FTSS V Industry Day Etiquette_4.24.20.docx

Naval Air Warfare Center Training Systems Division Industry Day Etiquette For Navy Fielded Training Systems Support V (FTSS V) N6134021R0001 April 29-30, 2020

· In the course of the Industry Day General Session including Q&A and 1-on-1 Meetings, companies are responsible for informing the Government of any information that they view as proprietary and that should not be released.

· Additionally, companies should not include any proprietary information in questions for which they would like Government response, because the Government must try to provide a response that is available to all potential Offerors.

· We will be using the WebEx platform for the virtual FTSS V Industry Day General Session and 1-on-1 Meetings. Only the confirmed registered participants will receive emailed Invitations including links and connection instructions. If, for any reason, you are unable to establish a WebEx connection to the meeting from the link in the meeting invite, the invitation also includes 2 dial-in phone numbers below the join meeting link. If you have difficulties connecting with the first number, please call the second number. Simply call in, enter the meeting number in the invitation and press #. You will not have an Attendee ID number, so press # again when prompted to join the meeting. The Industry Day Power Point Slide Presentation and 1-on-1 Meeting Questions have been provided for download, as an attachment to the FTSS V opportunity Notice ID N6134021R0001 in beta.sam.gov, so phone participants are able to follow along. A Power Point tutorial on how to join a WebEx meeting has also been provided for your convenience as an attachment to the FTSS V opportunity Notice ID N6134021R0001 in beta.sam.gov.

· Industry recordings are not permitted for the Industry Day General Session or 1-on-1 Meetings.

· Contact information for all Industry Day registrants/participants will be posted as an attachment to the FTSS V opportunity Notice ID N6134021R0001 in beta.sam.gov after the Industry Day.

General Session including Q&A (1200-1500, Wednesday April 29, 2020)

· When you join the WebEx meeting, it will prompt you to make your video and audio connections. Please turn off/disable your video, and only enable your audio connection.

· You can only select the “using computer for audio” option if your computer has a built in microphone, or you have attached a microphone/headset to your computer. If you do not have any microphone capability, you must select the drop-down “call-in” option for audio connection, which will display two phone numbers for you to dial in on along with your access code. If you have any difficulties connecting with the first number, please dial the second number.

· Once your audio connection is established, please mute your audio by clicking the microphone icon in the circle, which is the icon all the way on the left of the menu at the bottom center of your screen.

· The General Session will start with welcome comments and then will move into confirmation of attendance. The Host will unmute everyone for the attendance confirmation. Due to the number of participants, please refrain from speaking unless you are confirming your attendance when your name is called. Please also limit background noise (i.e., silence your cell phones, etc.) during this time.

· If there are any people on the meeting that were not registered and confirmed please type your name, title, email address, phone number, company name, business size and cage code in to the CHAT section on the right of your screen in WebEx. If you are participating by telephone only, please email that information to: janet.fondriest@navy.mil, and jana.mcentegart@navy.mil . Be sure that the email subject line says FTSS V, Attendee and your company name.

· At the conclusion of attendance confirmation, we will move into the Industry Day Slide Presentation. So that all participants can hear the information clearly, the Host will mute everyone except for the presenters during the presentation.

· If you have any questions during the slide presentation, you may type them into the CHAT section on the right of your screen. Phone only participants may email questions to all three of the following POCs: janet.fondriest@navy.mil, jana.mcentegart@navy.mil, and deborah.barnes1@navy.mil. Be sure that the email subject line says FTSS V Question, your company name and a 2-3 word description of your question.

· Questions will be answered during the Q&A session at the conclusion of each section of the slide presentation in the order in which they were received. We will try to get to as many questions as possible during the time allotted. However, all questions will be answered in writing by the government, and the answers will be posted as an attachment to the FTSS V opportunity Notice ID N6134021R0001 in beta.sam.gov after the Industry Day.

1-on-1 Meetings (April 29-30, 2020)

· When you join the WebEx meeting, it will prompt you to make your video and audio connections. Please turn off/disable your video, and only enable your audio connection. All participants in the 1-on-1 session will be unmuted throughout the session to facilitate interaction. Please limit background noise (i.e., silence your cell phones, etc.) during this time.

· The 1-on-1 Session will start with government welcome comments, introductions and then will move into confirmation of attendance.

· When a participant speaks, please be sure to start by clearly announcing your name and title.

· Please refrain from speaking over another participant who is speaking. Wait until they have finished before adding your comments.

· 1-on-1 Meeting times are limited to 30-minute durations to enable broad industry participation. While there is not requirement to submit responses prior to the 1-on-1 meeting, please come prepared to discuss the 1-on-1 questions that were provided as an attachment to the FTSS V opportunity Notice ID N6134021R0001 in beta.sam.gov.

Thank you all for your participation.