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SECTION J
DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS
TABLE OF CONTENTS
| ATTACHMENT NUMBER |
| ATTACHMENT TITLE |
| J-1002000-01 |
| DEFINITIONS AND ACRONYMS |
| J-1002000-02 |
| CERTIFICATIONS, TRAINING, AND LICENSE REQUIREMENTS |
| J-1002000-03 |
| REFERENCES, INSTRUCTIONS, AND DIRECTIVES |
| J-1002000-04 |
| PERSONAL PROPERTY OFFICE PROCESS FLOWCHART |
| J-1002000-05 |
| POL MANAGEMEMT ESTIMATED WORKLOAD |
ATTACHMENT J-1002000-01
DEFINITIONS AND ACRONYMS
| DEFINITION/ACRONYM |
| DESCRIPTION |
| Customs and Border Protection/Border Clearance Agent |
| An individual tasked by regional combatant commanders/Services and trained by Customs and Border Protection to perform specified customs functions at military sites abroad or Naval vessels accredited by Customs and Border Protection Port Directors at Norfolk and San Diego. Customs and Border Clearance Agent personnel must be in the grade of E-4 or above, or Department of Defense civilians GS-5 equivalent or above. CBCA Certification will be granted upon successful completion of a CBCA course of instruction conducted by personnel of US Customs Border Protection/US Department of Agriculture. |
| Customs and Border Protection/Border Clearance Authority |
| An officer of the United States or Foreign Country Government that has authority to examine, approve, or disapprove the entry/exit of passengers and cargo to their countries’ respective territories. |
| Customs and Border Protection/Border Clearance Program |
| The program prescribed by this regulation. |
| Customs Clearance |
| Department of Defense action taken to comply with national customs laws including the entry and admissibility of merchandise, its classification and valuation, the payment of duties, taxes, or other charges assessed or collected on merchandise by reason of its importation, and the refund, rebate, or drawback of those duties, taxes, or other charges. Also includes the preparation, and activities relating to the preparation, of documents in any format and the electronic transmission of documents and parts of documents intended to be filed with Customs and Border Protection in furtherance of any other customs business activity, whether or not signed or filed by the preparer. |
| Defense Personal Property System (DPS) |
| An internet-based system to manage DoD household goods moves. |
| DLA Disposition Services |
| A field activity of DLA’s Disposition Services that accepts and processes Government material being turned in for disposal and/or reuse. |
| Defense Transportation System |
| The Defense Transportation System is that portion of the worldwide transportation infrastructure that supports Department of Defense transportation needs in peace and war. The Defense Transportation System consists of two major elements: military (unique) and commercial resources. These resources include aircraft, assets, services, and systems unique to, contracted for, or controlled by the Department of Defense. The Defense Transportation System infrastructure, including ports, airlift, sealift, railway, highway, in-transit visibility, information management systems, customs, and traffic management that the Department of Defense maintains and exercises in peacetime, is a vital element of the Department of Defense capability to project power worldwide. It provides for responsive force projection and a seamless transition between peacetime and wartime operations. |
| T-1 Carnet |
| The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used. |
| Export |
| In the context of this regulation, the process of transporting goods out of the United States for the purpose of consumption or use by United States Armed Forces overseas. |
| Import |
| In the context of this regulation, the process of bringing goods into a country for consumption or use by United States Armed Forces. |
| CCO |
| Customs Clearance Office |
| CBCP |
| Customs and Border Clearance Program |
| T-1 Carnet |
| A commercial customs form used and recognized in most of Europe to transport bonded cargo. |
| Form 302 |
| U.S. Forces and NATO Customs Declaration. |
| CCO |
| Customs Clearance Officer. |
| CBCP |
| Customs and Border Clearance Program |
| Accessorial Service |
| A service performed by a carrier in addition to the linehaul. |
| Accident |
| Any unplanned or unexpected event causing material loss or damage or causing personnel injury or death. |
| Accountable Mail |
| All mail handled by commercial carriers and express, insured, certified, and registered mail handled by USPS. Registered mail will not be available until required transportation lanes and U.S. citizen escort are available. |
| Accounting |
| The manipulation of inventory, receipt, and issuance data to portray an accurate record of daily events regarding the purchase and sale of products, the adjustment of inventories, and the capture of information in the form of manual records and computer files. |
| Appeal |
| A procedure that allows reconsideration of a carrier semiannual score, suspension, non-use, or disqualified status. |
| Area of Operation |
| A specifically defined geographic area established by a Personal Property Shipping Office within an area of responsibility for traffic distribution purposes. |
Area of Responsibility (AOR)
A specifically defined geographic area where one military installation has been designated the responsibility for acquisition of transportation, storage, and related personal property movement services.
| Carrier |
| Any individual, company or corporation commercially engaged in the movement of cargo, passengers or household goods, which assumes responsibility for the transportation of such property from point of receipt to point of destination and holds a permit or certificate from the state or Federal Government authorizing the movement of the property being transported. |
| CERS |
| Carrier Evaluation and Reporting System |
| Claim |
| A written legal demand for payment of goods lost or damaged in shipment. |
| CONUS |
| Continental United States |
| DRMO |
| Defense Reutilization and Marketing Office |
| DESC |
| Defense Energy Support Center |
| Direct Procurement Method (DPM) |
| A method of shipment in which the Government manages the shipment throughout. Packing, containerization, local drayage, and storage services are obtained from commercial firms under contractual arrangements or by the use of Government facilities and personnel. |
| Government Bill of Lading (GBL) |
| A Government document used to procure transportation and related services from commercial carriers. |
| Guard Mail |
| Intra-station mail being sent and received within the installation. |
| Hazardous Material (HAZMAT) |
| Any material designated by the Department of Transportation (DOT) as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172, Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements. |
| Hazardous Waste (HW) |
| Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Navy. Per RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity. |
| HAZMINCEN |
| Hazardous Minimization Center |
| Household Goods (HHG) |
| Items associated with the home and all personal effects belonging to a customer and dependents on the effective date of the customer's PCS or TDY order that legally may be accepted and transported by an authorized commercial transporter. |
| Inspection |
| An examination by an authorized party for the purpose of ensuring compliance with existing laws, rules, regulations, instructions, and policy. |
In-Transit Visibility (ITV)
The ability to track the identity, status, and location of DoD unit and non-unit cargo (excluding bulk petroleum, oils, and lubricants) and passengers, medical patients, and personal property from origin to consignee or destination established by the combatant or theater commanders, military services, or DoD agencies during peace, contingencies, and war.
| Inventory |
| The physical measurement of products in terms of volume and temperature, the documentation of those measurements, and the conversion of observed measurements to standards recognized by the Government and petroleum industry. |
| Letter of Intent |
| A standard format letter submitted by carriers acknowledging their intent to do business at an installation. |
| Master Stock Item Record (MSIR) |
| A variable length, randomly stored record containing stock status data for each item carried in stock at the activity. Data elements relevant to identification, control, and storage of the item, e.g., FSN, unit price, unit of issue, storage location, management control code, on-hand quantity, etc., are contained in a basic MSIR which is established for each item carried. As stock status data (demand history, demand frequency, requisitioning objective, due quantity, etc.) is accumulated for the item, that information is added to the basic MSIR in the form of trailers. |
| Material |
| An item, other than equipment, that is consumed and is required to produce an end product or incorporated into or attached to an end (prime) item. |
| Material Handling Equipment (MHE) |
| Self-propelled and conveyor equipment used in storage and materials handling operations in and around warehouses, shipyards, industrial plants, airfields, magazines, depots, docks, terminals, and on-board ships. Included are warehouse tractors, forklift trucks, rough terrain forklift trucks, platform trucks, pallet trucks, conveyors and conveyor systems, and straddle carrying trucks. |
| Material Obligation Validation (MOV) |
| A system used to verify the unfilled quantity of a requisition that is not immediately available for issue to the requisitioner, but is recorded as a commitment against existing or prospective stock dues or direct deliveries from vendors. |
| Material Turned Into Stores (MTIS) |
| Material returned to supply for re-entry into the supply system or for transfer to the DRMO. |
| Mobile Home |
| A mobile dwelling constructed or converted and intended for use as a permanent residence and designed to be moved, either self-propelled or by towing. It includes a house trailer, a privately-owned railcar converted for use as a residence, or a boat used as the place of principal residence as well as all household goods and professional books, papers, and equipment contained in the mobile home and owned or intended for use by the service member or dependents. |
| SDDC |
| Surface Deployment and Distribution Command |
| NAVCOMPT |
| Comptroller of the Navy |
| NAVSUP |
| Naval Supply Systems Command |
| Non-Temporary Storage (NTS) |
| Long-term storage of household goods in lieu of transportation. |
| NSN |
| National Stock Number |
| Off-specification Product |
| A product that fails to meet one or more of the physical, chemical, or performance requirements of the specification. |
| Operator Maintenance |
| Work accomplished during routine inspections, other than PM, and system use and operation. Operator maintenance includes, but is not limited to, work such as the replacement of ground wires, plugs, clips, seals, O-rings, the lubrication of components, the tightening of nuts, bolts, and screws to prevent leakage and to stabilize equipment, corrosion control, and spot painting. Operator maintenance is normally limited to actions taken by system operators using common hand tools. |
| Personally Procured Move (PPM) |
| Formerly referred to as Do-It Yourself (DITY), this program gives service members the option of moving their own household goods. Service members may move their personal property themselves using rental equipment, their own vehicle, or by hiring a commercial carrier. |
| Personal Property |
| Household goods, unaccompanied baggage, privately owned vehicles and mobile homes. |
| Personal Property Processing Office (PPPO) |
| An activity designated to provide customers a local point of contact for the purpose of counseling and processing applications and to forward completed applications to the responsible Personal Property Shipping Office, Consolidated Booking Office (CBO) or Consolidated Booking Activity (CBA), Consolidated Personal Property Shipping Office, or Joint Personal Property Shipping Office. |
| Personal Property Shipping Office (PPSO) |
| An activity designated to provide traffic management, counseling, and application processing within a designated area of responsibility, which includes acquisition of transportation, storage, and related services. |
| POL |
| Petroleum, Oil, and Lubricants |
| POV |
| Privately Owned Vehicle |
| Preventive Maintenance (PM) |
| Periodic or cyclical inspections and servicing designed to preserve and maintain facilities, equipment, and apparatus in such a condition that they may be effectively used for their intended purpose. Preventive maintenance will normally be limited to those actions that can be taken by qualified system operators using common hand tools and specialized tools or instruments as may be prescribed by a specific PM procedure. |
| PSD |
| Personnel Support Detachment |
| Purchase Order |
| A document signed by a contracting officer and addressed to a supplier requesting future delivery of supplies or the future performance of non-personal services, per the terms of the purchase order and in exchange for a promise by the Government to pay the price stated in the purchase order in the event of such delivery or performance. |
| Quality |
| Product that is tested and verified to conform with all physical, chemical, and performance requirements identified in applicable specifications. |
| Storage Management Office (RSMO) |
| An office designated by Commander, Headquarters Military,Surface Deployment and Distribution Command (SDDC) to perform contract administration for the Department of Defense Personal Property Shipment and Storage Program within an assigned geographic area. |
| RHICS |
| Regional Hazardous Inventory Control System |
| Shelf-Life Items |
| Items possessing deteriorative or unstable characteristics to the degree that a maximum storage time period must be assigned to assure that once issued they will perform satisfactorily. |
| Storage-in-Transit (SIT) |
| Storage in connection with a linehaul movement of personal property that is acquired either by Personal Property Bill of Lading or contract. Such storage is cumulative and may accrue at origin, in transit, at destination, or any combination thereof. |
| TCMD |
| Transportation Control and Movement Documents |
| TDR |
| Traffic Distribution Record |
| Tender |
| A typed or electronic voluntary or negotiated offer by a qualified carrier to provide transportation service to the United States Government at specified rates or charges and submitted by the carrier to a central authority for official acceptance and authorization for use to route traffic. |
| TO |
| Transportation Officer |
| Unaccompanied Baggage (UB) |
| The part of a customer’s prescribed weight allowance of household goods (HHG) that: |
a. Is not carried free on a ticket used for personal travel.
b. Ordinarily is transported separately from the major bulk of HHG.
c. Usually is transported by an expedited mode because it is needed immediately or soon after arrival at destination for interim housekeeping pending arrival of the major portion of HHG.
| Uniform Material Movement and Issue Priority System (UMMIPS) |
| A system utilizing priority standards to determine the relative importance of material requisitioned through the supply system. |
| USPS |
| United State Postal Service |
ATTACHMENT J-1002000-02
CERTIFICATIONS, TRAINING, AND LICENSES REQUIREMENTS
| CERTIFICATION |
| DESCRIPTION |
| REQUIREMENTS |
| APPLICABLE REFERENCE |
| Hazardous Materials Handling Certification for DOT 49 CFR Transportation Regulations |
| Training for employees who select or pack hazardous materials packages, label containers, fill out shipping papers, load or unload vehicles, move hazardous materials, or operate transportation vehicles. Emphasis should also include proper identification of containers with hazardous materials, preparation of labels, shipping papers, placards, and shipping names. |
| Training must be completed within 90 days of employee or change in position. Refresher training or recertification training required a minimum of once every two years. |
| Department of Transportation Docket HM-126F (49 CFR 172.700) |
49 CFR dockets HM-181 (E) (G), HM-126, HM-215B and HM207D.
AIR FORCE INTERSERVICE MANUAL 24-204(I)
| International Carriage of Dangerous Goods by Road and Rail in Europe (ADR) Certification. |
| Training for employees who select or pack hazardous materials packages, label containers, fill out shipping papers, load or unload vehicles, move hazardous materials, or operate transportation vehicles. Emphasis should also include proper identification of containers with hazardous materials, preparation of labels, shipping papers, placards, and shipping names. |
| Training must be completed within 90 days of employee or change in position. Refresher training or recertification training required a minimum of once every two years. |
| European Agreement concerning the International Carriage of |
Dangerous Goods by Road (ADR)
| TRAINING REQUIRED |
| DESCRIPTION |
| MINIMUM REQUIREMENTS |
| APPLICABLE REFERENCE |
| Powered Industrial Truck (PIT) Operator Training |
| Formal classroom and practical training, including specific topics, Required to drive and safely operate forklifts up to 15,000 pounds. Classroom and Hands-On training, covering safety, rules, technique, load handling, inspection, proper operation, etc. |
| Required of all MHE operators. Classroom and practical training, including specified topics, as identified in OSHA, Regulation 49 CFR 1910.178 (l) (3). Training specific to the type of MHE used and the environments in which used. Evaluation and physical required every 2 years. |
| DOD 4145.19-R |
OSHA Reg 1910.178
29 CFR 1910.178
| Personal Protective Equipment (PPE) |
| Training to provide proper use, adjustment, wear, storage, care, maintenance of PPE, when it is required, limitations of PPE. |
| Initial training and annual refresher training thereafter |
| OPNAVINST 5100.23 |
| Overseas HW Generator |
| Course provides information for Overseas Ashore Navy military and civilian personnel who generate hazardous waste; the information gives sufficient knowledge to conduct their duties safely and in accordance with the following: Overseas Environmental Baseline Guidance Document (OEBGD), Final Governing Standards, Status of Forces Agreements, Treaties (between the United States and Host Nation) Applicable Host Nation hazardous waste laws and regulation, Relevant Navy policies. |
| Initial training and annual refresher. |
Course is available in English, Spanish and Italian https://www.netc.navy.mil/centers/csfe/cecos/Default.aspx
OPNAVINST 5090.1 series and OPNAVINST 5100.23 series
| Hazardous Substance Incident Response Management (HSIRM) |
| Course provides personnel with the knowledge and skills necessary to respond safely and effectively to releases of, or substantial threats of releases of, hazardous substances, in compliance with applicable federal, state, and USN environmental regulations and instructions. This course fulfills the training requirements established by regulations delineated in 29 CFR 1910.120(q) Emergency response to hazardous substance releases, and 29CFR 1910.120(p)(7)(i) Operations conducted at a TSD facility. This also fulfills the training requirements in OPNAVINST 9050.1 (series) and OPNAVINST 5100.23 (series) |
| Initial course is 3 days and an annual refresher of 8hrs is required. |
http://www.public.navy.mil/navsafecen/navsafenvtracen/Pages/default.aspx
OPNAVINST 5090.1 series and OPNAVINST 5100.23 series
| Hazardous Communication |
| Classroom training on various chemicals used in workplace, how to use, warnings, health risks involved, clean-up, use of secondary containers, container labeling, Material Safety Data Sheets. |
| Annual training requirement. Also required for new personnel for awareness of hazardous chemicals used on the job, health risks, where to find MSDS, container labeling, handling. |
| * Region Environmental Department- Hazardous Management Plan |
* 29 CFR 1910
| Customer Service |
| Required for Contractor employees who work in positions with direct customer interaction. |
| Employees shall have completed customer service training equivalent to the Navy’s Customer Service Correspondence Course within 30 days of assignment and attend refresher training annually thereafter. |
| Personal Property Counselors |
| Contractor employees performing duties as personal property counselors. |
| FAS Training |
| The Contractor shall arrange with the Naval Petroleum Office, Code RMB, to have new dispatch personnel trained and certified in FAS prior to the contract start date. |
| Initial FAS training of dispatch personnel and new Contractor personnel will be provided by the Government. Once initial (Government) training of Contractor personnel has been provided, the Contractor shall be responsible for the continual training of dispatch personnel within the contract organization. Additional DESC funded training of Contractor personnel may be made available on submission of justification to NOLSC Petroleum N422C. |
| LICENSE |
| DESCRIPTION |
| REQUIREMENTS |
| APPLICABLE REFERENCE |
| Motor Vehicle Operator License |
| All motor vehicle operating either Government or Contractor vehicles shall have a valid Driver’s License. |
| Applicable State Department of Motor Vehicle requirements. |
| Commercial Driver’s License (CDL) |
| All vehicle operators operating vehicles larger than pick-up trucks shall have and maintain a license appropriate to the class and size of vehicle operated. |
| Type of vehicle being driven must be authorized on CDL. HAZMAT endorsement on CDL required for operators transporting hazardous materials. |
| NAVSEA OP-2239 |
ATTACHMENT J-1002000-03
REFERENCES, INSTRUCTIONS, AND DIRECTIVES
| ECI 4002.01 |
| Customs Border Clearance Agency Programs (CBCAP) |
| ECM 4504.01 |
| Transportation Management within the USEUCOM Area of Responsibility |
| 29 CFR 1910.120 |
| OSHA Regulations on Hazardous Waste and Emergency Response |
| 29 CFR 1910 |
| Occupational Safety and Health Standards |
| 49 CFR Part 172 |
| Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements |
| NAVSUPGLSINST 5090.1 |
| HMC&M Program |
| DOD 4140.25-M |
| DoD Management of Bulk Petroleum Products, Natural Gas, and Coal |
| DOD 4140.27-M |
| Shelf-Life Management Manual |
| DOD 4145.19-R |
| Storage and Material Handling |
| DoD 4500.9-R, Part II |
| Defense Transportation Regulation, Cargo Movement |
| DoD 4500.9-R, Part IV |
| Defense Transportation Regulation, Personal Property |
| DoD 4500.9-R, Part V |
| Defense Transportation Regulation, Customs |
| DOD 4525.6-M |
| DoD Postal Manual |
| DOD 4525.08-M |
| Official Mail Procedures Manual |
| DODI 4525.08 |
| DoD Official Mail Management |
| DODI 4525.09 |
| Military Postal Service (MPS) |
| IMM |
| International Mail Manual |
| JTR, |
| Joint Travel Regulations |
| MIL STD-129 |
| Military Marking for Shipment and Storage |
| MIL-STD-3004 |
| Quality Surveillance Handbook for Fuel, Lubricants, and Related Products |
| MPOLL |
| Military Post Office Location List |
| MPOMDS |
| Military Post Office Mail Distribution Scheme |
| NAVSUPINST 5112.1 |
| Postal Management Procedures |
| NAVSUPINST 4600.70 |
| Military Traffic Management Regulation |
| NAVSUP P-284 |
| Storage and Material Handling |
| NAVSUP P-485 Volume III |
| Naval Supply Procedures – Ashore Supply |
| NAVSUP P-490 |
| Transportation of Personal Property |
| NAVSUP P-529 |
| Warehouse Modernization and Planning Guide |
| NAVSUP P-558 |
| Fuel Management Ashore |
| NAVSUP P-573 |
| Storage and Handling of Hazardous Materials |
| NAVSUP P-722 |
| Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP) Manual |
| NAVSUP P-723 |
| Navy Inventory Integrity Procedures |
| OPNAVINST 4110.2 |
| Hazardous Material Control and Management (HMC&M) Program |
| OPNAVINST 4614.1 |
| Uniform Material Movement and Issue Priority System (UMMIPS) Standard |
| OPNAVINST 5090.1 |
| Navy Environmental and Natural Resources Program Manual |
| OPNAVINST 5100.23 |
| Navy Occupational Safety and Health Program Manual |
| OPNAVINST 5112.6 (Series) |
| Navy Postal Instruction |
| OPNAVINST 5218 (Series) |
| Navy Official Mail Management Program |
| UFC 3-460-03 |
| O&M: Maintenance of Petroleum Systems |
| USPS Handbook F-1 |
| Post Office Accounting Procedures |
| USPS Pub 52 |
| Acceptance of Hazardous, Restricted or Perishable Matter |
| USPS Pub 247 |
| USPS Material Management Equipment and Supply Catalog |
| USPS T-7 |
| USPS Distributing, Dispatching and Transporting Military Mail by Air Handbook |
ATTACHMENT J-1002000-04
PERSONAL PROPERTY OFFICE PROCESS FLOWCHART
ATTACHMENT J-1002000-05
POL MANAGEMENT ESTIMATED WORKLOAD
(gal) Est. Required Gallons (per year) Average # of Requests (per year) Schedule
| SA Fuel Facility (Vehicle) |
| Euro 5 Diesel |
| 1,000 |
| 6,000 |
| 52 / 156 |
| 1 hour / 3 per week |
| Backup Power Generator |
| Euro 5 Diesel |
| 10,000 |
| 50,000 |
| 5 |
| Backup generator exercise |
| ACS laydown, backup power |
| Euro 5 Diesel |
| TBD |
| 10,000 |
| TBD |
| Backup generator operation |
| Mobile Fuel operations |
| Euro 5 Diesel |
| - |
| 20,000 |
| 250 |
| On site fuel deliveries will be required daily until I&CO is completed |
| Backup generator (MCSS) |
| Euro 5 Diesel |
| 120,000 |
| 300,000 |
| 24 |
| Fuel for generators in SSL-A area |
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