines. The chemical feed and conductivity of this boiler is monitored and adjusted manually by USDA personnel. No new automated chemical controller will be needed here but bulk chemicals and related testing chemicals, pumps and supplies will be provided by the chemical contractor. USDA personnel will continue to apply chemical and adjust conductivity manually in this building.

Contractor quote Contractor quote requirements Contractors shall supply a Quote on their letterhead.

Contractor quote Contractor quote requirements Quoted price MUST INCLUDE all Materials, Labor, Equipment, Freight or Shipping, as well as any applicable Duties, Brokerage, or Custom’s fees.

Contractor quote Contractor quote requirements It is anticipated that a fixed Price Contract will be awarded.

Contractor quote Contractor quote requirements Award will be made for a 1-year base period with four optional 12 month option periods.

Service requirements

Service requirements Normal scheduled inspections and service work will be performed during regular workdays, 8:00 AM – 4:00 PM, local time. Federal holidays excluded.

An extension of time before and after normal working hours will be considered upon a 2-week advance written request from the Contractor.

Service report requirements

Service report requirements All service reports shall provide the required daily data to indicate that the water treatment program is meeting the requirements as outlined later in the

RFP.

8. DOCUMENTATION

The COR shall, in addition to providing documentation to the Contracting Officer, maintain a complete Quality Assurance file. All such records will be retained for the life of this contract.