J_1601000_Utility_Management_Revised_Amd_0001.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER TITLE

J-1601000-01 Definitions and Acronyms

J-1601000-02 References and Technical Documents

J-1601000-03 Utility Service Order and Project Order Workload

J-1601000-04 Utility Asset Tagging Guidance

J-1601000-05 Specification Attributes

J-1601000-06 UEM-DI Meter Group and the Direct Condition Rating Guidance

ATTACHMENT J-1601000-01

DEFINITIONS AND ACRONYMS

DEFINITION DESCRIPTION

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, that is managed by an automated data management program, e.g., FCAP.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Project Work Order Any work required to return a facility, utility system, utility equipment or component to normal working condition. Project work is intended to allow for the execution of work not defined elsewhere in the contract and is generally issued for work that is not complex in nature and a detailed cost estimate or job plan is not necessary.

Project Work Order, Level 1

Project work is defined as any work that does not qualify as a service order, but is needed to maintain the agreed upon facility condition. Maintain means to repair to such a condition that it may be used for its intended purpose and to normal working condition.

Includes utility improvements and changes up to $15,000.

Project Work Order, Level 2

Project work is defined as any work that does not qualify as a service order and exceeds the limits for project work order level 1, but is needed to maintain the agreed upon facility condition. Maintain means to repair to such a condition that it may be used for its intended purpose and to normal working condition. Includes utility improvements and changes up to $25,000.

Project Work Order, Level 3

Project work is defined as any work that does not qualify as a service order and exceeds the limits for project work order level 2, but is needed to maintain the agreed upon facility condition. Maintain means to repair to such a condition that it may be used for its intended purpose and to normal working condition. Includes utility improvements and changes up to $50,000.

Service Order Any work required to return a utility, system, equipment or component to normal working condition. Service orders are minor utility problem requests or requests for other non-recurring work that is too small to be planned and estimated.

The purpose of a service order is to provide the Government with a means of issuing work up to a defined liability limit for requirements occurring outside of the specified recurring work. The Government may utilize service orders to accomplish any work up to the respective liability limit based on the service order classification.

Service Order, Emergency

Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems.

Service Order, Urgent Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system.

Service Order, Routine Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent.

Unplanned Utility Outage

An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log.

DEFINITION DESCRIPTION

Utility Investment Strategy

The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilities that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

ACRONYM TITLE

AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute BCS Building Control System CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DI Degradation Index FPOC Facility Point of Connection iNFADS Internet Navy Facilities Assets Data Store UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utilities Infrastructure Condition Assessment Program UEM Utility Energy Management UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System

ATTACHMENT J-1601000-02

REFERENCES AND TECHNICAL DOCUMENTS

Reference Title

MO-321 Facilities Management

MO-209 Engineering Criteria

ATTACHMENT J-1601000-03

UTILITY SERVICE ORDER AND PROJECT ORDER WORKLOAD

MCBQ Historical Workload

MCBQ Historical Samples of Required Work

Location Activity Category Project Description FY

28000 Area TRANSITE PIPE REPAIR Repair Broken Transite Water Line to Buffalo Area, 28009 FY15 OCS - Bldg

GENERATOR RENTAL Provide Generator Rental for OCS Power Outage Bldg 3230

FY15

Substation C ELEC SUBSTATION REPAIR 'Replace Electric Cables at Substation 'C FY15

TBS GEO THERMAL PIPE REPAIR

'Repair Leaking HDPE Geo Thermal Line @LZ-6 (TBS Parade Deck FY15

Electrical Dist HV ELEC DIST REPAIR

Storms that occurred during the late evening of 23 June 2015 caused multiple electrical outages throughout the Base that directly impacted critical training missions of the Base and adversely affected approximately 75% of all housing units on Base FY15

Bearrs Loop

RE-PAVE STREET AFTER

WATER LINE REPAIR

Bears Loop, repave street from water main break

FY15

27240 TEMP CHIILER RENTAL Replace A/C FY15

LZ-6 GEO THERMAL PIPE REPAIR

Repair Leaking HDPE Geo Thermal Line @LZ-6 (TBS Parade Deck) FY15

2003 CHILLER REPAIR Emergency: Repair Bldg 2003 Chiller FY15

Type of Service Order Limit of Liability Number of Calls/Orders

Emergency Service Orders $2,500 10

Urgent Service Orders $7,500 15

Routine Service Orders $7,500 20 Project Order Level 1 $15,000 5

Project Order Level 2 $25,000 3

Project Order Level 3 $50,000 2

ESTIMATED ANNUAL REQUIREMENTS

2200 TEMP CHIILER RENTAL

Install Temp Chiller at Bldg 2200 (per John D.) Temp Rental Chiller, 150 Ton FY15

OCS Water Distribution

TRANSITE PIPE REPAIR

Contract support needed to cut out and Properly Dispose of Failed 8" Transite Main Water Line. Shop 61 personnel can make repairs once piping has been cut and removed FY15

Electrical Dist HV ELEC DIST REPAIR Electrical Emergency in Housing FY15

Basewide

STORM DAMAGE REPAIRS -

UNSPECIFIED

Emergency Repairs due to Storm Damage 29/30 September

FY15

Elec Dist HV ELEC DIST REPAIR Emergency Repairs - Emergency Electrical Repairs Qtrs 1 (9 Oct 15) FY16

Elec Dist HV ELEC DIST REPAIR Electrical Repairs at Lyman at Hot Patch Road on1 6 Feb 16 FY16

3300 HV ELEC DIST REPAIR

Repair Cabling and Switch for High Voltage Primary 1500 Kva Transformer at Bldg. 3300 FY16

TBS GEO THERMAL PIPE REPAIR Repair Leak in GeoThermal Well Field at TBS Heywood Hall FY16

"EMERG REPAIRS" IN PREP

FOR BLIZZARD….

Emergency Repairs Funding Document in preparation for Blizzard Storm Weekend of 22-24 Jan 16 FY16

2013 REPAIR STEAM LEAKS Repair Multiple Steam Leaks on Steam Supply, B2013 FY16 Elect Dist HV ELEC DIST REPAIR Electrical Repairs due to Rain Storm on 25 Feb 16 FY16

TRANSFORMER &

PERIPHERALS

REPLACEMENT

Install New ABB 1500 KVA Liquid Filled Pad Mounted Transformer & Cabling at Bldg. 3300

FY16

2082 REPLACE SEWER LINE Bldg 2082 Replace Failed Sewer Line FY16 2010 CHILLER REPAIR 'Repair Chiller at Bldg. 2010' FY16 2204 TEMP CHIILER RENTAL Temp chiller needed (30 tons) FY16 5002 TEMP CHIILER RENTAL Rental Chiller for Bldg 5002 (1 May - 1 Sep) FY16

2034 TEMP CHIILER RENTAL

Bldg 2034 Provide Temp Cooling, Reset/Secure Cooling Towers & Put in Service FY16

Elect Dist -

TBS

HV ELEC DIST REPAIR

Replace Polaris 13.2 kV Feeder at Montezuma Avenue TBS (Emergency) FY16

Upshur STP

PUMP & HAUL -

EMERGENCY

Emergency Repair Document (PUMP and HAUL from Upshur to WWTP) FY16

3087 and 27007

TEMP CHIILER RENTAL Provide Temp Cooling at Bldg. 3087 and the Log Cabin'

FY16

Elect Dist HV ELEC DIST REPAIR Repair power line pulled down by truck in Master's Hill area on 3 August) FY16

2076, 2034, FLOOD REPAIRS Emergency Repairs from Flooding

FY16

5002 CHILLER REPLACEMENT Replace Chiller based on Evaluation Results FY16

2089 GENERATOR REPAIR

Repair/Replace 900 KVA Emergency Generator Control Cable at the WWTP Bldg. 2089 FY16

2004 and

TRANSFORMER &

PERIPHERALS

REPLACEMENT

Replace the 500 KVA Transformer & 600-Amp, 3-Way Pad- Mount Switch gear for bldg. 2004

FY16

122 NAT GAS LINE REPAIR Repair 1" Natural Gas line at Qtrs 122 FY16

Elect Dist HV ELEC DIST REPAIR Supply high voltage manpower to support outage at TBS/FBI on June 4TH FY16

Elect Dist HV ELEC DIST REPAIR Repair Damaged High Voltage Power Pole on Golf Course (per John D FY16

Elect Dist HV ELEC DIST REPAIR Replace Damaged Utility Power Pole on Nevelle Road FY16 Elect Dist HV ELEC DIST REPAIR Emergency Power Outage 21 Aug 16 FY16 Elect Dist HV ELEC DIST REPAIR Power Outage Neville Road FY16 Elect Dist HV ELEC DIST REPAIR Power Outage WTBN FY16 3280 FLOOD REPAIRS Emergency CC Buy to clean up flood damage on 6 Jan 16 FY16 Emergency repairs at Camp Barrett

HV ELEC DIST REPAIR Electrical repairs at Camp Barrett

FY17

Water Dist TRANSITE PIPE REPAIR Repair Transite Water on Mars Station Rd 15 Dec 16 FY17

Elec Dist HV ELEC DIST REPAIR Used to restore power in various locations Basewide on 23 Jan 17, during and following rain/wind storm FY17

2082 Sewer Dist

SEWER LINE REPAIR Bldg 2082 Replace/Reroute Failed Sewer Line (interior work)

FY17

2040 CHILLER REPAIR Bldg 2040 Repair Chiller #2 FY17

REPL TRANSFORMER AND

EMERG GENERATOR

Replace Failed 150 KVA Transformer & Repair Emergency Generator Bldg. 3302 (Thomason Park water pumping station) FY17

Elect Dist ELEC SUBSTATION REPAIR Catlin Substation Electrical Bus Repair Bldg. 3119A FY17

24143 HV ELEC DIST REPAIR

Repair Main Electrical Power Cable Fault and Install 50Kva Transformer for Bldg. 24143; FY17

24157 GENERATOR REPAIR

Repair Emergency Generator (Generac 100-kW) Controller, Block Heater & Wiring Bldg. 24157 FY17

2818LS LIFT STN CONTROLS REPAIR

Lift Station Repairs: Repair Level Sensors, PLC Modules, Float Switches, VFD at Bldg. 2818LS; FY17

Water Dist TRANSITE PIPE REPAIR Emergency Funds: Used to repair transite water line at VRE parking lot early June 2017 FY17

1303 CL2 GAS SYSTEM REPAIR

Repair Mainside Water Plant CL2 Gas Feed System and Gas Monitoring System Bldg. 1303 FY17

ELEC. REPAIRS -

UNSPECIFIED

Used on 28 June to make emergency electrical repairs to Bldg 2000, Bruce Hall Mess Hall FY17

TRANSITE PIPE REPAIR

Used 25 July to Repair Broken 16" Transite Potable Water Line Bldg. 2074 FY17

3250 and

5121LS

GENERATOR REPAIR

Immediate Repairs to Emergency Generators at Bldgs. 3250 &

5121LS FY17

Water Dist TRANSITE PIPE REPAIR AIM Services, Inc.; Cut out a 6' foot section of 8" transite water line and dispose of at OCS FY17

ELEC. AUTO TRANSFER

SWITCH REPAIR

Bldg 2247 Install Emergency Power Automatic Transfer Switch FY17

24162 GENERATOR REPAIR

Trouble shoot and repair Cummins Power Generation, Mod# DGFC-5635328, 200-KW Emergency Generator FY17

2201A NAT GAS LINE REPAIR Repair Leaking Gas Line at Bldg 2201 FY17

ATTACHMENT J-1601000-04

UTILITY ASSET TAGGING GUIDANCE

The Contractor shall install asset label with barcode on all equipment maintained as a part of the Inventory Management Program. Installation of these tags shall be phased in over the base year to occur as inventory is completed. All equipment tags or stickers used shall be durable, water and heat resistant. As equipment is replaced or new equipment installed, the Contractor shall attach new tags and provide an update of all equipment information within Maximo.

Equipment tags shall match the asset number of the equipment per record in USMC MAXIMO.

USMC MAXIMO EQUIPMENT TAG: a tag with a visible unique public works number (PW00000) and a readable/scanable bar code, affixed to individual equipment.

USMC MAXIMO EQUIPMENT TAGGING: obtaining & affixing an USMC MAXIMO equipment tag to Individual equipment.

USMC MAXIMO EQUIPMENT TAG REPORTING: reporting of existing USMC MAXIMO equipment tag Number(s) to the designated government USMC MAXIMO engineering tech prior to removal and/or replacement or reinstallation of any such equipment during construction.

OBTAINING USMC MAXIMO EQUIPMENT TAGS: Contact the MCB Quantico USMC MAXIMO Engineering Tech located in building 3252 Barnett Ave @ telephone number (703)

784-1484. Have all pertinent USMC MAXIMO equipment data available before calling for new USMC MAXIMO tags.

AFFIXING USMC MAXIMO EQUIPMENT TAGS: Affix the appropriate USMC MAXIMO equipment tag to USMC MAXIMO equipment as specified and as directed by the contracting officer or designated government representative.

ATTACHMENT J-1601000-05

SPECIFICATION ATTRIBUTES

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Actuator Actuator Type

Actuator Rated Pressure

Actuator Rated Pressure UOM

AirDryer Air Dryer Type

Barscreen Bar Screen Type

BatterySystem Battery Role

BatterySystem Battery Type

BatterySystem Number Of Batteries

Boiler Type ID

Boiler National Board No.

Boiler Capacity

Boiler Capacity UOM

Boiler Primary Fuel Type

Boiler Secondary Fuel Type

Burner UL Number

Burner Fuel Type

CapacitorBank Cap Bank Type

CapacitorBank Control Type

CapacitorBank Install Type

CapacitorBank Nominal Voltage

CapacitorBank Voltage Class

CapacitorBank Total Bank KVAR

ChemicalAddtion Chemical Type

Chiller Capacity

Chiller Capacity UOM

Chiller Compressor Type

Compressor NFAID

Compressor Compressor Type

CondensateCollector Steam Condensate Collector Type

CondensateCollector Associated Line Type

ControlSystem Type

ControlSystem Voltage

ControlValve Type

ControlValve Diameter

ControlValve Diameter UOM

ControlValve Regulation Type

Classification Required Specification Field

ControlValve Material

DeaeratorAndStorageTank Deaerator Type

DeaeratorAndStorageTank Deaerator Capacity

CLASSIFICATION REQUIRED SPECIFICATION FIELD

DeaeratorAndStorageTank Deaerator Capacity UOM

DeaeratorAndStorageTank Storage Tank Volume

DeaeratorAndStorageTank Volume UOM

DeaeratorAndStorageTank Tank Material

DifferentialRelay Differential Relay Type

DifferentialRelay Calibration Date

DynamicProtectiveDevice Dyn Pro Dev Type

DynamicProtectiveDevice Device Control

DynamicProtectiveDevice Voltage Class

DynamicProtectiveDevice Interr Mechanism

DynamicProtectiveDevice Gang Operated

DynamicProtectiveDevice Interr Medium

DynamicProtectiveDevice Install Type

DynamicProtectiveDevice Nominal Voltage

ElectricLine Electric Line Type

ElectricLine Circuit Length

ElectricLine Length UOM

ElectricLine Voltage Class

ElectricLine Conductors per Phase

ElectricLine Install Type

ElectricLine Nominal Voltage

ElectricLine Radial Feeder

ElectricLine Cable in Conduit

ElectricMeter Electric Meter Role

ElectricMeter Meter Form

ElectricMeter Meter Class

ElectricMeter Nominal Voltage

ElectricPanel Panel Type

ElectricPanel Voltage

ElectricPanel Amp Rating

ElectricPanel Number Spaces

ElectroMechanicalRelay Relay Type

ElectroMechanicalRelay IEEE Device No

ElectroMechanicalRelay Calibration Date

ElectroMechanicalRelay Voltage Class

Enclosure Enclosure Type

Engine Driven Asset

Engine Fuel Type

ExpansionJoint Steam Exp Joint Type

ExpansionJoint Assoc Line Type

CLASSIFICATION REQUIRED SPECIFICATION FIELD

ExpansionJoint Diameter

ExpansionJoint Diameter UOM

ExpansionJoint Material

ExteriorLights Exterior Lights Type

ExteriorLights Nominal Voltage

ExteriorLights Light Ownership

ExteriorLights Wattage

ExteriorLights Lamp Type

ExteriorLights Quantity

Fan Fan Role

Filter Filter Type

Filter Filter Material

Filter Capacity

Filter Capacity UOM

Filter Rated Flow

Filter Rated Flow UOM

GearDrive Shaft Alignment

GearDrive Rated Power

GearDrive Power UOM

Generator Rated KW

Generator Generator Type

Generator Voltage Class

Generator Nominal Voltage

GreaseTrapAndOilWaterSeparator Pretreatment Device Type

GreaseTrapAndOilWaterSeparator System Type

GreaseTrapAndOilWaterSeparator Material

GritRemoval Grit Removal Type

Ground Grounding Device Type

Ground Ground Type

HeatExchanger Heat Exchanger Role

Hydrant Year Manufactured

Hydrant Bonnet Color

Hydrant Material

Hydrant Hydrant Type

Hydrant Seat Diameter

Hydrant Diameter UOM

Instrumentation Instrumentation Type

Insulator Insulator Type

Insulator Insulator Material

Insulator Install Type

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Insulator Voltage Class

IonExchangeUnit Capacity

IonExchangeUnit Capacity UOM

LVBreakerPanel Install Type

LVBreakerPanel Nominal Voltage

LVBreakerPanel Wire

LVBreakerPanel Rated Ampacity

LVBreakerPanel Number Phases

LVBreakerPanel Number Spaces

LVBreakerPanel Spaces Filled

MechanicalMeter Mech Meter Role

MechanicalMeter Mech Meter Billing Type

MechanicalMeter Remote Read Indicator

MechanicalMeter Material

MechanicalMeter Meter Type

Mixer Mixer Type

Motor Motor Type

Motor Motor Control Type

Motor RPM

Motor Rated HP

Motor Nominal Voltage

Motor Voltage Class

OvercurrentRelay Overcurrent Relay Type

OvercurrentRelay Calibration Date

Pipe Service Area

Pipe Line Type

Pipe Pipe Length

Pipe Pipe Length UOM

Pipe Material

PowerInverter Nom. Input Volt.

PowerInverter Nom. AC Volt. Out

PowerInverter Cont/Nom Pwr Out.

Pump Type

Pump Submersible Indicator

Pump Rated Flow

Pump Rated Flow UOM

Pump Mechanical System Type

Pump Material

Receptacle Receptacle Type

Receptacle Install Type

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Receptacle Voltage Class

Receptacle Nominal Voltage

Receptacle Rated Ampacity

ReliefValve Type

ReliefValve Diameter

ReliefValve Diameter UOM

ReliefValve Material

RotatingBiologicalContactor Capacity

RotatingBiologicalContactor Capacity UOM

ShorePowerBox Shore Power Box Type

ShorePowerBox Voltage Class

ShorePowerBox Nominal Voltage

ShorePowerBox Install Type

SolidStateRelay Relay Type

SolidStateRelay IEEE Device No

SolidStateRelay Calibration Date

SolidStateRelay Voltage Class

Stack Material

Stack Height

Stack Height UOM

Stack Mult. Boilers

Stack Mounting System

StaticProtectiveDevice Device Type

StaticProtectiveDevice Install Type

StaticProtectiveDevice Voltage Class

SupportStructure Structure Material

SupportStructure Supp Struct Type

SupportStructure Thermal Support Type

SurfaceStructure Structure Material

SurfaceStructure Surface Structure Type

SwitchUnit Switch Type

SwitchUnit Voltage Class

SwitchUnit Sw Insul Medium

SwitchUnit Nominal Voltage

SwitchUnit Gang Operated

SwitchUnit Install Type

SystemValve Type

SystemValve Diameter

SystemValve Diameter UOM

SystemValve Material

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Tank Type

Tank Material

Tank Contents

Tank Volume

Tank Volume UOM

Transformer TransformerType

Transformer Rated KVA

Transformer Install Type

Transformer Nominal HV

Transformer HV Protection

Transformer Nominal LV

Transformer CoolingType

Transformer HSide Taps

Trap Type

TreatmentProcessStructure Capacity

TreatmentProcessStructure Capacity UOM

UndergroundStructure Underground Struc Type

UndergroundStructure Structure Material

VoltageRegulator Volt Reg Type

VoltageRegulator Install Type

VoltageRegulator Rated KVA

VoltageRegulator Nominal Voltage

Well Rated Flow

Well Rated Flow UOM

ATTACHMENT J-1601000-06

UEM-DI METER GROUP AND THE DIRECT CONDITION RATING GUIDANCE

Likelihood Category Degradation Index

F ul ly F un ct io na l Negligible = 1 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 2 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 3 Deterioration or defects are evident. Function is not significantly affected.

Minor repairs are required.

F un ct io n A ff ec te d

Likely = 4 Serious deterioration or defects in at least some portion of the asset. Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 5 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.