FTSS V PreSol Conf Brief_8.2.21.pdf

8/2/2021 2:01 PM

PAGE: 1

Fielded Training Systems Support

FTSS V

Pre-Solicitation Conference

03 August 2021

N6134021R0001

Distribution Statement A – Approved for public release; distribution is unlimited, as submitted under NAVAIR Public Release Authorization 2014-720.

FOR OFFICIAL USE ONLY

PAGE: 2

Government Team Mr. Greg Dougherty Chief of the Contracting Office, NAWCTSD CDR Brady Peters Deputy Director for Contracts, NAWCTSD Mr. J.B. Roth Source Selection Division, NAVAIR Mr. Ric Vinhage Source Selection Division, NAVAIR Ms. Jana McEntegart FTSS Procuring Contracting Officer, NAWCTSD Ms. Janet Fondriest FTSS Lead Contract Specialist, NAWCTSD Ms. Robin Wieckhorst Director, Cross Warfare Programs, NAWCTSD Ms. Deborah Barnes Deputy, Cross Warfare Programs, NAWCTSD Mr. Al Davis FTSS Program Manager, NAWCTSD Mr. Chester Pennell Logistics Manager, NAWCTSD

PAGE: 3

Welcome!

• No recordings

• Today’s briefing and attendees’ list will be posted on https://beta.sam.gov website as an attachment to opportunity Notice ID N6134021R0001

• Please sign-in with your name and company name using the WEBEX Chat Section. Phone participants sign-in by emailing all three of the following POCs: janet.Fondriest@navy.mil, jana.mcentegart@navy.mil, and Deborah.barnes1@navy.mil https://beta.sam.gov/ mailto:janet.Fondriest@navy.mil mailto:jana.mcentegart@navy.mil mailto:Deborah.barnes1@navy.mil

PAGE: 4

Welcome!

• In the course of the Pre-Solicitation Conference and Q&A, companies are responsible for informing the Government of any information that they view as proprietary and that should not be released.

• Additionally, companies should not include any proprietary information in questions for which they would like Government response, because the Government must try to provide a response that is available to all potential Offerors.

PAGE: 5

Agenda 1:00 pm – 4:00 pm

Welcome, Admin Notes and FTSS Background Ms. Janet Fondriest

Program Overview - Requirements Ms. Deborah Barnes

Contracts Overview – RFP Strategy/Structure Sections B-K Ms. Janet Fondriest

Source Selection – RFP Sections L & M Mr. J.B. Roth / Mr. Ric Vinhage

Wrap-up/Question/Answers

PAGE: 6

Disclaimer

• Today’s remarks by Government officials involved in the FTSS V procurement should not be considered a guarantee of the Government’s course of action in proceeding with the project.

• The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances, including internal and external comments. The strategy and prospective dates communicated in this brief are also contingent on NAVAIR and DASN Acquisition Strategy approval.

The formal solicitation is the only document that should be relied upon in determining the Government’s requirements.

PAGE: 7

Today’s Rules of the Road

• Primary Purpose – understanding the content of the Draft RFP

• All information released to date and during this conference is to be considered draft and for informational purposes only

• Internal source selection plans and procedures will not be discussed

PAGE: 8

Questions And Answers

• Please use the WEBEX Chat Section to enter questions

• The Government may answer questions as the presentation progresses. All questions may not be answered today due to time constraints.

• After today, questions should be submitted to Janet Fondriest and Jana McEntegart at the following email addresses: janet.fondriest@navy.mil, jana.mcentegart@navy.mil, and deborah.barnes1@navy.mil

• All Draft RFP questions shall be submitted to the Government by 3:00 pm EST 05 August 2021. The Government is under no obligation to try to answer questions received after that date, but may answer the question if time permits.

mailto:janet.fondriest@navy.mil mailto:deborah.barnes1@navy.mil

PAGE: 9

Where We’ve Been (a history) Follow-On to Contract:

o FTSS I, FTSS II, FTSS III and FTSS IV Stable recurring requirements History of Existing FTSS IV Contract Effort o Contract Type: Multiple-award contract

– Unrestricted Lot and Small Business Set-Aside Lot planned

– Unrestricted Lot awarded

– FTSS IV Lot 2 cancelled due to protracted protest period.

– Unrestricted Lot awarded Jul 2016

– Value: $1.6B o 23 Task Orders issued including guaranteed minimums (as of 01 May 2021) ‒ Nearly all were fair opportunity ‒ About a third of the competitive awards were won by the incumbent and about a third were awarded to other than the lowest priced offeror ‒ Current ceiling remaining - $1.1B ‒ Four more Task Orders planned to be issued under FTSS IV within the next 1.5 years

PAGE: 10

Questions?

• Please enter your questions in Chat for the material covered in this section. Those participating by phone please email your questions to all 3 of the following POCs:

janet.fondriest@navy.mil, jana.mcentegart@navy.mil, and deborah.barnes1@navy.mil mailto:janet.fondriest@navy.mil

PAGE: 11

Program Overview

Ms. Deborah Barnes

PAGE: 12

PRODUCT

LINE

TRAINING SYSTEMS

• New/Modified Training Systems

– Engineering / Damage Control Trainers

– Weapon Systems Trainers

– Aircrew Trainers

– Maintenance Trainers

– Operational Flight Trainers

– Ship Handling Trainers

– Tactics Trainers AV-8B

INTELLECTUAL SERVICES

• Research & Development

– Studies

– Prototypes

– SBIR

– Protection of Human Subjects

• Analysis

– Front End Analysis

– Requirements Analysis

– Media Selection

• Work Year Support

TRAINING CONTENT

• Courseware Development

• Curriculum

– New Development

– Updates

TRAINING SERVICES

• COTS Courseware Acquisition

• Operation & Maintenance Services

• Instructor Services

• Full Spectrum Services

NSS CBT

TaCOVE

Sustainment

Force

Unit

Individual

Page

PAGE: 13

FTSS V Scope Provide the fleet users with a wide range of Fielded Training Systems Support:

Contractor Operation & Maintenance Services (COMS)* Contractor Maintenance Services (CMS)* Contractor Instructional Services (CIS)*

Ancillary Limited Training Device Modifications (TDM) Training Device Relocations (TDR) Training Systems Management (TSM) Spares and Product Support Training Device De-militarization and Disposal Support

*Represents the vast majority of the total requirement

PAGE: 14

FTSS V COMS Scope

• COMS may include the following:

o Training Device Operations o Maintenance o Supply Support o Cybersecurity o Technical Data Verification (TDV) o Basic Cleaning of Contractor Assigned Spaces o General Housekeeping of Contractor Assigned Spaces o Security o Trainer Modification Support o Trainer Space Preparation

PAGE: 15

AIRPAC

AIRLANT

CNATT

Reserve Forces

NAVAIR

NAWCTSD Vision: to be the supplier of choice for training and human performance solutions enhancing the capability of the

Nation’s Warfighters.

Customers served by FTSS V include, but are not limited to Navy & USMC Wings, Fleet units, Fleet Replacement Squadrons, weapons training units, CNATRA HQ and Training Air Wings & squadrons, school houses (such as NATTC), NAVSEA Surface and Subsurface training commands, aviation survival training units, USN and USMC Reserve squadrons, and Foreign Military Sales users. User organizations are in both overseas and CONUS locations.

Customers

NAVSEA

Submarine Learning

Center

CNATRA

BUMED

FMS and Others

PAGE: 16

Recurring Requirements

CISLANT

CNATRA CIS

CNATRA COMS

E-2C/D COMS/CIS

E-6B ATS

F/A-18 COMS/CIS

Maritime COMS/TSM

Navy Helo COMS/CIS

NSST CIS

Surface COMS AEGIS Ashore (AATT)

USMC ATS

WestPac COMS/CIS

Submarine CMS

NATTC COMS*

NASTP COMS *

RESFOR COMS/CIS*

Surface Fire Fighter COMS*

DARTS CIS*

Current/projected Lot 1

* Current/projected Lot 2

PAGE: 17

Task Order Assignment to Lot 1 or Lot 2

• Future in-scope Task Order requirements will be assessed for level of overall complexity, including scope, magnitude, and performance risk, and will be assigned to Lot 1 or Lot 2 of the MAC. Assessment elements include:

o Number/Complexity of Scope Elements Required (COMS, CIS, TSM, mods, etc) o Magnitude of the requirement – (size of the workforce, number of sites, program value, etc.)

o Quantities of devices/platforms with highly complex systems o Activity level/op-tempo o Degree of integrated turn-key student management complexities o Geo-political complexities & risks (overseas performance, FMS) o Degree of maturity or stability of program and devices o Availability of data o Interoperability requirements o Degree(s) of risk (performance, schedule, cost) o Other items impacting complexity & risk

• Secret Clearance required for preponderance of planned Lot 1 and Lot 2 Task Orders. Some Task Orders require a Top Secret Clearance

PAGE: 18

Questions?

• Please enter your questions in Chat for the material covered in this section. Those participating by phone please email your questions to all 3 of the following POCs:

janet.fondriest@navy.mil, jana.mcentegart@navy.mil, and deborah.barnes1@navy.mil mailto:janet.fondriest@navy.mil

PAGE: 19

Contracts Overview

Ms. Janet Fondriest

PAGE: 20

RFP Strategy

• Contract Vehicle: MAC – IDIQ

• Competitive Federal Acquisition Regulation (FAR) PART 15 Source Selection o The Government contemplates making a MAC award to all qualifying Offerors in accordance with FAR 15.304(c)(1)(ii). A qualifying Offeror is an Offeror that is determined to be a responsible source, submits a technically acceptable proposal that conforms to the requirements of this solicitation, and the PCO has no reason to believe would be likely to offer other than fair and reasonable pricing.

o Evaluation factors: Technical and Past Performance, where Technical consists of Experience.

Prerequisites: Secret Facility Clearance & Small Business Participation Plan Subcontracting Plans and Administrative considerations will also be taken into account.

A Price factor is not planned at the MAC award level; rather it will be utilized at the Task Order level, where it will be the most beneficial.

• Task Orders are not contemplated in the FTSS V MAC award. They are planned to be separate competitions after MAC award.

PAGE: 21

Section B Highlights–Supplies or Services and Prices

• The Government is conducting two separate competitions which will result in a Multiple Award Contract (MAC) with two separate lots. Lot 1 is a full and open procurement.

Lot 2 is a set-aside procurement.

• The MAC awarded from this solicitation will be an Indefinite Delivery/ Indefinite Quantity (ID/IQ) type contract with the ordering period as set forth in Section F.

• The Terms, Conditions and Requirements herein apply to each Lot separately unless otherwise stated.

• No pricing for any CLINS will be provided in Section B at the MAC level. All pricing will be specified at the Task Order (TO) level.

PAGE: 22

MAC Contract Structure

• One RFP, One MAC, Two Separate Lot Proposals and

Evaluations o Estimated release Sep 2021 o Separate proposals need to be submitted for each Lot proposed o Small Businesses can submit a proposal for either or both Lots

• Each Lot will have multiple awardees and will allow for fixed price or cost-type orders. Preponderance of the work FFP.

• MAC Ceiling o $1.31B (combined between Lots 1 and 2) o $1K guaranteed minimum

PAGE: 23

MAC Contract Structure

• Contract Ordering Period for MAC o 5 years base (plus three one-year options)

• CLIN Structure

CLIN 0001 Minimum Guarantee (FFP)

CLIN 0002 COMS (FFP)

CLIN 0003 CIS (FFP)

CLIN 0004 OAWR (FFP)

CLIN X002 Optional Ordering Period X COMS (FFP) CLIN X003 Optional Ordering Period X COMS (FFP) CLIN X004 Optional Ordering Period X COMS (FFP)

• Estimated Award Date: March 2022

PAGE: 24

Section C Highlights–Descriptions and Specifications

• C.1 FTSS V Scope o The scope for the FTSS V Lot 1 and Lot 2 is contained in Attachment

BC-1

o A separate PWS will be attached to individual Task Orders awarded as a result of this competitive MAC

• C.2 Lot Determination o As new requirements emerge, the Government will make a Lot determination consistent with the overall complexity, including scope, magnitude, and performance risk, as defined in section 2.2 of Scope Document

PAGE: 25

Section E - Inspection and Acceptance

Section D - Packaging and Marking

No Notable Highlights

PAGE: 26

Section F Highlights – Deliveries or Performance

• F.1 Ordering Period o The Indefinite Delivery/ Indefinite Quantity contract includes a base ordering period of Five Years and three (3) one-year option ordering periods, for a total potential ordering period of 8 years o Five-year task orders in the Option ordering periods require additional approval

PAGE: 27

Section G Highlights–Contract Administration

• G.1 Premium Time – COMS o Conducted outside the work schedule defined in the Task Order PWS for tasks such as to provide additional training time, some Government directed modifications and inspections.

o A Premium Time hour equates to an additional work-hour of effort and is a composite rate for each individual task order, which does not reflect the rate of any one labor category

• G.2 Additional Instruction – CIS o Time required by the Government to accomplish a CIS requirement, other than makeup training, outside the work schedule defined in the Task Order o Reimbursement to the Contractor for Additional Instruction will be made at the hourly rate specified in the Task Order.

o Premium Time and Additional Instruction rates are part of competitive, evaluated price.

PAGE: 28

Section G Highlights–Contract Administration

• G.3 Wage Determination Price Adjustments o As referenced in Section I, FAR Clauses 52.222-41 (Service Contract Act of

1965, as Amended) and 52.222-43 (Fair Labor Standards Act and Service Contract Act – Price Adjustment) apply to Task Orders (unless the task order specifically states otherwise) o Applicable Wage Determinations and/or Collective Bargaining Agreements (CBA) will be contained as attachments to Task Orders o The contractor shall determine and submit any proposed DOL price adjustments using the Price Adjustment Calculation Tool (PACT). The PACT Guide has been attached in Section J as a reference (Attachment BC-13).

• G.4 Technical Data Verification o The Contractor may be required to provide a price per page for TDV based upon a Government estimated page count per year as noted in the individual task orders o TDV will be tasked using the TDV Authorization/Completed Service Form found at Attachment (BC-7).

PAGE: 29

Section G Highlights–Contract Administration

• G.5 On-Call Maintenance Services o On-Call Maintenance Services are those services required by the

Government to accomplish support services performed by the contractor on equipment on an as-needed basis upon notification/approval by the Government. On-Call Support services may be applied to any training device or equipment within a designated site not otherwise supported under COMS or CMS requirements.

o An On-Call Maintenance Services hour equates to an additional work-hour of effort and is a composite rate for each individual task order, which does not reflect the rate of any one labor category

PAGE: 30

Section G Highlights–Contract Administration

• 52.201-7000 Contracting Officer’s Representative (COR)

• 5252.201-9500 Technical Point of Contact (TPOC)

• 5252.201-9501 Designation of Contracting Officer’s

Representative (COR) o Specified in Task Order

• 252.232-7006 Wide Area Workflow Payment Instructions o Applicable to Task Order

PAGE: 31

Section H Highlights-Special Contract Requirements

• 5252.211-9501 Excess Repair/Replacement Costs o Limits cost risk to the first $25K of a single item

• 5252.215-9505 Exclusive Teaming Arrangements Which Inhibit Competition o The burden of proving that any exclusive teaming arrangement proposed does not restrict competition at the Task Order level rests with the offeror.

• 5252.217-9507 Over and Above Work Requests o Identifies needed repairs that are over and above the requirements of the contract and recommends corrective action during contract performance o In-scope o Use request form Attachment BC-9

PAGE: 32

Section H Highlights-Special Contract Requirements

• H.1 Schedule of Deductions o A schedule of deductions will be specified in individual Task Orders

• H.2 Task Order Procedures o Government requirements for task orders issued under this contract will be solicited under either Lot 1 or Lot 2 as defined in Attachment (BC-1) Scope Document o The Government will not compete a given requirement simultaneously in both Lots o If no proposals are received under Lot 2 , then the requirement may be competed under Lot 1

PAGE: 33

Section H Highlights-Special Contract Requirements

• H.4 Prime Contractor Subcontracting o It is the Government’s desire to maintain efficient and meaningful competition among the FTSS V prime contractors. Practices that reduce competition, such as prime contractors entering into subcontract relationships in lieu of competing for Task Orders are not acceptable.

o The Government will consider waiving this restriction when it is clearly in the Government’s best interest. A request for a waiver with supporting details will be presented to the Contracting Officer who is the approval authority.

o FTSS V prime contractors may enter into contractual relationships with other FTSS V prime contractors under the following circumstances without an express waiver:

If the Task Order falls under Lot 2 Set-Aside, small business may issue subcontracts to

Lot 1 large business prime contractors.

If the Task Order falls under Lot 1 Unrestricted, a Lot 1 prime contractor may issue subcontracts to a Lot 2 Set-Aside prime contractor.

If the Task Order is issued on an exception to fair opportunity basis, the sole source may issue subcontracts to any other FTSS V awardees.

PAGE: 34

Section H Highlights-Special Contract Requirements

• H.7 Security Requirements o The majority of the FTSS V Lot 1 and Lot 2 task orders are at the

Secret level, but task orders up to Top Secret are planned.

o A Secret Planning DD Form 254 is FTSS V MAC Attachment BC-12. The contractor must possess a Secret or higher FCL level in accordance with the FTSS V MAC RFP and Planning DD 254 for MAC award eligibility.

o For award consideration in any task order competitions after MAC award, the contractor must possess an FCL level commensurate with the RFP planning DD 254 at the time required in the task order RFP.

PAGE: 35

Section H Highlights-Special Contract Requirements

• H.9 Awarding/Exercising Task Order Option Line Items o Changes to Stepladders – For a change in level of support within optional priced stepladders, the Government may unilaterally change the level of support requested, if a 60 day written advance notice is provided to the contractor (60 days unless a different number is specified in the Task Order)

• H.10 Minimum and Maximum Quantities o Minimum guarantee - $1,000 o MAC Ceiling - $1.31 Billion

PAGE: 36

Section H Highlights-Special Contract Requirements

• H.11 Applicable NAICS Code o 541330, Engineering Services (for Aircraft/Weapons Systems) o Size Standard – $41.5 Million o The size status of awardees is subject to change over the life of the

ID/IQ contract based on re-representation requirements set forth in FAR Clause 52.219-28 Post-Award Small Business Program Re-representation.

Small Business awardees that no longer qualify as a small business in the Set-Aside Lot after re-representation will not be eligible to compete for subsequent task orders solicited under Lot 2, and will not be transferred to Lot 1.

• H.13 Addition of Contractors During the Life of the ID/IQ Contract o The Government reserves the right to add additional prime contractors as deemed necessary in order to sustain the competitive environment for awarding task orders

PAGE: 37

Section H Highlights-Special Contract Requirements

• H.14 Potential for Deleting of Support for Training Devices o The Government reserves the right, at its discretion, to permanently delete, temporarily suspend, or temporarily suspend and subsequently permanently delete Contractor support for a training device Permanent Deletion – 60 day prior notification. Deletes support for all remaining option periods.

Recurring costs resulting from permanently deleting support for a device(s) are anticipated to be contained in a separate CLIN within a TO, e.g., Site Management In the event a TO does not contain a separate CLIN for Site Management within which recurring costs have been included by the contractor, the government will consider requests for reallocation of recurring costs

Temporary Suspension – 30 day prior notification. Support resumes after suspension ends. May be accomplished by:

Exchange of device contracted training time (CTT) hours in accordance with COMS PWS A

Exchange of Device CTT Hours (Paragraph 4.2.XX).

Continuing labor support on the suspended device – continue to be paid at the monthly

CLIN unit price less the Supply Support cost to facilitate labor retention Another method negotiated by the PCO

Temporary Suspension Converted to Permanent Deletion – follows the rules for Permanent Deletion

PAGE: 38

Section H Highlights-Special Contract Requirements

• H.15 Small Business Subcontracting Plan Updates o As Large Businesses receive FTSS V Task Order (TO) awards, they shall submit updated SBSPs to the Procuring Contracting Officer (PCO) on a semi-annual basis, due by April 30 and October 30, to coordinate with the timing of Electronic Subcontracting Reporting System (eSRS) report submission requirements. Once the SBSP is approved by the government, the basic contract may be modified, on a unilateral basis, to add the updated SBSP.

o When a contract modification exceeds the $750,000 subcontracting plan threshold or an option is exercised, the goals of an existing subcontracting plan shall be amended to reflect any new subcontracting opportunities not envisioned at the time of task order award. FTSS V TO modifications that trigger an SBSP update will be included in the semi-annual SBSP update submission immediately following the modification.

PAGE: 39

Questions?

• We had one Draft RFP question emailed in that was applicable to this section:

o Question - Will the government allow offerers to propose under NAICS code

336413, Other Aircraft Parts and Auxiliary Equipment Manufacturing as an alternative to the RFP NAICS code 541330? Rationale: This NAICS code is consistent with other COMS/CIS contracts such as TSA IV. It also ensures the broadest Small Business pool possible, with Past Performance requirement still driving relevance and competence to satisfy FTSS V taskings.

o Answer- No, the solicitation requires all offerors to propose under the North American Industry Classification System (NAICS) code 541330, Engineering Services, with a size standard of $41.5M annual revenue when in support of military and aerospace equipment and military weapons. The government has determined that 541330 is applicable to this acquisition, and it has been historically used by NAWCTSD over the last 20 years and four iterations for FTSS services requirements. Market research conducted with companies in April 2020 revealed that all companies concurred with the government assessment of the requirement and subsequent selection of the PSC and NAICS as appropriate.

Utilization of NAICS code 541330 has been coordinated through both the NAWCTSD Office of Small Business Programs (OSBP) and Small Business Administration (SBA) Procurement Center Representative (PCR).

PAGE: 40

Questions?

• Please enter your questions in Chat for the material covered in this section. Those participating by phone please email your questions to all 3 of the following POCs:

janet.fondriest@navy.mil, jana.mcentegart@navy.mil, and deborah.barnes1@navy.mil mailto:janet.fondriest@navy.mil

PAGE: 41

Break

PAGE: 42

Source Selection Overview

Mr. J.B. Roth and Mr. Ric Vinhage Source Selection Division, NAVAIR

PAGE: 43

Source Selection Objectives

• In accordance with FAR 15.304(c)(1)(ii), which permits MACs to exclude price/cost as an evaluation factor under certain conditions, the Government intends to make a MAC award to each qualifying Offeror who is a responsible source, submits a technically acceptable proposal that conforms to the requirements of this solicitation, and that the contracting officer has no reason to believe would be likely to offer other than fair and reasonable pricing.

• For the purposes of this RFP, an acceptable proposal is any proposal that has a Technical Rating of Acceptable and a Past Performance Confidence rating of Acceptable, and meets the Prerequisites in section L.2.1 and meets the proposal submission requirements.

• Comprehensive evaluation process provides a fair and consistent evaluation of proposals.

PAGE: 44

SSA

SSAC CHAIR

SSEB CHAIR

SSAC Advisors

SSEB Advisors

SSEB

TECHNICAL

(Experience) Team Lead

SSAC Members

ASSISTANT CHAIR

PAST

PERFORMANCE

Team Lead

Source Selection Organization

PCO

EVALUATORS

PAGE: 45

Req’ts Developed Plan the Approach

• Acquisition

Strategy/Plan

• SSP

Market Research & Early Exchanges w/Industry

• PWS

• P-Spec

• Draft RFPs • One-on-ones • Industry Days • Tech. Library

Formal

RFP

Receive Proposals

Proposal Analysis Report

Discussions w/ Offerors

(ENs)

Complete Discussions

Evaluate Proposals

Competitive Range

(or SSA Selects Sources)

Technical Past Perf

Corporate Exp

Price

Evaluate FPRs Request Final

Proposal Revision (FPRs)

Debrief

The Source Selection Process

SSA

SSA

SSASSA SSAC

SSAC/L&M

SSAC

SSAC

SSAC

Peer Review

Peer Review

Contract

Peer Review

PAGE: 46

Sections L and M

• Proposal Instructions – Section L of the RFP:

o Identifies what to put in the proposal and in what format o Understanding and following the Proposal Instructions in Section L will ensure that Offerors develop a good proposal

• Evaluation Factors for Award – Section M of the

RFP:

o Identifies what will be evaluated o Understanding the importance of each factor is key

PAGE: 47

Draft Section M Evaluation Factors - General

• The FTSS V MAC will contain two Lots

• The Government expects to select more than one Qualifying

Offeror on the basis of the proposal being found technically acceptable and conforming to the requirements of the solicitation

• The Qualifying Offerors selected for award for Lot 1 or Lot 2, will allow them to compete for future task orders in their respective Lot

• The Government will conduct evaluations and make awards for both Lots utilizing the procedures specified herein

PAGE: 48

The Government intends on awarding without discussions

• The Government may award based on initial proposals if . . .

o the Government receives proposals that conform with the requirements of the solicitation

• Offerors are advised to provide the best proposal possible since discussions may not be conducted

PAGE: 49

...the Government Reserves the Right to Conduct Discussions

• The Government may establish a Competitive Range

• Those included in the Competitive Range will enter into Discussions

• Evaluation Notices (ENs) o As a minimum, notification of deficiencies o Ask for additional information

PAGE: 50

Proposal Content and Volumes

• Annexes are used to provide supporting data

• Annexes do not count toward the suggested page counts for each Volume

VOLUME TITLE

1 COVER LETTER (Prerequisites)

2 EXECUTIVE SUMMARY

3 TECHNICAL (Experience)

4 PAST PERFORMANCE

5 CONTRACT ADMINISTRATION

Annexes Annex A Relevant Portions of Final Versions of Previous SOW/PWSs Annex B Annex C

Small Business Participation Plan and Small Business Subcontracting Plan DCAA/DCMA Reports, Audits, and Determinations

PAGE: 51

Volume 1 – Cover Letter L.2.1

a. Offerors shall clearly identify whether they are proposing for the Lot 1 (Unrestricted), or the Lot 2 (Restricted – Small Business) effort.

b. If any businesses desire to propose for more than one Lot, then separate and clearly identified proposals must be submitted for each Lot.

c. Prerequisites - Each Prime Offeror shall provide documentation to demonstrate that the Offeror meets the two Prerequisites.

PAGE: 52

Volume 1 – Cover Letter

1. Secret Facility Clearance (Lot 1 and Lot 2)

• The Prime Contractor shall provide, with their proposal, evidence that they currently hold at time of proposal submission a Secret, or higher, Facility Clearance.

• In the case of a Joint Venture, the Prime JV entity shall provide, with their proposal, evidence that they currently hold at time of proposal submission a Secret, or higher, Facility Clearance.

• The clearance must be in the name of legal entity identified in Block 15A of the Offeror’s SF33.

PAGE: 53

Volume 1 – Cover Letter

2. Small Business Participation Plan (Lot 1 only)

• Each Offeror (Large and Small Businesses) proposing under Lot 1 shall provide a Small Business Participation Plan, at this acquisition phase, which addresses a strategy for utilizing SB Concerns during task order performance in Annex B (Small Business).

• The Small Business Participation Plan will be evaluated for the inclusion of the following two elements:

1) a specific plan of action to maximize participation in all categories of SB (SB, VOSB, SDVOSB, HUB Zone, and WOSB) the Offeror will take in preparing to propose for task orders under this MAC

2) any processes improvements based on lessons learned that have been implemented to correct past inabilities to meet proposed goals

PAGE: 54

Volume 1 – Cover Letter M.2.1 o An Offeror who does not meet all of the Prerequisites requirements identified in Section L.2.1 - Volume 1 – Cover Letter (Secret Facility Clearance (Lot 1 and Lot 2) and Small Business Participation Plan (Lot 1 only)) for the Lot proposed will be deemed UNACCEPTABLE and eliminated from this competition without further consideration.

PAGE: 55

Volume 2 – Executive Summary L.2.2 The purpose of the Executive Summary is to provide the Government with an overview of the Offeror’s entire proposal.

Each section within the Executive Summary shall contain the salient points contained in each of the proposal volumes. In addition, this volume should be used by the Offeror to identify and highlight significant features of its proposal.

a. Cover Letter (Prerequisites) Summary

b. Executive Summary

1. Offeror Summary Table (ES-1)

2. Relevant Contract Summary Table (ES-2)

c. Technical (Experience) Summary

d. Past Performance Summary

e. Contract Administration Summary

PAGE: 56

Sample Offeror Summary Table

ES-1

Offeror: XYZ Corporation (Prime) Contractor Name CAGE Codes/DUNS Roles &

Responsibilities with Work Description

Estimated % of Work to be Performed

XYZ Corporation (Prime Cage Code: 11XXX

DUNS#: 11-XXX-XXX

Systems Integration, T&E, Training, Field

51%

ABC LTD (Subcontractor) Cage Code: 12XXX

DUNS#: 12-XXX-XXX

Engineering 25%

Payload Technology, INC (Subcontractor)

Cage Code: 13XXX

DUNS#: 13-XXX-XXX

Payload Supplier Production and

Deployment

18%

ACME Corporation (Subcontractor) Cage Code: 14XXX

DUNS#: 14-XXX-XXX

Integration and Test Support

6%

100%Estimated % of Work to be Performed (must add up to 100%)

PAGE: 57

Relevant Contract Summary Table

ES-2

L.2.2.1.2

• The Offeror shall complete the Table ES-2 (Relevant Contract Summary) provided in

Attachment L-1 (Executive Summary Tables).

• All contract references listed in Table ES-2 are proposed as relevant for both Technical

(Experience) Volume 3 and for the Past Performance Volume 4.

• The Offeror shall identify a maximum of five (5) contract references whose performance is within three (3) years of the solicitation release date for date for the Principal Entities, identified in Table ES-1 (Offeror Summary). This means in total, a maximum of five (5) contract references may be provided for any one or combination of the Principal Entities; NOT a maximum of five (5) contract references for each Principal Entity.

• Offerors shall not submit contracts for other than Principal Entities because their Experience and Past Performance will not be evaluated.

Only contract references determined to be Relevant will be considered in the Experience and Past Performance Confidence assessments. So, when selecting contract references, an important question to ask is, “Does the performance associated with this reference have a bearing on the future performance of the proposed contract?”

PAGE: 58

• M.3.1.3 Principal Entity - Principal entities are entities proposed as the Offeror/Prime, JV, and JV team member. Only those entities that meet the definition of Principal Entity will be considered in the Experience and Past Performance evaluations. Subcontractors, predecessor companies, key personnel, corporate parents, corporate divisions, corporate subsidiaries, or corporate affiliates are not Principal Entities, and as such their Experience and Past Performance will not be evaluated.

Relevant Contract Summary Table

ES-2

PAGE: 59

Relevant Contract Summary Table

ES-2

Offeror:

Contractor Name Contract Reference

Contract Number Contract Type

Contract Title Volume 3 (Technical

(Experience))

Volume 4 (Past

Performance)

P1 XXXXXX-XX-X-XXXX FFP X X

P2 XXXXXX-XX-X-XXXX CPFF N/A X

T1 XXXXXX-XX-X-XXXX FFP X X

T2 XXXXXX-XX-X-XXXX FPI X N/A

JV team member B (where applicable)

T3 XXXXXX-XX-X-XXXX FFP X X

JV team member A (where applicable)

Referenced in:

Prime or Joint Venture Company

PAGE: 60

Volume 2 – Executive Summary M.2.2 o The Government intends to enforce all of the proposal submission requirements outlined in Section L.2.2.

Failure to comply with these requirements will result in an Offeror’s proposal being deemed UNACCEPTABLE and

PAGE: 61

Contract Relevancy Only the contract reference(s) identified in Table ES-2, and submitted for evaluation in Attachment L-3a Contract Data (Lot 1) and L-3b Contract Data (Lot 2), and determined by the Government to be Relevant in accordance with L.2.4.c-e, L.2.4.3 and L.2.4.4, will be considered in the Technical (Experience) and Past Performance assessments.

Other Relevancy Attachments:

o L-4 FTSS V Representative Historical Requirement Performance Work Statement

A Contractor Operation and Maintenance Services (COMS) o L-5 FTSS V Representative Historical Requirement Performance Work Statement

B Contractor Instructional Services (CIS) o L-6 FTSS V Military Aircraft Flight Simulators (Lot 1) o L-7 FTSS V Military Aircraft Flight Training Device (Lot 2) o L-8 FTSS V Notional Device Description (Lot 2)

PAGE: 62

L.2.4.4.1 Relevancy Information The Offeror is advised that the Government will assess each contract reference and assign a relevancy rating: Relevant (R) or Not Relevant (NR) o Offerors shall provide a comparative analysis to Lot 1 or Lot 2 Task Order requirements with regard to the scope, magnitude and complexity requirements identified in their L-3a or L-3b submissions.

o Within the comparative analysis, Offerors shall identify, including pinpoint citations, the applicable portions (sections, paragraphs and page numbers) of the referenced contract’s Annex A SOW/PWS to clearly identify how past tasks performed are similar to Lot 1 or Lot 2 Task Order requirements and aligned with their L-3.

o If an Attachment L-3a or L-3b element is not filled out completely with a description and SOW/PWS pin point references, or is marked N/A, then evaluators will assess that the contract reference did not demonstrate similarity in that element of the relevancy evaluation.

o Do NOT provide self-assessed relevancy ratings. Only provide the comparative analysis as stated.

Contract Relevancy

PAGE: 63

M.3.1.3:

• Relevant (R)

– Contract Reference that involved similar scope, magnitude of effort, and complexities this solicitation requires.

– A Relevant Contract Reference may have COMS scope, CIS scope, or COMS and CIS scope in comparison to the L-3a (Lot 1) and L-3b (Lot 2) scope criteria. For the purposes of Magnitude similarity, only the Annualized Dollar Value of the Contract Reference will be evaluated. A Relevant Contract Reference must also demonstrate “similar” performance as the solicitation requires in a majority of the eight complexity criteria listed in L-3a (Lot 1), and in the one complexity criteria listed in L-3b (Lot 2). The Government will also consider the contract type.

– Relevant performance must be Recent, within 3 years from the final solicitation release date.

PAGE: 64

• Not Relevant (NR) – Contracts or the portion of those contracts submitted by the Offeror that meet any of the conditions below will be assessed as Not Relevant

– Contract reference involved little or none of the scope, and magnitude of effort and complexities this solicitation requires as listed in the L-3a (Lot 1) and L-3b (Lot 2) criteria.

– Contracts from an entity that does not have a defined role and responsibility identified in Table ES-1 (Offeror Summary);

– Contracts from an entity that does not have any work that matches the entity’s proposed role and responsibility identified in Table ES-1 (Offeror Summary);

– Contracts from any entity that is not a principal entity;

– Contracts from a different physical location (e.g., with different CAGE code/DUNS) than the entity proposed in Table ES-1 (Offeror Summary); or

– Contracts, or those portions of the contract, whose performance is older than three (3) years from the final solicitation release date. (If only a portion of a contract is older than three (3) years, then only that portion is not relevant for reasons of recency.)

• Contracts or the portions of their performance that are Not Relevant are not utilized in the Technical (Experience) and Past Performance assessments

PAGE: 65

• SCOPE: In order for the Government evaluators to assign a contract reference a relevancy rating of R, it must demonstrate “similar” performance as the solicitation requires with COMS scope, CIS scope, or COMS and CIS scope in comparison to the L-3a (Lot 1) and L-3b (Lot 2) scope criteria.

Contract Relevancy

‒ Lot 1 (Unrestricted) COMS Scope ‒ Level C/D Military Aircraft FFS ‒ Operation Availability Metric ‒ Simulator/training device maintenance ‒ Supply Support

‒ Lot 1 (Unrestricted) CIS Scope ‒ Level C/D Military Aircraft FFS ‒ Conduct aircrew training for tactical military aircraft in combat ‒ Compliance with military specific annual training requirements

‒ Lot 2 (SBSA) COMS Scope ‒ Military Aircraft Flight Training

Devices ‒ Operation Availability Metric ‒ Simulator/training device maintenance ‒ Supply Support

‒ Lot 2 (SBSA) CIS Scope ‒ military simulators, training devices, classroom, or other training methods

‒ Performed Military Contractor Instructional Services training

‒ demonstrated Contract Instructor (CI) Primary Responsibilities in PWS B, Para 4.3.1 (a) through (d)

PAGE: 66

• MAGNITUDE & COMPLEXITY: It must also demonstrate “similar” performance as the solicitation requires for the magnitude criteria and for a majority of the complexity criteria listed in L-3a and L-3b. These criteria include the average FTSS V TO magnitude and complexity requirement data for Lot 1 and Lot 2 in the historical representative requirement PWS A (COMS) and

PWS B (CIS).

Contract Relevancy

‒ Lot 1 (Unrestricted) Magnitude ‒ Average FTSS TO Annualized dollar value $13.7M ‒ Lot 1 (Unrestricted) Complexity

‒ COMS or CIS Simultaneous operations at multiple sites (average FTSS TO 4 sites)

‒ COMS Maintenance of a large number of Military Aircraft Flight Simulators (average FTSS TO 18)

‒ COMS or CIS High Level of Activity (average FTSS TO COMS 8 HPD per site, CIS 96 HPD per site)

‒ COMS or CIS Managed SCLS Employees at multiple locations (average FTSS TO 4 CBA/WD locations)

‒ COMS or CIS Managed large number of SCLS Employees (average FTSS TO 105 SCLS employees)

‒ Lot 2 (SBSA) Magnitude ‒ Average FTSS TO Annualized dollar value $3.7M ‒ Lot 2 (SBSA) Complexity

‒ COMS or CIS Managed multiple SCLS Employees (average FTSS TO 30 SCLS employees)

PAGE: 67

1 Contractor Name

2 Contract Reference

3 Title of Contract

4 Contract Number

5 Contract Type

6 Relevant Deliver/Task Order Numbers (if applicable)

7 Subcontract Number/PO Number

DRAFT SOLICITATION FTSS V MAC N6134021R0001 Attachment L-3a

FTSS V Contract Data (Lot 1)

Proposed for FTSS V Lot 1

Relevant contracts for the proposed Prime (e.g. P1) and proposed JV team members

(e.g. J1)

Contract of the prime

Only applies if performed as subcontractor on this reference

Section L - Past Performance Volume

PAGE: 68

Section L - Past Performance Volume

8 Performance as Prime Contractor or Subcontractor

9 Procuring Agency

10 Description of product or service

11 Period of Performance - include date of last relevant effort

12 Did Performance Take Place within the required 3 year period from solicitation release? Yes or No

13 CAGE Code (if not the same as Offeror, explain)

Only applies if performed as subcontractor on this reference

Place of Performance

PAGE: 69

Section L - Past Performance Volume

14.a.1 a. Scope

1. Contractor Operation & Maintenance Services (COMS)

For each attribute below, briefly describe how the past performance contract demonstrates similar performance to the COMS Scope requirements in Column B 14.a.1 and list PWS/SOW references that document the COMS scope of the past performance contract submitted.

The construct of COMS maintenance under FTSS V is that the service contractor provides the Government 100% Operational Availability on contracted Training Systems during a given window of operations (scheduled Contracted Training Time (CTT)). Continuous operations, and immediate maintenance response, to trainer malfunctions during the CTT is required in order to ensure that training events are not missed (or are incomplete) due to lack of trainer availability.

Performed preventative and corrective maintenance on, and operation of, Military Aircraft Flight Simulators similar to those typically maintained through the FTSS program, to include responsibility for spares maintenance/supply support:

No data entry in blue fields. Enter data in yellow fields only

PAGE: 70

Section L - Past Performance Volume

i) Performance was conducted on applicable Military Aircraft Flight Simulators. A listing of Lot 1 qualifying devices that are historically maintained under Naval Aviation Enterprise’s (NAE) FTSS program is provided in Attachment L-6. Trainers proposed must meet the three qualifying requirements below.

Note: If the proposed device is not listed in Attachment L-6, it is incumbent on the Offeror to communicate in its proposal the similarity of any proposed Military Aircraft Flight Simulator to a Level C/D Aircraft FFS, with regard to how that device would compare to FAA qualification performance standards. Though most often not operated under FAA National Simulator Program (NSP) auspices, qualifying, non-NAE, Military Aircraft Flight Simulators are those assessed to be similar to Level C/D FFSs with collimated visual systems, as described in 14 CFR Part 60, Appendix A. High-level documentation supporting a proposed simulators similarity to a Level C/D FFS would be a FAA Technical Letter of Equivalency (TLOE) or USAF SIMCERT. If high-level documentation supporting that the proposed devices would qualify does not exist, then the Offeror must provide other technical documentation supporting its contention that the proposed devices are similar. Provided documentation shall describe in detail how the proposed Military Aircraft Flight Simulator would meet 14 CFR 60, Appendix A, minimum simulator Qualification Performance Standards (QPSs) Requirements for a Level C FFS. The offeror’s discussion should focus on how its proposed simulator would meet requirements in Table A2A, subjective criteria, with regard to: Performance, Handling Qualities, Motion System, Visual System, Sound System, and Other FFS systems. It is possible that a Military Aircraft Flight Simulator for a Tactical Helicopter could be assessed to be “similar,” as long as its visual system were to meet the requirements for 14 CFR Appendix A certification (e.g. the device were to have a collimated visual system, as described in 14 CFR 60, Appendix C, Attachment 2.

For each area below, explain how the past performance contract demonstrates relevance and list PWS/SOW references that document the relevant scope of the past performance contract submitted.

PAGE: 71

Section L - Past Performance Volume

ii) Performance was measured by some Operational Availability (AO) Metric (e.g. hours per day/week/month or otherwise student/trainee throughput based) in accordance with representative historical requirement PWS A (COMS), para 1.2.

iii) Performance included simulator/training device maintenance conducted in accordance with representative historical requirement PWS A (COMS), para 4.2.2, including preventative maintenance, corrective maintenance, and cybersecurity posture maintenance.

iv) Performance included Supply Support (e.g., training system logistics management, inventory control) conducted in accordance with representative historical requirement PWS A (COMS), para 4.4.

For each area below, explain how the past performance contract demonstrates relevance and list PWS/SOW references that document

PAGE: 72

Section L - Past Performance Volume

2. Contractor Instructional Services (CIS)

For each attribute below, briefly describe how the past performance contract demonstrates similar performance to the CIS Scope requirements in Column B 14.a.2 and list PWS/SOW references that document the CIS scope of the past performance contract submitted.

Performed military aircrew training on a Military Aircraft Flight Simulator (as described above), which incorporates training in all Tactics, Techniques, and Procedures with regard to employing a tactical military aircraft in combat. Conducted instruction in compliance with Military-Specific Annual Training Requirements (representative historical requirement PWS B (CIS) para 4.3.1.a). The scope of CIS efforts includes the full scope of aircrew training in a tactical environment, mission rehearsal, weapons, weapons system employment, and crew resource management. It also includes instruction in Aircraft Flight Simulators for tactical military aircraft maneuvering and positioning in the flight environment for greatest effectiveness in employing the weapons or weapons system.

14.a.2

For each area below, explain how the past performance contract demonstrates relevance and list PWS/SOW references that document

PAGE: 73

Section L - Past Performance Volume

b. Magnitude

Briefly describe how the past performance contract demonstrates similar performance to the Magnitude requirements in Column B 14.b and how the total and annualized cost of the past performance contract submitted are explicitly germane to the scope and complexity elements listed herein.

Dollar value of contract (Annualized) (average FTSS TO requirement $13.7M) Dollar value of contract (Total).

(Provide as point of reference for Annualized Dollar Value of the Contract. Will not be evaluated.)

Dollar value of contract (Annualized). Annualized dollar value of the work is calculated by dividing the total dollar value of the contract, task order, or delivery order by the number of days of performance and multiplying by 365.

Provide calculation and explanation of the number of days of performance utilized in the calculation.

(Annualized Dollar Value of the Contract is the only Magnitude data point that will be evaluated.)

14.b

Annualized Dollar Value of the

Contract is the only Magnitude data point that will be evaluated

PAGE: 74

Section L - Past Performance Volume

c. Complexity

For each attribute below, briefly describe how the past performance contract demonstrates similar performance to the Complexity requirements in Column B 14.c and list PWS/SOW references that document the COMS and/or CIS complexity element of the past performance contract submitted.

i) Simultaneous training device Operations at Multiple Sites in scope attributes of COMS or CIS (average FTSS TO requirement - 4 sites).

ii) Maintenance of a Large Number of Military Aircraft Flight Simulators in the Scope attribute of COMS (average FTSS TO requirement - 18 Aircraft Flight Simulators).

iii) High Activity Level for the scope attribute COMS or CIS (average FTSS TO requirement - COMS contract training time or availability on Military Aircraft Flight Simulators 8 hours per day (HPD) per site; CIS 96 HPD per site).

iv) While performing scope attributes of COMS or CIS, the contractor managed SCLS Employees covered under multiple Collective Bargaining Agreement (CBA) and/or Wage Determination (WD) locations simultaneously (average FTSS TO requirement - 4 CBA/WD locations).

v) While performing scope attributes of COMS or CIS, the contractor managed a large number of SCLS Employees simultaneously (average FTSS TO requirement - 105 SCLS employees).

14.c

For each area below, explain how the past performance contract demonstrates relevance and list PWS/SOW references that document the relevant complexity of the past

PAGE: 75

Section L - Past Performance Volume Table PP-1a (Lot 1) Past Performance Contract Data (cont’d)

15 Do CPARS exist? Yes or No

16 If CPARS exist, state the number of CPARS that exist

17 If CPARS exist, state the completion dates

Were Contractor Performance Assessment Questionnaires (CPAQ) or CPARS Update Questionnaires (CUQ) sent? Yes or No

If Contractor Performance Assessment Questionnaires or CPARS Update Questionnaires were sent, state the date(s) sent type of Questionnaire sent (CPAQ or CUQ) and POC Name(s) from blocks 20-23 to which they were sent.

20 Government Procuring Contracting Officer (PCO) Name:

Phone:

Email:

21 Government Administrative Contracting Officer (ACO) Name:

Phone:

Email:

22 Government Program Manager (PM) Name:

Phone:

Email:

23 Other Name:

Phone:

Email:

Points of Contact who can validate experience on the past contract reference, specific delivery order, or task order number referenced above:

Ensure all contact info is current!!

PAGE: 76

Volume 3 – Technical (Experience) Establishes a minimum threshold of Relevant Experience necessary to be considered in the Past Performance factor evaluation in section M.2.4 for potential MAC award.

L.2.3

• The Government will use the information provided in the Volume 4

Attachment L-3a Contract Data (Lot 1) and L-3b Contract Data (Lot 2), and the associated Annex A submissions (Relevant Portions of Final Versions of Previous SOO/SOW/PWSs for Past Performance and Experience), for the contract references identified in Table ES-2 (Relevant Contract Summary), to evaluate the requirements in this volume.

• The Technical Factor is composed of Experience (Lot 1 and Lot 2).

Experience relates to Corporate Experience, which is the Experience gained through contracted work at the organization level.

• In order to receive an Acceptable rating for the Technical factor, the Offeror’s Technical proposal must meet each of the requirements in L.2.3.1.1 Contract Experience Requirements (Lot 1 and Lot 2).

P…