USNS LEWIS CLARK AMEND 0011.docx

N3220520R4091

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

CLARIFICATION QUESTIONS

SPECIFICATION ITEM NO.: 520

PARAGRAPH / SECTION NO:

TITLE: HTFW and HTCW Cooler Cleaning and Re-Gasketing

QUESTION:

Please provide photo of or data on the HTCW Chiller nameplate.

ANSWER:

Model AT805 B-20

Note: continued below.

2. Cancelled Work Items :

104 A QAWT SCUTTLE REPAIRS (VR19-069)

105 A VENTILATION OPENING AND CLOSURE REPAIRS

109 A INTERIOR JOINER DOOR REPLACEMENT

121 A REPLACE WEATHER DECK DRAINS

306 A STUFFING TUBES, KICK PIPES AND CABLE TRANSIT REPAIRS

503 A CARGO PUMPROOM DRAIN PIPING REPAIRS

505 A FAN ROOM REPAIRS (VR19-098)

517 A CARGO WEAPONS ELEVATOR DOOR REPAIRS

521 A MISCELLANEOUS PIPING REPAIRS

609 A STATEROOM SHOWER AND HEAD DECK RENEWAL

611 A FAN ROOM DECK PRESERVATION

3. Updated Work Item List Posted to Bet.Sam.Gov

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been added by full text:

EVALUATION FACTOR FOR AWARD

EVALUATION FACTORS FOR AWARD

1. Award will be made to the responsible, technically acceptable offeror, with acceptable past performance, whose proposal, conforming to the solicitation, offers the lowest evaluated price. The Government reserves the right to make an award based upon initial offers. The Government intends to award one (1) contract as a result of this solicitation.

2. BASIS FOR AWARD

a. The Government will evaluate offers on an LPTA basis IAW FAR 15.101-2. The technical factor and past performance factor will be evaluated on an acceptable/unacceptable basis. Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the solicitation. Award will be made to the lowest evaluated price proposal whose offer conforms fully to the solicitation requirements and meets the acceptability standards for all non-price factors and subfactors. In order to be eligible for award, an offer must receive an acceptable rating in every non-price factor and subfactor. An unacceptable rating in any non-price factor or subfactor will render the entire offer unacceptable. For other than small businesses concerns, the Government will evaluate the Small Business Subcontracting Plan IAW FAR 52.219-9 with its Alternate II. Failure by an other than small business concern to submit and negotiate a subcontracting plan acceptable to the KO will render its offer ineligible for award of a contract.

1) The Government intends to award without discussions. However, pursuant to FAR 52.215-1(f)(4), the Government reserves the right to conduct discussions if the KO later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made.

2) In selecting the lowest-priced offeror with an acceptable rating for all non-price factors, the following factors and subfactors will be considered:

Technical Factors Factor 1 – Understanding the WI Package

Factor 2 – Ability To Perform the WI Package

Factor 3 – Management Control and Quality Assurance

Past Performance Factor Element 1 – Quality of product or service Element 2 – Timeliness or scheduling of service/deliveries Element 3 – Business relations/customer satisfaction Element 4 – Key personnel and staffing (including subcontractors) Price Factor

d. Offerors are cautioned that any offer receiving a rating of unacceptable for any technical subfactor may be rated unacceptable overall for the technical factor. Any offer rated unacceptable for the technical factor or past performance factor will be ineligible for award.

3. ADJECTIVAL RATINGS/DEFINITIONS

Technical Acceptable/Unacceptable Ratings

Past Performance Evaluation Ratings

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. EVALUATION FACTORS FOR AWARD

a. Evaluation criteria consist of factors and subfactors. The proposals will be evaluated under the following factors: technical, past performance, and price. The technical factors and subfactors and past performance factors will each receive one of the adjectival ratings defined in paragraph 3. Ratings of subfactors are used to derive an overall rating for the related factor.

b. Technical factors include:

Technical Factor 1 – Understanding the WI Package

Subfactor 1.1 TPSN

Demonstrate in detail, an understanding of the overall scope of work and the plan to accomplish that work by providing a TPSN, including milestones for each WI including Category “B” items. In addition, develop a Critical Path Analysis by WI. The analysis shall clearly identify the primary Critical Path at each point of the availability. In addition, a secondary Critical Path may be presented.

Milestones shall include:

a. MSC Onsite Management Team office start and end dates.

b. Start of contract/ship arrival date.

c. Crew move-off date (if applicable).

d. Dry-dock date (if applicable)

e. Completion of tanks gas-freeing date.

f. Machinery Space Turnover date.

g. Undock date from Dry-dock (if applicable)

h. Habitability and Galley and Mess Turnover date.

i. Crew move aboard date (if applicable).

j. Pre start-up meeting.

k. Bridge turn-over.

l. Dock trial date.

m. Sea trial date.

n. Ship redelivery date.

Subfactor 1.2 Problem Areas

Identify any foreseen potential problem areas in accomplishing the work requirements, e.g., LLTM, open and inspect items, potential labor disputes, etc., within the allotted contract period and propose solutions to those problems. If no problems are foreseen, state “No problems are foreseen.”

Subfactor 1.3 Engineering

The Offeror shall demonstrate his understanding of the engineering support requirements (e.g., working drawings, tech/system manuals, selected record plans, inclining requirements, Trim and Stability booklet, and docking and undocking calculation if required) of the work package.

Identify completely the extent of engineering services that you plan to provide for this work package.

Describe the methodology to be used for resolving technical engineering problems, including engineering/production interfaces.

Describe the liaison between production and any engineering or design subcontractors (e.g. whether or not specifically dedicated in-house individuals will be assigned liaison).

Describe how regulatory approvals will be obtained for applicable engineering drawings (i.e. use of Professional Engineer review, use of ABS review for ABS approval).

Submit brief but concise resumes of engineering personnel (in-house and subcontractor) assigned to this project.

Subfactor 1.4 Material Availability

Identify materials/sources of materials for any item whose material cost exceeds 25% of the total estimated work item cost.

Identify materials and sources for material costs that exceed $10,000.00 for any single item. Do not list normal stock materials such as fasteners, gaskets, weld rod, etc.

Provide a separate listing of all brand name or equal items pursuant to the Brand Name or Equal provision of this solicitation (FAR 52.211-6). List should identify the product or material by work item number.

Subfactor 1.5 Material Control and Storage

Provide information on the location and size of all storage areas including those available for the receipt and inspection of material. Provide supporting data to demonstrate capability for compliance with the storage requirements identified in the statement of work.

Describe the system to be used for Material Control, providing data for the following areas:

1. Advanced CFM material ordering.

2. Receipt, inspection, and identification of GFM and CFM, including rotatable pool items.

3. Control of pilferable and sensitive material.

4. Control of damage and reporting system.

5. Turn-in material, including equipment shipped to subcontractors for work.

6. Scrap material and relative accounting system.

7. Ripout material which is to be reinstalled

8. Procedure for critical material decisions such as substitution.

9. Temporary issue of storeroom repair parts to support overhaul/availability.

Show how the proposed system satisfies Production and QA Material Control requirements. Describe how material is distributed to the crafts.

Subfactor 1.6 Heavy Weather Plans

A Heavy Weather Plan shall be submitted IAW the specification item on heavy weather. The heavy weather plan shall include a description of the protection arrangements available and the preventive measures that will be taken to ensure the safety of the ship from potential heavy weather conditions.

Subfactor 1.7 Cold Weather Plan

A Cold Weather Plan shall be submitted IAW the specification item on Cold Weather. The Cold Weather Plan shall include a description of the protection arrangements available and the preventive measures that will be taken to ensure the safety of the ship from potential cold weather conditions.

Technical Factor 2 - Ability To Perform the WI Package

Subfactor 2.1 Man-hour Chart

Provide the supervisor/worker ratio for each specification item. Submit man-hour estimates by Hull, Machinery, and Electrical departments, with totals for each specification item and grand totals for all specification items in the format outlined below. The man-hour estimates provided shall reflect the actual man-hours planned to accomplish the work in the specification items.

MAN-HOUR ESTIMATES

STRUCTURAL

PRIME/SUB

MACHINERY

PRIME/SUB

ELECTRICAL

PRIME/SUB

ELECTRONIC

PRIME/SUB

OTHER

PRIME/SUB

TOTAL

PRIME/SUB

GRAND TOTAL

Provide one graphic presentation indicating each of the following items (only one graph to be provided) Note: Left side of graph to indicate “man-days”; bottom of graph to indicate time from award date to redelivery of vessel in daily intervals.

currently scheduled, and all other work projected during the period of performance required by this solicitation.

For all other work projected to be performed during this availability, list the name of the ship/barge/vessel, the period of performance. Explain if it will impact this availability and, if so, how.

Subfactor 2.2 Growth Absorption

Provide an estimate of the amount of additional work that can be absorbed without impact on the availability completion. Assume that most of the additional work is identified during the first 50% of the availability, that the work per trade (Hull, Machinery, and Electrical) is proportional to the work in the basic specifications, and that all material for such additional work is available within a reasonable time.

Justify the estimate of the amount of additional work that can be absorbed beyond AGR and Category “B” items.

Subfactor 2.3 Facilities

1. Complete the enclosed MSC Ship Repair Facility Survey Form (MSC Form 4330/26). Forms must be signed and dated. (See section J for the form). Note the following special instructions when completing the form.

a. On sheet 2 of 5, the “Services Available” block should include only those services which are permanently installed. Temporary service capability should be listed on sheet 5 of 5.

b. Photocopies of crane certification data shall be supplied.

c. The following instructions apply to the required submittals list located on sheet 5 of 5.

1) Submittal number 1: submit as instructed.

2) Submittal number 2: submit as instructed.

3) Submittal number 3: submit as instructed; list only capital equipment. Do not list portable hand-held tools.

4) Submittal number 4: do not submit, covered elsewhere in RFP.

5) Submittal number 5: do not submit, covered elsewhere in RFP.

6) Submittal number 6: submit as instructed, do not list subcontractor locations.

7) Submittal number 7: do not submit.

Use additional sheets as necessary to give a complete description of your facilities.

Submit the following:

A Berth Chart that complies with the requirements set forth in Specification Item entitled “Berthing and Mooring Requirements.”

An Approach Chart that complies with the requirements set forth in Specification Item entitled “Berthing and Mooring Requirements.” A Mooring Chart that complies with the requirements set forth in Specification Item entitled “Berthing and Mooring Requirements.”

Technical Factor 3 – Management Control and Quality Assurance

Subfactor 3.1 Organization and Key Personnel

Provide an organization chart of the key personnel who will be assigned for this availability. Include upper management, program managers, negotiators, estimators, scheduling personnel, engineering personnel, key production personnel by trade, the shipyard safety program organization, testing organization, the quality assurance organization, and contractor personnel responsible for each subcontractor being used. Identify the 2nd and/or swing shift yard managers/supervisors.

Include the name, title, percentage of time to be devoted to this availability, and years experience in the ship repair industry for each key person.

Subfactor 3.2 Subcontractor Participation

Identify all proposed major (over $25,000.00 aggregate) subcontractors and suppliers by work item. If none, state so. For all major subcontractors identified, advise whether the use of a second-tier subcontractor is proposed. If so, identify the proposed second-tier subcontractor and the specific work that it will be tasked to perform.

If the planned subcontractor work exceeds 50% of the total base contract cost, present a detailed subcontractor management plan that demonstrates established management procedures exist to control multiple subcontractors and to prevent interference and delays that might result. Do not submit cost/ price data with this factor. (Disregard if Small Business Set-Aside).

Contractor shall identify all work items where work required is planned to be accomplished outside of the contractor's primary repair facility. Identify the facility/subcontractor planned to accomplish this work, the location where work will be performed, and contractor intentions for accomplishing regulatory body and MSCREP inspections at the off-site location.

Where a Technical Representative is required, identify each Technical Representative by source and by WI number. If none, state so.

Subfactor 3.3 Quality Control Plan

Describe in detail the Quality Control Plan to be used for this availability. The description should address the method in which you will comply with the specification item entitled "Testing and Quality Assurance."

Submit a Preliminary "Schedule for Key Inspection Events" within the contactor's proposal for review; to show the contractor's full understanding of all inspections criteria, call outs, and checkpoints specified within the WI package.

Identify the individuals who will perform the QC function. Discuss other duties, if any, to be performed by QC personnel and the percentage of time that they are to perform other duties. Discuss the documentation of QC activity (e.g., logs, notebooks, records, etc.). Present the test failure recovery plan.

Subfactor 3.4 Hazardous Waste Management Plan

Identify key shipyard personnel associated with hazardous waste management including, but not limited to, personnel associated with employee training, hazardous waste identification, and manifest documentation.

Identify any subcontractors associated with removal, handling and disposal of hazardous waste, including but not limited to, subcontractors responsible for removing, storing, transporting, recycling, reclaiming or otherwise disposing of hazardous waste. All permits or other applicable credentials associated with safe and proper disposal of hazardous waste should be included. If a hazardous waste subcontractor is changed for any reason, the Hazardous Waste Management Plan shall be amended prior to the new subcontractor beginning work on the vessel.

Identify all local, state and federal agencies associated with the disposal of hazardous waste.

Outline procedures used by the facility to accomplish removal, handling, storage, and disposal of hazardous waste IAW local, state, and federal requirements.

Describe all steps to be taken to reduce the volume and toxicity of hazardous waste generated during the performance of the contract. This is to include, but not be limited to a description of management of hazardous waste generation, process controls utilized to ensure that effective minimization techniques are maintained, and any technological resources available to reduce either the toxicity or the volume of hazardous waste.

Provide a copy of the facility’s Hazardous Waste Spill Response Plan.

c. Past performance factors include:

1) The past performance evaluation will assess the offeror’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account relevant information submitted by each offeror as part of its proposal and the Government’s assessment and evaluation of other sources of information. Offerors are cautioned that the Government may use data provided in the offeror’s proposal and data obtained from other sources. Other sources of information for past performance may include, but are not limited to, CPARS reports, FAPIIS, ESRS, other databases, questionnaires and interviews.

2) The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the WI Package, the source of the information, the context of the data and general trends in the offeror’s performance and any associated risk.

a) To be considered recent, the effort must be on-going and at least 50% complete or must have been performed during the past three (3) years from the date of issuance of the solicitation. Past performance information that fails this condition will not be evaluated.

b) To be considered relevant, the recent effort must be similar in terms of scope, magnitude, and complexity in comparison to the requirement detailed in the WI Package. Past performance information that fails this condition will not be evaluated.

3) The Government will consider the extent of the offeror’s ability to perform a previous contract successfully in the areas of: (a) quality of product or services; (b) timeliness or scheduling of supplies/deliveries; (c) business relations/customer satisfaction; and (d) key personnel and staffing (including subcontractors).

4) The Government will consider the company itself, predecessor companies, key personnel who have relevant experience, and subcontractors who will perform major or critical aspects of the requirement.

5) For all offerors, the Government will consider historical compliance with the requirements of FAR 52.219-8 (Utilization of Small Business Concerns). In addition, for other than small business concerns, the Government will consider historical compliance with the requirements of FAR 52.219-9 (Small Business Subcontracting Plan) and DFARS 252.219-7003 (Small Business Subcontracting Plan, (DoD Contracts) – Basic).

6) The Government reserves the right to consider Past Performance Questionnaires received after the due date for receipt of proposals. The Government reserves the right to contact references for verification or additional information and the right to consider other relevant past performance information. The Government may call customers, whether or not provided by the offeror, to inquire about the offeror’s past performance. The Government does not assume the duty to search for data to cure the problems it finds with the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

7) IAW FAR 15.305(a)(2)(iv), an offeror without a record of relevant past performance or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance.

d. Price factor.

1) Price proposals will not be assigned an adjectival rating, but shall be evaluated for completeness and price reasonableness utilizing one or more of the price analysis techniques in FAR 15.404-1(b). The total evaluated proposal price will consist of Category “A” Items (CLIN 0001), Additional Government Requirements (CLIN 0002), Other Direct Costs (CLIN 0002), Category “B” Items (CLIN 0003 through 0010), and the Interport Differential, if applicable.

a) Completeness: All information / data required by the solicitation have been submitted. The price volume will also be evaluated to ensure the completion of the representations and certifications in Section K and the inclusion and submission of other information required by the clause requirements.

b) Price Reasonableness: Prices are considered fair under current market conditions, reasonable to the offeror and reasonable to the Government. Reasonableness may also be determined by comparison to the Government estimate and / or other offers received.

2) Interport Differentials shall be assessed for proposals in the geographic areas of consideration listed in Attachment J-10 – Interport Differential. The actual last port of call, fuel rates, per diem rates, or any other costs associated with the Interport Differential calculation are subject to change, which may occur after receipt of proposals; however, the Interport Differentials stated in the J-10 attachment will be used for evaluation purposes.

5. CONTRACTOR INDUSTRY CERTIFICATIONS

a. Eligible contractors must be capable of performing the full scope of the solicitation within their own facilities, utilizing their own shops and work force or be capable of subcontracting for these elements beyond their managerial, technical, or physical capability or capacity. Contractors must assume full responsibility for the integrated scheduling, cost, and quality of subcontractor performance.

b. Eligible contractors must be a company recognized as engaged in ship repair work and possess an organization capable of the full scope of planning, engineering, quality control, shipboard/off ship production and component/system testing and trials. The contractor shall provide industry certifications such as, MSRA, ABR, or ISO Certifications that would further emphasize the contractor's ability to perform the work. To be determined responsible, a prospective contractor must submit acceptable evidence to demonstrate its ability to accomplish the work. This will include a conclusive demonstration of having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) at the time of award. The contractor’s proposal shall provide a documented and positive demonstration of established organizational elements as set forth below. These characteristics will be evaluated to determine a firm's eligibility for contract award:

1) Administration/Management Control. Established organization geared toward ship repair at all levels of size, value and complexity, and toward technology innovation and process improvement. Clear lines of authority. Delegation of responsibility. Mid-level managerial positions in place. Competent and experienced employees with ship repair experience. Capability to develop and integrate planning, estimating and scheduling functions. Defined managerial responsibilities for production, quality assurance, material procurement/control and subcontractor control.

2) Financial Control. Segregation of accounting costs. Adequate accounting system. Favorable cash flow-ratios. Availability of a line of credit or other source of financial income to support the work effort. Prompt payment of subcontractors and suppliers.

3) Production Control. A production organization. On board (or ability to obtain) trade mix/skills to perform ship repair work. Control of production efforts. Integration of other key functions with production. Use of scheduling techniques. Methods of progressing. Training available to trades employees.

4) Production Technical Support. Engineering and design support capabilities (in-house or subcontracted) with sufficient capability to diagnose and evaluate technical problems and issues and to make competent technical recommendations to MSC when necessary and appropriate. They shall be fully cognizant of ABS rules and USCG regulations and how they apply and impact this specification package

5) Material/Procurement Control. A material purchasing department with staff. Procedures for control of material (purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance and disposal). An inventory system – ordering, tagging warehousing. CFM/GFM storage, control and protection. Existing environmentally-controlled warehouse space. Material handling equipment. Familiarity with the Navy logistics support system.

6) Subcontractor Control. Procedures for selecting, scheduling, managing, monitoring, and controlling subcontractors.

7) Quality Control/Test and Trials. A quality control organization/department/staff. Quality assurance procedures/manual. Calibration and metrology system availability. Test memo writing capability. Nondestructive Testing capabilities. Welding procedures and welders’ qualifications. Ability to perform trend analysis. Quality control system shall be certified or equivalent to ISO 9001:2001 standards

8) Safety/Security. Safety Organization/Manager or Engineer. Safety manual/procedures. Safety training. First-aid capabilities or medical services. Fire protection/procedures. Physical yard security/security procedures.

9) Hazardous Material/Waste Control. Proper procedures and facilities to meet the legal requirements for removal, storage and disposal of hazardous waste. Segregated storage. Documentation of licensed subcontractors responsible for control of hazardous waste removal, storage and disposal. Appropriate state/Federal agency issued hazardous waste generator number. Disposal records, which indicate type of material, date and place of disposal.

10) Facilities. Although facility requirements may vary with the work authorized for a specific ship, the contractor must be a ship repair company that possesses or has available the following facilities:

0. Pier, with services in place, accessible to the CLASS size ship for berthing

0. Structural Shop

0. Machine Shop

0. Pipe Shop

0. Electrical/Electronic Shop

0. Carpentry Shop

0. Rigging Equipment

0. Dry-dock – when required for docking of vessel in performance of the specification

11) Agreements. To be determined responsible, a prospective contractor must possess a MSRA, ABR or submit acceptable evidence in lieu of the aforementioned to effectively communicate and demonstrate its ability to obtain required resources.

c. The Government reserves the right to perform a site survey(s) for verification of policies, procedures, capabilities, and facilities prior to award.

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