JL-10 NSGB Industry Day Brief_June.pdf

NAVFAC SOUTHEAST

Naval Facilities Engineering Systems Command Southeast

Industry Forum, Pre-Proposal Conference and

Site Visit Information for

N69450-22-R-0032 Base Operations Support Contract, Naval Station Guantanamo Bay, Cuba

23 June 2022

Naval Air Station Jacksonville

Jacksonville, Florida

Why are we here today?

Provide background and information on NAVFAC

Southeast and upcoming Base Operations Support

(BOS) services requirements

Provide information on NSGB and an overview of the

NSGB BOS Solicitation, Proposal Requirements and

Considerations

Provide information relevant to the 2-5 August 2022

(inclusive of travel days) site visit for the NSGB BOS solicitation

Inform Industry and obtain feedback

AGENDA

Introduction/NAVFAC SE Overview 0900-0915

Safety Discussion 0915-0930

FSC Program Overview 0930-0945

Break 0945-1000

NSGB Base Information & Logistics 1000-1030

NSGB BOS & Pre-Proposal Overview 1030-1100

Site Visit Schedule 1100-1115

Q&A Wrap up 1115-1200

The NAVFAC Mission/Vision

MISSION: Why We Exist

NAVFAC is the Naval Shore and Expeditionary Systems Command that plans, builds, and maintains sustainable facilities, delivers environmental, utilities and other base services, and acquires and manages expeditionary combat force systems and equipment.

VISION: To What We Aspire

We are the facilities technical and business experts with the total trust and confidence of the Navy and Marine Corps.

Fort Worth

Corpus Christi

Kingsville

Barksdale

Meridian

New Orleans

Gulfport Keesler

Pensacola Albany

Orlando

NAVFAC SE Area of Operations

Shaw

Charleston

Beaufort

NAVFAC SE Organization

South Atlantic AO Gulf Coast AO South & Central AO

• NAS Jacksonville • NAS Corpus Christi • NAS JRB Fort Worth

• NS Mayport • NAS Kingsville • NAS JRB New Orleans

• NSA Orlando • NAS Meridian • NS Guantanamo Bay

• NSB Kings Bay • NAS Pensacola • ROICC Barksdale

• NAS Key West • NAS Whiting Field • ROICC Charleston

• SOUTHCOM/Caribbean AOR • NSA Panama City • MCLB Albany

• NCBC Gulfport

• NSA Mid-South

• Design and Construction • Environmental

• Public Works • Asset Management

• Contracting, Financial Management, CIO, Counsel • Contingency Engineering

NAVFAC Southeast

Safety Program

Presented By:

Gabe Taylor

PWBL Safety Director

Topic Discussions

• Significant emphasis of the NAVFAC SE contractor safety program:

• Contractor safety performance

• Safety management and expectations during the project

(OSHA/EM-385/NAVFAC SE Contract Specifications)

• Safety is a “stand alone” factor in the solicitation process

• NAVFAC’s use of ORM (Operational Risk management)

• Self reporting of Near Misses

NAVFAC SE Contractor Mishap Rates

NAVFAC SE contractors are consistently 70% - 55% below industry average.

1.4

0.6

0.5

0.11

0.57

0.46

0.5

1.7 1.7 1.7 1.7

0.2

0.4

0.6

0.8

1.2

1.4

1.6

1.8

FY19 FY20 FY21 FY22

F Y

D A

R T

R a te

NAVFAC SE DART Rate Trend

In-House

Contractor

Private Industry

NAVFAC

Contract Safety

Management

Process

Contractor

Selection

Contract

Preparation

Contract

Award

Orientation and Training

Managing the Work

Post-Contract

Evaluation

Contractor Safety Management

Safety is a Stand Alone Factor

• Does the narrative describe the technical approach to safety for its employees?

• Does the narrative describe the plan the offeror will be implementing to evaluate and measure safety performance of potential subcontractors as a part of the selection process for all levels of subcontractors?

• Does the narrative describe the methods that the offeror will employ to ensure and monitor safe work practices of all subcontractors?

• The narrative is limited to 2 pages.

NAVFAC SE Operational Spectrum

ORM

CONSTRUCTION

MILCON

ENERGY

MAJOR MAINTENACE

MAJOR REPAIR/RENOVATION

IN-HOUSE WORK FORCE

WEIGHT HANDLING EQUIPMENT

FSC BOS CONTRACTS

FACILITY SERVICES

FACILITY MAINT. SPT

Self-Reported Near Misses

• Near miss reporting is anchored as one of the top safety measurement indicators for NAVFAC safety.

• NAVFAC encourages and promotes near miss reporting from our contracting partners through the following methods:

– Highlight near miss reports in local publications

– Acknowledgement of the contractor’s safety program as always improving

– Clearly demonstrates leadership’s active role in mishap prevention

NAVFAC Private/Public Safety Portal

The NAVFAC HQ public safety portal has up-to-date information, lessons learned, and other safety materials that will allow all users to have immediate access to any and all safety documents.

www.navfac.navy.mil

NAVFAC Southeast

Facilities Support Contracting (FSC)

Program Overview

Presented By:

Charlie Smith

FSC Product Line Coordinator

Facility Support Contracts FY22 – FY23

Contract Type

Contract Description Location of Work Type Projected

RFP

Projected Award Date

MNT

NCBC Gulfport Integrated Solid Waste

Contract NCBC Gulfport, MS SB FY22, Q2 FY22, Q4

MNT NAS Kingsville Grounds Contract NAS Kingsville, TX 8(a) FY22, Q2 FY22, Q4

MNT NAS Meridian Grounds Contract NAS Meridian, MS 8(a) FY22, Q2 FY22, Q4

BOS NAS Key West BOS Contract NAS Key West, FL 8(a) FY22, Q2 FY22, Q4

BOS NSGB BOS Contract NS Guantanamo Bay, Cuba Unrestricted FY22, Q3 TBD

MNT

NAS JRB Fort Worth Inmate Labor

Management NAS JRB Ft. Worth, TX 8(a) FY22, Q4 FY23, Q2

BOS NAS JRB New Orleans BOS Contract NAS New Orleans, LA SB FY23, Q1 FY23, Q4

MNT

Beaufort Naval Hospital Complex Custodial

Contract

NHOS Beaufort, SC

MCAS Beaufort, SC

MCRD Parris Island, SC 8(a) FY23, Q2 FY23, Q4

MNT NAS Pensacola Pest Control Services NAS Pensacola, FL SB FY23, Q2 FY23, Q4

MNT

GA/SC NOSCs MFSS Contract (SUBASE

Kings Bay, GA AOR)

Atlanta/Augusta/

Columbus, GA

Greenville/Columbia, SC 8(a) FY23, Q2 FY22, Q4

MNT NSA Orlando MFSS Contract NSA Orlando, FL SB FY23, Q2 FY24, Q1

MNT – Maintenance

BOS – Base Operation Support

FSC Discussion Topics

Service Orders

Limits of Liability

Systems

Integrated Maintenance Program

Other Considerations

Service Orders

“Fence line-to-Fence line” - “The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.”

Intent is to provide an effective way to execute reactive and unscheduled work

Within scope of contract

Within limits of liability of service orders

Within service order quantities available

Service Orders are not tied to an inventory, facility list, etc.

Service Order Payment. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs

A specific Quantity will be provided in the ELINs for pricing/bid

The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service orders and service orders not issued.

Service orders are invoiced on the month completed (not the month issued).

Should work exceed the recurring work limits:

The Contractor shall notify the Government IAW Section C, Annex 2, Spec Item 2.13.1

An estimate including the full scope of Work and clearly showing the deductions for the applicable recurring work limit of liability shall be provided. The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability.

Service Orders and Unscheduled Services

Service Order Limits of Liability in direct labor and direct material cost:

Family Housing: $2,500 in combined direct labor hours and direct material cost for Family Housing service orders

Facility Investment: $2,500 in combined direct labor hours and direct material cost for Facility

Investment service orders

Utility: $500 in combined direct labor hours and direct material cost for Utility service orders

Custodial: $500 in combined direct labor hours and direct material cost for Custodial service orders

Pest: $1,500 in combined direct labor hours and direct material cost for pest control service orders

Grounds Maintenance and Landscaping: $2,500 in combined direct labor hours and direct material cost for Grounds Maintenance service orders

Example: If a grounds maintenance service order requires $2,600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-

Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the grounds maintenance service order limit of liability.

Order/Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs

A specific Quantity will be provided in the ELINs for pricing/bid

Completion times are noted in the Performance Standard in Section C of each sub-specification.

Limits of Liability

Interpretation and Application of Limits of Liability, example:

Annex 0200000 Spec Item 2.14.1 Notification to the

Government for Work Above the Recurring Work Limitations

The Contractor is fully responsible for work up to the LOL.

Recurring Work LOLs are specified in subsequent annexes or sub-annexes.

For potential Task Orders exceeding LOL, a detailed scope of work and detailed estimate required within two work days of notification.

Estimate shall include full scope of work and show deductions for applicable

LOL.

Systems

FSC/BOS specifications require maintenance of “Systems” for many spec items. Inventories do not list every “piece/part” of the system.

The specs include system descriptions as a basis of estimate.

Example: ATTACHMENT J-1502000-XX “HVAC and Refrigeration Systems commence at and include the utility isolation point of connection and terminate at the conditioned air point of delivery. The Contractor shall develop and implement an IMP for the

HVAC and Refrigeration Systems and all mechanically and electrically interlocked ancillary parts, equipment, and components of the HVAC and Refrigeration Systems such as: air handling units, blowers, boilers, chillers, compressors (including air compressors), condensers, controls , cooling towers, dehumidifiers, diffusers, driers, ducts, electrical disconnects, evaporators, fans, fan coil units, filters, fire dampers, fresh air dampers, heaters, heat exchangers, heat pumps, hoods, humidification systems, insulation, intakes, package units, piping, pumps, refrigeration boxes, registers, returns, strainers, ultraviolet lighting, valves, VAV boxes, variable frequency drives, water treatment systems, monitoring, control, and instrumentation systems, etc.”

Using the HVAC example above, the Contractor shall be responsible for an IMP of the “HVAC System” to include ancillary parts, equipment, and components that may or may not be specifically listed in the J attachment.

Systems

Other statements you may see in a spec for “systems”

Systems commence at the utility isolation point of connection and terminate at the point of delivery.

The intent with regard to Systems

Straightforward – “maintain the system”

Consider other relevant information – facility size, industry knowledge, location, etc.

Ask questions pre-award

Expect to be responsible for “Systems” requirements post award

IMP

Expectation

Integrated Maintenance Program (IMP) is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the

Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state. of readiness. Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

Plain Talk

A “breakdown” maintenance approach is unacceptable

Don’t waste your page count on theory – be clear about

What you plan to do;

How it’s worked;

Adequate resources to get what you propose done.

IMP

Plain Talk (cont’d)

Your approach can be high or low tech but should include:

A solid PM Program and monitoring approach

Timely reactive repairs – response similar to service orders

Minimize downtime and outages

Think “Systems”

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified

Prices proposed will be used – don’t expect to re-negotiate post award

Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal

Labor quantities and skill levels/qualifications

Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened”

UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification

Naval Station Guantanamo Bay, Cuba

Installation Overview and Logistics

Presented By:

John Charfauros

Deputy Public Works Office, PWD Guantanamo Bay

Personnel:

3,000 Active Duty

500 DoD Civilians

500 Family Members

2,000 Contractors

500 TCNS that work for the U.S. Government

Total: 6,500 estimated

Land: 45 Square Miles

Facility Structures: 1,642

Infrastructure is old

Airfields: 2 (1 active, 1 inactive)

Piers: 4

Real Property Assets: 4706 (2150 Buildings, 1623 Structures, and

933 Linear Structures)

NSGB Demographics

28 5/16/2013

Mobilization Logistics

• Entry Clearance Forms & Identification

• Submitted at least 30 days prior to entry (30 June for Site Visit), PWD NSGB point of contact is: LT Ian Jordan: 757-458-5621 or Mobile: 423-314-8645

• Passports required as means of identification

• All flights to Guantanamo Bay arrive on the Leeward Side of the island at the air terminal.

Upon arrival, you will clear security, and exit the terminal and take one of the buses for transportation to the ferry.

• Berthing

• Management/Supervisory Housing will be rented at a fair market rate

• Initial crew berthing can be setup with the CBQ, contact 757-458-2091.

• Unaccompanied housing will be fully used until capacity is reached, it can be expected that the contractor may need to construct a man-camp to berth additional employees.

• The contractor will be provided an area for camp setup and will pay prevailing rates for electric, water, sewer, and trash services. For planning purposes, please contact the Asset Management Branch at 757-458-5652.

• Work Force

• No available labor pool in NSGB.

• Foreign Nationals may be used, however FNs from dissident areas may be excluded and denied entry.

• No mandated wage rates.

Mobilization Logistics

•Transportation of Personnel

• Air Mobility Command (AMC) flights to and from Jacksonville, FL; Norfolk, VA; and Kingston, Jamaica. AMC terminal NSGB contact 757-458-4850.

•Transportation of Materials and Equipment

• Vessels provided under contract to the Government depart every 14 days from Jacksonville, FL to NSGB and space is available to 3rd parties. Contact current contractor, Schuyler Line Navigation Company LLC, 410-216-9281.

• Government materials take priority over contractor shipments.

• Contractor under no obligation to use government contracted vessels.

• Lay down area will be provided to contractor.

• Compressed gas cylinders must be procured and shipped by contractor.

•On-Base Transportation

• Contractor shall provide necessary personnel, vehicles, and equipment required and shall bear all costs associated.

• Base bus system available 7 days a week.

• Ferry service scheduled runs from Leeward to Windward 7 days a week.

5/16/2013

Base Services

•Utilities

• Contractor will be charged prevailing rates for electric, water, and sewer.

• FY22 rates (subject to change) are:

• Elect: $494.14 / MWH

• Water: $12.42 / KGal

• Sewer: $6.46 / Kgal

• Water and power meters will be furnished and installed at the expense of the contractor.

• Backflow preventers are required at all temporary water connections.

•Medical and Dental

• Medical and dental services available to the contractor’s employees are limited.

• Hospital and Dental Clinic are primarily staffed to treat DOD personnel.

• Contractor is responsible for Medivac.

• Government ambulance and medical care when required will be billed at prevailing rates. For more information 757-458-2998 or:

• Dental Care: 011-5399-2239

• Medical Outpatient Care: 011-5399-2230

• Medical In-patient care rates: 011-5399-2185

•Food Services

• Contractor personnel may eat at the Navy Exchange food outlets, or at other open food service facilities on a cash basis at current prices.

• Contractor personnel may also eat at Gold Hill, Leeward, and Seaside galleys.

•Refuse Collection

• Refuse containers at living quarters will be furnished and serviced by the Government. Collection is mandatory.

• Cost to the contractor is based on volume of dumpster.

• Services does not include articles left outside of containers or refuse from construction/demolition sites.

•Exchange, Commissary, and Recreation Facilities

• Exchange and Commissary is open 7 days a week and available to all contractors and their dependents in accordance with base regulations.

• MWR recreation facilities are available for use in accordance with base regulations.

• Internet, Cable, and Phone Services

• The Contractor shall have e-mail internet service for their office on base.

• Internet is available through ViaSAT (855-393-3302) or Phoenix Cable (757-458-2510).

• Cable TV service is available through Phoenix Cable.

• Base telephone service for job sites, offices, and management quarters may be arranged for at Base Communications Business Office (757-458-2500).

• Phone Services for living quarters, personnel and long distance are available through ViaSAT. Cellular service is through T-Mobile.

•Laundry and Dry Cleaning

• The government will make available laundry and dry cleaning facilities for contractor personnel and dependents at prevailing rates.

•Petroleum Products

• Sales of petroleum products shall be made from NAVSTA Supply Department under special deposit procedures based on the prevailing rate. Gasoline (MOGAS), aviation gasoline (AVGAS), JP-5, and Diesel Fuel are available.

• Bulk Fuels are available for tanker delivery to your equipment or day tanks.

• Regular filling at station pumps may be utilized by paying prevailing rate.

• There is a purchase waiver process that must be followed to purchase from the U.S.

Government.

•Mail

• All incoming and outgoing mail is handled by air. Expect receipt of inbound mail in about 7-14 days and delivery of outbound mail in about 7-14 days.

• For newly arriving contractors, the PWD staff will help obtain a dedicated post office box at the Base post office. An employee’s address will look like this:

John Doe

PSC 1005, BOX (assigned box number)

(name of contracting company)

FPO AE 09593 (+4 DIGITS ARE REQUIRED)

• A copy of your contract is required to set up a mailbox.

•Banking

• Community Bank is located in the Navy Exchange atrium.

• There is also a Navy Federal Credit Union that’s a non-cash, Member Service Center facility.

• Personal checks may be cashed at the Navy Exchange in the NEX Mall.

• Advised that a petty cash account be opened with Community Bank, a copy of current contract will be required.

•Environmental, HAZMAT, and HAZWASTE

• For Base environmental regulations, please call 757-458-5627.

• For HAZMAT information, please call 757-458-5627.

• For HAZWASTE information, please call 757-458-4994.

Naval Station Guantanamo Bay, Cuba

Base Operations Support (BOS) Services

Solicitation N69450-22-R-0032

Pre-Proposal Overview and Site Visit Information

Presented By:

Rebecca Jones

Contracting Division Director, PW

John Anderson

Senior Project Manager, PW2

Agenda

Contract and Solicitation Overview

PWS General Information and Structure

Non-Recurring Work Orders

Award Fee

Proposal Requirements/Source Selection

Proposal Considerations

Other Considerations/Lessons Learned

Solicitation Documents

Site Visit Information

Logistic Requirements

RFP/Site Visit Q&A

Site Visit Schedule

Wrap up/Questions

Introduction

The purpose of this briefing is to provide a general overview of the solicitation and site visit information, including:

General Contract Requirements

Overview of the PWS and Technical Specifications

Proposal Requirements and Basis for Award

Site Visit Schedule

Nothing said today shall alter the requirements of the solicitation.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

All attendees must sign in on the attendance log. The sign-in sheet and brief will be posted to https://sam.gov via amendment after the

Industry Forum.

While on the site visit, no questions will be answered at the sites.

Contract and Solicitation Overview

General Description:

The outcome to be achieved is the award of a follow-on Base

Operations Support (BOS) Services contract at Naval Station

Guantanamo Bay (NSGB), Cuba. This requirement includes all labor, operations, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform the following:

Family Housing, Facility Management, Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management (ISWM), Other

(Swimming Pools), Grounds Maintenance and Landscaping, Utilities

Management, Electrical, Wastewater, Water, and Base Support

Vehicles and Equipment (BSVE).

The outcomes for this acquisition are consistent with the Federal

Acquisition Regulation (FAR) 37.101 definition of service contracts.

Contract Type: Facilities Support Indefinite-Quantity Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ)) with Award Fee (AF)

Each period of performance has Contract Line Item Numbers (CLINs) for recurring work, non-recurring work, and the AF

AF up to 5% of the recurring work award amount per six-month award-fee period for performance above satisfactory

Contract Term:

One year base period and seven one-year option periods, total of 8 years

FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to an additional 6 months (if necessary)

Phase-in period; performance start date

Basis for Award:

Best Value Tradeoff

The technical factors (Factors 1, 2, 3, and 4) are of equal importance to each other and, when combined, are equal in importance to the past performance factor

(Factor 5). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are significantly more important than price.

Supports PBSC (Performance Based Service Contracting)

Uses NAVFAC templates

Standard structure

Tabular format

2 standard/general and 4 functional/technical annexes

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 17 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information and Structure

Spec

Item Standard Use Priced

General Information

Non-cost information unique to the understanding of the technical requirements of this specification No

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for recurring or Spec Item 4 for 100% non-recurring work.

Yes

Recurring Work

All Recurring Work technical requirements of this specification. Yes

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT)

Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

Yes

SECTION C: Annex Content – Technical Annexes 3 - 18

SECTION F: Summarization of reports

Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments

Recurring Work ELINs

Non-recurring Work ELINs

Pre-priced line items via modifications

Other attachments

Definitions and Acronyms

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-1500000-07”

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 14 (1400000) – Housing

• 1401000 – Family Housing

Annex 15 (1500000) – Facilities Support

• 1501000 – Facility Management

• 1502000 – Facility Investment

• *1502000 – (DHA) Facility Investment

• *1502000 – (JTF) Facility Investment

• *1502000 – (OMC) Facility Investment

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – ISWM (Including Landfill and Resource Recovery Operations)

• 1503040 – Other (Swimming Pools)

• 1503050 – Grounds Maintenance and Landscaping

Annex 16 (1600000) – Utilities

• 1601000 – Utilities Management

• 1602000 – Electrical (Including LNG off-load services and equipment maintenance)

• 1604000 – Wastewater

• 1606000 – Water

Annex 17 (1700000) - BSVE

Non-Recurring Work Orders

Non-Recurring Work Orders

Intent is to provide an effective way to execute reactive and unscheduled work

Within scope of contract

Two “types”

Type One: Negotiated:

Unit Priced Labor (UPL), ELIN A700, and Material and Equipment, ELIN A702

Most commonly used when work under a service order exceeds liability limits

Ordered as authorized by the KO via task order

Units of measure are LH and DO

Type Two: Pre-Priced

Individual priced, distinct, and severable tasks, i.e ELINs A703, A705, A706... These are non-negotiable after award.

Ordered through FedMall

Units of measure are CY, SF, LF, EA, CF, and DA

Contractor reports these task orders (ordered non-recurring service) to the KO monthly

Each ELIN defines the estimated quantities; however, the not to exceed limit is the non-recurring total

CAT Calls – Category I, $1,500; Category II, $2,500, Category III, $5,000

Customer requests, contractor concurs and KO issues

Non-Recurring Work – (cont’d)

Invoicing and Receiving Payment:

Payment of individual negotiated and pre-priced task orders through WAWF

Payment of pre-priced orders through FedMall

Summary of Changes

Award Fee Performance Incentive

Contract term now up to 8.5 years (including FAR 52.217-8)

ELINS restructured by customer (balanced bidding required)

ESPC in place to operate and maintain PP4 as back up power

Liquefied Natural Gas Off-Load and system maintenance

Lowered Limit of Liability on Service Calls to $2,500

Added UH FA&E, change of occupancy maintenance and keyless locks

UH set aside of 350 beds; may still require man camp

Updated Water Laboratory Requirements

CAT Calls

Award Fee

Up to 5% of recurring work award amount every six months with the exception of the base year.

Quality of Product or Services for 1602000 Electrical; 1606000 Water; and

1604000 Wastewater Utilities (25%)

Quality of Product or Services for 1502000 (all annexes), Facility Investment service calls, IMP, PMs, inspections and certifications (40%)

Quality of Product or Services for 1401000 Family Housing COM, service calls, IMP, PMs, inspections and certifications (10%)

Quality of Product or Services for remaining annexes: Custodial, Pest Control, Other (Swimming Pools), Grounds Maintenance and Landscaping, Integrated

Solid Waste Management and Landfill Operations, and Facility Management

(10%)

Quality of Product or Services for 1700000 BSVE (5%)

Safety Program (5%)

Business Management/Relations (5%)

Proposal Requirements/Source Selection

Volume I – Responsibility Determination Binder

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Numbers (ELINS) Attachment

Price Narrative

Volume III – Non-Price/Technical Proposal

Factor 1 – Corporate Experience

Factor 2 – Management

Factor 3 – Technical Approach

Factor 4 – Safety

Factor 5 – Past Performance

Proposal Requirements/Source Selection

Factor 1 – Corporate Experience

Offerors with RO water treatment plant O&M experience may be evaluated more favorably.

Factor 2 – Management

Offerors who demonstrate an innovative approach to hiring, retaining, training and tracking to ensure technicians and key personnel are onboard and qualified to perform work within the PWS may be evaluated more favorably.

Offerors who demonstrate an innovative quality management approach that minimizes down time on IMP systems within critical facilities may be evaluated more favorably.

Factor 3 – Technical Approach

Offerors who demonstrate an innovative supply chain management approach that minimizes lead time on materials in this remote location and consequently down time on critical facilities may be evaluated more favorably.

Offerors who demonstrate an innovative approach to ensure repairs to transportation and construction equipment are accomplished to minimize down time inclusive of “waiting for parts” may be evaluated more favorably.

Factor 4 – Safety – now includes a five (5) year timeframe

Proposal Considerations

Review the instructions and submittal requirements in Sections L and M of the

RFP and ensure you have addressed all requirements.

Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided

ELIN Pricing Data

ELINs are organized by Annex/Customers to ensure costs are allocated properly

Costs may vary based on unique staffing/security requirements in each Annex/ELIN

Offers may be rejected for materially unbalanced pricing

Verify accuracy of SAM registration.

Confirm most recent VETS-4212 filing.

Create a checklist to ensure you have addressed all requirements.

Sign and return all solicitation amendments

Proposal Considerations Continued

Address every element within each factor

Make sure insurance information is up-to-date for the safety factor

Ensure data is consistent throughout the proposal (price and technical)

Ensure reps and certs clauses not included in SAM are completed and submitted with proposal.

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something

Solicitation Documents

Solicitation, Attachments, and Amendments:

Posted on the SAM website at:

https://sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM website.

Vendors are encouraged to follow the solicitation to receive automatic updates regarding the solicitation

Site Visit Information

Transportation and lodging are extremely limited. AMC flights from, Norfolk, VA and Jacksonville, FL are the only mode of transportation.

Access is tightly controlled. Submit site visit forms by 2:00 PM EDT, 30

June 2022.

Visitors must be fully vaccinated. A COVID-19 vaccination card as well as a negative test taken within 72 hours of flight boarding is required for boarding.

All visitors must be in good health. Visits by the chronically ill or persons with a history of medical problems are prohibited.

Visitors will be required to present documentation evidencing personal identification and firm affiliation. Attendees are required to have a U.S.

passport for entry.

NO PHOTOGRAPHS ALLOWED WITHOUT ESCORT APPROVAL

Site Visit Information

1st Lodging:

Navy Lodge: navylodge.guantanamobay.guestservice@nexweb.org;

(757) 458-3103 or Navy Gateway Inns & Suites: ngismail@gtmo.navv.mil;

(757) 757-458-2040/2044

2nd Rental Car:

Rentals are managed by Navy Exchange; (757) 458-4030

3rd Base Access:

Submit Entry Clearance Cover Sheet and SECNAV 5512 to PWD POC.

Once approved, you will receive the 5512 along and a Letter of Authorization

(LOA) from the Contracting Officer. Submit as far in advance as possible.

4th Flight Reservation:

Submit AMC Request form with the LOA to kathleen.j.ordway.civ@us.navy.mil, angela.l.cunningham6.civ@us.navy.mil, and daniel.m.delany.civ@us.navy.mil. Submit as far in advance as possible.

RFP/Site Visit Questions and Answers

All Site Visit Questions must be submitted in writing

This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP for submission of Pre-award

Inquiries and use the Government Pre-award Inquiry Form (GPIF).

Deadline for questions and pre-award inquiries is: TBD.

Government responses will be provided via amendment posted to the SAM website.

Questions submitted resulting in a change to the solicitation will be addressed via amendment.

The list of site visit attendees will provided via amendment posted to the SAM website.

** Do not attempt to contact the Government site visit points of contact for additional information **

NSGB BOS Services

Tentative Site Visit Schedule – Day 1

Wednesday, 3 August 2022

Note: Time is stated in Eastern Daylight Time (EDT)

0845 Pick Up from the Downtown Lyceum

0900 Kickoff Meeting – M207 PWD Building - Welcome PWD and ACQ

0930 Marine Hill Pool

0945 Drive by Barge Dropoff/Cold Storage

1000 Stop at the Vehicle Maintenance Bldg - N36

1015 Stop at the Power Plant/Desal Plant - (Break)

1100 Drive around Camp Justice (sewer pump out/generators)

1110 Taurman Sub-Station

1120 Drive past UBOS yard (AV 78) and thru Cable Beach/Magazines

1130 Loop thru the Recycling Center and C Pool

1140 Loop around the NEX

1150 Stop at Lizard Island WWTP and Gold Hill Lift Station

Drive by Gold Hill Barracks and Stop at Gold Hill Galley –

LUNCH ($5.60 cash)

1315 Skyline Dr - Stop at Water Plant 3

1345 Stop at Housing Self Help/Villimar WWTP behind Self Help

1405 Drive thru Scrap Metal Yard, Dump/Landfill/Burn Boxes/Sludge Pits

1420 Drive to NE Gate/MOP 21 (BREAK)

1510 Stop at a sample of Fair Market Rental Housing

1530 Drive around the BOS Lay Down Area - Northeast Yard 1

1540 Stop at the Hospital - (BREAK)

1605 Drive around Marine Hill

1635 Drive past the Admiral's House at Marine Site - M101

1645 Return to drop off at Downtown Lyceum

End of Day 1

Note: Lunch at the Galley is payable in cash only.

NSGB BOS Services

Tentative Site Visit Schedule – Day 2

Thursday, 4 August 2022

0900 Depart Downtown Lyceum

0930 Ferry ride to Leeward

0930 – 1000 BREAK

1010 Stop by the Generators

1020 Drive around for Runway Lighting/Navigation Aids/BEQ/WWTP

1040 Stop at Recreation Hill

1100 Stop at Leeward Galley –LUNCH ($5.60 cash)

1145 Back to Ferry Landing

1200 Ferry back to Windward

1200 - 1230 BREAK

1245 Drive to JTF Area

1300 Stop at the Muse Unit/WWTP/Generators/D4 Lift Station

1315 Drive around JTF Areas

1325 Drive down thru Windmill Beach

1345 Drive by the Windjammer Pool/PV Array

Drive by the Central Ave Substation/Electric Lay Down Yard

(Bldg 972)/Turbines/JPJ Hill

1410 JPJ Hill (BREAK)

1430 Stop at the High School – Old HVAC/Chiller System

1445 Tour Proposed Man Camp Areas

1500 -1700 Debrief – M207 PWD Building

End of Site Visit

Note: Time is stated in Eastern Daylight Time (EDT)

Note: Lunch at the Galley is payable in cash only

Wrap Up/Q&A

Site Visit Requests?

Submit to Jennifer.e.Doherty.civ@us.navy.mil by 2:00 PM EDT, 7 July 2022.

Any other feedback?

Questions?