1502000 C Generators Facility Investment ver 2.4.doc
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- Attached to
- Emergency Generators Maintenance and Repair Federal contract opportunity
- Solicitation number
- N40085-20-R-3002
About this file
This document outlines the requirements for a federal contract to provide preventative, routine, and emergency maintenance and repair services for emergency generators at Naval Submarine Base New London in Groton, Connecticut. The contractor will be responsible for all labor, transportation, supervision, management, materials, and equipment necessary to perform maintenance in accordance with OEM standards and Navy regulations. The contract term is for one base year with four optional one-year extensions and will utilize firm-fixed price task orders for non-recurring work. The solicitation was issued by the Naval Facilities Engineering Command and seeks to award a contract under solicitation number N40085-20-R-3002 by January 2021 to provide emergency generators maintenance and repair services.
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Text version
1502000 – Facility Investment Table of Content
| Spec Item |
| Title |
| 1 |
| General Information |
| 1.1 |
| Concept of Operations |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2 |
| Personnel |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3 |
| Special Requirements |
| 2.3.1 |
| Workmanship and Material Standards |
| 2.3.2 |
| Historical Preservation |
| 2.4 |
| References and Technical Documents |
| 3 |
| Recurring Work |
| 3.1 |
| Service Orders |
| 3.1.1 |
| Emergency Service Orders |
| 3.1.2 |
| Urgent Service Orders |
| 3.1.3 |
| Routine Service Orders |
| 3.2 |
| Preventive Maintenance (PM) Program |
| 3.2.1 |
| Auxiliary Generators |
| 3.2.1.1 |
| Meter Readings |
| 4 |
| Non-Recurring Work |
1502000 – Facility Investment
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Preventive Maintenance and Meter Reading services for Emergency Generators at Naval Submarine Base New London, Groton, CT and its tenant commands and activities at various locations. |
| 1.1 |
| Concept of Operations |
| The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. |
The Contractor shall perform maintenance, repair and alteration for the following:
Building Systems
-Auxiliary Generator Systems (including emergency and portable generators)
1502000 – Facility Investment
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-1502000-01. |
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function. |
| 2.2.1 |
| Certification, Training, and Licensing |
| All maintenance and repair shall be performed by personnel trained and certified by the OEM. |
Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6.
Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.
Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)
All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.
The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.
| 2.3 |
| Special Requirements |
| Safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools. |
| 2.3.1 |
| Workmanship and Material Standards |
| The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex. |
Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.
The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.
| 2.3.2 |
| Historical Preservation |
| Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations. |
| 2.4 |
| References and Technical Documents |
| References and Technical Documents are listed in J-1502000-02. |
1502000 – Facility Investment
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| Recurring Work |
| The Contractor shall maintain, repair, and alter installed to ensure they are fully functional and in normal working condition. |
| The Contractor shall develop, implement, and execute a Maintenance Program, Inspection, Testing, and Certification Program, to maintain and repair installed equipment and systems. |
The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and CMMS in accordance with Annex 2.
The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.
The current facility inventory for FI is provided in J-1502000-03.
Installed equipment and systems are in normal working condition and function properly in accordance with specified standards.
| 3.1 |
| Service Orders |
| The Contractor shall perform service order work in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly. |
The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.
The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.
The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.
Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J-1502000-01.
Service order work may include repairs to existing facility assets and equipment as well as newly installed facility assets and equipment, work to facilities and structures located on the installation but not listed in the facilities listing, facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.
Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.
Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J-1502000-01. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.
The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.
The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.
The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.
The Contractor shall submit a monthly summary of completed service orders per Section F.
Service order work is responded to and completed within the specified time.
Installed equipment and systems are restored to normal working condition, including recertification if applicable.
When repair is complete the installed equipment and system does not present danger to personnel or equipment.
| 3.1.1 |
| Emergency Service Orders |
| The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to installed equipment and systems and danger to personnel. |
The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.
The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.
The Contractor shall remain at the work site until the emergency has been arrested.
The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.
Emergency service orders responded to within one hour of receipt of call.
Emergency service orders are arrested within 24 hours of receipt of call.
Work is continued without interruption until emergent condition is arrested.
| 3.1.2 |
| Urgent Service Orders |
| The Contractor shall complete urgent service orders in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly. |
| The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to installed equipment and systems. |
Urgent service orders are limited to a ceiling of 8 labor hours or $750 in material cost.
Urgent service orders are completed within five working days.
| 3.1.3 |
| Routine Service Orders |
| The Contractor shall complete routine service orders in a timely manner and ensure installed equipment and systems are restored to a safe, normal working condition and function properly. |
| The Contractor shall perform routine service orders to repair deficiencies and return installed equipment and systems to normal working condition. |
Routine service orders are limited to a ceiling of 8 labor hours or $750 in material cost.
Performance of routine service orders is not required outside of Government regular working hours.
Routine service orders are completed within 30 calendar days.
| 3.2 |
| Preventive Maintenance (PM) Program |
| The Contractor shall develop and implement a PM program for installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life. |
| The Contractor shall develop and submit a PM program per Section F. |
The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $750 per occurrence in direct material and labor cost under the Recurring portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.
Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO two hours of identification. Service orders or IDIQ work may be issued for repairs exceeding the incidental repairs limit.
The Contractor shall not use breakdown maintenance as part of the PM program.
The PM program shall provide an economical approach using manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep installed equipment and systems in normal working condition.
Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.
Maintenance shall also include periodic start up, run and load test of all emergency generators to ensure operability.
As part of the PM program, the Contractor shall perform equipment condition assessments to support the Infrastructure Condition Assessment Program (ICAP).
The Contractor shall assess and document equipment condition annually. Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to 12 meters.
The Contractor shall submit a monthly maintenance summary report per section F.
The Contractor shall submit a monthly and annual form for inspection of Generator Integral Base Tank Inspection Form per section F.
The Contractor shall comply with The Joint Commissions Standards EC.02.05.07 for hospitals.
The PM program inventory is provided in J-1502000-03.
The Contractor shall submit a monthly PM work schedule per Section F.
Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.
PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.
| 3.2.1 |
| Auxiliary Generators |
| The Contractor shall perform maintenance on auxiliary generators to ensure safe, reliable, uninterrupted service. |
| The Contractor shall comply with NAVFAC MO-912. |
Maintenance shall include periodic startup, run and load test of all auxiliary generators to ensure operability.
Auxiliary generators shall be activated to restore electrical power within five minutes following loss of power.
Contractor will provide winterizing fuel additive in the first week of December and run to fill all lines.
Maintenance is performed in accordance with Contractor's PM program and work schedule.
Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.
Auxiliary generators activated to restore electrical power within five minutes following loss of power.
Adequate fuel additive to prevent freezing for size fuel tank is added.
| 3.2.1.1 |
| Meter Readings |
| The Contractor shall perform monthly and annual meter readings as required. |
| The current inventory for equipment to receive meter readings is provided in Attachment J-1502000-03. |
| All meter readings are performed on time and reported to the Environmental Division at the required time. |
1502000 – Facility Investment
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 4 |
| Non-Recurring Work |
| Non-recurring work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order. |
| Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable. |
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