1601000_C_Utility_Management_Amendment_0004.pdf

1601000 – Utility Management

Table of Contents Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management And Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 System Access

2.3.2 System Training

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Project Work Orders

3.2.1 Project Work Order Level 1

3.2.2 Project Work Order Level 2

3.2.3 Project Work Order Level 3

3.3 Utility Infrastructure Condition Assessment (UICAP) Support

3.3.1 Inventory Management

3.3.2 Condition Assessment

4. Non-Recurring Work

Spec Item

Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to perform utility management services at Marine Corps Base, Quantico, Virginia

1.1 Concept of Operations The intent of 1601000 Utilities Management is to specify the requirements common to management and support of utility systems to include chiller plants, electrical, natural gas, wastewater, steam, and water.

The following services are not included in this Template:

Maintenance of utility systems are covered within the Annex 16 specifications. Sustainment of facility assets is included in 1502000 Facility Investment.

Electric power and natural gas distribution systems.

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-1601000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to provide utility management services.

2.2.1 Certification, Training, and Licensing

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-201, UFC 3-560-01 and shall be licensed in the state of Virginia.

All maintenance and repair shall be performed by personnel trained and certified IAW the OEM.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs).

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F and upon Government request.

2.3 Special Requirements

2.3.1 System Access The Government will provide access to the following systems: USMC

MAXIMO

The Contractor shall submit a complete list of personnel requiring access to these systems per Section F. The Contractor shall provide information on each employee as required by Government information technology personnel.

Additional information regarding USMC MAXIMO data requirements and account access is provided in Spec Item 2.6.6 in Annex 0200000.

2.3.2 System Training The Government will provide or make available initial training on USMC MAXIMO to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data. All personnel are required to attend USMC Max User Application training before being granted User rights. Additional training will be provided by the Government when there are significant changes to the USMC MAXIMO software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided local instructions and other materials by the Government as reference material for the use of USMC MAXIMO.

2.4 References and Technical

Documents

References and Technical Documents are listed in J-1601000-02.

Spec Item Title

Performance Objective Related Information

Performance Standard

3 Recurring Work

The Contractor shall provide utility management services to ensure utility systems and infrastructure support the mission of the warfighter.

The Contractor shall be knowledgeable of and comply with installation utility management reporting and coordination requirements.

Utility management services are performed as specified.

Utility management services are completed within the specified time.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure utility systems, ground structures, personal property equipment and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimize disruptions to customers and Government operations.

The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.

Samples of required work and historical service order workload are provided in J-1601000-03

As part of the Service Order program, the Contractor shall expect to be issued and respond to Service Order work requirements that may not be listed in the historical data and supporting information but fall within the

LOL.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements

Service order work is responded to and completed within the specified time.

Utility systems, ground structures, personal property equipment and installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the utility system, ground structure, personal property equipment or installed equipment and system does not present danger to personnel or equipment.

Spec Item Title

Performance Objective Related Information

Performance Standard received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to utility systems, ground structures, personal property equipment, and installed equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a recurring ceiling $2,500 in direct labor and direct material costs.

The Contractor shall remain at the work site until the emergency has been arrested and shall remain working until the problem has been corrected or the limit of liability has been reached.

The Government may issue an urgent or routine service order or non-recurring task order for the follow-on work required to repair/restore the utility system, ground structure, personal property equipment or installed equipment and system.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Spec Item Title

Performance Objective Related Information

Performance Standard

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure utility systems, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to utility systems, ground structures, personal property equipment, and installed equipment and systems.

Urgent service orders are limited to a recurring ceiling of $7,500 in direct labor and direct material costs.

Urgent service orders are completed within five working days.

3.1.3 Routine

Service Orders

The Contractor shall complete routine service orders in a timely manner and ensure utility systems, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return utility systems, ground structures, personal property equipment, and installed equipment and systems to normal working condition.

Routine service orders are limited to a recurring ceiling of $7,500 in direct labor and direct material costs.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

3.2 Project Work

Orders

The Contractor shall perform project work in a timely manner and ensure utilities, ground structures, personal property equipment and installed equipment and systems is restored to a safe, operable condition and functions properly.

The Contractor shall receive project work orders in accordance with the work reception requirements in Annex 2.

Project work is intended to allow for the execution of work not defined elsewhere in the contract and is generally issued for work that is not complex in nature and a detailed cost estimate or job plan is not necessary.

The Government may issue project work orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the government.

Project work order work may include multiple trades providing

Project work orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Utilities, systems, and equipment are restored to operable condition and function properly in accordance with OEM specifications.

When project work orders are complete the utility, system, or equipment does not present any hazard or

Spec Item Title

Performance Objective Related Information

Performance Standard repairs to existing utility assets and equipment as well as newly installed utility assets and equipment, work to utilities located on the installation but not listed in the utilities inventory. Utilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS. Samples of required work and historical project order workload are provided in J- 1601000-03

Project work orders are not limited to work performed on existing utilities and equipment identified in the respective Section J attachments or spec items for each Annex.

Additional utilities and equipment added during the course of the contract will become part of the project order program at no additional cost to the Government.

The Contractor shall notify the KO upon identification that the project work will exceed the limits listed below.

The Contractor shall submit a detailed estimate proposal to the KO within two work days for each project work that exceeds the limits.

Notification of work exceeding the project work order limit shall be submitted to the KO within two hours of identification. If the labor and material required are beyond the project work order liability limit a non-recurring work task order may be issued for repairs exceeding the project work order limit.

The Contractor shall be responsible for all labor and material costs up to the project work order limits.

Utilities, systems, and equipment are restored to operable condition and function properly in accordance with OEM specifications.

When project order work is complete the utility, system, or equipment does not present any hazard or

Spec Item Title

Performance Objective Related Information

Performance Standard

The Contractor shall submit a monthly summary of completed project orders per Section F.

3.2.1 Project Work

Order Level 1

The Contractor shall complete Project Work Order Level 1in a timely manner and ensure utilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

Project Work Order Level 1: work that exceeds the service order limit but is estimated to be less than $15,000 in direct labor and direct material costs.

Project Work Order Level 1 is completed as specified in the project work order.

3.2.2 Project Work

Order Level 2

The Contractor shall complete Project Work Order Level 2 in a timely manner and ensure utilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

Project Work Order Level 2: work that exceeds the service order limit but shall not exceed $25,000 in direct labor and direct material costs.

Level 2 is completed as specified in the project work order.

3.2.3 Project Work

Order Level 3

The Contractor shall complete Project Work Order Level 3 in a timely manner and ensure utilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

Project Work Order Level 3: work that exceeds the service order limit but shall not exceed $50,000 in direct labor and direct material costs.

Level 3 is completed as specified in the project work order.

3.3 Utility

Infrastructure Condition Assessment

(UICAP)

Support

The Contractor shall perform UICAP services to ensure accurate asset inventory and condition information to properly support Condition Based

As part of CBMM, the Contractor shall perform UICAP services by maintaining an accurate asset inventory within USMC MAXIMO and performing equipment condition assessments.

USMC MAXIMO

asset data is complete and accurate.

Asset condition assessment is complete and accurate.

Spec Item Title

Performance Objective Related Information

Performance Standard

Maintenance Management

(CBMM).

Current equipment and systems inventories are provided in J- 1604000-03.

An initial utility asset inventory will be available in USMC MAXIMO at contract start.

USMC MAXIMO

data is updated within the specified time.

3.3.1

Inventory Management

The Contractor shall manage asset inventory to ensure asset information is available for CBMM.

The Contractor shall be responsible for all changes to utilities asset inventory updates within USMC MAXIMO including adding, deactivating, and updating utilities assets.

The Contractor is responsible for updates to asset data for all utilities equipment regardless of whether or not they are maintained under this contract.

For assets installed, removed, or replaced outside of this contract, the Contractor shall receive and validate inventory information provided by the Government and update asset data within USMC

MAXIMO.

The Contractor shall update USMC MAXIMO upon identification of discrepancies in inventory (e.g.

assets with incorrect data elements, assets that no longer exist, or assets found that are not within current inventory).

The Contractor shall submit a Summary of USMC MAXIMO Asset Changes Report per Section F.

The Contractor shall ensure that utility assets are properly tagged.

The format for utilities asset tags and utility asset tagging guidance are in J-1601000-04

Required data fields for updates to asset and specification information are indicated in J-0200000-08.

Attributes required for specifications are listed in J- 1601000-05

Inventories are accurate and updated as required.

KO notified of utility assets not included in the inventory submitted as required.

The Asset Changes Report submitted per Section F.

Spec Item Title

Performance Objective Related Information

Performance Standard

The Government will provide format requirements for nomenclature of assignment of new asset numbers.

The process for providing USMC MAXIMO asset updates are specified in Spec Item 2.6.6 in Annex 0200000.

3.3.2

Condition Assessment

The Contractor shall assess and document asset condition to ensure accurate condition information is available for

CBMM.

The Contractor shall assess equipment condition annually and document the characteristic meter readings within USMC MAXIMO.

Condition assessments shall also be updated after equipment/assets have been repaired or replaced. A list of assets requiring condition will be available in USMC MAXIMO at contract start

The description of the Utilities Energy Management-Degradation Index (UEM-DI) meter group and the direct condition rating guidance are shown in J-1601000-06.

Required data fields for updates to characteristic meter reading information are indicated in J- 0200000-10.

The process for providing USMC MAXIMO characteristic meter reading updates are specified in Spec Item 2.6.6 in Annex 0200000.

Characteristic Meter Reading updates for all required assets do not exceed 365 days.

Characteristic Meter Reading data fields required in USMC MAXIMO are complete and accurate.

Spec Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing DoD FedMALL in accordance with Section H or on a task order in accordance with the ORDERING clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to non-recurring ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable.