L_Cost Proposal Template.xlsx

Introduction

Introduction

This template provides a structured approach for proposing the costs associated with delivering the DEPS requirements. The Vendor must fill out all applicable worksheets and cells as described by the template and individual worksheet instructions. This template is the formal Cost Proposal for the Vendor's proposal package. The Vendor warrants that all costs associated with the services as requested in this RFP are included in this template. Failure to adequately represent all costs as requested in this RFP may be grounds for proposal disqualification at the sole discretion of DCYF and the State of Washington. All costs included must be in US Dollars.

Where costs are requested on an annual basis, the year refers to the appropriate year of the contract (i.e. Year 1 refers to the first year of the contract rather than calendar or Federal fiscal year). Vendors must complete the Cost Proposal with the expected cost rate based on the anticipated contract start date as stated in the RFP. However, should the contract start date shift for any reason, DCYF expects Vendors to honor the costs as stated in their Cost Proposal. DCYF understands that the contract will likely begin in the middle of a fiscal or calendar year. The awarded contract will be aligned to appropriate calendar and/or fiscal years during contract negotiations. The total bid cost is a firm fixed price proposal and the determination of the contract start date will not affect the total bid price.

All prices in the cost proposal must be fully loaded and inclusive of all applicable purchases, delivery, taxes, services, safety measures, licenses, travel, and per diem. They encompass all labor, materials, subcontracts, supplies, fees, taxes, and profit.

This workbook contains cost information required for submission of a proposal for the DEPS Services in this RFP. The worksheets within this Response Template are listed below. Please note:

> Worksheet 1 (Total Cost Summary) is automatically updated with the contents from other worksheets.

> Worksheets 2 (Labor Rates), 3 (DDI & Decommission), and 4 (M&O) must be completed.

> Vendors should complete Worksheet 5 (Cloud and Subscription Services) and/or Worksheet 6 (Infrastructure).

> Vendors should complete Worksheet 7 (Cost Assumptions) per their proposed solution and services.

Any proposals that do not provide complete cost information may be excluded from the competitive field.

> Cells requiring Vendor data entry are highlighted in light-green to clearly indicate which cells are available for data entry.

> Cells that contain titles and formulas are marked in dark blue and gray highlight.

> Cells that are not applicable are marked in black highlight.

> Do NOT add, edit or adjust cells unless specifically requested to do so.

> It is the Vendor's responsibility to validate the integrity of the Cost Proposal Template formulas and links.

Key Assumptions:

* Vendors must abide by the deadlines detailed in the RFP.

Instructions: Do not edit this worksheet.

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1. Total Cost Summary

Instructions: Do not edit any cells on this sheet. Prior to submission, confirm all costs reflect the proposal cost total.

One-time Costs Year 1 Year 2 Year 3 Year 4 Year 5 Total Ongoing Costs Total Costs

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2. Labor Rates

The proposed staff for key project roles must meet the qualification and experience outlined in section 7 of the attachment B.

The labor rates must be loaded costs. Applicable purchase, delivery, tax, services, safety, license, travel, per diem, Vendor's staff training, facilities and any other expenses associated with the delivery of the proposed items and must be included in the Vendor's costs and fixed hourly rates. Use of the existing roles is appreciated, but not required. The Vendor may include additional roles to accurately represent the classifications it uses for describing the various classifications and grades of its personnel.

The total of the Composite Weight Percentage column must equal 100%. Individual and composite hourly rates shall not increase greater than 2% per year.

It is the responsibility of the Vendor to ensure spreadsheet calculations are correct.

Instructions: Enter the staff roles, composite weight percentage, and hourly rate required for the tables below. Additional rows may be added if necessary.

(During DDI)

Year 5

Year 5

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3. DDI & Decommission

It is the responsibility of the Vendor to ensure spreadsheet calculations are correct. All costs must be fully inclusive.

Instructions: Enter the hours required to complete the deliverables required within each service domain listed. Enter any additional tasks and deliverables as needed. Insert additional rows as necessary where noted.

Rate for DDI and Decommission Total One-time Costs

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4. M&O

For Composite Rate for Application Enhancements, Enhancements and Modifications, Vendors must assume a level of effort representing 15,000 hours each year.

It is the responsibility of the Vendor to ensure spreadsheet calculations are correct. All costs must be fully inclusive.

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5. Cloud Subscription Services

The table below is intended to be sufficiently flexible to meet a range of SaaS costing models. Vendors should use the "9. Cost Assumptions" tab, as appropriate, to clarify any assumptions related to their solution costing model. Yearly rates shall not increase greater than 2% per year.Vendors may insert additional rows as required. It is the responsibility of the Vendor to ensure spreadsheet calculations are correct.

Assumption: If the user count is needed to calculate the cloud subscription services cost, Vendors must assume a total user count of 3,250. This includes caseworkers, program, and operations staff at DCYF.

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6. Infrastructure

The second table describes the costs associated with various environment(s) required during the DDI phase. The number of environments may fluctuate depending on the phase of the project.

Vendors may insert additional rows as required. It is the responsibility of the Vendor to ensure spreadsheet calculations are correct.

7. Cost Assumptions

Instructions: Complete the table below using as many rows as needed. Clearly describe the location of references to the RFP and/or proposal, description of the assumption, rationale for the need of the assumption, and the cost impact to DCYF should the assumption be invalid. Insert additional rows as needed.

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