300-23-224.After Hours Hotwork Memo (002).pdf

Ser 300-23-224

30 DEC 2023

MEMORANDUM

From: Waterfront Operations Department, Code 300 To: Distribution

Subj: CONDUCTING HOT WORK AFTER HOURS AND SUNDAY HOT WORK

Ref: (a) SRF-JRMC PI 9074.1, Hot Work Precautions

(b) NAVSEA Standard Item 009-08, Shipboard Fire Protection and Fire Prevention; accomplish

1. Purpose. This memorandum outlines the authorization process to conduct Hot work after normal working hours. Normal working hours is defined as 0800-1645 (Monday – Saturday).

2. Applicability. This memorandum applies to hot work accomplished by U.S. Naval Ship Repair Facility and Japan Regional Maintenance Center (SRF-JRMC) Yokosuka, and work performed by contractors and Alteration Installation Teams (AIT) under the cognizance of SRF-JRMC as the Naval Supervising Activity (NSA).

a. This policy does not apply to work conducted on the CVN. Hot work after hours or Sunday Hot work on the CVN shall comply with applicable Puget Sound Naval Shipyard guidance provided by the SRF-JRMC C312 Project Team.

b. After-hours Hot work and Sunday Hot work conducted by Ship’s force or Ship’s force contracted work is not covered by this policy but does not relieve the Fire Safety Council from ensuring that they are aware of this potential risk.

Precautions for hot work performed by SRF-JRMC shall be in accordance with the requirements of reference (a). Precaution for hot work performed by SRF-JRMC contractor shall be in accordance with reference (b) and SRF-JRMC Local Standard Items.

3. Background. Conducting hot work after the normal working day and/or during Sundays present the greatest risk to fire response. Ship’s force personnel are limited to duty section watchstanders, Fire department personnel are limited to shift firefighters, and SRF personnel are limited to the CDO and/or ACDO. Imposing strict controls on after hours and Sunday hot work is necessary to minimize risks and to ensure an adequate response posture if a ship fire casualty occurs.

SRF-JRMC conducted several after-hours shipboard fire drills which started at 1800. The response was effective because the Project Team leadership was present to support response coordination, along with the SRF-JRMC CDO and ACDO. This is not always the case.

Subj: CONDUCTING HOT WORK AFTER HOURS AND SUNDAY HOT WORK

4. Policy.

a. All hot work shall secure at 2000 (Monday – Saturday).

b. All planned hot work after 2000 requires Fire Safety Council (FSC) concurrence, and approval by the Ship’s Commanding Officer (CO) and SRF-JRMC CO. Ship’s Force and the Project Superintendent shall submit after hours hot work requests 48 hours in advance to the

FSC.

c. Planned Hot work on Sundays shall be avoided. For emergent needs, hot work on Sunday may be permitted between 0800 and 1600 with Fire Safety Council (FSC) concurrence, and approval by the Ship’s Commanding Officer (CO) and NSA CO.

d. Ship’s Force and the Project Superintendent shall submit after hours hot work and Sunday Hot work requests no less than two working days in advance of the planned hot work on Monday-Thursday to the FSC. Requests for Sunday Hot work shall be submitted no later than the Thursday prior to. This will allow sufficient time to convene the FSC and attain the appropriate command approvals.

e. Planned Hot work between the hours of 1645-2000 (Monday – Saturday) requires Project Superintendent notification to C300E Waterfront Operations Execution Manager for situational awareness.

5. Duties and Responsibilities.

a. Project Superintendents shall:

i. Comply with this policy and ensure all contractor are aware and adhere to this policy.

ii. Provide sufficient justification to support the after hours hot work requests along with impacts to project Key Events/Milestones to the FSC

iii. Be prepared to remain at work until completion of the requested after hours or Sunday

Hot work, if required in paragraph 5.d.ii.

b. Assigned C380 Fire Safety Officer shall:

i. Convene the FSC to evaluate the request. If the FSC approves the request, acquire approval by the Ship’s CO.

ii. If the request is approved by the Ship’s CO and SRF-JRMC CO, brief the ship’s duty

Fire Marshal and Fire Safety Watch on the approved hot work sites.

iii. If the request is approved by the Ship’s CO and SRF-JRMC CO, ensure SRF-JRMC and contractor workforce comply with reference (a) and (b) including notifying ship’s force upon completion of hot work and the hot work site is fire safe.

Subj: CONDUCTING HOT WORK AFTER HOURS AND SUNDAY HOT WORK

c. C300E Waterfront Operations Execution Manager will validate the need for after hours hot work and provide their recommendation to C300 Waterfront Operations Department Head.

d. C380 Fire Safety Manager shall evaluate the FSC’s recommendation and provide approval/disapproval recommendation to the SRF-JRMC CO via C300 Waterfront Operations Department Head. No action will be taken on requests disapproved by the Ship’s CO.

i. C380 Fire Safety Manager will determine if the Project Fire Safety Officer is required to be present to support the after hours hot work request.

ii. C380 Fire Safety Manager and C300E Waterfront Operations Execution Manager will jointly determine if Project Superintendent presence is required to support the after hours hot work request.

6. Please direct any questions regarding this policy to the C380 Fire Safety Manager, Michael R.

Leon Guerrero at DSN 243-7162 or e-mail at Michael.R.Leonguerrero.civ@us.navy.mil.

T. J. EMGE

CDR, USN

Distro: C106 C300/C310/C330/C333 C900 mailto:Michael.R.Leonguerrero.civ@us.navy.mil