ATTACHMENT 01_Pre-Proposal Conference slides.pptx

As of: 17 January 2025 Version: Draft V3 POC: leslie.m.perez9.naf@army.mil/520-674-2370 Pre-Proposal Conference/Site Visit Campus Style Dining Venue Initiative Fort Liberty, NC Aubrey Lewis HQ IMCOM, G9 NAF Contracting U.S. Army Installation Management Command Controlled by: HQ IMCOM Controlled by: AMIM-G9 CUI //SP-PROCURE Limited Dissemination Control: DL ONLY POC: leslie.m.perez9.naf@army.mil/520-674-2370

CUI

WE ARE THE ARMY’S HOME

REGULAR ARMY

ARMY NATIONAL GUARD

ARMY RESERVE

ARMY CIVILIANS

POC Information (i.e. Name, Directorate, Phone, Email, etc – as needed)

CUI

Pre-Proposal Conference

AGENDA

Welcome Remarks / Introductions

Project Overview

Solicitation Overview

Scope of work review Proposal submittal requirements

AFMIS Demonstration – Army Food Innovation and Transformation Program Office (AFIT)

Price Proposal

Technical Proposal

Questions

Site Visit/Tour: Victory Warrior Restaurant, 4-1437 Normandy Dr, Bldg 4-1832, 2:00 p.m. EST

POC: leslie.m.perez9.naf@army.mil/520-674-2370

Introductions

Leslie Perez, IMCOM G9, NAF Contracting

Jessica Ruiz, IMCOM G9, NAF Contracting

Tim Higdon, IMCOM G9, Business and Recreation

COL David Rigg, USAMC, AFIT

CW4 Shedrick Swain, USAMC, AFIT

Richard Bennett, USAMC, AFIT

Scott Tobias, Army CECOM/SEC

David Knorr, Army CECOM/SEC

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Pre-Proposal Conference

Project Overview

This project seeks to award a single Firm-Fixed Price Indefinite Delivery - Indefinite Quantity (IDIQ) revenue generating contract to a concessionaire to finance, design, buildout/renovate, operate, maintain and establish, through a phased approach, one (1) campus style dining venue at each of the following Army Garrisons: Fort Liberty (seed location), Fort Stewart, Fort Cavazos, Fort Carson, and Fort Drum.

Per AR 215-4, Nonappropriated Fund (NAF) Contracting, concession contracts involve the direct sale of supplies or services to authorized patrons.

Per DoDI 4105.67, NAF is not subject to the Federal Acquisition Regulation (FAR) and other Appropriated Funds (APF) provisions to include small business set-asides.

RESPONSIBILITIES

Contracting Officer: Mr. Aubrey Lewis (not in attendance) Contract Specialist: Ms. Leslie Perez Service of Protest: Ms. Jennifer Sherman, Chief Acquisition Officer (CAO) COR: Mr. Kenneth Hicks, Army Materiel Command (AMC) DPW (during construction services): Designated Representative at each Garrison NAFI Construction Analyst: James J. Cutschall Funding: This project is funded with Nonappropriated Funds (NAFs). NAFs are NOT subject to small business set-asides and FAR regulation.

NOTE: Requests for Information (RFIs) must be submitted ONLY to the Contracting Officer and Contract Specialist by 4:00 p.m. CST on Friday, 31 January 2025.

SOLICITATION OVERVIEW

Open Market, Negotiated Proposals

Contract Opportunity published on SAM.gov 07 January 2025

Contractor shall provide design, construction, labor, materials, expertise, transportation, supervision, operations and quality controls to successfully manage CSDV(s).

Build-out/Renovation: Requires design submittals for DPW review and approval prior to construction. Reference Section J.16, Construction Guide

Best value/trade-off approach is the acquisition strategy for this solicitation. Reference Section L.8, Instructions to Offerors-Competitive (Nov 2004) (BL.021)

SOLICITATION OVERVIEW (Continued)

Service Contract Labor Standards statue (Section J) Wage Rate Requirement (Construction) statue (Section J) Performance and Payment Bonds (Section I) Insurance Requirements (Section H) Contractor Information Sheet/ UEI Registration (Section J) “Section 889”- Prohibition on Certain Telecom and Surveillance (Section K) List not exhaustive; reference solicitation for all requirements.

Pre-Proposal Conference

Part I – The Schedule Section A. Solicitation Contract Form Section B. Supply/Services and Price/Cost Section C. Description Work Statement Section D. Packaging and Marking Section E. Inspection and Acceptance Section F. Deliveries and Performance Section G. Contract Administration Section H. Special Contract Requirements Part II – Contract Clauses Section I. Contract Clauses

Part III – List of Attachments Section J. List of Attachments Part IV – Representations and Instruction Section K. Representation, Certifications Section L. Instruction/Notice to Offerors Section M. Evaluation Factors

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section A – Solicitation Contract Form DA Form 4069, (page 1) Offerors must complete boxes 15-18

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370

A-FIT Objectives

Eligible Patrons

ESM Reimbursement Methodology

New link for CY25 Meal Discount Rates (MDR)https://quartermaster.army.mil/jccoe/OperationsDirectorate/QUAD/BDFA/bdfa_main.html

Click on “Dining Facility Meal Rates Jan, 2025” (right hand side of the page under Titled Area: BDFA Information)

Period of Performance and Exceptions to Policy (ETP)

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Army Food Innovation & Transformation (A-FIT) Objectives

To provide a modernized Soldier (21st Century capability) feeding alternative to what is described as the Army’s legacy dining facility operations which will bring a modernized feel, supported by advanced technologies such as ordering and delivery systems and will ultimately bring an abundance of healthy food options for Soldiers and to the wider installation community.

Execute a Campus Style Dining Venue that will deliver a Soldier Feeding Operation that will not only support Soldiers, but their Families, “Soldiers for Life” and others that create an environment that impact our community’s health, welfare, morale in a powerful way, as well as to enhance unit level cohesion and teambuilding. It will ultimately demonstrate a sincere care for our #1 priority – our PEOPLE.

Expand the dining opportunities for the Essential Station Messing (ESM) Solider that maximizes the propensity of utilization of those monies.

Promote the U.S. Army’s Holistic Health and Fitness (H2F) and the Department of Defense (DoD) Healthy Base Initiatives and support the achievement of the DoD healthy living objectives by adhering to established DoD nutritional guidelines. Additionally, this concept will most positively impact the Army in several areas such as health and fitness, training readiness, recruitment and retention among others. This relationship and methodology is modeled after current capabilities that exist on hundreds of institutions of higher learning and corporate businesses.

Eligible Patrons (*no guarantee of Patron utilization) Essential Station Messing (ESM) Soldiers – fixed reimbursable rate Cash Customers – pricing set by Vendor (same or different than ESM)

Discount Meal Rate (DMR) (Raw Food) Allowance CY25 Example Set by DoD by Calendar Year

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370

Regular Days: Authorized Holiday Days (Thanksgiving, Christmas, Army’s Birthday (June 14th):

Day Meal Discount Rate:

$ 13.30 Total Allowable Day Meal Discount Rate with Holiday Meal:

$16.45

POC: leslie.m.perez9.naf@army.mil/520-674-2370 The following formula will be utilized to establish the full reimbursement amount to the CONTRACTOR by the NAFI for ESM Soldier meals:

The discount meal rate (raw food) is considered 35% of the total meal “costs”. The Operating Cost will equate to 65% of the total meal “costs”. Above percentages are non-negotiable.

For example, using the CY25 rates:

Breakfast: $3.25 (DMR) + $6.04 (Operating Cost) = $9.29 (with $9.29 being the reimbursement rate for a breakfast served to a validated ESM Solider)

Lunch: $5.40 (DMR) + $10.03 (Operating Cost) = $15.43 (with $15.43 being the reimbursement rate for a lunch served to an ESM Solider)

Dinner: $4.65 (DMR) + $8.64 (Operating Cost) = $13.29 (with $13.29 being the reimbursement rate for a dinner served to an ESM Solider)

Daily Total: $13.30 (DMR) + $24.70 (Operating Cost) = $38.00 (with $38.00being the reimbursement rate if an ESM Solider was served all three meals by the CONTRACTOR.)

POC: leslie.m.perez9.naf@army.mil/520-674-2370 SOLICITATION OVERVIEW (Continued) Thanksgiving, Christmas, Army’s Birthday (June 14th)

The three days authorized to include a Holiday Meal as noted above:

Breakfast: $3.25 (DMR) + $6.04 (Operating Cost) = $9.29 (with $9.29 being the reimbursement rate for a breakfast served to a validated ESM Solider)

Lunch: $8.55 (DMR) + $15.88 (Operating Cost) = $24.43 (with $24.43 being the reimbursement rate for a lunch served to an ESM Solider)

Dinner: $4.65 (DMR) + $8.64 (Operating Cost) = $13.29 (with $13.29 being the reimbursement rate for a dinner served to an ESM Solider)

Daily Total (with Holiday Meal): $16.45 (DMR) + $30.55 (Operating Cost) = $47.00 (with $47.00 being the reimbursement rate if an ESM Solider was served all three meals by the CONTRACTOR.)

POC: leslie.m.perez9.naf@army.mil/520-674-2370 SOLICITATION OVERVIEW (Continued) Period of Performance and ETP’s

The period of performance of this contract will be a base period of one (1) year, with the option of four (4), one-year option periods for a possible total of five (5) years. Each task order resulting from this IDIQ will have a base period of one (1) year with four (4) one-year option periods for a possible total of five (5) years.

Exceptions to Policy: The following Exceptions to Policy (ETPs) have been issued by the Department of Defense (DoD) in support of the CSDV Pilot and this contract requirement. Each exception is granted for a period of one (1) year and requires independent annual renewal to remain applicable to this contract. Should any exception not be approved, the Contractor will assume the associated risks and must adjust their business model and delivery methods to comply with the relevant DoD requirements covered by the unapproved ETP.

ETP #1 – DLA Waiver: Procurement of Food from Non-DLA Sources ETP #2 – Exceptions to Recipe Cards ETP #3 – Exception to Nutritional Requirements ETP #4 - *Exception to Standard Meal Rate*

If the Contractor is unwilling or unable to accept the assumed risks associated with each ETP if the ETP is not renewed during any given option year period, the Contractor may seek to invoke the “No-Fault Termination” clause as outlined in Section I.74 of this RFP.

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section B – Supplies or Services and Price/Costs

MONTHLY FEE SCHEDULE TO OPERATE A CSDV FACILITY

LOCATION: FORT LIBERTY, NC

CONTRACT LINE-ITEM (CLIN)

DESCRIPTION FEES TO PAID BY THE CONTRACTOR AND THE NAFI PER CLIN

ONE (1) YEAR BASE PERIOD

DD/MO/YR – DD/MO/YR* FLAT FEE TO BE PAID TO THE NAFI BY THE CONTRACTOR EACH MONTH IAW SECTION G.5 (a) & (b).

__________% / MO

0001-A ESM MEAL REIMBURSEMENT CONTRACTOR WILL BE REIMBURSED ON A MONTHLY BASIS BY THE NAFI APPROVED MDR RATES FOR ESM MEALS SERVED AND BILLED IAW SECTION G.5 (c).

CLIN WILL BE BULK FUNDED UPON ISSUANCE OF A TASK ORDER AND INCREMENTALLY FUNDED AS NEEDED.

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section B - Continued

Fee Schedule / Contract Line Items Base (CLINs)

0001 (Fort Liberty): The percent back to the NAFI as monthly Revenue Fee.

0002 (Fort Stewart) : The percent back to the NAFI as monthly Revenue Fee.

0003 (Fort Cavazos): The percent back to the NAFI as monthly Revenue Fee.

0004 (Fort Drum): The percent back to the NAFI as monthly Revenue Fee.

0005 (Fort Carson): The percent back to the NAFI as monthly Revenue Fee.

To be considered for award, Offerors must propose on the Base CLINs for above five (5) Garrisons.

Option CLINs: 2001/2004 – 5001/5004 will be negotiated prior to exercising each option.

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section C – Description/Specifications/Work Statements

General Information – 3 lines of operational success Build-Out/Renovation of facilities Professional delivery of high-quality food and beverages and service Development and Integration of Information Technology: data collection and security protocols and protection

Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) Minimum Order Future Task Orders

Period of Performance

Locations

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section C – Description/Specifications/Work Statements

Statement of Work (C.6 - C.15) Nutritious Food and Beverage Services System of Accounts Government Furnished Equipment Information Technology Nutrition Alcohol Marketing Facility: Buildout/Renovation; Maintenance and Repair; Grounds and Other Maintenance Utilities Real Property Outgrant (License) - TBD Delivery of Food and Water Meetings and Briefings Relationship Between the Fund, Contractor, and Contractor Personnel US Department of Labor Wage Determinations - SCA and DBA Contractor Employee AntiTerrorism/Operational Security Training Transition Schedule

POC: leslie.m.perez9.naf@army.mil/520-674-2370

Application Programming Interface (API) extends AFMIS functionality to external parties:

Provides Contractor’s Point of Sale(POS) the ability to validate and post meal transactions Supports the government reconciliation processes for validation of contractor’s invoices Functionality Validate meal entitlement for an Essential Station Messing(ESM) soldier Post a meal transaction Void a meal transaction Coming soon to support offline mode Downloadable list of all ESM soldiers (expected to be downloaded daily) Batch Posting of meal transactions Connectivity Requirements:

AFMIS issuance of Appkey and FacilityTenant ID Appkey and FacilityTenantID required for connectivity to API Issued by AFMIS team via admin interface Yearly renewal requirement Firewall updates required to allow connectivity from DFAC POS Demo

Army Food Innovation & Transformation (AFIT) API

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Provides existing Point of sale functionality in government managed DFACs.

General demo of Point of sale

Army Food Management Information System (AFMIS) Government Point of Sale

Pre-Proposal Conference

Section D – Packing and Marking

Packaging and Transportation of Food Items

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section E – Inspection and Acceptance

Inspection and Acceptance Services and Construction

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section F – Deliveries of Performance

Deliverables

Stop Work Order

Suspension of Work

Federal Holidays

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section G – Contract Administration Data

Contract Administration

COR Appointment

Contract Modifications

Payment Type and Frequency

Section H – Special Contract Requirements

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370

Federal and State Taxes

Release of News Information

Physical Security/Key Control

Insurance

Identification of Contractor Employees

Representation

Gratuities

Force Protection

Notice of Incidents

Transfer or Assignments

Removal of Contractor’s employees

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section I – Contract Clauses

Section J – List of Attachments

Section K – Representations, Certifications, and Other Statements of Offerors

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section L – Instructions, Conditions, and Notices to Offerors Amendments to Solicitation Posted on SAM.gov

Acknowledge by completing blocks 15a-c on form 4073 (page 1)of each amendment and return as part of your proposal

Pre-Proposal Conference

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section L - Continued Proposals are to be submitted electronically via the DoD SAFE. https://safe.apps.mil/ Current proposal due date: Friday, March 7th, 2025, at 4:00 p.m. CDT.

Request a drop off link two business days prior to the solicitation due date.

Do not encrypt or secure the pdf file.

Files must be less than 8GB.

Follow the organization noted on page 119, section L.12.1(f).

Adhere to the page limitations noted for each subfactor.

PROPOSAL SUBMITTAL REQUIRMENTS

Volume I, Price Proposal (Section L-12.2 (p. 120) PART I: Acknowledgement of documents and amendments PART II: Section K and Responsibility Determination PART III: Section B, Price Schedule

Volume II, Factor 1, Business Plan Proposal Sub-Factor 1.1: General Operations Sub-Factor 1.2: Nutritious Food and Beverage Service Sub-Factor 1.3: Information Technology (IT) Requirements Sub-Factor 1.4: Marketing Sub-Factor 1.5: Build-out / Restoration Sub-Factor 1.6: Facility Maintenance Sub-Factor 1.7: Fort Liberty, Victory Warrior Restaurant, Bldg 4-1832 Proposal

Volume III, Factor 2, Management Plan Proposal Sub-Factor 2.1: Management Sub-Factor 2.2: Relevant Experience and Past Performance Sub-Factor 2.3: Management Controls Sub-Factor 2.4: Customer Service Note: Digital copy sets of VOLUMES I, II and III shall be submitted to the Contracting Officer and Contract Specialist via DoD SAFE as indicated in Section L.12.1. Do not submit boiler plate proposals. Proposal should be tailored to the project.

PROPOSAL SUBMITTAL SUMMARY

Section A, Block 12, 13, 14 and 15.

Section B, Price Schedule (All CLINs except Option CLINs) All required information in Section B, K, and L.

Responsibility Information

CUI

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section M – Evaluation Factors for Award

Provides how proposals will be evaluated

Single IDIQ award to the offer conforming to the solicitation that is most advantageous to the NAFI, price and other factors considered utilizing Best Value –Tradeoff approach.

The Fund reserves the right to award to other than the highest revenue fee to the NAFI.

Price is less important than Technical Factors

CUI

POC: leslie.m.perez9.naf@army.mil/520-674-2370 Section M - Continued Technical Proposal Evaluation Factors relative order of importance:

Acquisition Process Summary

Prospective offerors will submit their technical and price proposals as outlined in Section L.12 (p.119).

Responses to this solicitation will be evaluated as outlined in Section M (p.126).

One proposal will be selected for award of the IDIQ contract:

Initial Task Order for Fort Liberty (Victory Warrior Restaurant)

A phased approach will be employed for remaining Garrisons by issuance of Task Orders for each location.

Pre-Proposal Conference

QUESTIONS?

NOTE: Requests for Information (RFIs) must be submitted ONLY to the Contracting Officer and Contract Specialist by 4:00 p.m. CST on Friday, 31 January 2025.

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