N62470-16-R-5008_Annapolis_BOS_RFP_Amendment_0011.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

BASE OPERATIONS SUPPORT (BOS) SERVICES AT NAVAL SUPPORT ACTIVITY (NSA) ANNAPOLIS, MARYLAND

This Amendment is issued to revise Sections C and J and provide responses to various pre-aw ard inquiries received. (SEE CONTINUATION PAGE)

An additional amendment is forthcoming.

CS: Erica Walker, erica.s.w alker@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 66

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6247016R5008

X 9B. DATED (SEE ITEM 11)

22-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jan-2019

CODE

NAVAL FACILITIES ENGINEERING COMMAND

ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247016R5008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0011

The purpose of this amendment is to disseminate the below information.

Section C – Section C has been revised to provide more information or to more accurately reflect the requirements for Annex 1601000.

Section J – The below list of attachments have been added to provide further information or been revised to more accurately reflect the requirements.

Attachment J-0200000 Management and Administration_Amend_11 Attachment J-0200000-02 Wage Determinations SCA_DBA_Amendment_11 Attachment J-0200000-16 Exhibit Line Item Numbers_Amend_11 Attachment J-1502000-03_Facilities_Property_Inventory_Amend_11 Attachment J-1502000-07 HVAC And Refrigeration System Inventory_Amend 11 Attachment J-1502000-09_Interior_and_Exterior_Lighting_Systems_Inventory Amend 11 Attachment J-1502000-13_Lightning_Arrestors_and_Grounding_Devices_Inventory_Amend 11 Attachment J-1502000-18 Inventory of Swimming Pools, Ornamental Fountains, Similar Equipment _Amend 11 Attachment J-1502000-52 Backflow Prevention Devices and Date of Last Inspection and Testing - Amend Attachment J-1502000-64_Boiler_Water_Testing_and_Treatment_Services_Inventory_Amend 11 Attachment J-1604000 Vision 21 System_Amend 11 Attachment J-1604000 Annapolis FFCA Cover Letter and Filed Document_Amend 11 Attachment J-1604000-11 USNA WWTP Sewage Sludge Analysis Report_2017_Amend 11 Attachment J-1606000 Water Quality Report_2017_Amend 11

4. Section J – Amendment 0011 pre-award inquiry responses.

(Revisions are provided by the use of red font; deletions are indicated by the use of red strikethrough font.)

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 1601000

1601000 – Utility Management Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management And Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 System Access

2.3.2 System Training

2.3.3 Access to Navy IT/OT Systems

2.4 References and Technical Documents

3 Recurring Work

3.1 Utility Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Project Work Orders

3.2.1 Project Work Order Level 1

3.2.2 Project Work Order Level 2

3.2.3 Project Work Order Level 3

3.3 Utility Operations Support

3.3.1 Utilities Mapping

3.3.2 Meter Reading

3.3.3 Utility Location Services

3.4 Utility Infrastructure Condition Assessment (UICAP) Support

3.4.1 Inventory Management

3.4.2 Condition Assessment

3.5 Utility Control Systems

4 Non-Recurring Work

1601000 – Utility Management Spec Item

Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to perform utility management services at Naval Support Activity Annapolis.

1.1 Concept of Operations The intent of 1601000 Utilities Management is to specify the requirements common to management and support of utility systems to include chiller plants, electrical, natural gas, wastewater, steam, and water.

The following services are not included in this Template:

Points of demarcation between utility system and facility systems are described in J-1601000-01. This service point (demarcation) is the point of connection between the serving utility and the facility and is where ownership changes.

Maintenance and operation of utility systems are covered within the Annex 16 specifications. Sustainment of facility assets is included in 1502000 Facility Investment.

Item

Title Description

2 Management and Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-1601000-02.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to provide utility management services.

2.2.1 Certification, Training, and Licensing

Personnel operating Utility Control Systems shall be trained and certified Building or Utility Systems Automation Systems Technician and complete DOD Cyber Awareness training and complete a SAAR-N. DOD Cyber Awareness training must be completed annually. In addition, personnel must have demonstrated experience at a minimum of five (5) years of similar size and complexity of the Annapolis network.

2.3 Special Requirements

2.3.1 System Access The Government will provide access to the following systems: MAXIMO

The Contractor shall submit a complete list of personnel requiring access to these systems per Section F. The Contractor shall provide information on each employee as required by Government information technology personnel.

Additional information regarding NAVFAC MAXIMO data requirements and account access is provided in Spec Item 2.6.6 in Annex 0200000.

2.3.2 System Training The Government will provide one, three-day training session on the systems identified above. In addition, the Government will provide technical assistance to the Contractor’s functional systems manager for five working days prior to full performance start date.

Periodically, the Government will provide no-cost training on new systems and system enhancements to a limited number of Contractor personnel who are expected to provide training to remaining Contractor personnel. The Contractor shall send employees to Government-directed training on forthcoming systems either on-site or at a location specified by the Government. All costs of attendance at either on-site or off-site training, including, but not limited to, wages, travel, and per diem shall be borne by the Contractor. Historically, there has been a requirement for approximately five man-days of such off-site training per year.

2.3.3 Access to Navy IT/OT

Systems

Contractor personnel accessing Navy IT/OT systems must be U.S. Citizens with a favorable determination and/or security clearance eligibility and complete Cyber Security Awareness Training and sign a Systems Authorization Access Request Navy (SAAR-N). DOD Cyber Awareness training must be completed annually.

2.4 References and Technical

Documents

References and Technical Documents are listed in J-1601000-03.

Item Title

Performance Objective Related Information

Performance Standard

3 Recurring Work

The Contractor shall provide utility management services to ensure utility systems and infrastructure support the mission of the warfighter.

Installation utility maps are provided in J-161000-04

The Contractor shall be knowledgeable of and comply with installation utility management reporting and coordination requirements.

Utility management services are performed as specified.

Utility management services are completed within the specified time.

3.1 Utility Service

Orders

The Contractor shall perform utility service order work in a timely manner to ensure utility systems and equipment is restored to a safe, normal working condition and function properly.

The Contractor shall receive utility service orders in accordance with the work reception requirements in Annex 0200000. Information related to utility outage response shall be reported as specified in J- 1601000-05.

The Contractor shall schedule and perform service orders in a way that minimize disruptions to customers and Government operations.

The Contractor shall perform service orders to accomplish any work identified within the points of demarcation for utility systems.

Service orders are not limited to work performed on existing utility systems and equipment identified in the respective Section J attachments or spec items for each Annex.

Additional utility systems and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government

Samples of required work and historical utility service order workload are provided in J- 1601000-06. Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

The Contractor shall maintain sufficient materials and equipment

Utility service order work is responded to and completed within the specified time.

Utility systems and equipment are restored to normal working condition, including recertification if applicable.

When repair is complete the utility system or equipment does not present danger to personnel or equipment.

Item Title

Performance Objective Related Information

Performance Standard on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same location at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Service orders will not be issued for accomplishment of repairs on utility systems and equipment maintained under an Integrated Maintenance Program (IMP).

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to utilities, ground structures, personal property equipment, and installed equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a liability ceiling of $2,500 in direct material and labor cost.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Item Title

Performance Objective Related Information

Performance Standard

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring task order for the follow-on work required to repair/restore the utility, ground structure, personal property equipment or installed equipment and system.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure utilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to utilities, ground structures, personal property equipment, and installed equipment and systems.

Urgent service orders are limited to a liability ceiling of $2,500 in direct material and direct labor cost.

Urgent service orders are completed within five working days.

3.1.3 Routine

Service Orders

The Contractor shall complete routine service orders in a timely manner and ensure utilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return utilities, ground structures, personal property equipment, and installed equipment and systems to normal working condition.

Routine service orders are limited to a liability ceiling of $2,500 in direct material and direct labor cost.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders

30 calendar days.

3.2 Project Work

Orders

The Contractor shall perform project work in a timely manner and ensure utilities are restored to a safe, operable condition and functions properly.

The Contractor shall receive project work orders in accordance with the work reception requirements in Annex 0200000.

Project work is intended to allow for the execution of work not defined elsewhere in the contract and is generally issued for work

Project work orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Utilities are restored to operable condition and

Item Title

Performance Objective Related Information

Performance Standard that is not complex in nature and a detailed cost estimate or job plan is not necessary.

The Government may issue project work orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the Government.

Project work order work may include multiple trades providing repairs to existing facility assets and equipment as well as newly installed facility assets and equipment, work to facilities and structures located on the installation but not listed in the facilities listing.

Facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this

PWS.

Project work orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the project order program at no additional cost to the Government.

Historical project work order workloads are provided in J- 1601000-07. Historical data and supporting information provided is intended to illustrate the volume of project work orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

function properly in accordance with OEM specifications.

Item Title

Performance Objective Related Information

Performance Standard

The Contractor shall notify the KO upon identification that the project work will exceed the limits listed below.

The Contractor shall submit a detailed estimate proposal to the KO within two work days for each project work order that exceeds the limits.

Notification of work exceeding the project work order limit shall be submitted to the KO within two hours of identification. If the labor and material required are beyond the project work order liability limit a non-recurring work task order may be issued for repairs exceeding the project work order limit.

The Contractor shall be responsible for all labor and material costs up to the project work order limits.

The Contractor shall provide a monthly Project Order Summary Report of completed project orders per Section F.

3.2.1 Project Work

Order Level 1

The Contractor shall complete project work orders in a timely manner and ensure utilities are restored to a safe, normal working condition and function properly.

Project Work Order Level 1: work that exceeds the service order limit but is estimated to be less than $7,500 in direct labor and direct material costs.

Project work orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Utilities are restored to operable condition and function properly in

3.2.2 Project Work

Order Level 2

The Contractor shall complete project work orders in a timely manner and ensure utilities are restored to a safe, normal working condition and function properly.

Project Work Order Level 2: work that exceeds the service order limit but is estimated to be less than $10,000 in direct labor and direct material costs.

Project work orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Utilities are restored to operable condition and function properly in

Item Title

Performance Objective Related Information

Performance Standard

3.2.3 Project Work

Order Level 3

The Contractor shall complete project work orders in a timely manner and ensure utilities are restored to a safe, normal working condition and function properly.

Project Work Order Level 3: work that exceeds the service order limit but is estimated to be less than $15,000 in direct labor and direct material costs.

Project work orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Utilities are restored to operable condition and function properly in

3.3 Utility

Operations Support

The Contractor shall provide support services to ensure timely and accurate coordination and support of utility operations.

The Contractor shall provide status and updates on utilities operations support services upon request.

Historical data for utilities operations requirements is provided in J-1501000-07.

Services are properly documented and updated as specified.

3.3.1 Utilities

Mapping

The Contractor shall maintain and update utility maps and engineering drawings to ensure technical information is accurately documented in a timely manner.

The Contractor shall update utility maps and engineering drawings within 10 calendar days following notification of need or discovery of changed conditions.

The Contractor shall maintain the utility maps in the same format as provided by the Government.

Utility maps and information are maintained in the ESRI ARCGIS geodatabase. Required attributes will be provided by the Government.

The Contractor shall provide 11 tablets with the utility mapping in pdf or similar format that is readable on the Contractor provided tablets. The utility mapping information shall be updated quarterly or more often as necessary. The tablet shall remain property of the Contractor and shall

Maps and drawings are current and accurate.

Maps and drawings are updated within specified time.

Contractor provided utility mapping tablets.

Tablets are updated quarterly.

Item Title

Performance Objective Related Information

Performance Standard be updated as required.

Informational Note: It is anticipated that approximately 7 to 10 utility map updates will be required per year and it is estimated it will require up to 8 hours of effort per occurrence.

3.3.2 Meter Reading The Contractor shall

read and record data from utility meters to ensure accurate information is available for proper and timely utility billing.

The Contractor shall read utility meters monthly at Naval Support Activity Annapolis.

Meters shall be read per schedule at all sites. All meter readings are to be completed on the scheduled day by manual means with the exception of two water meters that utilize Sensus equipment. Sensus equipment shall be returned to Utilities the same day meters are read.

Meters shall be read per schedule at all sites. The meter inventory and schedule is provided in J-1601000- 08.

The Contractor shall submit a Monthly Meter Reading Report per Section F.

Meter readings are recorded accurately and turned into Public Works Utility Management Office.

All meters are read according to schedule.

Sensus equipment returned to Public Works Utility Management Office.

3.3.3

Utility Location Services

The Contractor shall provide utility location services to ensure underground utilities are protected from damage and proper notifications are made in a timely manner.

The Contractor shall provide utility location services in support of excavation permits per NSA

ANNAPOLIS INSTRUCTION

13500.5 Utility Outages and

Excavation.

The Contractor shall mark the areas at the intended work site to identify any underground utilities and provide documentation to the excavation permit office.

The Contractor shall mark utilities within five calendar days from receipt for routine requests and within 24 hours for urgent requests.

The Contractor shall retain the locate documentation for two fiscal years.

Utility locates and documentation is accurate.

Utility location service the specified times.

Item Title

Performance Objective Related Information

Performance Standard

Informational Note: It is anticipated that 50 utility location or excavation permit services will be required on an annual basis with a 10% variable.

3.4 Utility

Infrastructure Condition Assessment

(UICAP)

Support

The Contractor shall perform UICAP services to ensure accurate asset inventory and condition information to properly support utility maintenance planning.

The Contractor shall perform UICAP services by maintaining an accurate asset inventory within MAXIMO and performing equipment condition assessments.

An initial utility asset inventory will be available in MAXIMO at contract start.

MAXIMO asset data is complete and accurate.

Asset condition assessment is complete and accurate.

MAXIMO data is updated within the specified time.

3.4.1

Inventory Management

The Contractor shall manage asset inventory to ensure asset information is available for effective management of utility systems.

The Contractor shall be responsible for all changes to utilities asset inventory updates within MAXIMO including adding, deactivating, and updating utilities assets.

The Contractor is responsible for updates to asset data for all utilities equipment regardless of whether or not they are maintained under this contract.

For assets installed, removed, or replaced outside of this contract, the Contractor shall receive and validate inventory information provided by the Government and update asset data within MAXIMO.

The Contractor shall update MAXIMO upon identification of discrepancies in inventory (e.g.

assets with incorrect data elements, assets that no longer exist, or assets found that are not within current inventory).

Utility inventory shall include every Navy-owned operating utility asset that meets one or more of the following requirements:

1. Asset requires Recurring or Preventive Maintenance.

2. Asset performs a critical function within the system.

MAXIMO asset data is updated within 10 days of identification or notification of change.

Asset data fields required in MAXIMO are complete and accurate.

Item Title

Performance Objective Related Information

Performance Standard

3. Asset would be repaired rather than replaced if it fails.

Note: For support structures that do not meet any of these three criteria, group them into a single asset with the appropriate quantity.

The Contractor shall submit a Summary of MAXIMO Asset Changes report per Section F.

The Contractor shall ensure that utility assets are properly tagged.

The format for utilities asset tags and utility asset tagging guidance are in J-1601000-09.

Required data fields for updates to asset and specification information are indicated in J-0200000-09.

Attributes required for specification information are listed in J- 1601000-10.

The Government will provide format requirements for nomenclature of assignment of new asset numbers.

The process for providing MAXIMO asset updates are specified in Spec Item 2.6.6 in Annex 0200000.

3.4.2

Condition Assessment

The Contractor shall assess and document asset condition to ensure accurate condition information is available for utility maintenance planning.

The Contractor shall perform condition assessments on all utility assets associated with systems identified in 1602000 Electrical, 1603000 Natural Gas, 1604000 Wastewater, 1605000 Steam, 1606000 Water and 1607000 Chiller Plant.

The Contractor shall assess equipment condition annually and document the characteristic meter readings within MAXIMO.

Condition assessments shall also be updated after equipment/assets have been repaired or replaced.

The description of the Utilities Energy Management-Degradation

Characteristic Meter Reading updates for all required assets do not exceed 365 days.

Characteristic Meter Reading data fields required in MAXIMO are complete and accurate.

Direct condition rating is reflective of current asset status.

Item Title

Performance Objective Related Information

Performance Standard

Index (UEM-DI) meter group and the direct condition rating guidance are shown in J-1601000-11.

Required data fields for updates to characteristic meter reading information are indicated in J- 0200000-10.

The process for providing MAXIMO characteristic meter reading updates are specified in Spec Item 2.6.6 in Annex 0200000.

3.5 Utility Control

Systems

The Contractor shall provide Management for utility control systems to ensure these controls and utility systems are operating properly

The Contractor is responsible to maintain all computers, logins/password/PIN, cables, tools, materials and skilled labor to troubleshoot utility control systems.

The Contractor continually monitors all systems and makes adjustments as necessary to ensure all systems are being operated in the most energy efficient manner.

The Contractor is responsible to report any system access violations or intrusions and to maintain system network accreditation.

The Contractor shall provide and install firmware and software upgrades, for all systems, as available and proven for the duration of this contract at no additional cost to the Government.

The Contractor shall provide all software upgrades for the control systems within 30 days of release.

The Wastewater Control Systems inventory is provided in J-1601000- 12.

The Steam Control Systems inventory is provided in J-1601000- 13.

The Water Plant Control Systems inventory is provided in J-1601000- 14.

No instance where utility control room is not manned 24 hours a day.

All systems are operating within design standards.

Any deviation are documented and resolved timely.

Notify COR/PAR of any outage or inoperable systems and any scheduled work to all Control Systems.

All control systems are operating in full automatic mode in accordance with designed sequence of operation. Any overrides/bypass or other methods to bypass full auto are physically tagged accordingly with repair information.

Software upgraded as required.

Item Title

Performance Objective Related Information

Performance Standard

The Chiller Plant Control Systems inventory is provided in J-1601000- 15.

Item

Title Performance Objective

Related Information Performance Standard

4 Non-recurring Work

Non-recurring work may be ordered utilizing FedMall in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

AMEND 0011 PRE-AWARD INQUIRIES

REFERENCE

Page Section Para. QUESTION GOVERNMENT RESPONSE

259 PWS 1700000 Spec item 3.1.3

Related information states recurring workload shall include 600 hours of driver services.

QUESTION: Will the Government please provide the number of buses by size and type being provided for this effort?

The buses to be driven are not part of the of the BOS contract. They are owned and normally operated and maintained by the Naval Academy. The purpose of this specification item for bus driver services is the requirement to augment USNA drivers at certain times. The vehicles to be driven range in size from 7-person vans to 45-person buses.

119- 120 1502000 3.6.1 Paragraph 3 states The Contractor shall empty plaster traps weekly and dispose of plaster in normal refuse stream.

The informational note contradicts this:

Informational notes:

Historical cleaning frequencies for plaster traps have been 3 traps emptied quarterly. One trap has the capacity of 1 gallon and two traps have the capacity of up to 120 pounds per trap.

Please clarify.

The requirement for dental plaster trap cleaning is accurately described in the historical informational notes: Historical cleaning frequencies for plaster traps have been 3 traps emptied quarterly. One trap has the capacity of 1 gallon and two traps have the capacity of up to 120 pounds per trap

259 PWS 1700000 Spec item 3.1.3

Related information states recurring workload shall include 600 hours of driver services.

QUESTION: Will the Government please provide historical taskers for this requirement so Offerors may understand the frequency of historical overlapping requirements?

The historical requirement for shuttle and bus service has not been an everyday requirement but typically occurs several times a week. The typical requirement for drivers on a single day is 2 to 3 but has been as high as 6 or 7 on rare occasions with some overlap.

24 Annex 0200000 2.4 Government-

Furnished Property, Materials and Services

May the awardee use on-site facilities to maintain contractor vehicles and equipment?

Yes.

N/A N/A N/A There is no mention of telephones in the PWS. Are telephones provided by the Government or the contractor?

Yes, Landline telephones are provided to the Contractor.

N/A N/A N/A Is the Contractor permitted to use wireless services on the base?

Yes.

4 J-1501000-03 N/A Is barcoding currently being performed? If so, what systems are currently in use? If the Contractor elects to use a different system, can the information be transferred?

No.

J-1503020-07;

J-1503020-11

J-1503020-07 identifies bed bugs as pest group number 011, which must be controlled. J-1503020-11 indicates 305, 287, and 133 total Service Orders annually over the past three years. QUESTION:

Given the extensive cost associated with treating bed bugs as compared to other vectors to be controlled, would the government please provide the actual quantities, or percentage of annual totals, that historical Pest Control Service Orders were for bed bugs?

The approximate percentage of pest control service orders that require bed bug control has been 20-25%.

J-1604000-03 The referenced attachment presents several "Noted Deficiencies": The technology of the plant will be unable to meet its total nitrogen limits in its current NPDES permit as of Jan 15, 2015.

All tanks have visible cracks with evidence of moisture leaching through the cracks. Most of the components were built in 1946 or in the mid 1970s. Most of the metal based equipment is rusting with several instances of rust induced failure. Top scraper arm of the primary clarifier has fallen off. The HDPE fill inside the tertiary tanks needs to be replaced.

QUESTIONS: What is the current status of the plant's ability to meet permit requirements? What is the

As indicated, the WWTP is currently unable to meet the nitrogen limits set forth in the permit. No liability is placed on the BOSC with respect to correcting the existing deficiencies at the WWTP which inhibit our ability to meet the current NPDES permit.

There is a plan in place to renovate the WWTP via a government contract (unrelated to the BOS contract) beginning in FY19 with completion in FY22.

next contractor's liability with respect to correcting the noted deficiencies?

184 Annex 1601000 3.3.3 Annex 1601000, Spec Item 3.3.3 requires the Contractor to provide utility location services. Can the Govermment please provide the anticipated annual number of utility locate services or excavation permits.

In 2018, the most recent calendar year, there were 50 utility location service requirements placed on the incumbent Contractor. It is anticipated that this is the expected number of utility location or excavation permit services required on an annual basis with a 10% variable.

RFP 119-120 Annex

1502000 SI

3.6.1 Grease

and Plaster

Traps

Annex 1502000 - Spec Item 3.6.1 Grease and Plaster Traps states in Part “The Contractor shall empty plaster traps weekly and dispose of plaster in normal refuse stream.”

Historical Info at the end of the PWS states “Informational notes:

Historical cleaning frequencies for plaster traps have been 3 traps emptied quarterly. One trap has the capacity of 1 gallon and two traps have the capacity of up to 120 pounds per trap”

Will the USG please clarify which requirements are correct?

The requirement for dental plaster trap cleaning is accurately described in the historical informational notes: Historical cleaning frequencies for plaster traps have been 3 traps emptied quarterly. One trap has the capacity of 1 gallon and two traps have the capacity of up to 120 pounds per trap

RFP 77 Annes 1502000 Facility

Investment SI

3.2.1 Project

Work Order Level 1 and

3.2.2 Project

Work Order

Level 2

Will the USG please provide the Level 1 and Level 2 work order histories?

The historical number of Project Work Orders Level 1 and the projected number of Project Work Orders Level 2 are provided in Attachment J-1502000-6 Historical Project Work Order Workload.

260 3.1.5 Attachment"J-1700000-06" states that "The fuel delivery schedule for each (building) generator/boiler is as follows: Winter time: Boiler fuel tanks every two weeks, generators once a month, and upon scheduled outage that would require the generator to operate.

Updated ELINs correcting this typographical was provided as Attachment J-0200000- 16_Amendment 09 posted via Amendment 0009.

Summer time: Generator fuel tanks once a month, and upon scheduled outage that would require the generator to operate. " However based on the schedule it shows that multiple buildings do not receive any fuel (some only 1 -2 months out of the year). Please provide an updated schedule that lists the which buildings will actually be receiving fuel and in which months.

45 200000 2.10.2.1 Only excess Class I ODS is to be returned to DLA and not private contractors (R-11, 12, 113, 114, 500, 502). All reclaimed class I refrigerant shall be stored in approved containers, made for the intended purpose and transported by the Contractor to the Defense Logistics Agency (DLA)

Will the Government provide the historic number of deliveries made to DLA Richmond?

Will the Government provide an inventory of equipment that has Class I ODS?

There is no Class I refrigerant ODS in the equipment at NSA Annapolis and USNA. It is no longer used here. As such, the expectation is that there will be no requirement for turn-in/delivery of excess Class I ODS to DLA.

120 1502000 3.6.1 The Contractor shall sample downstream of the grease trap every three months from the date of contract award for Oil and Grease (O&G) from a state certified laboratory.

J-1502000-58, Grease and Plaster Trap Inventory, shows 13 grease traps. Are the 8 grease traps in

BANCROFT HALL KING HALL

on the same sanitary sewer line?

Are the 3 grease traps in the officer's club on the same sanitary sewer line, though different than the BANCROFT HALL KING HALL sanitary sewer line?

The grease traps serving

BANCROFT HALL KING HALL

are all on the same sanitary sewer line. The three grease traps serving the OFFICER'S CLUB are all on the same sanitary line which differs from the one serving BANCROFT

HALL KING HALL.

1502000 Is there an MS-4 permit for NAS Annapolis? If so will the Government provide it?

Yes. NSA Annapolis has an MS4 permit with the State of Maryland.

We have coverage under general discharge permit number 13-SF- 5501, NPDES permit number MDR055501. Link where all the information on the permit can be found is:

https://mde.state.md.us/programs/w ater/StormwaterManagementProgra m/Pages/NPDES_MS4_New.aspx

26 2.6.2 Currently how do the site Technicians receive work orders, service calls, and Preventive Maintenance requests ? -- e.g., paper, fax, email, and/or handheld device?

The current contract methods are not applicable to the responsibility of the current offeror. Offerors should refer to Section 2.6.1 Work Reception.

33 2.8.1 Are there any postiions required to perform on-site services other than those specifically identified and required in the RFP?

Question is unclear on how it relates to Annex 0200000, Spec Item 2.8.1 and more information is needed for the Government to formulate a response.

127 C - Annex 1502000 -

Facility Investment

3.6.11 Mechanical Equipment

Room Monitoring

Mechanical Equipment Room Monitoring. Is the Contractor required to staff the EMCS 24/7/365, plus a roving operator 24/7/365? Is the EMCS one system that connects Utilities and the Installation or are there two EMCS systems, one for Region and the other for Utilities?

Yes, the Contractor must staff the Control Room at either 597U or 572U on a 24/7/365 basis for continuous EMCS oversight and control. In addition, the Contractor must provide a separate rover also on a 24/7/365 basis for specific oversight of HTHW, Steam, and UPV and any other operational issues that might arise. Reference Annex 1502000, Spec Item 3.6.11 Performance Objective.

Are there any known Environmental issues related to the site/sites, Hazardous Material, Leak, Asbestos, Hazardous Waste, Underground Storage Tanks, etc.?

There are no known environmental issues related to NSA Annapolis or USNA that would impact the execution of the BOS contract.

What is the current total of building occupants?

Currently there are approx. 4,400 Midshipmen and over 6,000 employees.

27 of 359 RFP Annex 0200000 Spec

Item 2.6.6

The Government states that the CMMS used to track all maintenance will be Maximo.

Question: Will the Government be providing access to all historical Maximo data at contract start date?

The Government will provide access to available and applicable historical data.

184 of 359 RFP Annex 1601000 Spec

Item 3.3.3

Question: Will the Government please provide the historical quantity of utility locates that are performed annually?

In 2018, the most recent calendar year, there were 50 utility location service requirements placed on the incumbent Contractor. It is anticipated that this is the expected number of utility location or excavation permit services required on an annual basis with a 10% variable.

27 of 359 RFP Annex 0200000, Spec

Item 2.6.6

Question: Will current Maximo location and asset data from the Gov Maximo system, at a level of detail adequate to establish the location and asset records in the Contractor Maximo, be provided to the Contractor electronically in Microsoft Excel format? If yes, when can this be provided?

Available data may be provided in Excel format as applicable after contract award.

N/A DoN ref new IT data protection requirements

Question 1: Will the DoN require the additional requirements noted in new DoN IT Data Protection Requirements to this solicitation/contract? (The Contractor can provide a copy of this memo as an attachment under a separate email, if desired.)

Question 2: If so, what is the format and mandated content of the new CDRL for the Systems Security Plan?

Question is unclear and more information is needed for the Government to formulate a response.

N/A DoN ref new IT data protection requirements

Question 3: How will the Navy conduct the no-notice review of the Plan's content?

Question is unclear and more information is needed for the Government to formulate a response.

N/A J-0200000-16 Exhibit Line

Item Numbers #704 Asbestos material Removal.

Will the USG provide all past or current Environmental Studies and hazardous material reports and surveys that identify the type and volume of any/all HAZMAT, Asbestos Containing Material (ACM), PCBs, contaminated soil, lead, mercury, etc. on the contract site?

There are no known environmental issues related to NSA Annapolis or USNA that would impact the execution of the BOS contract.

PWD Annapolis Environmental Division maintains survey material related to Asbestos Containing Materials that will be made readily available to the BOS Contractor as necessary depending on job requirements. There are no existing conditions where ACM, PCBs, mercury, or lead (other than small arms ranges) or other hazardous materials requiring management/mitigation represent a signficant concern or impediment to execution.

N/A J-0200000-16 Exhibit Line

Item Numbers #704 Asbestos material Removal.

Will the US Government confirm it is and remains the generator and depositor of all Refuse and HAZMAT/Industrial Waste, and any other hazardous items produced, acquired, or generated by the Government, the Contractor, and other contractors on site during the execution of this contract?

There are two EPA Identification Numbers in use; one for NSA Annapolis and one for USNA. As such, the installation is considered the 'generator' for EPA purposes.

N/A J-0200000-16 Exhibit Line

Item Numbers #704 Asbestos material Removal.

Will the US Government confirm its intent to transfer HAZMAT/Industrial Waste directly to the Annapolis BOS licensed subcontractor(s)?

No. Hazardous waste (HW) management is done separately from the BOS contract. HW generated at the locations served by the BOS contract is managed by a separate and distinct regional hazardous waste management contract.

261-263 Annex 1700000 3.2.1 Annex 1700000, Spec Item 3.2.1 describes C-Pool dispatching services to be performed by the Contractor. Please provide an estimated annual workload for C- Pool dispatches (i.e. number of dispatch services to be performed).

The annual average for C-pool dispatches is approximately 850 to 900.

206 1604000 / J- 1604000-03

3.1 Operation Does the government have a

current plan or timeline to undertake upgrades to the wastewater facilities to remediate the noted deficiencies in order to mitigate the risk of an unintended discharge due to cracked tanks and rusted equipment? If so, will those corrective repairs / replacements be a part of this recurring repair work, Project Work Orders, Negotiated Work, or by a different contractor?

Yes, the WWTP is to be renovated via a government contract (unrelated to the BOS contract) beginning in FY19 with completion in FY22.

N/A N/A N/A Are there any maintenance scheduling lead times?

Refer to Annex 0200000, Spec Item 2.6.3 Work Schedule.

Specific maintenance scheduling lead times are provided in each applicable technical specification.

347 of 359 Non-Price Submittal

Requirements

Question: Will the USG allow the Phase-In Plan schedule to be submitted on an 11 by 17 page in order to meet font requirements?

No.

ELINs Non-

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ELIN X831

Sludge

Removal

Can the government provide an estimate or maximum quanitity of gallons of sludge to be removed per occurrence?

Sludge is measured in wet and dry tons. Averages hauled away every other year are approximately 120 wet tons - 90 dry tons.

57-58/187 Annex 1501000 Spec

Item 3.2/Annex

1601000 Spec Item 3.5

Please confirm the total number of control rooms that the contractor must man 24/7 and advise how many of each are ICS control rooms and utilities control rooms.

Are there separate control rooms for the chiller plants?

The number of control rooms that are to be manned 24/7 is one. That is the CHWP 579U control room which houses EMCS servers and is equipped with back-up generation if power is lost. The EMCS oversees various HVACR applications throughout USNA and NSA Annapolis. There is a second control room that features similar capabilities that could be used to control key systems but it is not staffed 24/7 under normal circumstances and is not required to be. The chiller plants can be controlled onsite or remotely from

CHWP 579U.

57-58/187 Annex 1501000 Spec

Item 3.2/Annex

1601000 Spec Item 3.5

Is there a control room at BUMED or does control information flow into another control room? If so, which one?

Naval Health Clinic Annapolis does have a station from which they can monitor their systems but their EMCS / HVAC processes are controlled and monitored from the Central Heating Plant (579U).

N/A ELINs- Recurring

N/A The PWS references attachment J- 1502000-35, which provides a list of buildings where inventory is located. However, to accurately, fairly, and reasonably estimate this requirement, we need the actual types and quantities of equipment to be maintained per building (i.e., air handlers, filter banks (type/quantity), amount of lead waste generated per year, etc.). QUESTION: Will the Government please provide this information?

Equipment inventories were provided in separate attachments to the RFP (i.e., HVAC).

With regard to lead waste generation: the only measurable lead waste routinely generated at USNA or NSA Annapolis is related to the small arms ranges referred to in Section 1502000, Spec Item 3.3.25, and further discussed in Attachments J-1502000-35-01 and J-1502000-35-02.

117 1502000 3.5.12 The Contractor shall perform tightness testing on UST systems.

Are all USTs clearly identified as such on the J-1502000-16 POL system inventory? There are three

(3) 15,000 tanks ID'd as USTs.

There are three (3) 15,000 gal USTs serving the Navy Exchange gas station. They are identified as such in the J-1502000-16 POL system inventory

258 Annex 1700000 Spec

Item 3.1.1

The Performance Standard states:

A and B vehicle and equipment billing is submitted on time and is accurate. Please advise what tasks that the contractor is expected to perform in relation to A and B vehicles.

The tasks the Contractor is responsible for with regard to Class A and Class B vehicles is minimal.

The assignment and approval of such vehicles will be handled by the Public Works Department.

Administrative tasks such as billing, record-keeping, maintenance scheduling will be managed by the Contractor.

259 3.1.2 Are Shuttle/School Buses provided to contractor as GFE? If not what size buses are required?

The Contractor is not to provide vehicles for passenger utilization.

The requirement associated with Spec Item 3.1.2 is for drivers to be made available at times when the normal drivers employed by USNA to drive the vehicles provided by USNA must be augmented with drivers provided by the Contractor.

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A768-A780 Please provide the following additional data data on these devices:

- How many devices are on each trunk?

- Are all devices attached to these Johnson Controls devices and if not can we get a list of what other third party devices are on the trunks?

- Must the contractor fix issues with the trunk and all devices?

- Does the Government have a backup database in place?

A) One fiber optic network with >300K points of command & control.

B) Two…