DCYF DEPS Payment Data Flow.pdf
PDF 164 KB Posted
- Attached to
- DCYF Enterprise Payment Solution
- Solicitation number
- 24-DCYF-CS-081
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document appears to be a series of data flow diagrams showing payment processing systems for the Washington State Department of Children, Youth & Families (DCYF), broken down into four major program areas: Child Welfare, Early Learning, Juvenile Rehab, and Administrative services. Each diagram illustrates the workflow across four key stages: enrollment, service authorization, payment authorization, and payment processing.
The diagrams detail complex system interactions between numerous state databases and platforms including SSPS (Social Service Payment System), Famlink, AFRS (Agency Financial Reporting System), Workday, and various other specialized systems like MERIT, ATLAS, and Provider Portal. The workflows demonstrate how payment data moves from initial service provider enrollment through final payment processing, with specific paths for different payment types and programs. Each program area has unique requirements and systems, though they share some common infrastructure, particularly in the payment processing stage where systems like SSPS, Workday, and AFRS are consistently utilized across all program areas. The documentation appears to be supporting technical documentation for DCYF's enterprise payment solution modernization efforts.
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Text version
Child Welfare
Step 0: Enrollment Step 1: Service Authorization Step 2: Payment Authorization Step 3: Payment Processing Other
Outbound
ATLAS
Famlink
CCWIS
ACD
CCWIS
Famlink
CCWIS
Accounts payable
Provider Portal
DEPS
TM$
Client Eligility Agreements
Manage Service Providers
Acquire Service Provider Provider contract
SSPS
DEPS
SSPSData
DEPS Overpayments Licensing fees
VPS
(Decom)
Workday
TR
Workday
Workday
SPSS DEL
Extract
DEPS
MERIT
EDW
Workday
TRDB
DEPS
WACAP
OIAA
Server
RDA
CSDB
SAO
Subsidy
ETL
Symago
(IVR)
DEPS
SEMS
WA
Compass
Garnishments
DEPS
SOL
DEPS
Warrant
License Service Provider Background
AFRS
Workday Issue payment Coding rules
CAPS
CCWIS
Famlink
CCWIS
CARSVOW
DEPS
SSPS
DEPS
Manage Existing Report
CLM
Replacement
Validate services Caldulate rate & payment
Apply coding rules
SEMS
IRS SSA
ESD
OFR
OKTA
Early Learning
Step 0: Enrollment Step 1: Service Authorization Step 2: Payment Authorization Step 3: Payment Processing Other
Barcode - Subsidy Child Care (WCCC)
Outbound
SEIU
WA
Compass
License Service Provider Background
Barcode
SEMS ESD
Assesor's Office
DOR
UTABWALES
ACES
ECEAP
Subsidy Child Care
MERIT
EL
Portal
Service Delivery Proof
EAS
Education Awards Demographic
Early Achiever Rating
EL
Grants
SEIU
Applys through Smartsheet Manaul Email
CCHB
Manual Email
GMS
ATLAS
Accounts payable
TM$
SSPS
DEPS
SSPSData
DEPS
Overpayments Licensing fees
VPS
(Decom)
Workday
TR
Workday
Workday
MERIT
TRDB
DEPS
RDA
CSDB
SAO
Garnishments
DEPS
SOL
DEPS
Warrant
AFRS
Workday Issue payment Coding rules
CARSVOW
DEPS
SSPS
DEPS
Manage Existing Report
SEMS
IRS SSA
ESD
DCYF
Accounting
Uploads Files from Shared Folder
OFR
Provider Portal
DEPS
SPSS DEL
Extract
DEPS
EDW
Workday
OIAA
Server
Subsidy
ETL
Symago
(IVR)
DEPS
OKTA
Juvenile Rehab
Step 0: Enrollment Step 1: Service Authorization Step 2: Payment Authorization Step 3: Payment Processing Other
ACD
SSPS
DEPS
Workday
Workday
TRDB
DEPS
AFRS
Workday
A19 DCYF
Fiscal Office
Payment Data
EDW
Workday
AFRS
Financial Toolbox
Workday
Manual Process
Contract Types
Client Service Contract
Personal Services Contract
Passthrough Contract
Billable Hours
SLAs
P-Cards for Goods & Services
Manual Forms, Smartsheet, Excel
SSPSData
DEPS
Contract documents are uploaded in
DCYF Shared Drive
Administrative
Step 0: Enrollment Step 1: Service Authorization Step 2: Payment Authorization Step 3: Payment Processing Other
ACD SSPS
DEPS
Workday
Workday
AFRS
Workday
DCYF
AccountingPayment Data
Warrant
EDW
Workday
Manual Process
Payment Categories
Store Value Cards
Vouchers
Service Alternative
Concrete Goods
Credit Card Payments
Staff Professional Development
Staff Travel Expenditures
Manual Forms, Smartsheet, Excel
Famlink
CCWIS
Vouchers
TEMS SAO
CAPS
Travel Expense
| DEPS |
| ChildWelfare |
| EarlyLearning |
| JuvenileRehab |
| Admin |
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