Attachment_J-10_Site_Visit_Presentation.pdf

Pre-Proposal Conference N62470-17-R-4003

Base Operations Support (BOS) Services at Marine Corps Base (MCB) Quantico, Virginia

13 August 2018

Agenda

Welcome

PWS General Information

MCB Quantico PWS Structure

FSC Discussion Topics

Other Considerations

Solicitation and Proposal Information

Lessons Learned

Contact Information

Itinerary

Pre-Proposal Conference Information

This is an informal briefing to review significant information in the solicitation. Any statements provided in this briefing are unofficial.

Pre-award Inquiries (Clarifications/questions) – All questions should be submitted in writing via email to thomas.cloud@navy.mil and erin.quimby@navy.mil. Questions will be answered via a solicitation amendment and posted on www.neco.navy.mil and www.fbo.gov.

All attendees must sign in on the attendance sign-in sheet. Sign-in sheet will be made publically available via next amendment.

**Do not attempt to contact the Government site visit points of contact for additional information**

PWS General Information

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide templates

Standard structure

Tabular format

1 standard functional annex Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract.

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

SECTION C: Annex Content – Technical Annexes 3 - 18

Spec Item

Standard Use Priced

General Information

Non-cost information unique to the understanding of the technical requirements of this specification

No

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Yes

Recurring Work

All Recurring Work technical requirements of this specification. Yes

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

Yes

SECTION F: Summarization of reports Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs

Non-recurring Work ELINs Client ordering of pre-priced line items via task order

Other attachments

Definitions and Acronyms

Wage Determinations and CBAs

Directives, Instructions, and References

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-0200000-07”

MCB Quantico PWS Structure

•0100000 General Information

•0200000 Management and Administration

•0401000 Force Protection

•1501000 Facility Management

•1502000 Facility Investment

•1503010 Custodial

•1503020 Pest Control

•1503030 Integrated Solid Waste Management (ISWM)

•1503050 Grounds

•1503060 Pavement Clearance

•1601000 Utility Management

•1604000 Wastewater

•1800000 Environmental

FSC Discussion Topics

Contract Brief Background

Service Orders

Liability Threshold

Limits of Liability

Unique Client Requirements

Overview of the Contract

•The outcomes to be achieved is a follow-on contract for on-going Quantico Base Operation Support (QBOS) services for MCB Quantico serving 17 stakeholders including MCAF portion of the NCR BOS.

•Requirement includes all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: 11 technical annexes and other related services.

•The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Service Orders

Work Category Completion Times

Emergency service order Emergency service requests are responded to within 1 hour of receipt of call.

Emergency service requests are resolved within 24 hours.

Urgent service order Urgent service requests are responded to within 2 hours.

Urgent service requests are completed within 5 working days.

Routine service order Routine service requests are completed within 30 calendar days.

Project Work Order Projects are completed within the scheduled completion date as specified on the order.

Emergency: The Contractor shall remain at the work site until the emergency has been arrested and shall remain working until the problem has been corrected or the limit of liability has been reached.

Service Orders – (Cont’d)

• Fence Line-to-Fence Line, up to and including the fence and outlying areas. Work requirements at any location within the defined boundaries of this contract, in buildings that may not be listed in the current facility listings, unplanned/new work and not limited to equipment listed in the respective Section J-inventories.

•Project Work Orders: cannot be combined to increase dollar value, however, can be used for work requirements that are within the scope of contract, within established LoL, and quantities available.

•Annex 02, spec item 2.16, Inventory Data Quantity Variation: At the end of each contract period, joint validation of inventory data plus or minus 10% of the original amount.

Liability Thresholds

Pest Control Service Orders: Contractor has full responsibility for any work up to the service order limit of liability of $2,500 in direct labor and direct material cost per service."

Work Category Annex 1502 Facility Investment (Limits of Liability)

Annex 1601 Utility Management (Limits of Liability)

Emergency service order Contractor has full responsibility for any work up to the service order limit of liability of $1,000 in direct labor and direct material cost per service.

Contractor has full responsibility for any work up to the service order limit of liability of $2,500 in direct labor and direct material cost per service.

Urgent service order Contractor has full responsibility for any work up to the service order limit of liability of $2,500 in direct labor and direct material cost per service.

Contractor has full responsibility for any work up to the service order limit of liability of $7,500 in direct labor and direct material cost per service.

Routine service order Contractor has full responsibility for any work up to the service order limit of liability of $3,000 in direct labor and direct material cost per service.

Contractor has full responsibility for any work up to the service order limit of liability of $7,500 in direct labor and direct material cost per service.

Project Work Order Project Work Level 1 – Up to $5,000 Project Work Level 2 – Up to to $10,000 Project Work Level 3 – Up to $15,000

Project Work Level 1 – Up to $15,000 Project Work Level 2 – Up to $25,000 Project Work Level 3 – Up to $50,000

Limits of Liability

• Annex 1502000, spec item 3.1, Service Orders: “The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.”

• Annex 1502000, spec item 3.2, Project Work Orders: If the labor and material required are beyond the project work order liability limit a non-recurring work task order may be issued for repairs exceeding the project work order limit.

•Also applies to Annex 1601000, Utility Management.

•Direct material value is to “bound” KTR risk for material.

•The resultant proposed price shall be for the portion of the work exceeding the recurring work limit of liability.

Unique Client Requirements

Custodial – distinctive work items and frequency by Service Class. NMMC - Service levels A, B, C, D are customer-driven; HMX-1 - Frequencies are mandate-driven

Force Protection – Alarm Monitors (armed security personnel for NMMC)

Dedicated personnel for specified stakeholders: i.e., NMMC, MCAF, etc.

Unique Equipment at certain locations: i.e., stage rigging, roof anchors, bluing equipment, etc.

Specific Access Requirements for MCAF

• Read solicitation on its entirety.

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability (LOL) will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Additional examples, definitions, etc. are provided in the specification

Solicitation and Proposal Information

Review key aspects of the solicitation:

•General Contract Requirements

•Proposal Instructions, Conditions, and Notices to Bidders (Section L)

•Evaluation Factors for Award to include the Basis for Award (Section M)

•Solicitation N62470-17-R-4003 RFP & Amendments are available at: Navy Electronic Commerce Online (NECO) at https://neco.navy.mil/ and Federal Business Opportunities at https://www.fbo.gov

(continued)

Solicitation N62470-17-R-4003 was issued on 20 July 2018.

One (01) Amendment has been issued to date.

Amendment 0001 was issued 3 August 2018 to revise various sections of the RFP.

(continued)

Solicitation has 16 Contract Line item Numbers (CLINs). One CLIN for recurring work and one CLIN for non-recurring work for the base performance period and each of the seven (7) option years.

Options: The Government has the option to extend the term of contract in accordance with Section I, Contract Clause, FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000).

(continued)

Consider the following when submitting your proposal:

Provide all of the information required by the RFP. Read Sections L and M to understand all that is required.

Your first offer should be your best offer.

Proposals MUST be submitted by the closing date listed in the solicitation.

LATE PROPOSALS WILL NOT BE ACCEPTED.

ELECTRONIC PROPOSALS WILL NOT BE ACCEPTED

(continued)

Volume 1 – Price Proposal

Shall provide Tab A through I submittals in accordance with Section L, L.6 Price and Non-Price Proposal Submittal Requirements.

Volume 2 – Non-Price Proposal

Shall provide Tab A through C submittals in accordance with Section L, L.6 Price and Non-Price Proposal Submittal Requirements.

(continued)

The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience

Factor 2 – Technical Approach/ Management Approach

Factor 3 – Safety

Factor 4 – Past Performance

Note: Refer to Sections L & M of the Solicitation for additional detailed information required under each factor.

(continued)

The best value continuum source selection process used in this acquisition is the tradeoff process. This process allows for a tradeoff between non-price factors and price.

Award will be made to that responsible offeror whose proposal, conforming to the solicitation, is determined to be the best value and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated as stated within the solicitation.

(continued)

Factors 1, 2, and 3 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 4.

When the proposal is evaluated as a whole, Factors 1, 2, 3, and Factor 4 – Past Performance/Performance Confidence Assessment factor combined (i.e., the non-price evaluation factors) are approximately equal to price.

(continued)

Questions regarding the solicitation MUST be submitted in writing using Attachment J-6, Pre Award Inquiry Form, which attachment was provided with the solicitation. This ensures all potential offerors receive accurate information at the same time.

All questions shall be submitted via email to thomas.cloud@navy.mil and erin.quimby@navy.mil no later than 20 August 2018.

Responses and changes to the solicitation will be published on NECO/FEDBIZOPS as amendments to the solicitation. Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation.

Lessons Learned (prior to proposal submission)

Verify accuracy of SAM and VETS-4212 registrations

Sign and return the SF33 and all solicitation amendments

Ask questions if you are uncertain about something

Create a checklist to ensure you have addressed all requirements

Utilize pricing attachments provided in Section J to submit data and verify that there are no math errors in your extended totals.

Ensure data is consistent throughout the proposal (price and non-price)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Do not copy and paste from a prior proposal

Clearly label and separate/tab each factor in your proposal

Address every element within each factor

Contact Information

NAVFAC Atlantic AQ:

Alex Cloud

Contract Specialist, ACQ22

757.322.8233 Office

757.322.4166 Fax

thomas.cloud@navy.mil

NAVFAC Atlantic AQ:

Erin Quimby

Contracting Officer, ACQ22

757.322.8658 Office

757.322.4166 Fax

erin.quimby@navy.mil

Naval Facilities Engineering Command, Atlantic

6506 Hampton Blvd | Norfolk, VA | 23508-1278

Itinerary

•7:30 AM: Arrival of Attendees •0800-0900: Pre-Proposal Conference Brief (Gray Research Center Auditorium, MCU) •0930-1000: Site Tour Marine Corps University •1000-1100: Site Tour MCAF (security gate, must be on approved list) •1100-1200: Site Tour National Museum of the Marine Corps •1200-1300: Lunch Break (Dining options onsite: Devil Dog Diner or Tun Tavern) •1300-1430: Tour Camp Upshur (west side of base) •1500-1600: Tour Water Treatment facility (west side) •1600-1700: Tour Wastewater Treatment facility (main side of base)

•Return to MCU parking lot for their cars.

Wrap-Up

Any Questions?

Site Tour