FAR_52.212-1_Instructions_to_Offerors.pdf

N4523A19R0551

52.212-1 Instructions to Offerors--Commercial Items OCT 2018

ADDENDA TO 52.212-1

INSTRUCTIONS TO OFFERORS

A. Introduction

Under 100% small business set-aside, this request for proposal (RFP) will result in the award of a firm fixed price purchase order to a single vendor. Proposals will be evaluated through a lowest price technically acceptable (LPTA) process.

B. Instructions, conditions, and notices to offerors or respondents

1. Date and Time for receipt of proposal: See Solicitation page in FBO. Late proposals will not be considered. Partial proposals or attachments submitted late will not be considered.

2. Requests for clarifications, aka “bidder’s questions” are due 4 February 2019 at 11:59 AM ST. The Navy reserves the right to not answer any requests received after the due date and time.

Questions should reference this solicitation, N4523A-19-R-0551, and specification page and paragraph number. No site visit is intended to be held prior to award.

3. Please submit proposals and copies electronically (e-mail) only to the POCs listed immediately below.

4. Points of contact for this request for proposal (RFP) are Rachel Slaker rachel.slaker@navy.mil ,

(425) 304-5564 and Eric Niemann, eric.c.niemann2@navy.mil , (425) 304-5522.

5. Amendments: The Government may revise the solicitation at any time by means of an amendment. It is the offeror’s responsibility to ensure it is accessing the Federal Business Opportunities (FBO) website to view potential amendments and procurement notifications for this solicitation.

C. INSTRUCTIONS FOR THE SUBMISSION OF OFFERS

1. General Instructions –First page of proposal

The first page of the contractor’s proposal must contain the following:

a) Solicitation: N4523A-19-R-0551

b) Contractor name and address:

c) Point of Contract (POC) information, phone number & email address:

d) Type of contract action: Firm fixed price stand-alone purchase order

e) Proposed cost; profit; and total price: $

f) Date of Submission:

g) Name, title, and signature of contractor authorized representative:

D. PROPOSAL CONTENT

1. FACTOR ONE: TECHNICAL CAPABILITY

Offerors must provide a proposal that demonstrates the following minimum requirements:

a) Offer must make an affirmative statement that the contractor has successfully performed same or like requirements equivalent or similar to that listed in Attachment 1, the Performance Work Statement (PWS);

b) that such has been verified by at least two but no more than three recent and relevant contracts.

“Recent” and “Relevant” is defined in Factor Two. It is anticipated that these recent and relevant contracts provided in Factor One, Technical Capability, will be the same contracts provided in Factor Two, Past Performance;

2. FACTOR TWO: PAST PERFORMANCE

The offeror shall provide a completed copy of the Previous Contracting Efforts Narrative Form found in Attachment 2.

Offerors shall complete Previous Contracting Efforts Narrative Form (Attachment 2) for at least two but not more than three (3) of their most recently completed contracts (not to exceed three years since completion) for supplies/services that are similar in scope, magnitude and complexity to this procurement.

Offerors are encouraged to submit brief and concise responses but may expand the form to provide sufficient explanation. Data submitted other than that requested on the Contractor Performance Data Sheets will not be considered. Failure to submit Contractor Performance Data Sheets shall be considered certification that the contractor has no past performance for the Government to evaluate.

The offeror shall provide information for at least two (2) but no more than three (3) previous contracts (to include task orders or delivery orders) completed with a Contractor Performance Assessment Reporting System (CPARS) record (if accomplished) where work was performed by the offeror as either the prime or a significant subcontractor whose effort was relevant. To be considered a significant subcontractor, the offeror’s submitted previous contract documentation must demonstrate evidence of exceeding $12,000 or more per year, or 10% of the total contract price. To be considered recent, the contract(s) provided should be performed within the three (3) years from issuance date of this solicitation.

To be considered relevant, the offeror’s submitted contracts shall provide documented experience demonstrating the ability to accomplish the requirement presented in the PWS and this request for proposal

(RFP).

Offerors may submit contracts currently being performed as long as a minimum of two (2) months of performance has been completed as of the closing date of this RFP. Summary lists of contracts or incomplete data will not be considered.

If your firm has no past performance, affirmatively state this fact in your proposal.

The Government may verify past performance information from any source, to include past performance for contracts not submitted by the offeror. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews, information on hand, and existing data sources to include but not limited to CPARS.

Note:

It is incumbent upon Offerors to ensure they are providing valid names, phone numbers and e-mail addresses. References that cannot be contacted may result in a neutral rating;

Offerors should list customer references who are most familiar with their performance on each of these contracts. The references should be persons involved in performance under the contracts such as: project managers, contracting officer’s representatives, and marine surveyors. (Do not list the procurement contracting officer).

Offerors shall provide a narrative explanation on each of the proposed past performance efforts describing how they are similar in scope, magnitude or complexity to the type of work being solicited, or that your firm has no relevant experience.

3. FACTOR THREE: PRICE (with Cost Breakdown)

The offeror shall provide a completed copy of the Price Breakdown Spreadsheet found in Attachment 4.

Round your costs to whole numbers, i.e. $100.50 = $101 or $100.49 = $100.

If the contractor has an established Forward Price Rate Agreement (FPRA) with the Government, propose in accordance with the FPRA.