DRL_DRD.pdf

DRAFT

J-1, Page 1

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

ATTACHMENT 1 – DATA REQUIREMENTS LISTINGS AND SUBMITTALS

TABLE OF CONTENTS

DOCUMENTS DESCRIPTION FREQUENCY SOW PAGE No.

DRL DATA REQUIREMENT LISTING

DRL Identification

AN-1-1 Environmental and Energy Consuming Annually NA Product Compliance Reports

AN-6-1 Annual Inventory Plan, Schedule Annually C-26 and Reports

AR-1-1 Logistics Contract Management Plan Once w/updates C-9

AR-1-2 Logistics Contract Phase-In Plan Once NA

AR-1-3 Emergency Preparedness Plan Once w/updates C-13

AR-1-4 Notification of Potential Labor Dispute Once w/updates NA And Contingency Strike Plan

AR-1-5 Government Property Management Plan Once w/updates NA

AR-1-6 Re-procurement Data Package Once NA

AR-1-7 Safety and Health Plan Once w/updates C-10

AR-1-8 Quality Plan Once C-10

AR-1-9 Labor Relations Plan Once NA

MO-1-1 NF533 Cost and Data Reporting Monthly C-9

MO-1-2 Customer Satisfaction Report Monthly C-9

MO-1-3 Performance Metrics & Workload Data Monthly C-13

MO-2-1 Vendor Owned Cylinder Demurrage Monthly C-20 Charges

MO-7-1 Recycling/Waste Diversion Report Monthly C-30

QU-10-1 Sub-Pool Vehicle Fleet Assignments Report Quarterly C-36

TE-1-1 Total Compensation Plan Triennial w/updates N/A

THIS PAGE INTENTIONALLY LEFT BLANK

JSC DATA REQUIREMENTS LIST (DRL)

(See last page for instructions) Page 1 of 6

Based on JSC-STD-123

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

c. DRL Date/Mod Date

1. Line item no.

AN-1-1

2. DRD Title Environmental and Energy Consuming Product Compliance Report

3. Data (1) Written approval type:

(2) Mandatory Submittal

(3) Submitted upon request

4. Frequency

AN

5. As-of-date 6.1st subm. date 7. Copies

a. Type Electronic

b. Number

8. Distribution (Continue on a blank sheet if needed) JE/JSC Environmental Office BJ/Contracting Officer (CO) JB/CO Representative (COR)

9. Remarks Electronic copies shall have electronic signatures.

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AN-6-1

Annual Inventory Plan, Schedule, and Reports

3. Data (1) Written approval

AN

5. As-of-date 6.1st subm. Date See DRD

7. Copies

a. Type Electronic

Reference DRD

9. Remarks Electronic copies shall have electronic signatures.

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-1

Logistics Contract Management Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. date 7. Copies

a. Type Electronic

Initial – As specified in Proposal Instructions.

Final – BJ/CO

JB/COR

9. Remarks Electronic copies shall have electronic signatures.

(See last page for instructions) Page 2 of 6

Based on JSC-STD-123

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-2

LC Phase-In Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. Date See DRD

7. Copies

a. Type Electronic

Initial – As specified in Proposal Instructions Final – BJ/CO

JB/COR

9. Remarks Electronic copies shall have electronic signatures.

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-3

Emergency Preparedness Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. Date See DRD

7. Copies

a. Type Electronic

JB/COR

9. Remarks Electronic copies shall have electronic signatures.

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-4

Notification of Potential Labor Dispute and Contingency Strike Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. Date See DRD

7. Copies

a. Type Electronic

BJ/CO

JB/COR

BD/Contractor Industrial Relations Officer

(See last page for instructions) Page 3 of 6

Based on JSC-STD-123

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-5

Government Property Management Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

b. Number

8. Distribution (Continue on a blank sheet if needed)

JB/Industrial Property Officer

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-6

Re-Procurement Data Package

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

9. Remarks Electronic copies shall have electronic signatures.

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-7

Safety and Health Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

BJ/CO JSC Emergency Preparedness Office JB/COR JSC Occupational Health Office NS/Safety and Test Operations Division

(See last page for instructions) Page 4 of 6

Based on JSC-STD-123

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-8

Quality Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

AR-1-9

Labor Relations Plan

3. Data (1) Written approval

AR

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

Initial – As specified in Proposal Instructions

9. Remarks Electronic copies shall have electronic signatures.

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

MO-1-1

NF533, Cost and Data Reporting

3. Data (1) Written approval

MO

5. As-of-date 6.1st subm. Date

See DRD

7. Copies

a. Type Electronic

BJ/CO LF3/Cost Accounting JB/COR LI/Budget/Program Analyst

(See last page for instructions) Page 5 of 6

Based on JSC-STD-123

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

MO-1-2

Customer Satisfaction Report

4. Data (1) Written approval

MO

5. As-of-date 6.1st subm. date See DRD

7. Copies

a. Type Electronic

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

MO-1-3

Performance Metric and Workload Data

4. Data (1) Written approval

MO

5. As-of-date 6.1st subm. Date See DRD

7. Copies

a. Type Electronic

9. Remarks Electronic copies shall have electronic signatures.

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

MO-2-1

Vendor Cylinder Demurrage Charges

4. Data (1) Written approval

MO

5. As-of-date 6.1st subm. Date See DRD

7. Copies

a. Type Electronic

JB/Supply Manager

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(See last page for instructions) Page 5 of 6

Based on JSC-STD-123

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

MO-7-1

Recycling/Waste Diversion Report

5. Data (1) Written approval

MO

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

JE/Environmental Office

JB3/Property Disposal Officer

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

QU-10-1

Sub-Pool Vehicle Assignment Report

5. Data (1) Written approval

QU

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

JB/Vehicle Fleet Operations Officer

a. Title of Contract, Project, SOW, etc.

Logistics Contract (LC)

b. Contract/RFP No.

NNJ16589301R

TE-1-1

Total Compensation Plan

6. Data (1) Written approval

TE

5. As-of-date 6.1st subm. date

See DRD

7. Copies

a. Type Electronic

BD/Contractor Industrial Relations Officer

BJ/ CO

JB/ COR

Electronic copies shall have electronic signatures. Submitted with proposal, upon any major changes, and every three years from date of proposal.

JSC DATA REQUIREMENTS DESCRIPTION (DRD)

(Based on JSC-STD-123. See work page for instructions.)

1. DRD Title 2. Date of current version

3. DRL Line Item

No.

RFP/Contract No.

Environmental and Energy Consuming Product Compliance Reports

5-8-13 AN-1-1 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

Used to complete JSC’s required annual report to NASA HQ on affirmative procurement, waste reduction, energy efficient product procurement, and ozone depleting substances.

Technical Administrative

SR&QA

6. References (Optional) 7. Interrelationships (e.g., with other DRDs) (Optional) JPR 8550.1, JSC Environmental Compliance Procedural Requirements; JPR 8553.1, JSC Environmental Management System

8. Preparation Information (Include complete instructions for document preparation)

This report is submitted annually for the previous fiscal year activities. If the contract is for only a portion of the fiscal year, this report shall be submitted for that portion of the fiscal year.

When a contract ends or is terminated prior to the end of a fiscal year, the Contractor shall provide this report for the activities performed for that portion of the fiscal year that the contract was in place and the report shall be submitted within 30 days of the contract end date.

For Section I and III, where the Contractor does not purchase any designated product during the fiscal year, the report shall be a statement to that effect.

For Section IV, if the Contractor does not purchase, own, operate, maintain, or repair ODS equipment on-site ; or does not store, purchase or use ODS chemicals, the report shall be a statement to that effect.

Fiscal year is the Federal Government fiscal year and is defined as October 1 through September 30.

I. Annual Sustainable Acquisition Report The Contractor shall track and report each December 1 to the JSC Environmental Office the following information regarding the purchase by the Contractor (including subcontracts) of all products on the U. S. Environmental Protection Agency's Comprehensive Procurement Guideline list and items on the USDA Farm Bill Biobased list:

a. The total amount of each item purchased during the previous fiscal year in $,

b. The total amount of each listed item purchased during the previous fiscal year that contained at least the minimum recommended percenatges of recycled content or biobased content during the fiscal year in $,

c. The total amount of each listed item purchased during the previous fiscal year that contained some recycled content or biobased content but less than the minimum recommended percentages of recycled content or biobased content during the fiscal year in $,

d. The number of waivers and the name of the item each waiver was requested for submitted to the Environmental Office during the previous fiscal year,

e. The total amount purchased for each waivered item during the previous fiscal year in $, and

f. A narrative explanation of constraints for purchasing each item that did not meet affirmative procurement or biobased content requirements during the previous fiscal year.

The JSC Environmental Office will provide an electronic spreadsheet to submit the Annual Sustainable Acquisition portion of this DRD. Contact the Environmental Info line at 281-483-6207 or send an email to JSC-Environmental- Office@nasa.gov to get a copy of this spreadsheet.

II. A Waste Reduction Activity Report The Contractor shall track and report each December 1 to the JSC Environmental Office any new process improvements or programs undertaken by the Contractor (or subcontractors) that have contributed to waste reduction during the mailto:JSC-Environmental-Office@nasa.gov mailto:JSC-Environmental-Office@nasa.gov previous fiscal year. Waste reduction means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmentally preferable products. This may be done through recycling* or waste prevention**. This may be accomplished through source reduction and/or by increasing reuse and recycling of items that would normally go to the landfill (trash). The information will be included in JSC's annual report to NASA HQ on waste reduction activities. Limit responses to one page or less per item. The response should include a description of the activity, the materials or wastes reduced, an estimated volume or weight of reduction, and a contact name and phone number for a person knowledgeable about the reduction activity.

* Recycling means the series of activities, including collection, separation, and processing by which products or other materials are recovered from the solid waste stream for use in the forms of raw materials in the manufacture of products other than fuel for producing heat or power by combustion.

**Waste prevention means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials.

II. B For Construction/Facility Modification Contracts Only:

The Contractor shall track and report to the JSC Environmental Office the total weight in pounds of material sent to the landfill (this does not include shipments managed and paid for by the Environmental Office or their support contractor) and the total number of pounds of material recycled by media (scrap metal, wood, concrete, soil). The report is due within 30 days of completion of all waste generating and recycling activities or of final waste shipments associated with the project and in no case later than completion of the contract.

III. Annual Energy Efficiency Product Procurement Report The Contractor shall report to the JSC Energy Manager, on December 1 of each year, information on purchases of energy consuming products made by the Contractor (including subcontracts) beginning upon contract start. This includes the purchase of premium efficiency motors and efficiency lighting covered by the Energy Policy Act of 2005.

The report shall provide the following:

a. A list of all energy consuming products purchased during the previous fiscal year.

b. The total purchase cost of each item on the list.

c. A designation of which items were Energy Star or Federal Energy Management Program (FEMP)-sanctioned.

d. For each Energy Star or FEMP-sanctioned product purchased, provide:

i. The simple payback value as determined by the contractor’s life cycle cost analysis.

ii. The annual savings in dollars and BTUs due to the purchase of the item

e. Metrics which show the effectiveness of the contractor’s purchases

i. Percentage of purchased products that are Energy Star and FEMP-sanctioned against the total number of energy consuming products purchased.

ii. Total dollar value of the purchased products that are Energy Star and FEMP-sanctioned against the total dollar value of all energy consuming products purchased.

IV. Ozone Depleting Substances (ODS) Reports The Contractor shall track and report each December 1 to the JSC Environmental Office the following information for the previous fiscal year related to ODS equipment that the contractor purchases, owns, operates, maintains, or repairs on-site:

a. A list of the names of all EPA-Certified service technicians employed and their certification dates

b. A list of any ODS recovery/recycling equipment that will be used and copy of the 40 CFR 82.162 EPA registration

c. A list of any refrigeration/air conditioning units with a full charge of more than 50 pounds, not previously reported, including

i. any identifying equipment numbers

ii. the location of the equipment (building/room)

iii. the owning organization or contract name and number

iv. a narrative description of the equipment.

v. refrigeration or air conditioning equipment with a full charge of > 50 pounds, permanently removed from service during the year.

d. For each ODS chemical stored, purchased or used, track and report each December 1 for the previous fiscal year:

i. ODS Chemical Name;

ii. Quantity stored (pounds);

iii. Quantity purchased (pounds); and

iv. Quantity used (pounds).

Format: Submit one electronic copy of the I., Annual Sustainable Acquisition Report, via the spreadsheet provided by the Environmental Office. The remainder of the report may be submitted in an electronic or hard copy in the format determined by the Contractor as long as all required elements are included.

Distribution:

1 copy to JSC Environmental Office (mail code JE) 1 copy to Contracting Officer 1 copy to Contracting Officer’s Representative

Scope: Contractor to provide data to support performance of property inventories.

Frequency: Items 1, 2, and 3 are to be provided prior to inventory start dates. Item 4 is to be submitted upon completion of Division A level inventory results. Item 5 is to be submitted no later than October 10th of each year.

Distribution: Electronic copy to COR and SEMO.

Report Details: Per requirements identified in the NPR 4200.1, NASA Equipment Management Procedural Requirements, the Contractor shall provide:

1) Identification of individuals who will be performing the inventories.

2) A proposed inventory schedule for SEMO approval that allows notification to the organizations 30 days prior to initial start of an inventory.

3) An Inventory plan to include attributes and milestones submitted to the SEMO, Division Directors, and Property

Custodians.

4) Inventory results report to Division Directors and Property Custodians.

5) A Final Fiscal Year Inventory Results report to Management.

Format: The Contractors format is acceptable upon COR approval.

3. DRL Line Item No.

RFP/Contract No.

Annual Inventory Plan, Schedule, and Reports AN-6-1 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

Provide the data required below per the NPR 4200.1, NASA Equipment Management Procedural Requirements

SR&QA

6. References (Optional) 7. Interrelationships (e.g., with other DRDs) (Optional) SOW Part 6, Subpart 6.3

3. DRL Line Item

No.

RFP/Contract No.

Logistics Contract Management Plan (CMP) Per RFP AR-1-1 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

The CMP will be used to document the Contractor’s overall and detailed planning and operations for successfully accomplishing the contract requirements.

SR&QA

Data Type: Type 1 – Written Approval

Scope: The CMP shall be an umbrella document, which encompasses and integrates all contract management activities necessary to successfully accomplish the contract requirements. The CMP shall provide a comprehensive integration of all management systems of the prime and subcontractors. The plan shall include those processes specifically required to accomplish the Statement of Work (SOW), as well as those systems and procedures that are to be set in place by the Contractor to adhere to regulations and requirements set forth in the solicitation and the resulting contract.

Format: The Contractor’s format is acceptable. The electronic format shall be compatible with Microsoft Office.

Frequency: The Contractor shall submit their proposed Plan with the initial contract proposal. The Contractor’s final Plan will be submitted to the COR for approval within sixty (60) days of contract start, and become part of the contract, included in Section J.

Initial: Sections i through iv are required with the initial proposal

Final: All sections are required no later than 60 days after contract start

Update: As required. Submit revisions for Government approval after any major change in management organization and approach.

Distribution:

Initial: As specified in the Proposal Instructions

Final: Contracting Officer (CO) and Contracting Officer’s Representative (COR)

Update: CO and COR

Maintenance: The Contractor may revise the CMP at any time or at the direction of the CO. Revisions to the CMP are subject to CO and COR review and approval. Changes shall be incorporated as required by change page or complete reissue.

Content: The CMP shall include:

i. Describe the process for the coordination and execution of all contract technical and administrative tasks, and how the contractor’s technical personnel (individuals and line managers) will interact with NASA line management.

ii. A description of risks anticipated in successful performance of the SOW requirements. Include the decision to accept, mitigate, or other action for each risk and include the rationale for each.

iii. Propose any efficiency that applies to this Contract with sufficient supporting information and detail to allow for a technical analysis. Also, describe how any proposed methodologies, processes and techniques used to gain efficiencies would be implemented and why they are of benefit, such as cross-utilization of resources.

iv. Address your plan for indirect cost administration, baseline control, training and certification of personnel and organizational structure.

v. Identify existing desk instructions and apply them to the applicable Part of the SOW. Describe (a) any new desk instructions to replace the existing desk instructions, (b) any modification to the existing desk instruction process described, or (c) continued use of existing desk instructions with no revision to the current process described.

3. DRL Line Item No.

RFP/Contract No.

Logistics Contract Phase-In Plan Per RFP AR-1-2 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

To define and control the Contractor’s approach to transition system, functions, and data responsibility from the incumbent Contractor.

Scope: The Contractor shall prepare a contract specific Logistics Contract Phase-In Plan which describes the Contactor’s approach for the transition of responsibility from the incumbent Contractor during the 58-day transition period.

The plan shall address staffing buildup, transition inventories, and readiness to assume responsibilities prior to contract start and identify a comprehensive assessment of all logistical functional areas identified in the SOW, systems, and data of the prime Contractor, any associated Sub-Contractors, and major vendors. The Contractor shall:

a. Address the transition of the existing work such that at the end of the phase-in period all work from the incumbent Contractor is being effectively performed.

b. Include specific schedule milestones required to accomplish the transition and the responsible Contractor element. The schedule shall identify activities necessary to meet the schedule, show the risks associated with the scheduled work transition, and any potential problem areas.

c. The Contractor shall submit a schedule identifying milestones for accomplishing joint inventories with the incumbent contractor in the Phase-in plan. Perform a 100% inventory of:

• Store Stock

• Program Stock

• Critical Spares

• Installation Accountable Government Property

• Property located in the Redistribution and Utilization (R&U)

• Temporary Storage

d. Address office space required for phase-in, beyond what is to be provided by the Government, if any. (Reference Section F.6 Phase-In and Phase Out)

Frequency: The contractor shall submit their proposed plan with the initial proposal.

Distribution: Plan distribution shall be as specified below plus additional per Contracting Officer’s letter.

a. Initial – As specified in Proposal Instructions

b. Final – Contracting Officer, COR

c. Update – COR

Format: The Contractors format is acceptable.

Maintenance: The Contractor may revise the plan at any time or at the direction of the CO. Revisions to the plan are subject to CO review and approval. Changes shall be incorporated as required by change page or complete reissue.

3. DRL Line Item No.

RFP/Contract No.

Emergency Preparedness Plan Per RFP AR-1-3 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

Develop and implement a plan for providing support of JPR 1040.4, JSC Emergency Preparedness Plan. This is an OSHA requirement and the Contractor shall have a plan in place that outlines their responsibilities in the event of an emergency.

SR&QA

SOW Reference Subpart: 1.16 Latest version of ASQ/ANSI/ISO 9001:2015

Scope: The Contractor shall develop and implement a plan to support activities on SOP’s identified in the Logistics Division Standard Operating Plan and participate in annual reviews of the plan to identify and document improvements and required changes. The plan is to parallel the Logistics Plan and the Contractor must maintain, update, and implement the plan in response to emergencies on site.

Frequency: The Contractor shall submit the plan to the Contracting Officer (CO) 30 days after the start of the contract for review and approval and yearly in January thereafter.

Distribution: The Contractor shall submit one electronic copy of the plan to the CO.

Report Details: See Logistics Division Standard Operating Plan in support of JSC’s Emergency Preparedness Plan, JSC-05900, Appendix 2.

Maintenance: The Contractor shall update the plan annually.

Format: The Contractor shall follow the format per the following outline presented in Logistics Division Standard Operating Plan in support of JSC’s Emergency Preparedness Plan, JSC-05900, Appendix 2.

https://cdms.nasa.gov/assets/docs/centers/JSC/Dirs/JPR/JPR1040.4.pdf

3. DRL Line Item No.

RFP/Contract No.

Notification of Potential Labor Dispute and Contingency Strike Plan

11/03/2016 AR-1-4 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

The notification of Potential Labor Dispute and Contingency Strike Plan will be used by the NASA Contracting Officer and Contractor Industrial Relations Officer to facilitate the coordination of activities between the Contractor and the affected NASA operational directorates to ensure that necessary steps are taken to prepare for any potential strike situations and to prevent the disruption of work.

SR&QA

6. References (Optional) 7. Interrelationships (e.g., with other DRDs) (Optional) FAR 52.222-1, Notice to the Government of Labor Disputes

Data Type: 2

Distribution:

BJ/Contracting Officer JB/Contracting Officer’s Representative BD/Contractor Industrial Relations Officer

Initial Submission: Start of contract

Submission Frequency: Update as changes are required

Applicable Documents: None

Scope: A Notification of Potential Labor Dispute must be submitted at the first indication of potential labor unrest and 45 days prior to the expiration of any Collective Bargaining Agreement. The Notification shall describe the situation that has the potential of impacting the contract and provide the corrective actions initiated. A Contingency Strike Plan must be submitted at contract start and updated if there is any indication of potential labor unrest or potential picketing activity.

The Notification of Potential Labor Dispute and Contingency Strike Plan are required for the prime contractor and any subcontractors supporting this contract where the employees are represented by a union. Electronic copies of all Collective Bargaining Agreements must be provided within 60 days of ratification or modification to the Contracting Officer and Contractor Industrial Relations Officer.

Contents: The Notification of Potential Labor Dispute shall describe the situation that has the potential of impacting the timely performance of the contract, it should provide the planned negotiation dates with organized labor, and describe other corrective actions initiated. Notification should be made prior to the expiration of Collective Bargaining Agreements, prior to any significant changes to existing working conditions or pay practices, or any situation that could impact the performance of the contract through labor unrest. The Contingency Strike Plan shall describe the Contractor’s plan for assuring the timely performance of the work under this contract during a strike or work stoppage situation. As a minimum, contents should include: information on implementation of the strike plan, a pre-strike checklist for managers and supervisors, a description of how critical work will be performed, an organization chart of the strike committee membership, phone numbers of key management personnel, and standards of conduct policies during the strike.

Format: Contractor format is acceptable

Maintenance: Changes shall be incorporated as required by change page or complete reissue.

3. DRL Line Item No.

RFP/Contract No.

Government Property Management Plan

(PMP)

12/06/2016 AR-1-5 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

To describe the method of administering and controlling Government personal property and submitting proposed property manager qualifications.

SR&QA

6. References (Optional) 7. Interrelationships (e.g., with other DRDs) (Optional) Federal Acquisition Regulation (FAR) 52.245- 1 Government Property Clause

Scope: The Government Property Management Plan defines the Contractor's use, maintenance, repair, protection, and preservation of Government personal property. It shall describe the Contractor's approach to receiving, handling, stocking, maintaining, protecting and issuing Government property (equipment and material). The Plan should include interaction and Department/ Office responsibilities. The Contractor shall submit to the delegated Government Property Administrator (GPA) detailed supplemental property procedures, which are separate from the Property Management Plan, within 60 days after the contract start date.

The Contractors submitting an initial Property Management Plan as part of their reply to the Request for Proposal in accordance with Contracting Officer direction, will also submit proposed property manager qualifications and experience as specified below.

Contents: This plan shall reference those policies and procedures which are part of the Contractor's Property Management System and shall include at a minimum, but not limited to, the following functions/outcomes/activities:

1. Property Management

(a) Voluntary consensus standards, industry-leading practices and standards, customary commercial practices

(b) Periodic internal reviews, surveillances, self-assessments, and audits

(c) Written procedures

2. Acquisition of Property

(a) Acquisition authority

(b) Classification of property

3. Receipt of Government Property

(a) Receiving

(b) Identification

4. Records of Government Property

5. Physical Inventory

6. Subcontractor Control

(a) Flow down of property clauses to subcontractors

7. Reports

(a) Loss, Theft, Damage, Destruction reports

(b) Physical Inventory reports

(c) Audits and self-assessment reports

(d) Corrective Action reports

8. Relief of Stewardship Responsibility and Liability

(a) Loss, Theft, Damage, Destruction of property

(b) Consumed property

(c) Delivered property

(d) Contractor Inventory Disposal of property

i. In-house screening of excess

ii. Disclosure of excess

(e) Abandonment of Government property (if directed by the Government)

9. Utilizing Government Property

(a) Utilization

(b) Consumption

(c) Movement

(d) Storage

10. Maintenance

(a) Preventive maintenance

(b) Rehabilitation

(c) Calibration

11. Property Closeout

(a) Screening for further use

(b) Final physical inventory

(c) Transfers off the contract

(d) Final NASA Form 1018

12. Reconcile Contractor Records with NASA Financial Property Records [NASA Form 1018 and the Contractor-Held Asset Tracking System (CHATS) if applicable]

13. JSC-Unique Considerations (as they arise or known now)

Format: The Contractors format is acceptable upon COR approval.

Distribution of the Property Management Plan:

1. Initial - The Offeror(s)/Contractors will be notified by the Contracting Officer when the PMP submittal is due.

2. Final - Due 30 days after contract award.

Maintenance: Changes to the PMP shall be incorporated by change pages or complete reissue after coordination with the Government PA.

Management Qualifications/Experience:

1. The Offeror/Contractor shall specify the name and the qualifications of the proposed property manager.

(a) List the Federal agencies or departments supported in managing Government property and the corresponding number of years of experience.

(b) List completed personal property management training courses.

(c) Specify the level of professional property management certification obtained by the proposed property manager.

(d) List professional personal property management organizations in which the proposed property manager has an active current membership.

2. This qualification data shall be a one-time submittal from the Offerors with their initial Property Management Plan

(PMP) when the plan is requested by the Contracting Officer. Insert that data as a separate tab after that PMP. This qualification data shall be excluded from the final PMP from the awarded Contractor.

3. DRL Line Item

No.

RFP/Contract No.

Re-procurement Data Package

10/8/2015 AR-1-6 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

Provides requirements for delivery to NASA of information on specific items and supporting documentation related to resource/cost information, to be used for re-procurement activities. In the event of a competitive solicitation for a follow-on effort, NASA may provide non-proprietary historical information such as average composite direct labor rates and approximate seniority profiles of incumbent personnel to all interested parties in order to increase the probability of realistic pricing. The Government does not intend to disclose any contractor proprietary information.

A. DATA TYPE: 2

B. SCOPE:

Resource/cost information shall be submitted in accordance with this Data Requirement Description (DRD).

C. CONTENT:

A data package shall be submitted containing the following resource/cost information. This data is required from the prime and major subcontractors, defined as subcontractors with $3M annual contract value:

1. Labor Resources

a. List of directly charged labor skills by contractor labor category, mapped to NASA’s Standard Labor

Categories (SLCs) as identified in Attachment L-6, and segregated by current Statement of Work (SOW) section. Include the number of Full-Time Equivalents (FTE) currently supporting each SOW section. The FTE detail shall be at the lowest SOW level for which current contract tracking is available. Ensure that FTEs counted at the lowest SOW level are not counted again at the next highest SOW level. See example provided below in Table 1. The contractor’s format is acceptable, but must include the requested content.

Attach L-6 Standard Labor Categories.xlsx

Table 1: Example of Data Required per Paragraph (1a):

NASA SLC Contractor Labor Category SOW Section *No. of FTEs

Business Specialist Accountant I 1.2 1.75

Engineer I Jr Mechanical Eng 3.2.4 6.25 (Not Included in 3.0)

Engineer II Jr Mechanical Eng 6.1 4.5

*A FTE is defined as the work of a full-time equivalent person based on your accounting system. For example, if your accounting system dictates that a FTE constitutes 1,880 productive hours (total hours minus paid time off), then four people working 470 hours per year would make up one FTE.

b. The average current straight time labor rate for each direct-charged labor category identified in paragraph

(1a). Further, provide both the date when these wages were last adjusted for escalation by contractor labor category, and the rate of escalation applied. Also indicate whether any adjustments are projected to be made prior to contract expiration. If so, provide the anticipated date and rate of escalation, and identify the contractor labor categories expected to be affected. See example provided below in Table 2. The contractor’s format is acceptable, but must include the requested content. Please ensure that all data clearly map to NASA SLCs.

Table 2: Example of Data Required per Paragraph (1b):

NASA SLC Contractor

Labor Category

No. of FTEs

**Direct Labor Rate

Last Escalation Date and Amount

Future Escalation Date and Amount

Exempt or Non-exempt?

Business Specialist

Accountant I 1.75 $23.25 April 2014 (2.70%)

April 2015 (2.20%)

Exempt

Engineer I Jr Mechanical Eng

15.55 $26.12 April 2014 (2.70%)

April 2015 (2.20%)

Exempt

**This is the current weighted average straight-time direct labor rate with NO BURDENS APPLIED and is NOT the contract’s Section B rate table rates, if there are any.

c. Seniority level of all FTEs identified in paragraph (1a) above, for fringe benefit calculation purposes.

Provide data separately for exempt and non-exempt personnel:

i. Number of FTEs with 0 to 5 years of experience.

ii. Number of FTEs with greater than 5 years and up to 10 years of experience.

iii. Number of FTEs with greater than 10 years and up to 15 years of experience.

iv. Number of FTEs with greater than 15 years of experience.

2. Non-Labor Resources

a. Provide total non-labor cost incurred for the most recent 12 month period grouped by expense type (examples may include travel, training, facilities).

3. Technical /Management Data

a. A catalog of all procedures, processes, and desk instructions utilized in the performance of this contract shall be developed and delivered upon request. The processes and procedures shall include those developed specifically for the performance of this contract and those developed by other sources but utilized in the performance of this contract. The catalog shall be in electronic format compatible with Microsoft Office Suite. A copy of selected items shall be provided upon request. The catalog shall contain:

i. Unique name of process or procedure

ii. Version number, revision number, or release date as appropriate

iii. Abstract which describes purpose or use of item

b. A listing of specific data items and workload sizing data for a period of time which will be specified in the request.

The listing shall be in electronic format compatible with Microsoft® Office Suite. A copy of selected items shall be provided upon request.

i. The specific list of requested data shall be provided by the COR but will include items such as workload sizing data as listed in the contract

c. A catalog of electronic tools utilized by the contractor, including web sites, interactive tools, data bases, etc. shall be provided. The catalog shall be in electronic format compatible with Microsoft® Office Suite. A copy of selected items shall be provided upon request. This catalog shall include:

i. Unique name of item

ii. Version number, revision number, or release date as appropriate

iii. Abstract which describes purpose or use of item

iv. Software Platform

d. Equipment (additional information to that listed above) - List of all contractor-owned and Government-owned equipment (at the time of delivery of this DRD) being used in the performance of the contract. The list of equipment shall include:

i. Description of the equipment (include make and model #)

ii. Location of the equipment (address, building and room #)

iii. Date purchased

iv. Purchase price of the equipment

v. Current depreciated value of the equipment

D. FORMAT:

Contractor’s format is acceptable, but must include the requested content.

E. SUBMISSION:

See Attachment J-01, Data Requirements List. The Contractor and major subcontractor(s) shall each provide 1 electronic copy in Excel of the requested data, due within 30 days of a written request from the Contracting Officer. Subcontractors may submit the requested data directly to the Contracting Officer.

F. DISTRIBUTION:

See Attachment J-01, Data Requirements List.

G. MAINTENANCE:

Revisions to this DRD shall be incorporated by change page or complete reissue. Revisions are subject to Contracting Officer approval.

3. DRL Line Item No.

RFP/Contract No.

Safety and Health Plan 07/16 (replaces 07/14 version)

AR-1-7 NNJ16589301R

4. Use (Define need for, intended use of, and/or anticipated results of data) 5. DRD Category: (check one)

Establishes Safety and Health Plan for Contractors providing support to JSC organizations

The Office of Primary Responsibility for this DRD is the JSC Safety and Test Operations Division. Any modifications to this DRD require approval from the Chief, Safety and Test Operations Division.

S&MA

6. References (Optional) 7. Interrelationships (e.g., with other DRDs) (Optional) OSHA CSP 03-01-003, Voluntary Protection Program (VPP): Policies and Procedures Manual JPR 1700.1 JSC Safety and Health Handbook JSC 17773, Preparing Hazard Analysis for JSC Ground Operations JPR 1040.4, JSC Emergency Preparedness Plan NPR 8621, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping JPR 2310.1, JSC Organizational Learning Program

Frequency of Submission: Initial submission with the proposal shall include the following sections only:

Section I: 1.1, 1.3, 1.4, 1.5.1, 1.9.2 Section II: 2.1, 2.3, 2.4, 2.4.1, 2.4.2, 2.6, 2.7.1, 2.7.1.1, 2.7.1.2 Section III: 3.2, 3.10, 3.11, 3.11.1, 3.13 Section IV: 4.1, 4.3

Remainder of DRD requirements shall be submitted upon notification of contractor selection and must be fully approved by NASA prior to the beginning of contract performance. Work cannot begin until the Contractor’s Safety and Health Plan has been approved. The approved Safety and Health Plan becomes a contractual requirement under Section J of the contract.

Distribution: Send copies to each of the following:

Contracting Officer (1 electronic copy)

Contracting Officer’s Representative (1 electronic copy)

NS/Safety and Test Operations Division (1 electronic copy)

JSC Occupational Health Office (1 electronic copy)

JSC Emergency Preparedness Office (1 electronic copy)

Revisions to the Plan: Review the plan annually or as directed by the CO. Update the plan to meet the latest OSHA, JSC, and VPP requirements. Provide a copy of the updated plan with the changes highlighted to the distribution list above at the start of each Contract year. If no changes are required after the annual review, notify the individuals in the distribution list in writing to that affect.

Other Deliverables: The plan must include instructions for submitting the deliverables in Table 1 below to the Government and represent contractual commitments by the Contractor to provide this information. Include copies to the Contracting Officer and Contracting Officer’s Representative.

Table 1, Safety and Health Deliverables

Deliverable Frequency DRD Comments Identity of key safety and health personnel:

• Company Physician/Occupational

Injury/illness case manager

• Designated Safety Official

• Safety Representative

• Building Fire Wardens (Roster)

Within 15 days of contract start and updated with changes

1.5 Include in plan or attachment

to plan

Safety and Health Self Evaluation Report

Yearly by Sept 30 1.8 Send to Safety and Test Operations Division

Roster of Terminated Employees Yearly, 30 days after the end of the contract year

1.9.1 Send to the Occupational

Health Branch

Material Safety Data Sheets (MSDS)/Safety Data Sheets (SDS)

When you introduce a new hazardous material

1.9.2 Send to the Occupational

Health Branch See JPR 1700.1, Chapters 9.1 & 9.2

Hazardous Materials Inventory Yearly or when quantities or locations change significantly. Some products require quarterly updates

1.9.3 Send to the Occupational

Health Branch See JPR 1700.1, Chapter 9.2

Data on workplace industrial hygiene exposures

15 days after receiving results

2.1.1 Send to the Occupational

Health Branch Only required if corporate industrial hygiene resource are used.

Inventory of Hazardous Operations 30 days after contract start and updated as necessary

2.3 Send to Safety and Test

Operations Division

Inspection results entered in Building Inspection Tracking System (BITS)

10 working days after completing inspection

2.4

On-site close calls forwarded to JSC close call tracking system

Within 3 working days of receipt

2.6 Send to Safety and Test

Operations Division Required only for contractor close call systems

Mishap reporting Immediate and follow-up as required in JPR 1700.1

2.7.1 See Chapter 2.6 of JPR

1700.1

Lessons Learned Report Enter data into the JSC LLDB or NASA LLIS:

• Within 30 days of a triggering event;

• Within 30 days of a program milestone, mishap investigation, or hazard or other engineering analysis / evaluation is completed; or

• 30 days before end of contract evaluation period or 45 days before end of contract, whichever is applicable.

2.7.1.7 Database entry with 1

electronic copy to the Contracting Officer’s Representative (COR)

JSC Form 288, “Statistical Information - Contractor Safety and Health Program”

Monthly by the 10th of the month

2.7.2. a Send to JSC-Safety-Report- Submittals <JSC-Safety- Report- Submittals@mail.nasa.gov>

Deliverable Frequency DRD Comments OSHA logs Yearly by Feb 15 and within

30 days of contract end 2.7.2.b Send to Safety and Test

Operations Division OSHA 300 & 300A with names removed. Equivalent forms from contractor database are acceptable.

Hazards recorded in JSC Hazard Abatement Tracking System (HATS)

Within 5 working days of discovery

3.1, 3.11

Applies to hazards not corrected within 30 days

Interim and Final Abatement Plans Within 5 working days of discovery

3.11.2 Updates for hazards entered

into HATS

List of hazardous operations and processes

Submit with the plan and update as needed

3.3

Format:

1. Cover page - to include as a minimum, blocks for the signatures of Contractor's project manager and designated safety official; NASA COR; JSC Safety and Test Operations Division: JSC Occupational Health Branch: and the NASA Contracting Officer. Other signatures may be required at the discretion of the Government. Once approved by NASA, signatures will be collected and the plan placed on the contract.

2. Table of Contents. See content below.

3. Body of plan - as required. Contractor’s format is acceptable but should be aligned with the elements of the content below.

4. The contractor is part of a larger program – the NASA safety program – which has other contracted employees, civil servants, and other third parties that must be protected from any hazard in the workplace wherever they arise. This includes the following:

a. Hazards associated with work done on contractual tasks.

b. Hazards that arise from non-contractual operations in the vicinity of contractor’s workers.

c. Hazards that arise from contractual operations which may affect the safety and health of individuals and assets outside this contract.

5. The plan will clearly identify those resources to be provided by the Contractor and proposed resources to be provided by the Government. The contractor will make this review and supporting rationale available to the Government as part of this plan. It can be documented as a checklist or outline, inserted directly in the body of the plan, or in any format developed by the Contractor that clearly conveys the results of this review including the basis for any underlying assumptions. For further information, see the LIST OF INSTALLATION PROVIDED FACILITIES AND SERVICES provided in this RFP.

6. The plan must cover the prime contractor and all subcontractors.

Details: Address the following items in your plan:

MANAGEMENT LEADERSHIP AND EMPLOYEE PARTICIPATION

Management and employees work together as a team to provide a safe and healthful workplace. Management and employee synergies often must work together across contractual lines.

1.1 Policy: Provide the Contractor’s safety and health compliance policy statement with the plan. Compare the Contractor’s policy statement with those of NASA and OSHA and discuss any differences.

1.2 Goals and Objectives. Describe your approach to the following:

1.2.1 Specific annual safety and health goals and objectives to be met. Include innovative employee input systems and management approaches that produce a measurable rate of improvement in employee participation. These goals and objectives may or may not be quantifiable. Explain how you will evaluate your accomplishment of these goals and objectives.

1.2.2 Methods to be used, if any, to improve on the Days Away Case Rate (DACR), the Total Recordable Injury Rate (TRIR), and the total Days Away plus Restricted Duty plus Job Transfer (DART).

1.3 Management Leadership. Describe how management will demonstrate its commitment to safety and health compliance through visible management activities and fulfill its line management responsibilities for safety and health.

Describe specific processes and techniques for implementation in all Contract and subcontract activities and products.

Include a statement from the project manager or designated safety official indicating that the plan will be implemented as approved and that the project manager will take personal responsibility for its implementation.

1.4 Employee Involvement. Describe procedures to promote, implement, and sustain employee (non-supervisory) involvement in safety and health compliance program development, implementation and decision-making from all areas of the contract.

1.5 Assignment of Responsibility. Describe line and staff responsibilities for safety and health program implementation. Identify any other personnel or organizations that provide safety services or exercises any form of control or assurance in these areas. As a minimum, the plan will identify the following:

1.5.1 Safety Representative - identify by title, the individual who will be responsive to Center-wide safety, health and fire protection concerns and goals, and who will participate in various joint meetings, forums, and other activities related to the JSC Safety and Health program.

1.5.2 Company Physician/Occupational Injury/illness case manager - identify a point of contact who is responsible for the transfer or receipt of company medical data and who will be the primary contact for the company in the event any employee suffers a work related injury or illness by name, address, and telephone number to the JSC Clinic, mail code SD32. This will facilitate communication of medical data to Contractor management. Promptly notify the JSC Clinic of any changes that occur in the point of contact.

1.5.3 Building Fire Wardens - provide a roster of fire wardens at the start of each Contract year (their names, telephone numbers and pagers, and mail codes). Contractor fire wardens facilitate the JSC fire safety program, including coordination of related issues with NASA facility managers and emergency planning and response officials and their representatives. Fire wardens will be trained per JPR 1700.1. Update the Roster by letter to the JSC Safety and Test Operations Division, mail code NS2, with copies to the Contracting Officer and the COR.