N62470-16-R-5008_Annapolis_BOS_RFP_Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Base Operations Support (BOS) Services at Naval Support Activity (NSA) Annapolis, Maryland

The purpose of this amendment is to provide updates / revisions to Sections A, C, F, J, L and M. (SEE CONTINUATION PAGE)

CS: Erica Walker, erica.s.w alker@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 143

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247016R5008

X 9B. DATED (SEE ITEM 11)

22-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Nov-2018

CODE

NAVAL FACILITIES ENGINEERING COMMAND

ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247016R5008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT 0001

The purpose of this amendment is to disseminate the below information.

1. Section A –

Section A has been revised to reflect new information and details regarding the Pre-Proposal Conference / Site Visit. The Pre-Proposal Conference / Site Visit date has changed from 15 November 2018 to 28 November 2018.

2. Section C –

Section C has been revised to provide more information or to more accurately reflect the requirements for the below Annex.

C-1502000 C-1503020 (although included in this amendment printout, there are no changes within this annex)

3. Section F –

Section F has been revised to provide more information or to more accurately reflect the requirements for the below Annex.

Annex / Spec Item 1503020/2.3.1

4. Section J –

The below list of Attachments have been added to provide further information or have been revised to more accurately reflect the requirements.

Revised:

Attachment J-1502000 updated to reflect revisions to Attachment 1502000-82 Attachment J-0200000-10 Asset Specification

New:

Attachment J-1 Site Visit Registration Attachment J-10 Site Visit Parking Information Attachment J-11 Site Visit Security SECNAV 5512-1 Fillable Form Attachment J-1502000-82 saved as three (3) separate files due to file size. Updated PDF files titled:

J-1502000-82-01 Storm Water Pipeline Maps J-1502000-82-02 Storm Water Pipeline Maps J-1502000-82-03 Storm Water Pipeline Maps

5. Section J –

Amendment 0001 pre-award inquiry responses.

6. Section L –

Section L has been revised to provide more information or to more accurately reflect the requirements.

7. Section M –

Section M has been revised to provide more information or to more accurately reflect the requirements.

(Revisions are provided by the use of red font.)

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SECTION A

NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-16-R-5008

BASE OPERATIONS SUPPORT (BOS) SERVICES AT

NAVAL SUPPORT ACTIVITY (NSA) ANNAPOLIS, MARYLAND,

TO INCLUDE SERVICES AT THE UNITED STATES NAVAL ACADEMY

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. (Norfolk Local Time) ON 06 DECEMBER 2018

Proposal is to be submitted to office listed below:

Naval Facilities Engineering Command (NAVFAC), Atlantic Attn: Erica Walker, Code ACQ22 6506 Hampton Blvd, Mail Room

Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT: 28 November 2018

A one-day pre-proposal conference/site visit will be held November 28th, 2018 at NSA Annapolis, Maryland. A representative will meet attendees at the Public Works Annapolis entrance at Halligan Hall located on Wainwrite Drive for check-in prior to the start of the conference. Check-in is from 07:30-0800AM (Norfolk local time). At 8:30 AM (Norfolk local time) all attendees will board a bus as a group for transport to the pre-proposal conference.

See Attachment J-10 Site Visit Parking Information for more details and a map displaying Visitor Parking Areas.

Note: The Site Visit will entail significant outdoor walking to and from various locations on NSA Annapolis.

Site visit attendance is limited to two attendees per contractor. The below attachments are required to be submitted no later than 14 November 2018 in order to attend the site visit. Forms received after 14 NOV 2018 will not be processed and will not be granted access to participate in the pre-proposal conference and site visit. Please ensure that all attendees bring a valid identification card, passport or driver’s license on the day of the site visit.

Site Visit Registration (Attachment J-1 and J-11) must be completed no later than 12:00PM (Norfolk local time) on 14 November 2018. Attendees are required to submit:

1. Attachment J-1 Site Visit Registration Form

- Submit via email to erica.s.walker@navy.mil and PWContractsBranch_ACQ22@navy.mil

2. Attachment J-11 Site Visit Security SECNAV 5512-1 Fillable Form

- The form must be typed

- The contractor must initial and sign where applicable

- Attendees must transmit the completed SECNAV FORM 5512/1 form which contains Privacy Act /

PII data via AMRDEC Safe File Exchange (SAFE) website found at the following link:

https://safe.amrdec.army.mil/safe/Welcome.aspx

- Please forward the SECNAV FORM 5512/1 via the AMRDEC SAFE website to all three of the personnel listed below:

o scott.m.mason1@navy.mil o donna.j.miller@navy.mil o erica.s.walker@navy.mil

- Applicants must complete ALL blocks (25 is pre-filled)

- Reminder to check YES or NO and INITIAL BOTH LINES in blocks 29 and 30 and sign and date block 31 All prospective Offerors are urged to attend this conference.

A.1 Contract Title Base Operations Support (BOS) Services at Naval Support Activity (NSA), Annapolis, Maryland to include services at the United States Naval Academy.

A.2 Type of Contract This acquisition will result in the award of an Indefinite Delivery Indefinite Quantity (IDIQ) contract for BOS services at for NSA Annapolis, Maryland, to include services at the United States Naval Academy that is comprised of both Recurring and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $38.5 Million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

A.5 REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from either Navy Electronic Commerce Online (NECO) website (www.neco.gov) or Federal Business Opportunities (www.fbo.gov).

Offerors are advised to check both of the aforementioned websites on a regular basis, as technological difficulties sometimes prevent the Government from simultaneously uploading to both sites. Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files, will not be provided. Please plan accordingly.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 1502000

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 Generator Engine Operation Prohibition

2.3.4 Refrigerant Handling - Compliance

2.3.5 Naval Health Clinic

2.3.5.1 Infection Control

2.3.6 Audits and Inspections

2.3.7 Access to Navy IT/OT Systems

2.4 References and Technical Documents

1502000 – Facility Investment Table of Content 3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Project Work Orders

3.2.1 Project Work Order Level 1

3.2.2 Project Work Order Level 2

3.3 Preventive Maintenance (PM) Program

3.3.1 HVAC and Refrigeration Systems

3.3.2 Interior and Exterior Lighting Systems

3.3.3 Boilers and UPVs

3.3.4 Weight Handling Equipment (WHE)

3.3.5 Lightning Arrestors and Grounding Devices

3.3.6 Fire Protection Systems

3.3.7 Vertical Transportation Equipment (VTE)

3.3.8 POL System Facilities and Distribution Systems

3.3.9 Emergency Eyewash Stations

3.3.10 Swimming Pools, Spas and Ornamental Fountains

3.3.11 Food Service Equipment

3.3.12 Chapel Organs

3.3.13 Uninterrupted Power Systems (UPS)

3.3.14 Motorized Gates

3.3.15 Roll-up Doors and Windows

3.3.16 Emergency and Exit Lighting

3.3.17 Manual and Automated Doors

3.3.18 Cathodic Protection Systems

3.3.19 Baler Equipment

3.3.20 Photovoltaic Energy Systems

3.3.21 Sports Nets

3.3.22 Solar Water Heating System

3.3.23 Pumps

3.3.24 Auxiliary Generators

3.3.25 Small Arms Ranges

3.3.26 Direct Digital Control (DDC) and Energy Management Systems (EMCS)

3.3.27 Compressed Air Systems

3.3.28 Keyless Entry Systems

3.4 Integrated Maintenance Program (IMP)

3.4.1 HVAC and Refrigeration Systems

3.4.2 Boilers and UPVs

3.4.3 Closed Circuit Security Surveillance Systems

3.4.4 Fire Protection Systems

3.4.5 Compressed Air and Medical Air, Gas & Vacuum Systems

3.4.6 Vertical Transportation Equipment (VTE)

3.4.7 Automated Doors

3.4.8 Chillers and Distribution System

3.4.9 Isolation Rooms

3.4.10 Keyless Entry Systems

3.4.11 Roll-up Doors and Windows

3.4.12 Motorized Gates

3.4.13 Public Announcement (PA) System

3.5 Inspection, Testing, and Certification Program

1502000 – Facility Investment Table of Content

3.5.1 Boilers and UPVs

3.5.2 Weight Handling Equipment (WHE)

3.5.3 Backflow Prevention Devices

3.5.4 Roof Inspection

3.5.5 Vertical Transportation Equipment (VTE)

3.5.6 Emergency and Exit Lighting

3.5.7 Fire Doors and Fire Walls Inspections

3.5.8 Public Announcement (PA) System

3.5.9 Medical Air, Gas & Vacuum Systems

3.5.10 Air Flow Monitoring

3.5.11 Electrical Receptacles

3.5.12 POL Systems

3.6 Other Recurring Services Program

3.6.1 Grease and Plaster Traps

3.6.2 Exhaust Hoods and Ducts

3.6.3 HVAC Seasonal Start-Up and Shutdown

3.6.4 HVAC Water Testing and Treatment Services

3.6.5 Boiler Seasonal Start-Up and Shutdown

3.6.6 Boiler Water Testing and Treatment Services

3.6.7 Fountain System Seasonal Start-Up and Shutdown

3.6.8 Roof Drainage Systems

3.6.9 Flood Control

3.6.10 Dryer Vent Cleaning

3.6.11 Mechanical Equipment Room Monitoring

3.6.12 Oil Water Separators (OWS)

3.6.13 Class of ‘32 Monument Maintenance

3.6.14 Sports Nets and Wind Screens

3.6.15 Skylight Cleaning

3.6.16 Inspect and Repair Bird Screens

3.6.17 Exterior Surface Cleaning

3.6.18 Mechanical Space Cleaning and Maintenance

3.6.19 Park Bench Maintenance

3.6.20 Remove Debris and Trash from Utility Tunnels

3.6.21 Rowing Tank Cleaning

3.6.22 Plans, Files and Drawing Updates

3.6.23 Controlled Inspection Program

3.6.24 Storm Water Drainage Systems

3.6.25 Maintain Stormwater Best Management Practices (BMP)

3.6.25.1 Bioretention, Micro-Bioretention, and Raingardens

3.6.25.2 Filtration Structures

3.6.25.3 Open Swale Systems

3.6.25.4 Porous or Permeable Pavers

3.6.25.5 Micro-Scale Practices – Rainwater Harvesting

3.6.25.6 Ponds

3.6.25.7 Stormceptor Systems

3.6.26 Irrigation System Seasonal Start-Up and Shutdown

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities, ground structures, personal property equipment and installed equipment and systems at NSA Annapolis and the Naval Academy.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building and Structures -Interior and exterior finishes -Roofing -Foundation

-Structural Components -Cathodic Protection Systems -Tanks -POL System -Pipelines

Building Systems -HVAC and HVAC/R -Fire Protection -Fire Detection and Signaling Systems -Vertical Transportation Equipment (VTE) -Intrusion Detection Systems -Duress Alarm Systems -Patient Alarm Systems -Medical Air, Gas & Vacuum Systems -Nurse Call Stations and Associated Equipment -Medical Gas Piping -Bridge and Jib Cranes -Boilers (excluding Central Utility Plant Boilers) -Unfired Pressure Vessels (UPV) -Compressed Air Systems -Central Vacuum Systems -Automatic Doors -Potable Water (including backflow prevention devices) -Wastewater

-Electrical

- UPS

-Lightning Arrestors and Grounding Devices -Aviation Lights -Clocks and Wireless Clock Transmitter (Primex system including batteries) -Wireless l Paging System

Item

Title Description

-Visual Projection Systems -Public Address Systems -Audio Broadcast Systems

-Cathodic Protection Systems -Auxiliary Generator Systems (including emergency and portable generators) -Uninterruptible Power Systems (UPS) -Grease Traps -Plaster Traps -Exhaust Hoods and Ducts -Infant/Child Security Systems

- Automated Shelving

-WHE

Miscellaneous -Signs -Fences & Gates -Locksmith -Drainage Ditches -Monuments -Flag Poles -Unpaved Roads (gravel roads) Roads and Paved Surfaces -Traffic Control Devices -Bicycle Paths -Pedestrian/Jogging Paths -Striping -Curbs -Sidewalks -Parking Lots -Bridges -Drainage Systems -Outdoor Courts Waterfront -Piers -Bulkheads -Wharfs -Cathodic Protection Systems Trackage -Railroads -Crane and Elevated Crane

Facility Investment includes maintenance of all auxiliary generators serving individual facilities. Stand-by electrical power generators located within the electrical power generation plant or which serve more than one facility are covered under 1602000 Electrical. Service orders from the Utilities Annexes (1602000, 1603000, 1604000, 1605000, 1606000 and 1607000) will be covered under 1601000, Utility Management.

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified in the appropriate trade.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs shall be qualified per UFC 3-430-07 and EPA Method 9 EPA Visible Emissions Testing Protocol (40 CFR 60 Appendix A).

Personnel operating/maintaining boilers and generators shall be licensed per Title 6.5, Maryland Business Occupations and Professions Code and shall be qualified per EPA Method 9 EPA Visible Emissions Testing Protocol (40 CFR 60 Appendix A) and must attend operator training on combustion optimization sponsored by MDE, the EPA, or equipment vendors at least once every 3 years.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307 and have a minimum of three years experience.

Personnel certifying backflow prevention (BFP) devices shall be a government inspector who is separate from the individuals responsible for installing and maintaining BFP. Personnel performing tests and inspections shall be certified Maryland backflow inspectors and in accordance with UG-2029-ENV.

Personnel operating and maintaining Building and Utility Control Systems shall be trained and certified Building or Utility Systems Automation Systems Technician and complete DOD Cyber Awareness training and complete a SAAR-N. DOD Cyber Awareness training must be completed annually. Personnel must have demonstrated experience at a minimum of 3 years of similar size and complexity of the Annapolis Building and Utility Control Systems.

Personnel performing inspections and tests on VTEs must be qualified per ASME A17.1 and ASME A18.1. Must have a minimum of three years experience.

Personnel performing maintenance on VTE shall be licensed by the state of Maryland.

Must have a minimum of three years experience

Personnel performing tests and inspections on POL Systems shall be Tank Installers certified by the state of Maryland.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6. Must have a minimum of three years experience.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Item

Title Description

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives must be certified per NAVSEA OP- 5.

Personnel working on fire protection systems must be certified per UFC 3-600-01 and

UFC 3-601-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs).

Personnel performing clean-up/maintenance work in the ranges shall be trained in lead safety/abatement for the type of work being performed per 29 CFR 1926.21 and comply with the State of Maryland Lead Abatement/ Surveillance Program.

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

Organ tuner and maintenance personnel shall have completed an apprenticeship program under the supervision of a skilled craftsmen and have a minimum of five years experience in tuning pipe organs.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs

Item

Title Description shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

Materials for medical treatment facilities (MTFs) shall comply with NFPA 99, Standards for Health Care Facilities.

2.3.2 Historical

Preservation

The contractor shall maintain historic properties in accordance with the Secretary of the Interior’s Standards for the Treatment of Historic Properties. Historic property includes the historic district, sites, buildings, structures or objects included in, or eligible for inclusion in, the National Register of Historic Places.

When maintenance/repairs will impact architectural and/or character defining features of a historic property, the contractor shall verify through the CRM that the State Historic Preservation Office (SHPO) concur with proposed treatments before work begins.

2.3.3 Generator

Engine Operation Prohibition

The Contractor shall NOT operate the generator engines for testing or maintenance purposes between 00:01 and 14:00 (12:01 am and 2:00 pm) on any day on which MDE forecasts the air quality will be a code orange, code red, or code purple.

The Contractor shall subscribe to the Clean Air Partners Air Alerts (www.cleanairpartners.net). The Contractor shall acknowledge receipt of all alerts in the Generator Maintenance Log and auto-run record for each generator engine.

At the start of the contract, Contractor shall verify and make a record of the auto-run schedules for each of the generator engines on this contract. The following information shall be included in the record: unit identification/location, technician’s name, date and time, auto-run frequency/day (e.g., weekly/Mondays, monthly/2nd Fridays, auto-run time (e.g., 6:30 am), and auto-run duration (e.g., 30 minutes).

2.3.4 Refrigerant

Handling - Compliance

The Contractor is prohibited from knowingly venting refrigerant (ODS and all substitutes) into the atmosphere while maintaining, servicing, repairing, or disposing of air conditioning or refrigeration equipment.

Whenever 5 pounds or more of refrigerant is added to an appliance normally containing less than a 50-pound charge, the technician must investigate the unit for leaks. Contractor shall repair all refrigerant leaks within 48 hours of discovery. If the leak cannot be repaired within 48 hours, equipment must be taken offline (refrigerant evacuated and contained) until the repair can be made or the equipment is replaced.

The Contractor shall maintain an accurate inventory of the HVAC and other refrigerant-containing equipment having 50 pounds or more of refrigerant when fully charged. The inventory shall clearly identify the characteristics that determine the environmental requirements. These characteristics shall include but not be limited to:

Item

Title Description type of system (e.g., commercial refrigeration, comfort cooling, other), type of refrigerant and refrigerant capacity (lbs. per circuit when full).

For large HVAC and other refrigerant-containing equipment that normally hold 50 pounds or more of refrigerant, the Contractor shall investigate the unit for leaks for any amount of refrigerant addition or other measured indication of loss. If a leak is identified and repairs are not completed as part of the maintenance action, the Contractor must notify the Contracting Officer (KO) and Environmental Division within 24 hours of discovery. The leak must be brought down below EPA action levels (see below) within 30 days of discovery, or the equipment must be taken offline (refrigerant evacuated and contained) until the repair can be made or the equipment is replaced.

EPA Action Levels for HVAC/Refrigeration Equipment Normally Containing 50 or More Pounds of Refrigerant:

• Commercial refrigeration - 35% (loss of total charge over 12-month period)

• Industrial process refrigeration - 35%

• Comfort cooling - 15%

• All other equipment - 10%

After leaks are repaired, the Contractor shall perform an initial leak verification test prior to replacing the full charge if the equipment was evacuated. If the equipment was not evacuated, the Contractor shall perform initial verification test as soon as practicable after repair. The Contractor shall also perform a follow-up leak repair verification test within 30 days of the equipment’s return to normal operation. The Contractor shall report all failed verification tests to the KO and Environmental Division within 24 hours.

Technicians who handle refrigerants shall track all refrigerant usage that they transfer to or from any equipment or facility using the Refrigerant Venting/Repair/Disposal Report. Each time refrigerant is purchased, input or removed by a technician, it shall be recorded in this report. The Contractor shall maintain all maintenance and service records for the repair and disposal of all equipment, as well as for the use and recycle of all refrigerants.

The Contractor shall remove refrigerants prior to turn in of scrap/unserviceable HVAC and refrigeration equipment. Contractor shall affix label to equipment and complete equipment disposal form.

The Contractor shall reclaim/recycle all refrigerants. Technicians are required to return recycled refrigerant to the purity levels specified by EPA prior to reuse in NSA Annapolis equipment.

Technicians who handle refrigerants shall track all refrigerant usage that they transfer to or from any equipment or facility using the Refrigerant Venting/Repair/Disposal Report. Each time refrigerant is purchased, input or removed by the technician, the Contractor shall record it in this report.

The Contractor shall maintain all maintenance and service records for the repair and disposal of all equipment, as well as for the use and recycle of all refrigerants. Each

Item

Title Description technician shall maintain a notebook with their completed logs either in their work truck or a secure workroom unless it is requested for audit purposes. All technician-held records must be maintained for at least 5 years from the date of service.

The Contractor shall submit Refrigerant Venting/Repair/Disposal Report per Section F.

The Contractor shall measure and record leaks during PMs and service calls and keep these records for inspection. Leak rates shall be calculated into a percentage and any leaks over 15% shall be reported to the Air Program manager within 48 hrs.

2.3.5 Naval Health

Clinic

All work at Naval Health Clinic, Annapolis, Maryland shall be performed in such a manner as to minimize impact to patient care and the ability for caregivers to provide patient care, and shall not generate additional risk. This may include but is not limited to the need for backshift or weekend work, scheduled outages, infection control precautions, etc.

2.3.5.1 Infection Control All work at Naval Health Clinic, Annapolis, Maryland shall comply with infection control measures as outlined in the current version of Naval Health Clinic Annapolis Instruction NHCANNAINST 6220.1, Infection Prevention and Control Program.

This requirement applies to any construction or repair project conducted in any health facility utilized to treat patients or prepare, maintain or distribute medical equipment, supplies or medications. The appropriate level of infection control measure must be implemented prior to initiating the project and remain in full effect until final inspection of the completed project.

Failure to comply with appropriate infection control measures will necessitate immediate work stoppage until measures as outline Naval Health Clinic Annapolis Instruction NHCANNAINST 6220.1 are in place, inspected and approved by a designated facility project manager or the command Infection Control Coordinator.

2.3.6 Audits and

Inspections

The Contractor shall provide assistance and cooperation for all authorized WHE related inspections, internal reviews, and audits conducted by the Government. The Government and other external agencies perform one audit and inspection each year.

2.3.7 Access to Navy

IT/OT Systems

Contractor personnel accessing Navy IT/OT systems must be U.S. Citizens with a favorable determination and/or security clearance eligibility and complete Cyber Security Awareness Training and sign a Systems Authorization Access Request Navy (SAAR-N). DOD Cyber Awareness training must be completed annually.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter facilities, ground structures, personal property equipment and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program utilizing a systems approach to maintain and repair facilities, ground structures, personal property equipment, and installed equipment and systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and MAXIMO in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

Naval Health Clinic, Annapolis, Maryland for which specific BUMED and The Joint Commission (TJC) specifications and accreditation standards apply in addition to other contract section requirements, are as follows:

-NHC Building NA695, Healthcare -NHC Building 1016, 6th Wing (Basement) -NHC Building 1018, 8th Wing (Basement)

Prior to the performance of work that requires a device or system (i.e., medicine gas, monitor equipment, data centers, etc.) to be taken out of service or that impacts the

Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Work performed on equipment and systems at MTFs complies with BUMED and TJC specifications and standards.

Item

Title Performance Objective

Related Information Performance Standard normal functioning of that device or system, the Contractor shall obtain authorization to perform work from the Clinic Maintenance Point of Contact.

provide monthly hardcopy and electronic records for all work performed on MTFs grouped by type of equipment. Special focus for detail should be applied to medical gas systems, fire protection systems, and any systems and equipment impacting patient areas.

The current Facility Property inventory for Facility Investment is provided in J- 1502000-03.

Site maps are provided in J- 1502000-04.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure facilities, ground structures, personal property equipment, medical equipment and systems and other installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 0200000.

The Contractor shall schedule and perform service orders in a way that minimize disruptions to customers and Government operations.

Historical service order workloads are provided in J-1502000-05. The information provided in J- 1502000-05 is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past is not to be construed as a limiting factor to the types of services ordered and

Service order work is responded to and completed within the specified time.

Facilities, ground structures, personal property equipment, medical equipment and installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facility, ground structure, personal property equipment personal property equipment, medical equipment and systems or other installed equipment and system does not

Item

Title Performance Objective

Related Information Performance Standard performed in the future.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements.

Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under an IMP.

The Contractor shall provide a monthly report of all open service orders and include a listing of all service orders completed and corresponding response time within the previous month per Section present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard

F. This report shall include the current status, current costs, with the full text of any technicians’ comments on the call. The final cost for all completed work shall be indicated.

Reports shall be delivered in Microsoft Excel format.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to facilities, ground structures, personal property equipment, medical equipment and systems, other installed equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a liability ceiling of $2,500 in direct material and labor cost.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested.

The Government may issue an urgent or routine service order or non-recurring task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment, medical equipment and systems or other installed equipment and system.

Emergency service orders responded to within 15 minutes of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure facilities, ground structures, personal property

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to facilities, ground structures, personal property equipment, Urgent service orders are completed within five working days.

Urgent trouble calls shall be responded to within two hours during

Item

Title Performance Objective

Related Information Performance Standard equipment, medical equipment and systems and other installed equipment and systems are restored to a safe, normal working condition and function properly.

and installed equipment and systems.

Urgent service orders are limited to a liability ceiling of $2,500 in direct material and labor cost.

Government regular working hours and within four hours of receipt of call outside of Government working hours.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure facilities, ground structures, personal property equipment, medical equipment and systems and other installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return facilities, ground structures, personal property equipment, medical equipment and systems and other installed equipment and systems to normal working condition.

Routine service orders are limited to a liability ceiling of $2,500 in direct material and labor cost.

Performance of routine service orders shall minimize impact to the mission with the exceptions authorized by the KO.

Routine service orders are completed within 30 calendar days.

3.2 Project Work

Orders

The Contractor shall perform project work in a timely manner and ensure facilities, ground structures, personal property equipment and installed equipment and systems is restored to a safe, operable condition and functions properly.

The Contractor shall receive project work orders in accordance with the work reception requirements in Annex 0200000.

Project work is intended to allow for the execution of work not defined elsewhere in the contract and is generally issued for work that is not complex in nature and a detailed cost estimate or job plan is not necessary.

The Government may issue project work orders for work requirements at any location within the defined boundaries of this contract for any reason at the

Project work orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Facilities, ground structures, and installed equipment and systems are restored to normal working condition, including recertification if applicable.

Item

Title Performance Objective

Related Information Performance Standard discretion of the Government.

Project work order work may include multiple trades providing repairs to existing facility assets and equipment as well as newly installed facility assets and equipment, work to facilities and structures located on the installation but not listed in the facilities listing. Facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.

Project work orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex.

Additional facilities, structures and equipment added during the course of the contract will become part of the project order program at no additional cost to the Government.

Historical project work order workloads are provided in J-1502000-06.

Historical data and supporting information provided is intended to illustrate the volume of project work orders issued and is not to be construed as a limiting factor to services ordered and performed in the future.

Item

Title Performance Objective

Related Information Performance Standard

Descriptions of project work order levels are provided in the Definitions and Acronyms in J- 1502000-00-01. These descriptions are provided for reference and the Contractor shall perform project orders per the requirements below based on the classification assigned by the Government.

The Contractor shall notify the KO upon identification that the project work will exceed the limits listed below.

The Contractor shall submit a detailed estimate proposal to the KO within two work days for each project work order that exceeds the limits.

Notification of work exceeding the project work order limit shall be submitted to the KO within two hours of identification.

If the labor and material required are beyond the project work order liability limit a non-recurring work task order may be issued for repairs exceeding the project work order limit.

The Contractor shall be responsible for all labor and material costs up to the project work order limits.

The Contractor shall provide a monthly Project Order Summary Report of completed project orders per Section F.

3.2.1 Project Work

Order Level 1

The Contractor shall complete project work

Project Work Order Level 1: work that exceeds the

Project service orders are completed within 30

Item

Title Performance Objective

Related Information Performance Standard orders in a timely manner and ensure facilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

service order limit but is estimated to be less than $5,000 in direct labor and direct material costs.

calendar days of receipt of the original project work order or by the specified date.

Facilities, ground structures, and installed equipment and systems are restored to normal working condition, including recertification if applicable.

3.2.2 Project Work

Order Level 2

The Contractor shall complete project work orders in a timely manner and ensure facilities, ground structures, personal property equipment, and installed equipment and systems are restored to a safe, normal working condition and function properly.

Project Work Order Level 2: work that exceeds the service order limit but is estimated to be less than $10,000 in direct labor and direct material costs.

Project service orders are completed within 30 calendar days of receipt of the original project work order or by the specified date.

Facilities, ground structures, and installed equipment and systems are restored to normal working condition, including recertification if applicable.

3.3 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for facilities, ground structures, personal property equipment, medical equipment and systems and other installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F. At a minimum, the PM program deliverables shall include the Job Plans and Schedule per Section F.

The Contractor is fully responsible for and shall perform any repairs (including replacement) discovered during scheduled maintenance work up to a total of $2,500 per occurrence in direct material and labor cost under recurring portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

The Contractor shall not use breakdown maintenance as part of the

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard

PM program.

The PM program shall provide an economical approach to manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, ground structures, personal property equipment, medical equipment and systems and other installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

For incidental repairs exceeding the threshold limit, the Contractor shall notify the KO within two hours of identification and provide proposal to the KO within 10 working days of identification. The KO may issue service orders or non-recurring work for repairs exceeding the incidental repairs threshold.

If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the incidental repair limits.

The Contractor shall submit a monthly PM work schedule per Section F.

The Contractor shall submit

Item

Title Performance Objective

Related Information Performance Standard a monthly PM Status Report for both completed and non-completed PMs per Section F. Any scheduled PMs that were not completed shall be addressed as to why they were not performed and how the Contractor will get back on schedule.

3.3.1 HVAC and

Refrigeration Systems maintain HVAC and refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The HVAC and Refrigeration Systems inventory is provided in J- 1502000-07.

Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J-1502000- 08.

The Contractor shall identify impact on critical HVAC systems and reset /restore/visually verify equipment is functioning properly following an electrical event to include planned and unplanned outages and electrical storms that result in an outage.

The Contractor shall maintain piping, ducting, and insulation of the HVAC systems.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations.

Submit Refrigerant Venting/Repair/Disposal Report and notification of

Maintenance is performed in accordance with Contractor's PM program and work schedule.

HVAC and refrigeration systems are maintained at the required temperature.

HVAC and refrigeration systems are in compliance with environmental regulations.

Reports are submitted as required.

Item

Title Performance Objective

Related Information Performance Standard unrepaired/pending equipment leaks per Section F.

3.3.2 Interior and

Exterior Lighting Systems

The Contractor shall perform maintenance on Interior and Exterior Lighting Systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and implement a program to inspect, clean, relamp, and make all necessary repairs to interior and exterior lighting systems. The Contractor shall replace discolored globes and diffusers.

Contractor shall retrofit 20 percent of interior light fixtures to LED annually for the first five years in accordance with UFC 3- 530-01. The Contractor shall attach a permanent label to all light fixtures converted to LED.

Repairs or relapsing work at the Naval Health Clinic, whether scheduled or requested by the Government, shall be completed within 24 hours of schedule, identification or receipt of notification.

In cases where the loss of lighting creates a safety hazard or total work stoppage, such as the only light in a room with no redundant light, a shorter completion time of 4 hours is required.

Re-lamping and repair shall include all wiring and components from and including the first breaker to and including the light fixture as necessary.

The Contractor shall perform monthly…