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SECTION J
DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS
TABLE OF CONTENTS
| ATTACHMENT NUMBER |
| ATTACHMENT TITLE |
| J-1601000-01 |
| Definitions And Acronyms |
| J-1601000-02 |
| Utility Management Data Requirements |
| J-1601000-03 |
| UEM Business Rules for Asset Management |
| J-1601000-04 |
| References And Technical Documents |
| J-1601000-05 |
| Meter Inventory |
| J-1601000-06 |
| Utilities Asset Tags And Utility Asset Tagging Guidance |
| J-1601000-07 |
| Specification Attributes |
| J-1601000-08 |
| UEM-DI Meter Group And The Direct Condition Rating Guidance |
ATTACHMENT J-1601000-01
DEFINITIONS AND ACRONYMS
| Assessment |
| A general term referring to either a survey or inspection of a facility to determine condition. |
| Asset |
| A general term used to refer to an item, such as a component, system, building or facility, that is managed by an automated data management program, e.g., UICAP. |
| Business Management System (BMS) |
| A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services. |
| Utility Investment Strategy |
| The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilites that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities. |
| Utilities Maintenance Management |
| The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.” |
| In-house |
| Performed by Government employees. |
| Inspection |
| A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair. |
| Job or Work Order |
| An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation. |
| Planned Utility Outage |
| A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. Service/Trouble Desk personnel gather pertinent information prior to the outage event and from the field after the event, and record the outage event in the MAXIMO Work Order Outage Log. These events REQUIRE PLANNING AND COORDINATION WITH AFFECTED CUSTOMERS at a minimum 10 days for routine and 3-4 days for urgent requests in advance of the outage. NOTE: Planned utility outages that occur without notification to proceed after a request to defer the outage cannot be met are reclassified as unplanned utility outages. |
| Reportable Utility Outage |
| A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage. |
| Supervisory Control And Data Acquisition (SCADA) |
| A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link. |
| Service Order |
| Any work required to return a utility, system, equipment or component to normal working condition. Service orders are minor utility problem requests or requests for other non-recurring work that is too small to be planned and estimated. |
The purpose of a service order is to provide the Government with a means of issuing work up to a defined liability limit for requirements occurring outside of the specified recurring work. The Government may utilize service orders to accomplish any work up to the respective liability limit based on the service order classification.
| Service Order, Emergency |
| Emergency is defined as any facility deficiency that immediately compromises the mission or life, health and safety. Always includes, but is not limited to, failure of any utility, fire protection, environmental control, or security alarm systems. |
| Service Point |
| The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment. |
| Service Order, Urgent |
| Urgent is defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could result in damage to Government property, or soon affect the security, health, or well-being of personnel or the continued operation of a service or system. |
| Service Order, Routine |
| Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent. |
| Unplanned Utility Outage |
| An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log. Facilities experiencing an unplanned utility outage greater than five minutes should contact their Building Monitor or Facility Coordinator who can report the outage to the Service/Trouble Desk. |
| Utility Service Interruption |
| A Momentary Utility Service Interruptions of five minutes or less in duration are not considered a long duration utility outage, and therefore not required to be recorded in the MAXIMO system. NAVFAC Utilities does not provide nor guarantee uninterruptible utility services. |
| Utilities Infrastructure Condition Assessment Program (UICAP) |
| A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition of utility systems and their components. |
ATTACHMENT J-1601000-01
DEFINITIONS AND ACRONYMS
| AIS |
| Automated Information System |
| AMI |
| Advanced Metering Infrastructure |
| ANSI |
| American National Standards Institute |
| ArcGIS |
| Geographic Information System (developed by ESRI) |
| ASHRAE |
| American Society of Heating, Refrigerating and Air-Conditioning Engineers |
| ASME |
| American Society of Mechanical Engineers |
| BCS |
| Building Control System |
| CIRCUITS |
| Centralized and Integrated Reporting for the Comprehensive Utilities |
| DDC |
| Direct Digital Control Systems |
| EMI |
| Electromagnetic Interference |
| ESRI |
| Environmental Systems Research Institute |
| FPOC |
| Facility Point of Connection |
| GIG |
| Global Information Grid |
| GIS |
| Geospatial Information System |
| ICS |
| Industrial Control Systems |
| iNFADS |
| Internet Navy Facilities Assets Data Store |
| NEC |
| National Electrical Code |
| NFPA |
| National Fire Protection Association |
| RSIP |
| Regional Shore Infrastructure Plan |
| SCADA |
| Supervisory Control And Data Acquisition |
| SRM |
| Sustainment, Restoration and Modernization |
| STIG |
| Security Technical Implementation Guide |
| WIS |
| Work Induction System |
| UEM |
| Utilities and Energy Management |
| UEM-DI |
| Utilities and Energy Management Degradation Index |
| UICAP |
| Utility Infrastructure Condition Assessment |
| UIRA |
| Utility Infrastructure Risk Assessment |
| COF |
| Consequence of Failure |
| LOF |
| Likelihood of Failure |
| UFC |
| Unified Facilities Criteria |
| UMIG |
| Utilities Mission Integration Group |
| UCS |
| Utility Control System |
| UPV |
| Unfired Pressure Vessel |
Attachment J-1601000-02 Utility Management Data Requirements
PURPOSE AND OVERVIEW
The purpose of this attachment is to provide guidance on how data is to be provided by the Contractor and outline the options by which the Contractor can report Service Provider Information and Asset Information for NAVFAC MAXIMO.
GENERAL TYPES OF DATA
Work Order Data Work order data includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance (as performed under the PM program), and work issued as non-recurring. Specific NAVFAC MAXIMO fields required for work order data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03 for direct entry and on the Service Provider Information spreadsheet provided in J-0200000-07 for multiple work order upload (more than 100).
Asset Data Asset data includes the specific details necessary for proper identification and tracking of assets when updated for all completed work orders where an asset is repaired, replaced, installed, or otherwise affected. Specific NAVFAC MAXIMO fields required for asset data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03 for direct entry and on the Asset Information spreadsheet provided in J-0200000-08 for multiple asset updates (more than 100).
Preventive Maintenance Data Preventive maintenance application in Maximo is built by PM records that can be associated with assets, locations or routes. The PM record defines the frequency, seasonal dates, job plans sequence and records a PM history.
The BOS Contract is performance based and therefore NAVFAC EURAFSWA cannot mandate the tasks to perform on a particular piece of equipment. However, the KTR shall build and maintain a Preventive Maintenance program in Navy Maximo generating work orders, tracking time and materials spent and completing those work orders in a timely manner. All the work order data executed on each piece of equipment shall be entered into NAVFAC Maximo.
In the case that additional repairs or work is discovered when performing PMs, the BOS contractor shall document and report the deficiency back to the PAR for proper approval and issuance of a follow-up work order.
NAVFAC shall be able to monitor the performance of the BOS PM by comparing the total labor hours executed for scheduled work with the total labor hours performed for unscheduled work on each particular piece of equipment. Specific NAVFAC MAXIMO fields required for asset data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03.
Condition Rating Data UICAP Meter reading shall be recorded at a minimum frequency of once per year on the annual PM for all the equipment under Preventive Maintenance program by BOS Contractor. In addition to the scheduled work, the BOS Contractor shall update the UICAP meters every time that a Service is executed on the equipment.
For each equipment category, the attachment J-1601000-05 lists the UICAP meters that shall be updated Specific NAVFAC MAXIMO fields required for asset data are listed on the UEM Business Rules for Asset Management Procedures provided in J-1601000-03.
METHOD FOR DATA SUBMISSION
Direct Data Entry The Contractor directly enters data into NAVFAC MAXIMO in a secure method via the internet or using a One-NET workstation. Detailed guidance NAVFAC MAXIMO System Access Procedures is provided in J-0200000-06. All reference value verification is provided by NAVFAC MAXIMO.
All Contractors who obtain authorized access will be able enter data directly into the work order, preventive maintenance and asset screens within NAVFAC MAXIMO. Further details and a user guide will be provided by the Government on how to use the data entry screens after award.
Contractors are only allowed to view, edit, report or otherwise access data related to their work. Any unauthorized attempt to do otherwise may be grounds for removal of access privileges. Contractors will be assigned a specific work center code for their work and shall utilize this code for all such data entry and retrieval.
The Contractor will be provided local instructions, desk guides and other materials by the Government on the direct entry of work order, Preventive Maintenance and asset data.
ATTACHMENT J-1601000-03
UEM BUSINESS RULES FOR ASSET MANAGEMENT
Reference MSWord File “J-1601000-03 UEM Business Rules for Asset Management.docx”
ATTACHMENT J-0200000-04
DIRECTIVES, INSTRUCTIONS, AND REFERENCES
Effective Utility Management
Utilities System Manual - Points Of Demarcation
| UFC 3-540-01 |
| Engine-Driven Generator Systems For Backup Power Applications |
| UFC 3-230-01 |
| Water Storage, Distribution, And Transmission |
| UFC 3-501-01 |
| Electrical Engineering |
| UFC 3-550-01 |
| Exterior Electrical Power Distribution |
| MO-221 |
| Utilities Metering |
| MO-321 |
| Facilities Management |
| MO-209 |
| Engineering Criteria |
| UFC 3-430-07 |
| Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels |
| UFC 3-430-08N |
| Central Heating Plants |
| UFC 3-501-01 |
| Electrical Engineering |
| UFC 3-550-01 |
| Exterior Electrical Power Distribution |
| UFC 3-560-01 |
| Electrical Safety. O&M |
| NAVFAC P-307 |
| Management of Weight Handling Equipment |
Department of the Army.
| AR 420-49 |
| Heating, Energy Selection and Fuel Storage, Distribution, and Dispensing Systems |
ATTACHMENT J-1602000-05
UTILITY METER INVENTORY
| Meter Type |
| Facility |
| Facility Description |
| Equipment ID |
| Electrical |
| 2200 |
| RSB |
| EM-2276001 |
| Electrical |
| 2500 |
| GP Warehouse 1 |
| EM-2576001 |
| Electrical |
| 2700 |
| Entry Control Facility |
| EM-2776001 |
| Electrical |
| 2800 |
| Security Control Facility |
| EM-2876001 |
| Electrical |
| 2900 |
| Fire Station |
| EM-2976001 |
| Electrical |
| 3000 |
| Water Supply Building |
| EM-3076001 |
| Electrical |
| 4200 |
| Access Control Facility |
| EM-4276001 |
| Electrical |
| 4300 |
| Multi-Purpose Facility |
| EM-4376001 |
| Electrical |
| 4400 |
| GP Warehouse 2 |
| EM-4476001 |
| Electrical |
| 4500 |
| Public Works |
| EM-4576001 |
| Water |
| 2200 |
| RSB |
| WM-2276001 |
| Water |
| 2500 |
| GP Warehouse 1 |
| WM-2576001 |
| Water |
| 2700 |
| Entry Control Facility |
| WM-2776001 |
| Water |
| 2800 |
| Security Control Facility |
| WM-2876001 |
| Water |
| 2900 |
| Fire Station |
| WM-2976001 |
| Water |
| 3000 |
| Water Supply Building |
| WM-3076001 |
| Water |
| 4200 |
| Access Control Facility |
| WM-4276001 |
| Water |
| 4300 |
| Multi-Purpose Facility |
| WM-4376001 |
| Water |
| 4400 |
| GP Warehouse 2 |
| WM-4476001 |
| Water |
| 4500 |
| Public Works |
| WM-4576001 |
High Temp Water
High Temp Water
High Temp Water
High Temp Water
High Temp Water
High Temp Water
ATTACHMENT J-1601000-06
UTILITIES ASSET TAGS AND UTILITY ASSET TAGGING GUIDANCE
The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in MAXIMO.
ATTACHMENT J-1601000-07
SPECIFICATION ATTRIBUTES
CLASSIFICATION
REQUIRED SPECIFICATION FIELD
| Actuator |
| Rated Pressure UOM |
| Barscreen |
| Bar Screen Type |
| BatterySystem |
| Battery Role |
| BatterySystem |
| Battery Type |
| BatterySystem |
| Number Of Batteries |
| Boiler |
| National Board No. |
| Boiler |
| Secondary Fuel Type |
| CapacitorBank |
| Cap Bank Type |
| CapacitorBank |
| Control Type |
| CapacitorBank |
| Install Type |
| CapacitorBank |
| Nominal Voltage |
| CapacitorBank |
| Voltage Class |
| CapacitorBank |
| Total Bank KVAR |
| ChemicalAddtion |
| Chemical Type |
| Compressor |
| Compressor Type |
| CondensateCollector |
| Steam Condensate Collector Type |
| CondensateCollector |
| Associated Line Type |
| ControlValve |
| Diameter UOM |
| ControlValve |
| Regulation Type |
| Classification |
| Required Specification Field |
| DeaeratorAndStorageTank |
| Deaerator Type |
| DeaeratorAndStorageTank |
| Deaerator Capacity |
| DeaeratorAndStorageTank |
| Deaerator Capacity UOM |
| DeaeratorAndStorageTank |
| Storage Tank Volume |
| DeaeratorAndStorageTank |
| Volume UOM |
| DeaeratorAndStorageTank |
| Tank Material |
| DifferentialRelay |
| Differential Relay Type |
| DifferentialRelay |
| Calibration Date |
| DynamicProtectiveDevice |
| Dyn Pro Dev Type |
| DynamicProtectiveDevice |
| Device Control |
| DynamicProtectiveDevice |
| Voltage Class |
| DynamicProtectiveDevice |
| Interr Mechanism |
| DynamicProtectiveDevice |
| Gang Operated |
| DynamicProtectiveDevice |
| Interr Medium |
| DynamicProtectiveDevice |
| Install Type |
| DynamicProtectiveDevice |
| Nominal Voltage |
| ElectricLine |
| Electric Line Type |
| ElectricLine |
| Circuit Length |
| ElectricLine |
| Voltage Class |
| ElectricLine |
| Conductors per Phase |
| ElectricLine |
| Install Type |
| ElectricLine |
| Nominal Voltage |
| ElectricLine |
| Radial Feeder |
| ElectricLine |
| Cable in Conduit |
| ElectricMeter |
| Electric Meter Role |
| ElectricMeter |
| Meter Class |
| ElectricMeter |
| Nominal Voltage |
| ElectricPanel |
| Number Spaces |
| ElectroMechanicalRelay |
| Relay Type |
| ElectroMechanicalRelay |
| IEEE Device No |
| ElectroMechanicalRelay |
| Calibration Date |
| ElectroMechanicalRelay |
| Voltage Class |
| ExpansionJoint |
| Steam Exp Joint Type |
| ExpansionJoint |
| Assoc Line Type |
| ExpansionJoint |
| Diameter UOM |
| ExteriorLights |
| Exterior Lights Type |
| ExteriorLights |
| Nominal Voltage |
| ExteriorLights |
| Light Ownership |
| GearDrive |
| Shaft Alignment |
| Generator |
| Nominal Voltage |
| GreaseTrapAndOilWaterSeparator |
| Pretreatment Device Type |
| GreaseTrapAndOilWaterSeparator |
| System Type |
| GreaseTrapAndOilWaterSeparator |
| Material |
| GritRemoval |
| Grit Removal Type |
| Ground |
| Grounding Device Type |
| HeatExchanger |
| Heat Exchanger Role |
| Hydrant |
| Year Manufactured |
| Instrumentation |
| Instrumentation Type |
| Insulator |
| Insulator Material |
| IonExchangeUnit |
| Capacity UOM |
| LVBreakerPanel |
| Install Type |
| LVBreakerPanel |
| Nominal Voltage |
| LVBreakerPanel |
| Rated Ampacity |
| LVBreakerPanel |
| Number Phases |
| LVBreakerPanel |
| Number Spaces |
| LVBreakerPanel |
| Spaces Filled |
| MechanicalMeter |
| Mech Meter Role |
| MechanicalMeter |
| Mech Meter Billing Type |
| MechanicalMeter |
| Remote Read Indicator |
| MechanicalMeter |
| Meter Type |
| OvercurrentRelay |
| Overcurrent Relay Type |
| OvercurrentRelay |
| Calibration Date |
| PowerInverter |
| Nom. Input Volt. |
| PowerInverter |
| Nom. AC Volt. Out |
| PowerInverter |
| Cont/Nom Pwr Out. |
| Pump |
| Submersible Indicator |
| Pump |
| Mechanical System Type |
| Receptacle |
| Receptacle Type |
| Receptacle |
| Nominal Voltage |
| Receptacle |
| Rated Ampacity |
| RotatingBiologicalContactor |
| Capacity |
| RotatingBiologicalContactor |
| Capacity UOM |
| ShorePowerBox |
| Shore Power Box Type |
| ShorePowerBox |
| Voltage Class |
| ShorePowerBox |
| Nominal Voltage |
| ShorePowerBox |
| Install Type |
| SolidStateRelay |
| Relay Type |
| SolidStateRelay |
| IEEE Device No |
| SolidStateRelay |
| Calibration Date |
| SolidStateRelay |
| Voltage Class |
| StaticProtectiveDevice |
| Device Type |
| StaticProtectiveDevice |
| Install Type |
| StaticProtectiveDevice |
| Voltage Class |
| SupportStructure |
| Structure Material |
| SupportStructure |
| Supp Struct Type |
| SupportStructure |
| Thermal Support Type |
| SurfaceStructure |
| Structure Material |
| SurfaceStructure |
| Surface Structure Type |
| SwitchUnit |
| Sw Insul Medium |
| SwitchUnit |
| Nominal Voltage |
| Transformer |
| TransformerType |
| Transformer |
| HV Protection |
| TreatmentProcessStructure |
| Capacity |
| TreatmentProcessStructure |
| Capacity UOM |
| UndergroundStructure |
| Underground Struc Type |
| UndergroundStructure |
| Structure Material |
| VoltageRegulator |
| Volt Reg Type |
| VoltageRegulator |
| Install Type |
| VoltageRegulator |
| Rated KVA |
| VoltageRegulator |
| Nominal Voltage |
ATTACHMENT J-1601000-08
UEM-DI METER GROUP AND THE DIRECT CONDITION RATING GUIDANCE
| Likelihood Category |
| Degradation Index |
| Fully Functional |
| Negligible = 1 |
| No noticeable defects. Some aging or wear may be visible. Fully functional. |
| Not Likely = 2 |
| Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required. |
| Possible = 3 |
| Deterioration or defects are evident. Function is not significantly affected. Minor repairs are required. |
| Function Affected |
| Likely = 4 |
| Serious deterioration or defects in at least some portion of the asset. Function is significantly affected. Extensive repairs or replacement are required. |
| Very Likely = 5 |
| Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair. |
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