27 April 2020_FTSS V Industry Day Slides 29 Apr 2020.pptx

Fielded Training Systems Support

(FTSS V)

Industry Day 29 April 2020 Training Systems Support

(FTSS V)

Industry Day 29 April 2020

FOR OFFICIAL USE ONLY

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Welcome!

Please silence all cell phones and mute your microphone, etc.

No recordings Today’s briefing and attendees’ list will be posted on https://beta.sam.gov website as an attachment to opportunity Notice ID N6134021R0001

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Welcome!

In the course of the Industry Day, Q&A and 1-on-1’s, companies are responsible for informing the Government of any information that they view as proprietary and that should not be released.

Additionally, companies should not include any proprietary information in questions for which they would like Government response, because the Government must try to provide a response that is available to all potential Offerors.

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Today’s Agenda

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Disclaimer Today’s remarks by Government officials involved in the FTSS V procurement should not be considered a guarantee of the Government’s course of action in proceeding with the project. The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances, including internal and external comments. The formal solicitation is the only document that should be relied upon in determining the Government’s requirements.

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Today’s Rules of the Road All information released to date and during this conference is to be considered draft and for informational purposes only.

Internal source selection plans and procedures will not be discussed.

Questions can be asked in the open forum or in the one-on-one sessions.

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Program Overview Ms. Deborah Barnes

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

PRODUCT LINE

TRAINING SYSTEMS

New/Modified Training Systems Engineering / Damage Control Trainers Weapon Systems Trainers Aircrew Trainers Maintenance Trainers Operational Flight Trainers Ship Handling Trainers Tactics Trainers

AV-8B

INTELLECTUAL SERVICES

Research & Development Studies Prototypes

SBIR

Protection of Human Subjects Analysis Front End Analysis Requirements Analysis Media Selection Work Year Support

TRAINING CONTENT

Courseware Development Curriculum New Development Updates

TRAINING SERVICES

COTS Courseware Acquisition Operation & Maintenance Services Instructor Services Full Spectrum Services

NSS CBT

TaCOVE

Research & Development Acquisition Sustainment

Force Unit Individual

Aviation Survival Training Device known as the METS (Modular Egress Training System)

AV-8B

ShipHandling Trainer - Tactical Conning Officer Virtual Environment (TaCOVE) Full Mission Bridge Simulator @ SWOS Battle Station 21 Navigation, Seamanship And Shiphandling CBT Picture shown was for an ASCHOOL effort which included a Front End Analysis, Courseware Development/Integration and Hardware installation

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Recurring Requirements

Engineering CIS (ECIS)* Current/projected Lot 1

* Current/projected Lot 2

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

FTSS V Scope

Ancillary

*Represents the vast majority of the total requirement

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

AIRPAC

AIRLANT

CNATT

Reserve Forces

NAVAIR

NAWCTSD Vision: to be the supplier of choice for training and human performance solutions enhancing the capability of the Nation’s Warfighters.

Customers served by FTSS V include, but are not limited to Navy & USMC Wings, Fleet units, Fleet Replacement Squadrons, weapons training units, CNATRA HQ and Training Air Wings & squadrons, school houses (such as NATTC), NAVSEA Surface and Subsurface training commands, aviation survival training units, USN and USMC Reserve squadrons, and Foreign Military Sales users. User organizations are in both overseas and CONUS locations.

Customers

NAVSEA

Submarine Learning Center

CNATRA

BUMED

FMS and Others

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

General Information

Ms. Janet Fondriest

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Today’s Communications Communications Classification: UNCLASSIFIED

Prior to formal RFP release FAR 15.201, “Exchanges with industry before receipt of proposals” Pre-Solicitation Conferences constitute an Informal Exchange of Information Insight into Government plans May change based on Pre-Solicitation / One-on-One discussions as well as follow-up comments/questions No Guarantee as to Government’s final course of action To improve the understanding of Government requirements and industry capabilities, thereby allowing potential offerors to judge whether or how they can satisfy the Government’s requirements, and enhancing the Government’s ability to obtain quality services, at reasonable prices, and increase efficiency in proposal preparation, proposal evaluation, negotiation, and contract award.

Formal RFP is the only contract action to allow industry to formally respond with proposal

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Ask your questions as the briefing proceeds. The Government reserves the right to request any question be submitted in writing.

Due to time constraints, not all questions may be answered in open forum.

Questions not answered in the open forum may be reviewed, answered and posted on the website.

Written questions can be asked and answered after draft RFP release All documents will be issued on the web at https://beta.sam.gov as an attachment to opportunity Notice ID N6134021R0001

Guidelines & Information see if it will be able to meet our needs?

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Follow-on Communications

Upon Draft RFP release (anticipated Dec 2020), all follow-on communications shall be coordinated via the Contracting Officer, with the primary POC being the Contract Specialist below.

Contracting Officer: Ms. Jana McEntegart Telephone No.: (407) 380-4997 Email: jana.mcentegart@navy.mil

Contract Specialist: Ms. Janet Fondriest Telephone No.: (407) 380-8454 Email: janet.fondriest@navy.mil

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Where We’ve Been, a little history… FTSS I FAR 16.5 MAC (ordering period 2000-2005)

Seven awardees (Two small businesses) 37 Task Orders (majority FFP) 32 Awarded Competitively (5 SBSA) 18 Awarded w/o discussions 5 Awarded Sole Source $400M ceiling

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Acquisition History

FTSS II FAR 16.5 MAC

(ordering period 2005 through April 2010)

11 awardees (Two small businesses) $800M Ceiling ($626.6M used so far) 37 Orders issued Majority FFP 10 Sole Source orders (FMS, Bridge efforts) 8 Small Business Set-Asides 11.6% of dollars awarded to SBs 48% - Awards to other than lowest price.

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Acquisition History

FTSS III FAR 16.5 MAC

(Base ordering period 2010 through June/Nov 2016)

Option 1 order period tentatively planned (Both MACs) 13 awardees (Eight in Unrestricted, five in TSBSA) $980M Ceiling ($602M used to date) 20 Orders issued All FFP (except two orders: MAFTD Repair and Submarine CMS) 2 Sole Source orders under Unrestricted MAC 5 Small Business Set-Asides $35M awarded to SBs 6 of 18 Competitive Awards to other than lowest price (Non Price Factors Warranted a Price Premium)

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Acquisition History

FTSS IV FAR 16.5 MAC

(Base ordering period July 2016 through July 2021)

Lot 1 Option 1 order period tentatively planned Lot 1 Unrestricted 9 awardees (Lot 2 SBSA Cancelled) $1.6B Ceiling 20 Orders issued including guaranteed minimums (as of 1 Apr 2020) ~$460M Awarded value ~$212M Obligated to date 9 Competitive Orders, 2 Sole Source Of competitive orders, all awarded via tradeoff 6 awards to lowest TEP, 3 not Of competitive orders, incumbents won 3 and lost 6 Richie Richie

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Organizational Conflict of Interest Organizational conflict of interest means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. (FAR 2.101)

An organizational conflict of interest may result when factors create an actual or potential conflict of interest on an instant contract, or when the nature of the work to be performed on the instant contract creates an actual or potential conflict of interest on a future acquisition. In the latter case, some restrictions on future activities of the contractor may be required. (FAR 9.502(c))

Contracting Officer’s responsibility to identify and evaluate potential organizational conflicts of interest as early in the acquisition process as possible; and avoid, neutralize, or mitigate significant potential conflicts before contract award. (FAR 9.504)

Seeking industry assistance in identifying the need for the inclusion of OCI Clauses in the FTSS V solicitation and with early identification of any conflicts.

NAVAIR clause 5252.209-9510, Organizational Conflicts of Interest (Services), shown next.

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Organizational Conflict of Interest

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Organizational Conflict of Interest

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Organizational Conflict of Interest

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Organizational Conflict of Interest [ ] (7) Advisory and Assistance Services (AAS). If the contractor provides AAS services as defined in paragraph (d) of this clause, it shall be ineligible thereafter to participate in any capacity in Government contractual efforts (solicited or unsolicited) which stem directly from such work, and the contractor agrees not to perform similar work for prospective offerors with respect to any such contractual efforts. Furthermore, unless so directed in writing by the Contracting Officer, the contractor shall not perform any such work under this contract on any of its products or services, or the products or services of another firm for which the contractor performs similar work. Nothing in this subparagraph shall preclude the contractor from competing for follow-on contracts for AAS.

(f) Remedies. In the event the contractor fails to comply with the provisions of this clause, such noncompliance shall be deemed a material breach of the provisions of this contract. If such noncompliance is the result of conflicting financial interest involving contractor personnel performing work under this contract, the Government may require the contractor to remove such personnel from performance of work under this contract. Further, the Government may elect to exercise its right to terminate for default in the event of such noncompliance. Nothing herein shall prevent the Government from electing any other appropriate remedies afforded by other provisions of this contract, or statute or regulation.

(g) Disclosure of Potential Conflicts of Interest. The contractor recognizes that during the term of this contract, conditions may change which may give rise to the appearance of a new conflict of interest. In such an event, the contractor shall disclose to the Government information concerning the new conflict of interest. The contractor shall provide, as a minimum, the following information:

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Organizational Conflict of Interest The government is contemplating:

The restrictions set forth in paragraph (e) apply to supplies, services, and other performance rendered with respect to the suppliers and/or equipment under any contract or task order identified in the list of NAWCTSD FTSS Unrestricted Lot 1 or SBSA Lot 2 known recurring services requirements. The contract or task order will specify to which suppliers and/or equipment subparagraph (f) restrictions apply.

In accordance with FAR 9.507-1, the potential conflict of interest for this solicitation in the Contracting Officer's judgment would involve any prime contractor, subcontractor, co-sponsor, parties to a joint venture, consultant or other legal entity (1) who because of activities or relationships is unable to render impartial assistance or advice to the Government, or (2) whose objectivity in performing the contemplated contract work is or might otherwise be impaired, or (3) who has an unfair competitive advantage in regards to NAWCTSD FTSS work efforts including drafting specifications and Statements of Work, planning requirements, evaluating contractor proposals, access to contractor proprietary data, etc.

To help define the need for an OCI clause in the FTSS V solicitation, and to identify any potential Conflicts of Interest as early as possible in the acquisition process, request industry email the following information to janet.fondriest@navy.mil within the next 30 days, if applicable:

(1) a description of the conflict of interest and identity of parties involved;

(2) a description of the work to be performed;

(3) the dollar amount;

(4) the period of performance; and

(5) a description of the contractor’s internal controls and planned actions, to avoid any potential organizational conflict of interest.

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

General Source Selection Process

SOURCE:

POC: NAME; PH#

Generic Source Selection Process

Req’ts Developed Plan the Approach Acquisition Strategy/Plan

SSP

Market Research & Early Exchanges w/Industry

SOW

P-Spec Draft RFPs One-on-ones Industry Days Tech. Library

Formal

RFP

Receive Proposals Compare Proposals Discussions w/ Offerors (ENs) Complete Discussions

Evaluate Proposals Competitive Range (or SSA Selects Source) Technical

Exp Past Perf Price Evaluate FPRs Request Final Proposal Revision (FPRs)

Debrief Contract

SSAC

The Source Selection Process

SSA

SSAC

SSA

SSAC

SSA

SSA

SSAC

DECISION

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Typical Source Selection Organization Composition

SSA

SSAC

SSEB CHAIR

SSEB Advisors

SSEB

PAST

PERFORMANCE

Team Leader

ASSISTANT CHAIR

CORPORATE

EXPERIENCE

Team Leader

PCO

EVALUATORS

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Contemplated Acquisition Strategy Ms. Jana McEntegart Topics:

Contemplated acquisition strategy Typical evaluation criteria Other contemplated conditions

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

One RFP, Two Lots Lot 1 Unrestricted Lot 2

SBSA

Gate 1 Go/No Go:

Experience Small Biz Participation Plan (Lot 1 & Lot 2) Gate 2:

Past Performance

Typical Proposal Volume Submittals Admin Overview Slide Does not denote importance Goal 3+ contracts Goal 5+ contracts

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Contemplated Acquisition Strategy FAR 16.5 multiple-award IDV contract (MAC), similar to successful FTSS I, FTSS II, FTSS III, and FTSS IV MACs

Partial Small Business Set Aside* Lot 1-Unrestricted- programs suitable for Large Business Lot 2-Partial Small Business set-aside- programs suitable for Small Business

5-year base ordering period, followed by three additional 1-year options to extend

Approximately $1B ceiling, with minimum guarantees

Each Lot will have its own set of contractors, scope of work, terms and conditions, etc.

Pool of MAC contract awardees will then compete for future task orders within scope

For future task order competitions, all MAC contractors will be provided a fair opportunity for award pursuant to FAR 16.505, unless a FAR 16.505(b)(2) exception applies and is documented IAW local procedures.

*Small businesses may submit an offer on either or both the set-aside or non set-aside portion of the contract

(i) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays;

(ii) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(iv) It is necessary to place an order to satisfy a minimum guarantee.

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Contemplated Acquisition Strategy Any size firm could compete to become an awardee in the Complex Lot 1. Only small businesses could compete to become awardees in the suitable for Small Business Lot 2.

For each Lot:

The Government contemplates making a MAC award to all qualifying Offerors in accordance with 10 U.S. Code 2305(a)(3)(C). A qualifying Offeror is an Offeror that is determined to be a responsible source, submits a proposal that conforms to the requirements of the solicitation, and the PCO has no reason to believe would be likely to offer other than fair and reasonable pricing.

Task Orders are not contemplated in the FTSS V MAC award. They are planned to be separate competitions after MAC award.

FAR 15 Best-Value / Highest Technically Rated competition

Intend to award w/o discussions Don't assume you can improve your position during discussions (make your best offer right off the bat…) The Government will reserve the right to enter discussions.

Contemplated evaluation criteria:

Gate 1 (Go/No Go): Corporate Experience including Administrative Compliances. Small Business Participation also included for all offerors in Lot 1 & Lot 2.

Gate 2: Past Performance (Pass/Fail) Technical and Price deferred to subsequent Task Order competitions Note: Order of importance is not indicated or implied

Under the 2017 National Defense Authorization Act, the DoD now has the discretion to forego a price or cost evaluation in connection with the award of certain multiple award contracts.

The 2017 NDAA amended statute 10 U.S.C. 2305(a)(3)(C) which provides that the Federal Government need not consider cost/price at the Government’s discretion for certain MAC awards.

First, the MAC must be for the same or similar services. As we are in iteration V for FTSS services we have the ability to capitalize on this statute which has come about since the FTSS IV MAC award.

Second, the agency must intend to make a contract award to each qualifying offeror. The statute provides that tan offeror is a “qualifying offeror” under the proposed statute if:

It is a responsible source 2)its proposal conforms to the solicitation requirements, and, The contracting officer has no reason to believe that the contractor would offer anything other than a fair and reasonable price.

Advantages of this approach:

Eases the burden on both the Government and contactors alike.

Eliminates the need for hypothetical sample task orders that may not accurately reflect much of the work that the Government later procures and may tempt offerors to underbid.

Minimizes Evaluation factors to streamline and hasten the evaluation process.

POC: NAME; PH#

SLIDE TYPE: TITLE

Other Contemplated Conditions NAICS code 541330, Engineering and Technical Services Size standard of $41.5M annual revenue Military exception

Task order use of 1-year options, plus incremental funding

Subcontracting Plans required of Large businesses (Lot 1- Unrestricted)

Small Business Participation Plans required of all offerors (Lot 1- Unrestricted and Lot 2- SBSA)

DD 254s will be issued at the Task Order level. Orders up to Top Secret are planned. Secret Facility Clearance will be required for MAC award.

(A size standard is the largest that a concern can be and still qualify as a small business for Federal Government programs.) Engineering and Technical Professional Services is the category historically used by NAWCTSD for all FTSS requirements.

SOURCE:

POC: NAME; PH#

Market Research, Complexity and Requirements

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Market Research On-going

The Government has been actively soliciting industry input for Market Research

Input received in one-on-ones will be considered

The Government may consider adjusting its FTSS V solicitation based on market research

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

Determination:

Task Order to Lot Assignment Lot I – Unrestricted– Programs Suitable for Large Business

Lot II – Programs Suitable for Small Business

Lot I and II suitability based on Government analysis of a variety of parameters of scope, magnitude and complexity.

Complexity Factors (no particular order) Number/Complexity of Scope Elements Required Magnitude of the requirement – (size of the workforce, number of sites, program value, etc.)

Quantities of devices/platforms with highly complex systems Activity level/op-tempo Degree of integrated turn-key student management complexities Geo-political complexities & risks (overseas performance, FMS) Degree of maturity or stability of program and devices Availability of data Interoperability requirements Degree(s) of risk (performance, schedule, cost) Other items impacting complexity & risk

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

And Finally…

POC: NAME; PH#

SLIDE TYPE: TITLE

Draft Milestone Schedule Issue Draft RFP Dec 2020

Pre-Solicitation Conference Jan 2021

Issue RFP Jan 2021

Proposal Due Dates Feb 2021

Award Date Summer 2021

POC: NAME; PH#

End of Presentation

SOURCE:

POC: NAME; PH#

SLIDE TYPE: TITLE

image4.jpeg image5.jpeg image6.jpeg image7.png image14.jpeg image15.jpeg image16.jpeg image17.jpeg image18.png image19.jpeg image8.jpeg image9.png image10.jpeg image11.jpeg image12.jpeg image13.jpeg image20.wmf image21.jpeg image22.wmf image1.png image2.png image3.png