AHTS RFP Questions Amendment 03.pdf

Control # Document Ref Proprietary Question Text Government Response RFP-0017 All RFP Documents and

Competition Library No We were expecting the RFP to be complete with Aircraft configuration information, and we have not come across any yet in the competition library or the RFP files… there are features that we “think” we know based on public press releases, but it seems prudent that the gov would provide this kind of information with bidders as we need to propose a simulator (FFP) that exactly matches the aircraft configuration

• Please Advise the government’s plan to provide aircraft systems and configuration information to bidders

Aircraft configuration information is available upon request as detailed in 16 Apr 2020 Notice posted on beta sam gov

RFP-0043 SF-33 Amendment 1, 93-94, Paragraph Section I

No Would the government consider changing FAR 52 216-19 to match the intent of 5252 216-9506 in the solicitation for the minimum guarantee?

Minimum Guarantee - FAR 52 216-19 states one minimum guarantee and 5252 216-9506 states another In order to properly bid and manage initial startup cost in performing as economically and efficiently as possible we are requesting the Government change FAR 52 216-19 to be in line with the intent of 5252 216-9506 as follows

Suggested Change: FAR 52 216-19 [excerpt]

(a) Minimum order When the Government requires supplies or services covered by this contract in an amount of less than CLINS 0001, 0002, 0003, 0004, 0007, 0008, 0011, 0013, 0025 and 0026, In addition, 52 216-19 currently can be interpreted as the maximum only being the base year up to CLINS 0026 however does not reflect the maximums to include the options Two possible suggestions:

(b) Maximum order The Contractor is not obligated to honor--

(1) Any order for a single item in excess of CLINS 0X01 – CLINS 0X26 ;

(2) Any order for a combination of items in excess of CLINS 0X01 – CLINS 0X26 ;

No, the clauses serve two separate purposes and FAR 52 216- 19 will not be updated

RFP-0044 SF-33 Amendment 1 - FAR 52 222-42, page 94-95, paragraph 1

No Would the government consider changing the Employee Class from 1300 Scheduler Maintenance to 01313 Secretary III?

As referenced in Clause H 1 (Service Contract Labor Standards- Price Adjustments) and more specifically FAR 52 222-42 references Employee Class 1300 Scheduler, Maintenance (GS-1603-4) Although we agree that a scheduler is required for this effort we do not believe the identified labor category of Maintenance Scheduler is appropriate for the complexity, roll or level of effort the scheduler will be performing on this program We believe 01313 Secretary III (GS-318) at $18 58 is more appropriate A Maintenance Scheduler is predominantly working on scheduling repairs while the scheduler being proposed is critically scheduling instructors, classes and students which is more complex and beyond the scope of a maintenance scheduler as shown below from the OPM standards

A GS-4 Maintenance Scheduler work involves:

• maintaining schedules for maintenance and/or repair of physical facilities;

• recording and maintaining information on safety certifications and inspections;

• collecting and recording budget information;

• tracking and adjusting work orders; and

• coordinating contract repairs Source:

GS-1603 Standards: https://www opm gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/standards/1600/gs1603 pdf

GS-318 Standards: https://www opm gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/standards/0300/gs0318 pdf

See amended RFP with included sample CBAs A maintenance scheduler is not listed only a "scheduler "

Advanced Helicopter Training System TH-73 Ground Based Training System Acquisition Question and Response Tracker for RFP Release

Advanced Helicopter Training System TH-73 Ground Based Training System Acquisition Question and Response Tracker for RFP Release

RFP-0047 FSTD PWS Addendum B, Section 1 2 6, page 3, Paragraph 1 2 6 FTD Commonality

No The government’s Q&A, as well as the RFP suggests that the government is not going to provide aircraft information to bidders, which is critical information to submit a bid

Is this the government’s intent?

Additionally, FSTD PWS Addendum B, section 1 2 6 states “Cockpits for the devices shall reflect the current cockpit configuration of the TH-73A aircraft (as shown in Appendix B) and include all associated avionics equipment, circuit breakers, switches and knobs to ensure tactile learning transfer Simulated equipment is satisfactory; Aircraft Common Operational Equipment (ACOE) need not be installed

PWS Appendix B - is malfunctions and systems requirements – we have critically read through this document and find no Image or description of the current cockpit configuration of the TH-73A Aircraft

Will the government please confirm that we are looking at the correct Appendix B?

Will the government provide the cockpit configuration description (picture and functional description by console)?

How does the government expect for bidders to propose a configuration of the current TH-73A without knowledge of the current configuration of the TH-73A aircraft?

PWS Addendum B, section 1 2 6 has been edited to state: " Cockpits for the devices shall reflect the current cockpit configuration of the TH-73A aircraft and include all associated avionics equipment, circuit breakers, switches and knobs to ensure tactile learning transfer "

There is no cockpit configuration description in the PWS Addendums or Appendices

Aircraft configuration information is available upon request as detailed in 16 Apr 2020 Notice posted on beta sam gov

RFP-0057 AHTS+GBTS+SectionsA-

M+N6134019R0096 (RFP)

Section B

No In Section B, there does not appear to be a distinct CLIN to capture annual “fixed” Site Management and Program Management costs such as office supplies, copier costs, labor costs for Program Management (PM, SM, ASM, Quality, schedulers, subcontract management, financial management, etc ) Without such a CLIN, in which annual CLIN(s) does the Government want bidders to capture these “fixed” PMO costs? Since the COMS CLINs and CIS CLINs have multiple “options” it is important for the Government to clearly identify where these fixed PMO costs need to be captured

There is no distinct CLIN to capture "fixed" Site Management and Program Management costs The Government expects such costs to be reflected in the CLINs where they apply

RFP-0058 AHTS+GBTS+SectionsA-

M+N6134019R0096 (RFP)

Page: 135 Para: a 1 e item (4)

No Direction in the RFP for Volume 5 section a 1 e (4) states:

“(4) Section F with delivery dates filled in”

Section F Deliveries or Performance on page 66 in the RFP has no blanks Dates are already filled in Please clarify what is expected for the Administrative Volume regarding this requirement

See amendment 03

RFP-0059 AHTS+GBTS+SectionsA-

M+N6134019R0096 (RFP)

Page: 134, Para: Volume 5 section a 1 e

No Volume 5 section a 1 e states:

“Model Contract Documents: Documents such as Specification(s), PWS, SOW, etc that are provided for evaluation of the Technical Factor should be referred to here and provided only once The final document from the Technical Volume will be used when a model contract needs to be established vice creating a new document The model contract documents should be provided as a separate electronic file and as a separate section in this volume The Offeror shall provide the following documents within this section:”

Question 1: Is there missing text where the paragraph is highlighted in yellow?

Question 2: What is the government’s definition of “Model Contract Documents”?

RFP corrected to add a period after once so the reader knows to only submit documents for the Technical section and not the Contract admin section as well

Model contract documents are all documents contained in Volume 5 Subparagraph (e ) 1-5

Advanced Helicopter Training System TH-73 Ground Based Training System Acquisition Question and Response Tracker for RFP Release

RFP-0061 AHTS Section A-M Amendment 02 and CIS PWS Addendum A Amend 02, RFP page 3 and PWS page 7, RFP Section B and CIS PWS Addendum A (amend 02) Section 2 1 3 (I), No Section B currently defines a very specific time period for mobilization (CLIN 003) Not all new TH-73A CIs will be trained during this mobilization period Starting in Jan 2021 – the contractor will be executing O&M in accordance with the COMs and CIS CLINs that are funded annually New CIs will need to continually be trained during the first two years of this contract due to FTD deployment schedule

CIS PWS Addendum A section 2 1 3 (l) does allow for “Training, testing and evaluating CIs for certification and training standardization” as an authorized Collateral duty for CIs This PWS paragraph also states, “The COR may also task the Contractor to perform Additional Support Responsibilities within the exercised stepladder block of hours (i e , in place of instructing students) ” We read this PWS to allow for the contractor to utilize hours in the exercised ladder block of hours to train new instructors

Please confirm that the ladder hour CLINs put on contract annually will allow the contractor to use CI hours of currently qualified CIs to train new CIs and count these hours in our bi-weekly A001 (CIS CPSR)

PWS Addendum A, paragraphs 2 1 1, 2 1 2, and 2 1 3 are distinctly separate in relation to CLIN stepladder hours applicability

Para 2 1 1 CI Primary Responsibilities are chargeable against CIS CLIN stepladder hours

Para 2 1 2 CI Additional Support Responsibilities are chargeable against CIS CLIN stepladder hours as stated "The COR may also task the Contractor to perform Additional Support Responsibilities within the exercised stepladder block of hours (i e , in place of instructing students) "

Para 2 1 3 CI Collateral Responsibilities are not chargeable against CIS CLIN stepladder hours as stated "Contractor responsibilities that are not included in Addendum A paragraphs 2 1 1 and 2 1 2 are collateral responsibilities the Contractor shall meet and accomplish as part of doing business "

RFP-0060 AHTS+GBTS+SectionsA-

M+N6134019R0096 (RFP)

Page:135 Para: a 1 e items (1) through (7)

No Volume 5 Administration. Specifically, Volume 5 section a.1.e states

“Model Contract Documents Documents such as Specification(s), PWS, SOW, etc. that are provided for evaluation of the Technical Factor should be referred to here and provided only once The final document from the Technical Volume will be used when a model contract needs to be established vice creating a new document. The model contract documents should be provided as a separate electronic file and as a separate section in this volume. The Offeror shall provide the following documents within this section:

(1) Original signed SF33 (Solicitation, Offer, and Award) cover page of the solicitation and a signed SF30 cover page of each amendment (as applicable) with all applicable Blocks completed and acknowledgement of receipt of each amendment (as applicable) to this solicitation. The SF-33 Block 12 “fill-in” (proposal validity date) shall be completed IAW Section A (Solicitation/Contract Form);

(2) Signed Representations, Certifications, and Acknowledgements or System for Award Management (SAM) reference;

(3) Section B with proposed pricing;

(4) Section F with delivery dates filled in;

(5) A complete copy of all FAR, DFARS, NAVAIR, and special clauses and provisions requiring contractor fill-ins and

(6) Section H (including any other proposed clauses. All Offeror proposed H Clauses, or other contract additions, in full text, if applicable. If an Offeror proposes to perform work above or not included in this solicitation (e.g., including, but not limited to, an aspect of a proposal that the Offeror believes the Government should evaluate as a strength), the Offeror must include contractually binding additions for the contract award document. These additions may be H clauses, additions to the PBSOW, additions to the CDRLs (if data is to be delivered), or other additions. For the H clause, it must state as a minimum a) the Offeror s performance responsibilities; b) the performance periods, including delivery dates, if applicable; and, c) the financial responsibilities and liabilities of the Offeror. The Offeror s proposal should include information regarding any Government performance and financial responsibilities incurred as a result of any proposed H clause or other proposed additions for the contract award document.

(7) A complete copy of the Small Business Subcontracting Plan provided in Annex A Small Business Subcontracting Plan, or a reference to the Small Business Subcontracting Plan provided in Annex A, that will be attached to the contract upon award.

Question 1 Please clarify whether the last sentence in the first paragraph (BOLDED FOR THIS QUESTION) should be separated from the Model Contract Documents. Are items (1) through (7) associated only with the Model Contract Documents?

Question 2 If there are no Model Contract Documents, are items (1) through (7) to be addressed?

Question 3 Volume 4 Price sections 5.1 (a) ii. and 5.1(a) iii. also request a signed SF33/SF1449, and Signed Representations, Certifications, and Acknowledgements that are duplicates of items (1) and (2) above. Is this an intentional duplication?

Response 1: No

Response 2: See response to question 59

Response 3: See amendment 03

Advanced Helicopter Training System TH-73 Ground Based Training System Acquisition Question and Response Tracker for RFP Release

RFP-0062 AHTS+GBTS+SectionsA- M+N6134019R0096 Amend

02 (RFP)

No For the CLINs associated with FTD Level 7 and FTD Level 6 COMs support (annual CLINs, is each separate CLIN (for example CLIN 004) meant to be priced as the cost for one FTD COM support at that specific availability?

For example: CLIN 004 is Level 7 FTD hours available for 16 5 hours/day (M-F) and 10 hours/day (Saturday)

Does the Government want bidders to price this CLIN for one Level 7 FTD only and then the US Navy would exercise this CLIN annually for the exact number of Level 7 FTDs they desire at this level of availability?

Or is the intent for bidders to price this CLIN for all forecasted Level 7 FTD for the annual option (IAW with RFP Section F (Deliveries or Performance), paragraph F 2?

The government's intent is for the bidders to price the CLIN for all forecasted Level 7 and Level 6 FTDs for the annual option (IAW with RFP Section F (Deliveries or Performance), paragraph F 2

RFP-0063 Attachment L4 Vol 4 Pricing Spreadsheet Amend 02, Sections A-M Amend 02 RFP; page number 133 and 134; paragraph 5 1(b), 5 1(c ) and 5 3 of RFP

No Section 5 1(b) states ”This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) and Sub- CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format utilizing template L-4 attached ” (Attachment L 4 Vol 4 Pricing Spreadsheet Amend 02)

Section 5 1(c) states “All price and price supporting information shall be contained in Section B and the price proposal No price or pricing information shall be included in any other technical volume including cover letters Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal

Section 5 3 states “The Offeror shall provide a copy of Section B of the solicitation populated with the CLIN unit prices and CLIN total prices using each CLIN’s quantity value Provide the proposed price for each CLIN/SLIN using Section B

Question: Would the government please confirm that both Section B and Attachment L 4 are to be submitted as part of the proposal?

Yes

RFP-0064 Attachment L 4 Vol 4 Pricing Spreadsheet Amend 02 and AHTS+GBTS+SectionsA- M+N6134019R0096 Amend

02 (RFP)

No The Pricing Spreadsheet provided with Amendment 02 shows 4 months for option year 7 However, RFP Section B shows Jan1 2028 to June 2028, which is 6 months Please clarify whether 4 months or 6 months is correct? If 6 months is correct, should the Pricing Spreadsheet be adjusted to match Section B?

Amendment 02 and L-4 spreadsheet are both correct reflecting 4 months In the "Delivery Schedule item for CLIN 07XX has been changed from: Jan 1 2028 to June 30 2028 To: Apr 1 2028 to Jul 31 2028." No further change required.