Section_L.pdf

DRAFT

RFP NNJ16589301R Section L

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SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

Federal Acquisition Regulation (FAR) clauses:

http://www.acquisition.gov/far/

NASA FAR Supplement (NFS) clauses:

http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

(End of Provision)

NOTICE: The following Contract provisions pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

PROVISION

NUMBER

DATE TITLE

52.204-7 JUL 2013 SYSTEM FOR AWARD MANAGEMENT

52.204-16 JUL 2015 COMMERCIAL AND GOVERNMENT ENTITY

CODE REPORTING

52.211-14 APR 2008 NOTICE OF PRIORITY RATING FOR

NATIONAL DEFENSE, EMERGENCY

PREPAREDNESS, AND ENERGY PROGRAM

USE

52.214-34 APR 1991 SUBMISSION OF OFFERS IN THE ENGLISH

LANGUAGE

52.214-35 APR 1991 SUBMISSION OF OFFERS IN U.S. CURRENCY

52.215-1 JAN 2004 INSTRUCTIONS TO OFFERORS –

COMPETITIVE ACQUISITIONS

52.215-16 JUN 2003 FACILITIES CAPITAL COST OF MONEY

52.215-22 OCT 2009 LIMITATIONS ON PASS-THROUGH CHARGES

IDENTIFICATION OF SUBCONTRACT EFFORT

52.222-24 FEB 1999 PRE-AWARD ON-SITE EQUAL OPPORTUNITY

CHARGES — IDENTIFICATION OF

SUBCONTRACT EFFORT

52.222-46 FEB 1993 EVALUATION OF COMPENSATION FOR

PROFESSIONAL EMPLOYEES

http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

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52.222-56 MAR 2015 CERTIFICATION REGARDING TRAFFICKING

IN PERSONS COMPLIANCE PLAN

52.237-1 APR 1984 SITE VISIT

52.237-10 MAR 2015 IDENTIFICATION OF UNCOMPENSATED

OVERTIME

52.247-4 APR 1984 INSPECTION OF SHIPPING AND RECEIVING

FACILITIES

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) PROVISIONS

Provision Number Date Title

1852.233-70 DEC 2015 PROTESTS TO NASA

(End of Provision)

L.2 FAR 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA OR

DATA OTHER THAN COST OR PRICING DATA (OCT 2010) – ALT. IV (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: See Provision L.17.6, Volume III – Cost/Price Proposal Factor.

(End of Provision)

L.3 PROPOSAL PAGE LIMITATIONS

(a) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Proposal Section (List each volume or section)

Page Limit (Specify limit)

See Table L-3

The following requirements apply to the sections of the proposal which are page limited:

(b) Sections of the proposal which are page limited shall be prepared and submitted using non-compressed Arial font with single-spaced 12 point text with a one-inch margin on all sides in accordance with Microsoft Word default settings. Character spacing shall be “Normal” per Microsoft Word settings. Text in diagrams, charts, tables, artwork, and photographs shall be no smaller than 12 point text size.

Diagrams, charts, tables, artwork and photographs shall not be used to circumvent the text size limitations of the proposal. The margins may contain headers and footers but shall not contain any proposal content to be evaluated. All pages in each volume shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.)

for contents subject to page limitations. Information that can be construed as belonging in another volume of the proposal will be so construed and counted against the appropriate volume’s page limitation.

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(c) Title pages, tables of contents, cross-reference matrices, glossaries, and acronym lists are excluded from the page counts specified in Table L-3. In addition, the Cost section of your proposal is not page limited. However, this section is to be strictly limited to cost and price information. These pages shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government. Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section's page limitation.

(d) If final revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(e) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b). Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other Offerors may be accepted if it is immaterial to the acquisition. However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

The following requirements apply to the sections of the proposal which are not subject to page limitations:

(f) Sections of the proposal which are not page limited do not need to abide by the font, size or margin requirements of the page limited sections, though the Offeror should ensure readability. All pages in each section shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.). Title pages, table of contents, cross- reference matrices, glossaries, acronym lists, etc. shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

(g) Each Offeror is required to submit its proposal in an electronic format through FedBizOps.

(h) Electronic copies of the proposal shall be prepared and submitted in Microsoft Office applications (Word and Excel). Further, the Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file. Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file. Each volume of the proposal shall be submitted as a separate electronic file. The Offeror shall not embed sound or video files into the proposal files.

Minimize the use of scanned images and keep embedded graphics as simple as possible.

(i) Provide a Cross Reference List that tracks the page and paragraph numbers of the

Offeror’s proposal to the page and paragraph numbers in the Government’s instructions. A Cross Reference List shall be submitted in each Volume for that particular volume.

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L.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Cost-Plus Award Term/Fixed Fee (CPAT/FF) and Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract resulting from this solicitation.

The ID/IQ portion of the Contract will be Cost-Plus Fixed Fee. The phase-in effort will be Firm-Fixed Price.

(End of Provision)

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

NASA/Johnson Space Center Attn: BJ/Tasha Beasley 2101 NASA Parkway Houston, TX 77058 Phone: 281-483-8501 Email: tasha.beasley@nasa.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

L.6 FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any NASA FAR Supplement Regulation (48 CFR Chapter 18) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L.7 VIRTUAL PRE-PROPOSAL CONFERENCE

(a) A VIRTUAL Pre-Proposal Conference will be held as indicated below:

Date: 03/01/2017 Time: 09:00 AM Central Standard Time mailto:tasha.beasley@nasa.gov

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Offerors are required to monitor the Logistics website for any changes to the date or time of the conference.

Skype for Business is required in order to access the visual portion of this informational session. Please log-in to Skype to view the presentation.

Please call in to the number below for the audio portion of the conference:

Toll-free Number: 1-844-467-6272 Participant ID: 178382

Please register online for the Pre-Proposal Conference.

(b) Attendance at the Pre-Proposal Conference is recommended; however, attendance is neither required nor a prerequisite for proposal submission and will not be considered in the evaluation.

(c) Any answers provided during the Pre-Proposal Conference will be unofficial. Written questions may be submitted to the Contracting Officer as described on the Logistics Website. Official responses to written questions received by the Contracting Officer will be posted on the Logistics Website. Questions, together with the Government’s response, will be transmitted to all solicitation recipients via the Government-wide point of entry (GPE). In addition, conference materials for the Pre-Proposal Conference will be made available to all potential Offerors via the GPE using the FedBizOpps Website at and the Logistics Website.

(End of Provision)

L.8 NFS 1852.231-71 DETERMINATION OF COMPENSATION REASONABLENESS (APR

2015)

(a) The proposal shall include a total compensation plan. This plan shall address all proposed labor categories, including those personnel subject to union agreements, the Service Contract Act, and those exempt from both of the above. The total compensation plan shall include the salaries/wages, fringe benefits and leave programs proposed for each of these categories of labor. The plan also shall include a discussion of the consistency of the plan among the categories of labor being proposed.

Differences between benefits offered for professional and non-professional employees shall be highlighted. The requirements of this plan may be combined with that required by the clause at FAR 52.222-46, "Evaluation of Compensation for Professional Employees."

(b) The Offeror shall provide written support to demonstrate that its proposed compensation is reasonable.

(c) The Offeror shall include the rationale for any conformance procedures used or those Service Contract Act employees proposed that do not fall within the scope of any classification listed in the applicable wage determination.

https://procurement.jsc.nasa.gov/log/ https://meet.nasa.gov/rebekah.mcclure-1/2JF0K9WY https://baforms.typeform.com/to/lHRRpo https://procurement.jsc.nasa.gov/log/ https://procurement.jsc.nasa.gov/log/ https://procurement.jsc.nasa.gov/log/ https://www.fbo.gov/ https://procurement.jsc.nasa.gov/log/

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(d) The Offeror shall require all service subcontractors to provide, as part of their proposal, the information identified in (a) through (c) of this provision for cost reimbursement or non-competitive fixed-price type subcontracts having a total potential value expected to exceed the threshold for requiring certified cost or pricing data as set forth in FAR 15.403-4.

L.9 PROPOSAL MARKING AND DELIVERY

(a) Methods of Proposal Delivery

Interested parties are required to submit offers, bids, or quotes electronically via the Federal Business Opportunities (FBO) system (www.fbo.gov). Proposals or quotes submitted using any other mechanism, such as U.S. Postal Service, Commercial Delivery Service, facsimile, or e-mail, will be deemed non-responsive and will not be evaluated. Do not call or e-mail NASA to inquire if your offer has been received, as this information will not be released. The FBO system will send an email to the email address on file for the user confirming the electronic submission.

(b) The following are requirements for the online FBO Electronic Proposal Response submission:

1. Offerors must have a CAGE Code prior to registering in the System for Award Management (SAM).

Offerors must be registered in SAM at (www.sam.gov) prior to submitting a proposal.

Offerors must be registered in the FBO system and login to the FBO system to submit proposals in response to this Request for Proposal (RFP).

For additional information on submitting electronic proposal responses via the FBO system, see the FBO Vendor Guide, Section 4.3.1, Submitting an Electronic Response.

Given the volume of data and information to be submitted by Offerors in response to a solicitation, and the inherent limitations of internet bandwidth, Offerors may be required to submit sections in multiple uploads.

Each volume (see Provision L.17.2) shall be submitted as individual files using the following convention: Company Name_Volume Number_Section Name (acronyms are appropriate). For example, the file containing the Phase-In Plan for Core A would be labeled as follows: CompanyXYZ_I_PIP Core A.docx. It is critical that Offerors carefully and completely identify all parts and attachments of the proposal.

Any proposal section required from major subcontractors shall be submitted using the following naming convention: Prime Company Name_ SUB_Company Name_Volume Number_Section Name. For example, Company XYZ is proposing as a prime contractor with Company ABC as a major subcontractor the file containing a major subcontractor ABC’s pricing volume information would be labeled as follows:

https://www.fbo.gov/ http://www.sam.gov/ https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf

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PrimeCompanyXYZ_SUB_MajorSubABC_III_IDIQ.xls. Major subcontractors may submit pricing volume information independently via FBO using this naming convention. It is imperative that this naming convention is used, especially in the case that a company is involved as a prime and/or subcontractor on multiple proposal teams.

Proposals are considered to be timely when the proposal is uploaded to the FBO platform and the Offeror affirmatively submits their proposal, via FBO procedures, by the date and time specified in Provision L.17.2. In accordance with FAR 15.208, if the proposal is not received at the initial point of entry to the Government infrastructure (in this case, received through FBO) by the exact date and time specified on the cover page of this solicitation, it will be determined late.

Consider the file size and number of files to be uploaded when submitting your proposal in FBO.

Note: There may be variability in the time required to upload proposal files; size and content may be factors, therefore Offerors are strongly cautioned when submitting proposals to allow adequate time for upload of all documents so that the Offeror’ s complete proposal is submitted by the date and time specified in Provision L.17.2.

Solicitations may remain posted on the FBO after the solicitation closing date. If the response deadline has passed for the solicitation, Offerors will no longer be able to submit proposals.

Any award issued as a result of this solicitation will be distributed electronically.

L.10 FAR 52.242-90 JSC Super-Flex Work Schedule (MAR 2014)

(a) Through Super-flex, JSC civil servants are encouraged to utilize the current civil service schedule to work 80 hours in a pay period, while “flexing” every other Friday simultaneously with the Center (first Friday of the JSC pay period). These Fridays are called “Flex Fridays”. Super-flex also expands the use of Work from Anywhere (WFA)/telework.

(b) JSC does not require that our Contractor team members adopt a matching schedule.

However, Offerors should be aware that many civil servant customers will not be onsite on “Flex Fridays” and the center will go in “weekend mode” on “Flex Fridays”.

"Flex Friday weekend mode" provides exceptions for some buildings. For more information on "Flex Friday weekend mode" and Super-flex, reference:

JSC Super-Flex Information https://procurement.jsc.nasa.gov/

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L.11 NFS 1852.245-80 Government Property Management Information (JAN 2011)

(a) The Offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any contract awarded from this solicitation.

(b) The Offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The Offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245–81, List of Available Government Property.

(d) The Offeror shall identify all Government property in its possession, provided under other Government contracts that it intends to use in the performance of this contract. The Offeror shall also identify: The contract that provided the property, the responsible Contracting Officer, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245–9, Use and Charges (June 2007), and the contact information for the responsible Government Contracting Officer. The Offeror shall provide proof that such use was authorized by the responsible Contracting Officer.

(e) The Offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The Offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, manufacturer, model number (when available), quantity required, and estimated unit cost.

Equipment approved as part of the award need not be requested under NFS clause 1852.245-70.

(g) The Offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment — Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm

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(h) Existing Government property may be reviewed at the following locations, dates, and times: As requested.

L.12 NFS 1852.245-81 List of Available Government Property (JAN 2011)

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–1, Government Property, included in this solicitation. The Offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–2, Government Property Installation Operation Services, as included in this solicitation. The Offeror shall notify the Government of its intention to use or not use the property.

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

L.13 Availability of Specifications

(a) For the purpose of this RFP, the Technical Reference Library (TRL) contains the official versions of applicable and reference documentation. No other version of the documentation should be used.

(b) All technical documentation which is incorporated directly by reference in this solicitation may be obtained from the Logistics Contract TRL which is available online at the following url:

https://procurement.jsc.nasa.gov/log/tl/authorize.asp

(c) In order to obtain a User-ID and password to access the documents above, please e-mail the following information to the Contracting Officer at tasha.beasley@nasa.gov:

• Request for access to the TRL

• Requestor’s Name

• Full Company Name

• Company Address

• Company Security Point of Contact

• Phone Number

• Foreign Company (Yes/No)

• CAGE Code https://procurement.jsc.nasa.gov/log/tl/authorize.asp

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(d) All copy-righted technical documentation which is incorporated directly by reference in this solicitation cannot be placed on the Logistics Contract TRL. If the Offeror desires to have these copy-righted documents to prepare their proposal, they must be obtained, at the bidder's expense, from the organization that develops, establishes and/or publishes those documents.

(e) Upon request, the Contracting Officer will furnish to the Offeror NASA technical documents not incorporated by reference.

(End of Provision)

L.14 Communications Regarding This Solicitation

(a) Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government representative:

Name: Tasha Beasley Phone: 281.483.3002 Email: tasha.beasley@nasa.gov Address: Lyndon B. Johnson Space Center

Attn: Tasha Beasley Mail Code BJ 2101 NASA Parkway

Houston, TX 77058-3696

(b) QUESTIONS REGARDING THIS SOLICITATION MUST BE PRESENTED IN WRITING and shall be submitted electronically to the above e-mail address by [insert date] in order that answers may be obtained and responses disseminated in a timely manner, since it is not expected that a proposal submission date will be extended.

Oral communications are not acceptable in response to this solicitation. Questions shall not be directed to the technical personnel.

L.15 Offeror Acceptance Period

Proposals submitted in response to this solicitation shall remain firm for at least 240 calendar days after the date specified for receipt by the Government and shall contain a statement to this effect.

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L.16 Period Covered by Procurement

(a) This solicitation covers a 58-day Phase-In and an eight year period of performance (19 month core period, plus five 12-month award term periods and one 17-month award term period). For contracting purposes, the Award Term Schedule is shown in Table L-1 below.

(b) Offerors shall submit cost/price proposals for all eight years of the procurement and phase in. More information on preparation of the cost/price proposals is contained later in Section L.17 under Instructions for Preparation of the Cost Proposal.

Table L-1: Logistics Contract Award Term Schedule

Contract Year

Period of Performance

Performance Duration

Review Period

Fee Type

Evaluation to Determine

17 Months

Fixed Fee

LOGISTICS CONTRACT AWARD TERM SCHEDULE

12 Months Each

Contract Year 8

03/01/18 - 09/30/18

10/01/18 - 09/30/19

10/01/19 - 09/30/20

10/01/20 - 09/30/21

10/01/21 - 09/30/22

Contract Year 1

Contract Year 2

Contract Year 3

Contract Year 4

Contract Year 5

19 Mo. BASE PERIOD

7 Months

Initial 1 2

Contract Year 6

Contract Year 7

Contract Year 8

Contract Year 3

Contract Year 4

Contract Year 5

CPARS Only3 4 5

10/01/22 - 09/30/23

10/01/23 - 09/30/24

10/01/24 - 02/28/26

Contract Year 6

Contract Year 7

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L.17 Instructions For Proposal Preparation

This section provides detailed instructions to Offerors to be used in the preparation of proposals. It is organized as follows:

Paragraph Paragraph Title L.17.1 Introduction L.17.2 Proposal Arrangement, Page Limitations, Copies, and Due Dates L.17.3 Streamlined Procurement Proposal Instructions L.17.4 Technical Acceptability Factor (Volume I) L.17.5 Past Performance Factor (Volume II) L.17.6 Cost/Price Proposal Factor (Volume III) L.17.7 Responsibility Considerations (Volume IV) L.17.8 Model Contract and Additional Requirements (Volume V)

L.17.1 Introduction

This acquisition is being conducted as a competitive total small business set-aside. In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the Offeror’s competence and capability to successfully complete the requirements specified in the Logistics Contract Statement of Work (SOW). Generally, the proposal shall:

(a) Demonstrate understanding of the overall and specific requirements of the proposed

Contract; convey the company’s capabilities for transforming understanding into accomplishment; provide in detail, the plans and methods for so doing; and provide, as requested below, the cost/price associated.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of all information. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.

(d) Offerors are requested to provide information responsive to the items set forth below. This information is considered essential for the Government to conduct a fair and uniform evaluation of proposals in accordance with the evaluation factors provided in Section M. The items listed are not, however, all-inclusive and you should include in your proposals any further discussion you believe to be necessary or useful in demonstrating your ability to perform the work under this Contract.

(e) For a more complete understanding of this part of Section L, refer to Section M. The

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Table L-2: Cross Reference from Section L to Section M

Title Section

ID

Title Section

ID

Volume I - Technical Acceptability

L.17.4 Volume I - Technical Acceptability

M.2.1

Management Approach L.17.4A Management Approach M.2.1A

Sample Task Order, IDIQ L.17.4B Sample Task Order, IDIQ M.2.1B

Labor Relations Plan L.17.4C Labor Relations Plan M.2.1C

Phase In Plan L.17.4D Phase In Plan M.2.1D

Safety & Health Plan

L.17.4E Safety & Health Plan M.2.1E

Volume II - Past Performance

L.17.5 Volume II - Past Performance

M.2.2

Volume III - Cost and Price Proposal

L.17.6 Volume III – Cost and Price Factors

M.2.3

Volume IV - Responsibility Considerations

L.17.7 Volume IV - Responsibility Considerations

M.2.4

Volume V - Model Contract and Additional Requirements

L.17.8 Volume V - Model Contract and Additional Requirements

M.2.5

L.17.2 Proposal Arrangement, Page Limitations, Copies, and Due Dates

(a) The entire proposal is due by MM/DD/YYYY at 1:30 p.m. Central Time. The delivery location is specified in L.9, Proposal Marking and Delivery. Late proposals will not be accepted in accordance with FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition.”

(b) Offerors shall arrange their proposals as set forth below in Table L-3. Proposal sections excluded from the page limit shall be placed at the end of each volume.

(c) Each volume shall be placed in its own electronic folder.

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Table L-3: Proposal Volumes, Page Limitations, and Format

DELIVERY

LOCATION VOLUME TITLE PAGE LIMITS ELECTRONIC

FORMAT DELIVERY

L.17.4A I Management Approach See Note 1 & 2 MS Word FBO

L.17.4B I

Sample Task Order, IDIQ See Note 1 MS Word FBO

L.17.4C I

Labor Relations Plan See Note 1 MS Word FBO

L.17.4D I Phase-In Plan See Note 1 MS Word FBO

L.17.4E I

Safety and Health Plan Not Limited MS Word FBO

L.17.5 II Past Performance See Note 1 & 2 MS Word FBO

L.17.6 III Cost/Price Proposal Not Limited MS Word FBO

L.17.7

IV

Responsibility Considerations

Not Limited MS Word FBO

L.17.8 V

Completed and Signed Model

Contract Not Limited MS Word FBO

NOTE 1: The Contractor may utilize a total of 75 pages across Volumes I - II when submitting a proposal.

NOTE 2: Total Compensation Plan (included in Vol. I) – Limit 20 pages for the Prime/Joint Venture Partner and 20 pages per Major Subcontractor. Policies on Uncompensated Overtime are excluded from the page limitations. Past Performance (PP) Introductory Material (included in Vol. II) – One page limit. Total Compensation Plan, Environmental and Safety Data, Insurance Information, PP Attachments, Organizational Chart, and PP Information Spreadsheet (in Excel format) are EXCLUDED from the 75 page limitation.

*Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.*

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L.17.3 JSC 52.215-112 Streamlined Procurement Proposal Instructions (PPT) (FEB 2014)

This procurement will be conducted using a combination of technically acceptable Core requirements (Acceptable/Unacceptable) and tradeoff of past performance, and price. The Government seeks to select an Offeror whose proposal represents the best value after evaluation (see Section M.2, Performance Price Tradeoff (PPT) Proposal Evaluation, for evaluation procedures). The Core requirements are considered basic government needs in determining technical acceptability.

Technical acceptability, past performance, cost/price, and other proposal requirements are discussed in detail below.

L.17.4 Volume I - Technical Acceptability Factor

The proposal must demonstrate that the offered services meet the subfactor requirements as set forth below. The Offeror shall describe or provide the following in Volume I:

A. Management Approach

The Offeror shall submit a Management Plan for the Logistics Contract in accordance with the requirements in Section J, Attachment J-1, DRD AR-1-1, Logistics Contract Management Plan and include in Volume I – Technical Acceptability Factor.

The Offeror shall provide a Total Compensation Plan that adequately addresses all aspects of Section J, Attachment J-1, DRD TE-1-1.

The Offeror shall identify their understanding of the existing desk instructions and their correlation to the SOW. Offeror shall complete Table L-4 and include in Volume I – Technical Acceptability Factor.

Table L-4: Desk Instruction/SOW Mapping

Desk Instruction SOW Part/Section JB3-51, Fiscal Year Annual Inventory (Example) 6.1, 6.3, 6.8

JB-83, Office Space Design Offeror Fill-in

JB-76, Packing and Shipping Responsibilities Offeror Fill-in

JB-90, GSA Sale Process Offeror Fill-in

JB-49, Critical Spares and Stock Return Program Offeror Fill-in

JB-35, General Transportation Services Offeror Fill-in

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Allocate proposed WYEs (work year equivalents) by Standard Labor Category (SLC) in the table below. Offeror shall complete Table L-5 and include the table in Volume I – Technical Acceptability.

Note: The Offeror’s response to this section shall be consistent with other portions of the Offeror’s proposal. Likewise, the Work Year Equivalents (WYEs) listed on the Technical Resources Summary Templates (TRSTs) must agree with the resources in the Volume III, Cost and Price. WYEs are defined as the proposed productive hours needed to comprise one average full time employee. This may be one employee or several part time employees. Productive Hours are defined as the total available hours for productive work in a year, excluding overtime, less paid time off.

Table L-5: SLC/WYE Mapping

SLC WYE(s)

Administration Specialist I Offeror Fill-in Administration Specialist II Offeror Fill-in

Administration Specialist III Offeror Fill-in

Aircraft Loadmaster Offeror Fill-in

Bicycle Repairer Offeror Fill-in

Business Specialist II Offeror Fill-in

Crater/Packer Offeror Fill-in

Driver Helper Offeror Fill-in

Driver I Offeror Fill-in

Driver II Offeror Fill-in

Export Control Principle Analyst Offeror Fill-in

Export Control/Access Analyst I Offeror Fill-in

Export Control/Access Analyst II Offeror Fill-in

Export Control/Access Analyst III Offeror Fill-in

Export Manager Offeror Fill-in

Logistics Analyst II Offeror Fill-in

Logistics Analyst III Offeror Fill-in

Manager Offeror Fill-in

Office Space Design Specialist Offeror Fill-in

Project Manager Offeror Fill-in

Quality Control Inspector I Offeror Fill-in

Quality Control Inspector II Offeror Fill-in

Senior Export Control Principle Analyst Offeror Fill-in

Senior Aircraft Loadmaster Offeror Fill-in

Storekeeper I Offeror Fill-in

Storekeeper II Offeror Fill-in

Storekeeper III Offeror Fill-in

Supervisor Offeror Fill-in

Traffic/Rate Analyst II Offeror Fill-in

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Traffic/Rate Analyst III Offeror Fill-in

Warehouse Specialist I Offeror Fill-in

Warehouse Specialist II Offeror Fill-in

Warehouse Specialist III Offeror Fill-in

Total Cumulative WYEs Offeror Fill-in

B. Sample Task Order Indefinite Delivery and Indefinite Quantity (IDIQ)

The Loadmasters Sample Task Order (TO), Attachment L-1 and the Export Compliance Sample TO, is intended for proposal evaluation purposes only, and may not represent the actual work ordered. The Government reserves the right to award any or all of the fully evaluated IDIQ TOs at contract start based on the Offeror’s proposal price.

Attach L-1

Loadmasters Sample Attach L-2 Export

Comp Sample.docx

The Offeror shall detail the technical approach for providing services defined in the sample TOs, and provide all assumptions and rationale used. Discuss needed functions, if any, from the Core Section of the contract to demonstrate the Offeror’s approach in executing the IDIQ TO requirements, complete a price proposal, and include in Volume I – Technical Acceptability.

C. Labor Relations Plan

The Offeror shall submit a labor relations plan in accordance with Section J, Attachment J-1, DRD AR-1-9, Labor Relations Plan and include in Volume I – Technical Acceptability Factor. The Labor Relations Plan is required from the prime contractor and any proposed subcontractors proposing work that is currently represented by organized labor.

D. Phase-In Plan

The Offeror shall submit a Phase-In Plan as described in accordance with Section J, Attachment J-1, DRD AR-1-2, Logistics Contract Phase-In Plan of the RFP and include in Volume I – Technical Acceptability Factor.

E. Safety and Health Plan

The Offeror shall submit a Safety and Health Plan as described in accordance with Section J, Attachment J-1, DRD AR-1-7, Safety & Health Plan of the RFP and include in Volume I – Technical Acceptability Factor. Only portions of the Safety and Health Plan are required with the submission of the proposal. See DRD for specific submission requirements.

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L.17.5 VOLUME II – Past Performance Factor

(a) Provide information from organizations and companies for which your company has previously performed work, in order for the Government to obtain appraisals of past performance. Offerors, including joint ventures, and major subcontractors (major subcontracts with an estimated annual value greater than $3M) shall each provide information on up to five past contracts (subject to the page limitation constraints).

References with Government contracts are preferred, but not required. Offerors with no past performance experience shall so state.

(b) Offerors shall consider the recency and relevance, as they relate specifically to this solicitation. Only contract period of performances within 3 years from the date of the Logistics Contract original solicitation will be considered in the past performance evaluation.

(c) The following information shall be provided:

• Contract number, cage code, North American Industrial Classification System (NAICS) code, and Dun & Bradstreet (DUNS) number (if other than the prime, provide the prime’s contract number and the Offeror’s cage code and DUNS number)

• Contract value (If other than the prime, provide the overall contract value and the subcontract contract value)

• Number of work year equivalent employees assigned to the contract (if other than the prime, provide the number of work year equivalent provided by the applicable subcontractor/entity)

• Employing Agency/Company Name

• Point of Contact (including address, telephone and fax numbers, and e-mail addresses)

• If a Government Agency, include both the Contracting Officer and

Contracting Officer’s Representative points of contact

• Contract Description

• Place of Performance

• Period of Performance

• Contract Type

• Status of Contract (current, terminated (if so, why), successfully completed (include completion date))

• Were the employees represented by a union? If so, what number of employees were represented? Please also provide the total number of employees on the contract.

• Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information. See sample Past Performance Consent letter Attachment L-3.

Attach L-3 Past Performance Consent

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Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. The submission shall include rationale supporting your assertion of relevance. This submission shall clearly detail what portions of the Statement of Work, the prime, major subcontractors, teaming partner, and/or joint venture partner are responsible for and the specific resources (workforce, management, facilities, or other resources) to be employed and relied upon to perform the proposed effort. If the Past Performance volume includes data on any affiliated company, division(s), business units, segments, or other organizations of your company, then provide a narrative to address what they will be responsible for and/or proposing to do and the specific resources (workforce, management, facilities, or other resources) to be employed and relied upon, such that said parent, et. al., will have meaningful involvement in contract performance.

Complete the incorporated Past Performance Matrix, Attachment L-4, as part of your response. In the event of a conflict between the narrative and the relevance matrix, the narrative will take precedence as the Offeror’s intended response.

Attachment L-4 PP Matrix.xlsx

Provide an organizational chart displaying the relationships between the parent company, affiliate, and/or any other organizational entity (division(s), business units, or other segments of your company) which are proposed to perform the effort.

(d) In addition to the information above, Offerors, any major subcontractors, as defined above, and any other organizational entity (parent or affiliated company, division(s), business units, or segments) of your company, which is considered to provide meaningful involvement in contract performance, shall each submit the Past Performance Questionnaire, Attachment L-5, to all of the point of contact references required in paragraph (c) above. The Offeror is responsible for ensuring that all references are directed to return the questionnaire directly to the Contracting Officer via e-mail to the contact identified in provision L.14, Communications Regarding This Solicitation.

Where an Offeror chooses to request, from a civil servant employee at JSC, that a past performance questionnaire be submitted on its behalf, please be advised that a Limited Communications Notice (LCN) has been issued in conjunction with this solicitation. The LCN directs that all civil service personnel at JSC shall refrain from communicating with industry on any matters related to this competitive procurement; as a result, while the civil servants may respond to the past performance questionnaire they will be unable to provide status to the Offeror, or communication in any other fashion with the Offeror, about that past performance request.

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Attachment L-5 PP Questionnaire.docx

(e) You may include up to one page of introductory material about the experience and performance of your company and subcontractors (if applicable). This introductory material is in addition to the page limitation constraints. You may also submit additional reference information on experience and past performance for consideration. This additional information shall be subject to the page limitation constraints.

(f) Offerors shall provide the following performance data with explanatory remarks on relevant contracts performed in the last three years. Offerors shall identify the applicable NAICS Code for each relevant contract and shall include points of contact for each contract. If a joint venture or prime-subcontractor relationship is proposed, the same information shall be provided for each company proposed.

Explanatory statements shall be included as appropriate. For all relevant work performed during the past three years from the date of the Logistics Contract original solicitation, Offerors shall provide the following:

Environmental Data:

Copies of any and all environmental non-compliance correspondence and citations from federal, state, or local agencies or authorities with explanatory remarks.

Safety and Health Data:

1) Copies of any and all OSHA citations with explanatory remarks.

2) Records of the company’s occupational injuries and illnesses. These records shall include, for each worksite, as a minimum, number of occupational injuries and illness, annual average number of employees at the worksite, and total hours worked by all employees and applicable NAICS code. Provide records for the past three years with signature of a company executive. Provide explanatory remarks of adverse performance and methods being used to improve performance. A copy of each year’s OSHA logs (Forms 300 and 300A) may be submitted or equivalent occupational injury and illness data.

3) A letter from the insurance carrier providing workers compensation coverage (or equivalent) summarizing the Offeror’s Experience Modification Rates, loss run data, liability and lawsuit history related to safety and health performance for the past three years including history of changes to the experience modified rate. If an Offeror self-insures, provide and certify the same information (except the experience modification rate history) with the signature of the responsible corporate officer or official.

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L.17.6 Volume III – Cost/Price Proposal Factor

Instructions for Preparation of the Cost Proposal

Instructions for the preparation of the Cost/Price Proposal are organized in Table L-6, Cost/Price Proposal Instruction, presented below:

Table L-6, Cost/Price Proposal Instruction

L.17.6 Paragraph Cost/Price Proposal Instruction Topic

(a) Introduction

(b) Specific Guidelines

1 Direct Labor Rates 2 Direct Labor Rate Escalation 3 Indirect Rate Historical Data and Analysis 4 Uncompensated Overtime 5 Standard Labor Categories 6 Model Contract Rates versus Cost Proposal

(c) Pricing Methodology 1 Core Pricing 2 IDIQ Pricing

(d) Excel Pricing Model (EPM)- Introduction

(e) Supplemental Cost Data

1 Financial Accounting Standard (FAS) 13 2 Cost of Money for Facilities Capital

3 Fixed-fee

(a) Introduction

The Offeror’s cost proposal shall be compliant with and based upon the Offeror’s estimating, accounting, and other applicable business systems. Certified cost and pricing data is not required; however, data other than certified cost and pricing data is required.

To ensure that the Government is able to perform a fair assessment of the proposed cost, the prime Offeror and all “major subcontractors” are required to submit a cost proposal that is suitable for evaluation. For the purposes of this solicitation, a “major subcontractor” is any team member (e.g., a subcontractor or inter-divisional organization) with an estimated annual contract value that equals or exceeds $3,000,000 over the period of performance for this contract as defined in Section L.16, Period Covered by Procurement.

A cost proposal that is suitable for evaluation shall:

• Account for all resources necessary to complete requirements of this RFP.

• Provide traceability to the technical/management proposal(s).

• Explain in detail all pricing and estimating techniques.

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• Disclose the basis of all projections, rates, ratios, percentages, and factors in sufficient detail to facilitate the SLPT’s understanding and ability to mathematically verify these estimating tools.

• Comply with applicable Federal Acquisition Regulation (FAR), NASA FAR Supplement (NFS), and statutory requirements.

• Include a narrative portion that explains all judgmental elements of cost projections and fee policies.

• Include all templates required in this RFP.

The Offeror’s cost proposal shall be submitted in one volume labeled Volume III Cost/Price Proposal.

(b) Specific Guidelines

The following cost instructions apply to the prime Offeror and all “major subcontractors”:

1. Direct Labor Rates

For any direct labor rates not included in a Forward Pricing Rate Agreement (FPRA), the Offeror shall indicate the basis and/or source data (e.g., actual salary data as of a specific date, proposed salary data from a specific source as of a specific date, etc.) of any direct labor rate proposed. Indicate any adjustments that were made to the source data in order to derive the direct labor rates proposed in the initial contract year. If an adjustment(s) to the source data was made, indicate the reason(s) and rationale for the adjustment(s).

Note: If the Offeror’s proposed direct labor rates are based on information obtained from a third party salary survey/service provider, then the Offeror shall include the source data as part of their cost/price proposal.

2. Direct Labor Rate Escalation

For any direct labor rates not included in a FPRA, the Offeror shall provide the company's direct labor escalation history for the past three years. The Offeror shall indicate the reason(s) for the historical escalation history.

Explain how proposed rate(s) for escalation are both realistic and compliant with the solicitation. This solicitation includes FAR Clause 52.222-43, Fair Labor Standards Act and Service Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (May 2014). This clause does not allow Offerors to propose contingency to cover the specific risk that the Government may change the wage determination in the future. However, the clause does allow Offerors to propose escalation or to pay wages or health and welfare benefits higher than the minimum compensation required by the wage determination. The clause only allows for a price adjustment if the

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Government changes a wage determination in the future and those updated minimum wages or benefits exceed amounts previously being paid by the Contractor. Since the clause does not provide a price adjustment for other reasons, the Offeror shall provide rationale to demonstrate the realism of any proposed escalation in prices in consideration of the contract's full period performance. This explanation shall address all labor resources for professional and wage determination covered employees, as well as, all non-labor resources.

Note: The proposed direct labor rate of escalation discussed in this paragraph shall match the direct labor rate of escalation proposed in the Excel Pricing Model (EPM) Total Compensation Templates (i.e., TC(a) and TC(b)).

3. Indirect Rate Historical Data and Analysis

For any indirect rate(s) not included in a FPRA, the Offeror shall provide the company's indirect rate history for the past three years. Further, the Offeror shall specifically provide, and explain, the rationale for any elements of cost in either the “pool” or the “base” that are driving significant changes in the indirect rate(s) going forward or that have resulted in significant changes to the indirect rate(s) versus the historical indirect rate data. Likewise, the Offeror shall indicate the primary reason(s) for any significant change in the indirect rate from one year to another year.

Note: Where an Offeror does not have three prior years of history for an indirect rate, then that Offeror shall provide and explain both the basis of estimate and the rationale for the “pool” and “base” costs that comprise each indirect rate. Emphasis should be placed on the large and/or significant dollar items, but shall encompass no less than 75% of the total proposed “pool” and “base” cost items.

4. Uncompensated Overtime

The Government does not require the use of uncompensated overtime;

however, if proposed, include a detailed narrative basis of estimate explaining your proposed methodology and provide your historical experience for similar work.

5. Standard Labor Categories

Standard Labor Categories (SLCs) to facilitate a consistent evaluation among Offerors are provided in Attachment L-6. Offerors shall map their labor categories to the SLCs. Offerors shall provide a brief narrative description of their labor categories and how they map to the SLCs to permit for a Government review based on the Offeror’s estimating system. Offerors are allowed to include additional SLCs for work that does not easily map into the

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SLCs provided in the cost proposal. However, Offerors shall provide descriptions similar to the guidelines used in Attachment L-6 for SLCs.

Attachment L-6

SLCs.xlsx

6. Model Contract Rates versus Cost Proposal Rates

The Fully Burdened Rates (FBR), excluding fee, per SLC used in the development of the Offeror’s…