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State of Washington | RFP No. 24-DCYF-CW-081 Department of Children, Youth, and Families (DCYF) Attachment A Administrative Review
Attachment A:
Administrative Review
Unless otherwise directed, DCYF requires that Vendors use the provided mandatory response templates to prepare responses included in the proposal. DCYF requires that Vendors enter responses directly into templates, and not to insert “see attached file” (or similar statements) in the templates or worksheet to reference separate documents. Proposals not using the mandatory response templates will not be reviewed. Figures and tables must be numbered and referenced in the text of the proposal by that number. DCYF requests that Vendors do not submit marketing materials, product sheets, brochures, customer testimonials, or other pre-printed materials.
Table of Contents
| 1.0 | Proposal Checklist | 3 |
| 2.0 | Minimum Mandatory Requirements (MMRs) | 5 |
Proposal Checklist The Vendor must complete the following tables to verify that all the RFP response requirements have been completed as instructed. The Vendor must certify that the applicable items are included in the proposal by submitting this checklist with the checklist column completed along with the RFP proposal package.
During the evaluation process, DCYF will perform an initial review of the proposals to confirm these are included. If the items identified in this checklist are not included, the proposal may be disqualified.
Instructions: Complete the following table. Do not change any of the completed cells. Any changes to the completed cells could lead to the disqualification of the proposal.
Requirements for Proposal Acceptance
| # |
| Proposal Response Item |
| Completed? (Yes / No) |
| 1 |
| Vendor’s proposal is received by date and time specified in the RFP. |
| 2 |
| Vendor’s proposal submission includes all components as described in the RFP. |
| 3 |
| Vendor used the required response templates to provide responses. |
| 4 |
| The documents in the Vendor’s proposal package follow the required document formats as described in the RFP. |
| 5 |
| Vendor has certified that it meets the Minimum Mandatory Requirements as outlined in the RFP and described in Section 2.0 of this Attachment A. |
| Response Template or RFP Section |
| Proposal Content |
| Mandatory Format |
| Completed? (Yes / No) |
| Attachment A.1 |
| Administrative Review |
| PDF or MS Word |
| Attachment B |
| Vendor Qual Experience Staffing |
| PDF or MS Word |
| Attachment C |
| Solution Functional RTM |
| MS Excel |
| Attachment D |
| Solution Functional RTM Narrative |
| PDF or MS Word |
| Attachment E |
| Solution Data & Reporting RTM |
| MS Excel |
| Attachment F |
| Solution Data & Reporting RTM Narrative |
| PDF or MS Word |
| Attachment G |
| Solution Technology RTM |
| MS Excel |
| Attachment H |
| Solution Technology RTM Narrative |
| PDF or MS Word |
| Attachment I |
| Implementation and Performance Non-Functional RTM |
| MS Excel |
| Attachment J |
| Implementation and Performance Non-Functional RTM Narrative |
| PDF or MS Word |
| Attachment K |
| Experience and Management |
| PDF or MS Word |
| Attachment L |
| Cost Proposal Template |
| MS Excel |
| Attachment M |
| Cost Proposal Narrative |
| PDF or MS Word |
| Attachment N |
| Issues List Template |
| PDF or MS Word |
| Attachment O |
| Cert of Compliance with Negotiation |
| PDF or MS Word |
| Attachment P |
| Cert of Compliance with Demo Rules |
| PDF or MS Word |
| Attachment Q |
| Bidder Certifications and Assurances |
| PDF or MS Word |
Proposal Package Checklist
Minimum Mandatory Requirements (MMRs)
The undersigned certifies to the Washington State Department of Children, Youth, and Families that Vendor meets the Minimum Mandatory Requirements (MMRs) as stated in the RFP Section A Instructions: Except with respect to completing (filling-in the blanks) and executing this Certification of Compliance with the Minimum Mandatory Requirements, Vendor may not modify or alter this form. If the Vendor modifies or qualifies the certifications and/or assurances or fails to submit the form with the proposal, Vendor will be disqualified.
Compliance with Minimum Mandatory Requirements (MMRs)
| Minimum Mandatory Requirement |
| Vendor Meets the Requirement? |
| The vendor must have a minimum of $50M in revenues and have successfully completed 3 financial management and/or Payment related projects with similar scope and focus for public sector organizations in the past 7 years. |
| YES |_| |
| NO |_| |
| The Vendor must demonstrate having sufficient financial resources to initiate and sustain a project of this size and duration as the DEPS project described in this solicitation. The Vendor must include these details using Attachment B: Vendor Qualifications, Experience, and Staffing Response Template. |
| YES |_| |
| NO |_| |
Company Name (Vendor)
Signature of Company Representative*
Name and Title of Company Representative* (Type/Print)
Date
* The Vendor’s representative providing the signature must be a corporate officer of the Vendor with the authorization to execute and legally bind the Vendor.
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