Section_L_FRC_Phase_II_A00006.pdf

USCG Fast Response Cutter (FRC) Solicitation HSCG23-15-R-FRCPII Amendment #A00006

Part IV – Representation and Instructions

Section L – Instructions, Conditions, and Notices to Offerors

L.1 FAR 52.252-1 – SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at the following address:

http://farsite.hill.af.mil/

Number Title Date

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT JUL 2013

FAR 52.211-6 BRAND NAME OR EQUAL AUG 1999

FAR 52.215-1 INSTRUCTIONS TO OFFERORS-COMPETITIVE JAN 2004

FAR 52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY

COMPLIANCE EVALUATION FEB 1999

FAR 52.232-13 NOTICE OF PROGRESS PAYMENTS APR 1984

FAR 52.232-28 INVITATION TO PROPOSE PERFORMANCE-BASED

PAYMENTS (ALT I) MAR 2000

FAR 52.232-31 INVITATION TO PROPOSE FINANCING TERMS MAY 2014

HSAR 3052.219-71 DHS MENTOR-PROTÉGÉ PROGRAM JUN 2006

L.2 FAR 52.211-1 – AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX

OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS, FPMR PART 101-29 (AUG 1998)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to:

GSA Federal Supply Service Specifications Section, Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(b) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by

PART IV, SECTION L L-1 Instructions, Conditions, and Notices to Offerors http://farsite.hill.af.mil/ submitting a request to the addressee in paragraph (a) of this provision. Additional copies will be issued for a fee.

L.3 FAR 52.211-2 – AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA

ITEM DESCRIPTIONS LISTED IN THE ACQUISITION STREAMLINING AND

STANDARDIZATION INFORMATION SYSTEM (ASSIST)(APR 2014)

(a) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(1) ASSIST (https://assist.dla.mil/online/start/);

(2) Quick Search (http://quicksearch.dla.mil); or

(3) ASSIST docs.com (http://assistdocs.com)

(b) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(1) Using the ASSIST Shopping Wizard (https://assist.dla.,ol/wizard/index.cfm);

(2) Phoning the DoDSSP Customer Service Desk (215) 697-2197, Mon-Fri, 0730 to 1600 EST; or

(3) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

L.4 FAR 52.211-3 – AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA

INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS (JUN 1988)

The specifications cited in this solicitation may be obtained for a fee, depending on the source, from the source(s) cited in Attachment 4 to Section J, List of Documents, Exhibits, and Other Attachments.

L.5 FAR 52.215-20 – REQUIREMENTS FOR COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA (OCT 2010), (ALT IV)

(a) Submission of cost or pricing data is not required.

(b) Provide information described below:

(1) A price proposal shall be provided in accordance with L.19.

(2) The government reserves the right to require the submission of certified cost or pricing data if the Contracting Officer later determines that none of the exceptions listed at FAR 15.403-1, Prohibition on Obtaining Cost or Pricing Data, apply.

L.6 INSTRUCTIONS TO OFFERORS – COMPETITIVE ACQUISITION (FAR 52.215-1)

(JAN 2004)

(a) Definitions. As used in this provision—

(1) “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the Offeror being allowed to revise its proposal.

PART IV, SECTION L L-2 Instructions, Conditions, and Notices to Offerors https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/search/search_basic.cfm https://assist.dla.,ol/wizard/index.cfm

(2) “In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

(3) “Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

(4) “Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

(5) “Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the Offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, PART IV, SECTION L L-3 Instructions, Conditions, and Notices to Offerors the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii) (A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m.

one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals.

Proposals may be withdrawn in person by an Offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the Offeror may propose to provide any item or combination of items.

PART IV, SECTION L L-4 Instructions, Conditions, and Notices to Offerors https://www.acquisition.gov/far/current/html/52_215.html%23wp1144511

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to its proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the Offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

PART IV, SECTION L L-5 Instructions, Conditions, and Notices to Offerors https://www.acquisition.gov/far/current/html/52_223_226.html%23wp1169636

(4) The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the Offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with Offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful Offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting Offerors, the Government shall disclose the following information, if applicable:

(i) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed Offeror and past performance information on the debriefed Offeror.

(iii) The overall ranking of all Offerors, when any ranking was developed by the agency during source selection.

(iv) A summary of the rationale for award.

PART IV, SECTION L L-6 Instructions, Conditions, and Notices to Offerors https://www.acquisition.gov/far/current/html/Subpart%2015_3.html%23wp1088919

(v) For acquisitions of commercial items, the make and model of the item to be delivered by the successful Offeror.

(vi) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

L.7 FAR 52.216-1 – TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a fixed-price with economic price adjustment (FP EPA) contract. It will also include cost-plus-fixed-fee (CPFF) and-firm-fixed-price (FFP) line items.

L.8 FAR 52.233-2 – SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

For US Mail delivery:

Commandant (CG-9125/EF)

M/F: HSCG23-15-R-FRCPII

Attn: Fast Response Cutter (FRC) U.S. Coast Guard Headquarters Stop 7828 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7828

For commercial courier and hand-carried deliveries:

US Coast Guard (CG-9125/EF) Attn: Ms. Erica Fetter, (202) 475-3299 Ref: HSCG23-15-R-FRCPII 2701 Martin Luther King Jr Ave SE Gate 6, Building 50 Washington, DC 20032

The copy of any protest shall be received in the office designated within one day of filing a protest with the GAO.

L.9 ACCESS TO USCG HEADQUARTERS BUILDING

The USCG Headquarters building at 2703 Martin Luther King Jr Ave SE, Washington, DC 20032 is a controlled access building. For Offerors intending to hand carry its proposal, prior arrangements for access must be made by contacting the Contracting Officer at least four work days prior to the date required for access. Expect delays clearing building security and plan accordingly. It is the Offeror’s responsibility to ensure that proposals are delivered by the due date and time required in the solicitation.

PART IV, SECTION L L-7 Instructions, Conditions, and Notices to Offerors

L.10 TECHNICAL INFORMATION

Technical information including the list of referenced documents has been established as indicated in references L.2, L.3, and L.4. The data contained in sections L.2, L.3, and L.4 is not guaranteed for completeness and accuracy and is only provided for the convenience of the Offerors. This technical information is accessible via email request to the Contracting Officer.

L.11 RFP QUESTIONS-AND-ANSWERS AND AMENDMENTS

(a) In order to provide any additional information on this RFP, questions may be submitted to the Contracting Officer (Erica.Fetter@uscg.mil).

(b) Questions and answers to questions will be posted to the FRC Phase II FedBizOpps (FBO) website unless doing so would violate the provisions of FAR 15.201(f), in which case answers will be provided to the individual Offeror via email. Offerors should avoid posing questions that reveal confidential business strategy; however, offerors who believe the answer to a question would reveal confidential business strategy shall draw the Contracting Officer's attention to this belief by marking the question as proprietary. In order to avoid conferring an unfair competitive advantage to any offeror, whenever possible, the Contracting Officer will reshape such questions and answers to allow a response to all offerors.

(c) A cutoff date for questions will be established and posted on the FRC Phase II FBO website.

The USCG cannot guarantee that questions received after the cutoff date will be answered before the proposals are due. Amendments containing questions and answers will be released via the FRC Phase II FBO website. Contracting Officer will attempt to notify Offerors when amendments are posted and available.

L.12 PRE-AWARD SURVEY

The Government reserves the right to conduct a pre-award survey or to require other evidence of technical, managerial, financial, and similar abilities to perform the work described in this solicitation prior to award of a contract.

L.13 PROPOSAL DUE DATE

L.13.1. Offerors shall submit each of the required volumes of the proposal by the due dates described in the table below.

Proposal Volume Required Submission Date

Executive Summary 31 July 2015

Management / Technical 31 July 2015

Past Performance / Small Business Utilization 31 July 2015

Price 31 July 2015

Administrative 31 July 2015

Redacted Copy 31 July 2015

PART IV, SECTION L L-8 Instructions, Conditions, and Notices to Offerors mailto:Erica.Fetter@uscg.mil

Proposals will be received at the following address:

For US Mail delivery:

Commandant (CG-9125/EF)

M/F: HSCG23-15-R-FRCPII

Attn: Fast Response Cutter (FRC) U.S. Coast Guard Headquarters Stop 7828 2703 Martin Luther King Jr Ave SE Washington, DC 20593-7828

For commercial courier and hand-carried deliveries:

US Coast Guard (CG-9125/EF) Attn: Ms. Erica Fetter, (202) 475-3299 Ref: HSCG23-15-R-FRCPII 2701 Martin Luther King Jr Ave SE Gate 6, Building 50 Washington, DC 20032

L.13.2. Offerors are strongly discouraged from submitting proposals using the US Postal Service due to extensive delays and possible damage associated with security requirements involving irradiation of all incoming mail. All mail sent to the U. S. Coast Guard Headquarters offices is first sent to a central processing facility.

L.13.3. The required number of copies of the proposal must be received by the Contracting Officer at Coast Guard Headquarters prior to 3:00 PM on the required submission date. See paragraph L.9 for those intending to hand carry proposals. No changes or additions to a volume will be permitted after this date, except as provided under clarifications of proposals or discussions, if necessary. An Offeror that fails to meet any due date will be considered “late” in accordance with FAR 52.215-1, Instructions to Offerors - Competitive Acquisition.

However, in order to increase competition, the Government may, at its discretion, extend the closing date for submission of proposals.

L.14 PROPOSAL INSTRUCTIONS

L.14.1. General

L.14.1.1. Prior to submission of proposals, Offerors are expected to reach a complete understanding of the requirements of this solicitation by a careful study of the RFP and all attachments, and by application of qualified knowledge and experience.

L.14.1.2. Offerors shall base proposals on the Circular of Requirements, the RDLP, and the standardized equipment of sufficient detail to allow full evaluation. Proposals shall fully address the Offeror’s design, its capability of performing the design and construction, and its experience in similar ship design and construction. The proposal shall also discuss the capability and resources available to perform the design, lead boat construction and construction of any possible option(s) exercised.

L.14.1.3. The Government intends to evaluate the proposals submitted and select one contractor for award of a fixed price with economic price adjustment contract for design and construction of four or six Fast Response Cutters with potential options for up to 22 additional cutters.

PART IV, SECTION L L-9 Instructions, Conditions, and Notices to Offerors

L.14.1.4. Portions of the Offeror’s proposal may be incorporated by reference into any resultant contract at award. If discussions are conducted, specific portions to be incorporated shall be identified during discussions. If discussions are not conducted, and award is made based upon the initial proposal, in submitting its proposal the Offeror acknowledges the Government’s right to incorporate specific areas of its proposal without its prior notice or consent.

L.14.1.5. If a review establishes the need for correction or clarification of this solicitation, such information should be immediately brought to the attention of the Contracting Officer so that the matter can be resolved expeditiously.

L.14.1.6. These instructions prescribe the format of proposals and describe the approach to be used in the development and presentation of proposal information. Proposals must be prepared in accordance with these instructions, providing all required information in the format specified. Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

L.14.1.7. Specific instructions on the content requirements for each volume are provided in paragraphs L.15 through L.20. The information must be presented in sufficient detail to allow a comprehensive evaluation of the Offeror's understanding of this acquisition, approach, resources, technical expertise, and experience. The proposal shall clearly demonstrate these in a concise, logical manner, which is easy to read and understand.

The emphasis on proposal development should be brevity, clarity and organization.

Excess verbiage, unnecessarily elaborate brochures, or lengthy, repetitious, disorganized presentations beyond those sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror's lack of understanding of the requirements or lack of cost consciousness. Elaborate artwork, expensive paper and binding, and expensive visual or other presentation aids are neither necessary nor desired. Deficiencies, whether informational or technical (e.g., failure of a proposal to comply with solicitation requirements, failure to provide a technical approach or information regarding another area to be evaluated, failure to address the requirements of the Statement of Work or Specification for the specifically highlighted sections or failure to submit program plans, etc.) may be cause for elimination from the competitive range or rejection of an offer. The Government reminds Offerors that unsupported promises to comply with the contractual requirements will not be sufficient.

L.14.1.8. Proposals must not merely parrot back the contractual specifications, but rather must provide convincing documentary evidence in support of any conclusions stated relating to promise of performance.

L.14.1.9. Proposals shall completely address the required information in the order in which it appears in these instructions. Wherever information is required to be in a matrix, table or other prescribed format, such information shall be provided in the exact specified matrix, table, or format.

L.14.1.10. Illustrations, calculations, and schematic documentation may be included to further explain the proposal. If the same supporting documentation is required in more than one place within a single Volume, the proposal may reference the submission in the discussion. If more than one Volume requires submission of the same documentation, the proposal must include the information in each Volume.

L.14.1.11. If calculations are specifically required, they must be submitted, even if other documentary evidence of performance is submitted. Scanned copies of clearly legible hand written calculations are acceptable.

PART IV, SECTION L L-10 Instructions, Conditions, and Notices to Offerors

L.14.1.12. No cost/price data shall be included in any Volume other than the Price Volume.

L.14.1.13. This program is unclassified. No classified data shall be submitted as part of an Offeror's proposal.

L.14.1.14. If exceptions to the FRC solicitation, including the Statement of Work (SOW) and Circular of Requirements (COR), are proposed, the Offeror shall provide a full explanation of all exceptions taken. Exceptions shall be referenced to the section and paragraph number of the solicitation. Full supporting rationale shall be provided for each. All benefits to the Government shall be explained for each exception taken. If no exceptions are taken, the Offeror shall so state in the cover letter. Exceptions will not, of themselves, automatically cause a proposal to be termed unacceptable. A large number of exceptions, or one or more significant exceptions not providing benefit to the Government, may, however, result in rejection of the proposal(s) as unacceptable.

Offerors are therefore encouraged to resolve any potential exceptions or deviations through the question-and-answer process noted in paragraph L.11.

L.14.1.15. All proposal volumes shall be submitted in writing according to the table below. Each proposal volume shall be submitted both as a paper/hard copy and in electronic format on Compact Disc-Read Only Memory (CD-ROM) in the quantities shown (equal number of paper/hard and electronic). Note: the Coast Guard Headquarters Standard Workstation Image does not have the AutoExec capability of a CD-ROM enabled, therefore, if the CD-ROM takes advantage of this feature, include on the label the path of the file to initially open. Identify one complete paper/hard-copy set of each proposal as "ORIGINAL" on the outside binder(s) and on the interior title page(s). In the case of discrepancy between various copies, the proposal marked "ORIGINAL" shall take precedence. In the case of discrepancy between the paper copy and the CD_ROM copy of the proposal marked "ORIGINAL," the paper copy shall take precedence. Mark the number of each copy of the proposal on the outside binder(s) and on the interior title page(s).

Proposal Volume Number of Copies/Medium

Executive Summary Original + 5 Copies (Paper), Original + 5 Copies (CD-ROM)

Management / Technical Original and 7 Copies (Paper), Original + 7 Copies (CD-ROM)

Past Performance / Small Business Utilization

Original and 5 Copies (Paper), Original + 5 Copies (CD-ROM)

Price Original and 5 Copies (Paper), Original + 5 Copies (CD-ROM)

Administrative Original and 3 Copies (Paper), Original + 3 Copies (CD-ROM)

Redacted Copy Original and 1 Copy (Paper), Original and 1 Copy (CD-ROM)

PART IV, SECTION L L-11 Instructions, Conditions, and Notices to Offerors

L.14.2. PROPOSAL FORMAT REQUIREMENTS

L.14.2.1. General

L.14.2.1.1. The paper/hard copy of each proposal volume shall be presented in standard 3-ring loose-leaf binders. Volumes may consist of more than one binder. Binders shall not exceed 3 inches thickness. Each binder shall be labeled with the title of the volume, the Offeror's company name, and have a table of contents with corresponding divider tabs.

L.14.2.1.2. The pages are to be on white bond paper.

L.14.2.1.3. Pages shall be individually, sequentially, and uniquely numbered (i.e. 1 of 50).

L.14.2.1.4. Each page shall identify the submitting Offeror in the header or footer.

L.14.2.2. Written Proposals

L.14.2.2.1. Written portions of the proposals shall be formatted using minimum of 11-point font for general text. Tables and spreadsheets may use a reduced font of not less than 10 point, and illustrations may use a reduced font style of not less than 8 point.

All material may be single-spaced. Proposals shall be formatted on an 8½ x 11 inch page with at least a one (1) inch margin on all sides. Drawings are exempt from this requirement but must be clearly legible.

L.14.2.2.2. Paragraphs shall be numbered following a logical numbering sequence. It is important that paragraph numbering allow for easy reference to a particular section of the proposal in future correspondence.

L.14.2.3. Illustrations

L.14.2.3.1. Illustrations, including photographs, drawings, diagrams, tables and charts, may be included in the proposals.

L.14.2.3.2. Illustrations may be provided on fold-out pages. These pages are limited to 11 x 17 inches when unfolded and 8½ x 11 inches when folded.

L.14.2.4. Supporting Documentation

L.14.2.4.1. Supporting documentation, including calculations, manufacturers cut sheets, and test results, shall be provided as required.

L.14.2.4.2. Supporting documentation may include illustrations. Illustrations shall meet the requirements of L.14.2.3.

L.14.2.5. Drawing Booklet

L.14.2.5.1. If drawings are provided, they shall be in the drawing booklet shall on 11 x 17 inch paper. The drawing booklet shall be bound with a durable cover. Each drawing shall be clearly marked with the name of the Offeror, the drawing title, the scale, and a unique drawing number in the lower right corner.

L.14.2.5.2. The drawing booklet shall have be provided with a drawing index. Drawings in the booklet shall be sorted in Expanded Ship Work Breakdown Structure (ESWBS) order.

PART IV, SECTION L L-12 Instructions, Conditions, and Notices to Offerors

L.14.2.6. Page Limitations

L.14.2.6.1. Each proposal shall be limited to the following page counts:

Proposal Volume Page Limitation

Executive Summary 10

Management / Technical 150

Past Performance / Small Business Utilization No limit

Price No limit

Administrative No limit

L.14.2.6.2. Page limitations apply to the proposal narrative. Tables of Contents, Lists of

Illustrations, Lists of Tables, Lists of Acronyms and Abbreviations, and Lists of Appendices do not count against the page limit. Required supporting information, limited to drawings, illustrations, and calculations that are referred to from the text but provided as enclosures, appendices, the drawing booklet, or separate documents, do not count against the page limit. Supporting information included within the text will be counted against the page count limit.

L.14.2.6.3. Any pages over the limits will not be evaluated.

L.14.2.7. Electronic Copies L.14.2.7.1. The CD-ROM copy of each proposal volume shall be formatted and organized the same as the paper/hard-copy, with appropriate folders/directories corresponding to each divider tab. Each CD-ROM shall be labeled on the disc and on the jewel case or protective cover to include: the Offeror’s Name; the solicitation name and number (FRC, HSCG23-15-R-FRCPII); and, as applicable, the volume, set number, disk number and number of disks in set (e.g., Price Volume – Set One - Disk 1 of 2), and “Original” or copy number, as applicable.

L.14.2.7.2. All electronic submissions shall be source files 100% operable/compatible with and in native formats for one of the following software: Microsoft Office 2007, AutoCAD® Version 2009. When creating electronic copies of licenses, certificates, and documents containing a signature or hand written data, the image shall be recorded into “.PDF” format compatible with Adobe Acrobat XI.

L.14.2.7.3. Electronic links to on-line data via the World Wide Web are not acceptable as the data is subject to alteration after the date of submittal. Such electronic material must be copied and pasted into a document that can be saved as a complete file in and of itself.

L.14.2.8. Redacted Copy The contractor shall prepare a version of the proposal that is releasable under the Freedom of Information Act (FOIA). This version shall be submitted as the Redacted Copy volume and have all proprietary information either removed or blanked out. The electronic submission may consist of scanned pages in .pdf format.

PART IV, SECTION L L-13 Instructions, Conditions, and Notices to Offerors

L.15 PROPOSAL CONTENTS – GENERAL REQUIREMENTS

L.15.1. The Offeror’s proposal shall be divided up into five separate volumes:

Volume I – Executive Summary

Volume II – Management / Technical

Volume III – Past Performance/Small Business Utilization

Volume IV – Price

Volume V - Administrative

L.15.2. Where it will help support the narrative, Offerors are encouraged to provide illustrations and supporting information in accordance with L.14.2.

L.15.3. To improve the readability of the proposal, Offerors are encouraged to make use of appendices to include information to support the narratives. This information may include calculations, plans, illustrations, equipment specification sheets, and copies of reports. When an appendix is used, the Offeror shall clearly note in the narrative the appendix that includes the supporting information.

L.15.4. If the proposal exceeds any of the stated requirements in a way that the Offeror considers beneficial to the Government, clearly state this in the narratives and include appropriate supporting documentation. Items that exceed the stated minimum requirements may be incorporated as part of any resulting contract.

L.15.5. Throughout the proposal, Offerors are encouraged to highlight experience in areas that relate to the topic being addressed.

L.16 PROPOSAL CONTENTS – EXECUTIVE SUMMARY

L.16.1. Provide an overview of the proposal highlighting management, technical and systems engineering, and support features that offer the best value to the Coast Guard. The Offeror shall provide a technical description of the proposed Phase II FRC and, in general, summarize the proposal (do not include any cost information). Identify specifically how the Phase II FRC meets the definitions and restrictions in the solicitation; where the proposed Phase II FRC exceeds any of the minimum requirements, discuss any compromises made or increased complexities introduced to the FRC in order to exceed those minimums. Identify the strengths of the proposal and discuss how the overall design and the expected performance meet the requirements of the COR.

L.16.2. Include a summary of any recent contracts and construction experience with vessels similar to the FRC. Provide a general description of the construction approach for those recent contracts and experiences. Considering those recent contracts and experiences, explain where and how the FRC will be built. Include a description of the impact this project will have on yard scheduling and manpower loading. Similar vessels may include, production of high speed ferries, patrol craft (combatant and non-combatant), vessels with thin steel hulls and aluminum superstructures, vessels with integrated electronic communications and navigation systems, and serial production of multiple such vessels at a given time and other vessels that are similar to the FRC and vessels listed herein.

L.17 PROPOSAL CONTENTS – MANAGEMENT/TECHNICAL VOLUME

L.17.1. Section 1: Production Approach.

L.17.1.1. Scheduling

PART IV, SECTION L L-14 Instructions, Conditions, and Notices to Offerors

L.17.1.1.1. The Offeror shall discuss the approach to be taken in scheduling the design, construction, test and trials of the base award FRCs and option FRCs. Include the following information:

L.17.1.1.1.1. Provide a Key Events Schedule for the base contract FRCs and all full production option cutters indicating such key events as contract award, design review(s), procurement of materials, start of construction, keel laying, launch, tests, trials and delivery. The schedule shall indicate correlation between the design, procurement, production, outfitting, tests and trials.

Interrelationship with other work planned in the yard shall be indicated on this schedule. All subcontracted work shall be indicated. Critical paths shall be identified. The schedules may follow the format currently used by the shipyard.

L.17.1.1.1.2. The Offeror shall discuss how it intends to meet the Government’s schedule requirement for the full 26 cutter production including a discussion of its build strategy and proposed schedule to deliver FRCs based on a potential for annual options for either four to six FRCs. Include specific interrelationships with other known contracts (both awarded and being pursued), and its impact on the schedule for this effort.

L.17.1.1.1.2.1. To facilitate the discussion, please use the notional schedule which has FRC award quantities as follows:

Base Period

Option Period

Option Period

Option Period

Option Period

Option Period

Option Period

Option Period

FRCs

FRCs

FRCs

FRCs

FRCs

FRCs

FRCs

FRCs

(note that the total quantities in the notional schedule are greater than the total number of FRCs to be acquired under this contract)

L.17.1.2. Production Resources.

L.17.1.2.1. The Offeror shall provide a description of the current and planned facilities proposed for construction of up to 26 FRCs. The description shall include (at a minimum) fabrication and construction facilities, welding facilities, machine shops, testing facilities, outfitting, lofting, material handling and storage, and launching facilities. Include a description of the facilities proposed for the Project Resident Office and Primary Crew Assembly Facility.

L.17.1.2.2. The Offeror shall provide at least two site plans. The first site plan shall be a depiction of existing build and construction facilities, major equipment, and worksites, to include water depth for all piers and launch areas for the FRC. The other site plan(s) shall be an updated depiction(s) clearly identifying planned changes to the first site plan prior to the start of production. Changes shall show planned start and completion dates for all planned improvements. The FRC “footprint” for both the four and six cutter per year rates shall be represented in all site plans. All site plans shall be accompanied by a legend identifying buildings and its functions. One site plan per sheet is allowed. Each sheet shall be legible and no larger than 17 x 22 inches.

L.17.1.2.3. The Offeror shall provide a description of the required workforce capability and capacity (numbers, trades, certifications, and experience levels) required to build and deliver FRCs assuming a minimum of four FRCs are placed on contract each

PART IV, SECTION L L-15 Instructions, Conditions, and Notices to Offerors year. The description shall also include a discussion of changes required to build and deliver six FRCs placed on contract each year. The Offeror shall compare and contrast required workforce projections against current workforce.

L.17.1.2.4. If any elements of the FRC hull and structure are expected to be accomplished by subcontractors, the Offeror shall provide subcontractor facilities and workforce information as described above, information on all subcontractor facilities and workforces.

L.17.1.3. Risks. The Offeror shall provide a discussion of the top five production and delivery risks and include planned mitigation or corrective actions.

L.17.1.4. Quality. The Offeror shall discuss any special construction processes and procedures to ensure FRC quality, consistency and timely delivery.

L.17.1.5. Cost Control. The Offeror shall discuss your approach to manage and control FRC cost through the life of the contract. The explanation also shall include how the Offeror will manage configuration management, testing and evaluation, and quality assurance processes to control costs and minimize rework.

L.17.1.6. Production Processes. The Offeror shall provide a description of the planned production and construction methods, processes and fabrication sequences to be used to construct the base contract FRCs and option FRCs. Include potential problem areas and in particular dimensional control, weld distortion, weld sequencing, weld quality, and welder certification.

L.17.2. Section 2: Technical Approach.

L.17.2.1. Development of Final Design. The Offeror shall provide a technical description for the overall development process of their proposed FRC Final Design. The technical description shall clearly describe how the Offeror plans to meet the Phase II requirements and incorporate the design data (RFP Section J Attachments 09-10) into its proposed FRC Final Design as defined by the Circular of Requirements (COR) (RFP Section J Attachment 2). The Offeror’s technical description for changes from the existing Phase I FRC design data shall be keyed to each section of the COR in the Offeror’s proposal.

(Departured from standardized equipment, systems, and design features are not permitted, as stated in Contract Section C.1.1.2.) The Offeror’s technical description shall be substantiated in the form of discussions, calculations, analysis, reports, drawings, etc., to demonstrate how the proposed FRC will meet the requirements. A discussion of the Offeror’s process for design verification (analysis, modeling, testing, etc.,) shall also be provided. In addition to the Offeror’s technical description for the overall development process of their FRC Final Design, the Offeror shall provide a specific discussion for each of the following systems and how they will be validated for compliance with the requirements of the Phase II COR:

L.17.2.1.1. Heating, Ventilation, and Air Conditioning System

L.17.2.1.2. Anchoring System

L.17.2.1.3. Bow Thruster System

L.17.2.2. Configuration Management and Logistics. The Offeror shall provide a discussion of their overall configuration management approach, process, and plans to maintain configuration and control support and maintainability costs, in order to optimize the balance between performance and lifecycle cost.”. The Offeror’s discussion shall include how any subcontracting efforts related to logistics support will be managed. In addition to the Offeror’s overall discussion for configuration management, the Offeror shall also

PART IV, SECTION L L-16 Instructions, Conditions, and Notices to Offerors provide specific discussions for the following elements of Integrated Logistics Support (as described in COR Section 080) and how they will be developed to be in compliance with the requirements of the Phase II COR:

L.17.2.2.1. Training and Training Support. The Offeror shall address the training of the initial crews as well as that for the follow-on crews.

L.17.2.2.2. Design Interface. The activities of design interface begin during requirements definition of the system and continue throughout the system's life cycle. The Offeror shall describe the process during the development of the Final Design and production by which Life Cycle Logisticians will interface with design and systems engineering, cost analysis, test and evaluation, and quality control to ensure every aspect of the FRC System is effectively balanced and focused on meeting the required product support objectives.

L.17.2.2.3. Production Support Management. The activities of product support management are typically delegated to a product support manager who is responsible for managing the package of logistic support functions implemented to field and maintain the readiness and operational capability of a weapon system (i.e. FRC).

The Offeror shall describe the role of the product support manager during development of the Final Design and production to reduce product support costs, facilitate life cycle management, and achieve long-term best value outcomes for the FRC System.

L.17.2.2.4. Sustaining Engineering. Sustaining engineering spans engineering and logistics investigations and analyses to ensure continued operation and maintenance of a system with managed (i.e., known) risk. This effort involves the identification, review, assessment, and resolution of deficiencies throughout a system's life cycle.

The Offeror shall describe the efforts they will implement during development of the Final Design and production to maintain the configuration baseline, for resolution of life cycle support issues, and the obsolescence management strategy for dealing with potential Diminishing Manufacturing Sources and Material Shortages (DMSMS).

L.17.2.3. Weight Control. The Offeror shall describe their proposed weight control program and their material inspection and documentation process to ensure control of the Phase II FRC's weight, center of gravity (KG), variable loads, weight margins, list and trim. The Offeror shall address specific aspects and procedures for weight control while finalizing the design and during the production of the FRCs. The description shall identify when and how parameters are documented and verified during the design and production efforts, and what corrective action will be taken to maintain the weight and moment of the FRC’s within the requirements of the COR.

L.17.2.4. Management of Risk. The Offeror shall provide a discussion to demonstrate its ability to understand and resolve risks with regard to the technical design effort and production required to develop and deliver fully compliant FRCs. The Offeror shall discuss the proposed processes and procedures for design and production in regards to the management of cost and schedule not only within its own organizational structure but also including interaction with its subcontractors.

L.17.2.5. ABS Classification/Certification. The Offeror shall provide a discussion describing its understanding, approach, and plan for achieving certification and classification of the FRC, required in COR Section 070, by the American Bureau of Shipping (ABS).

PART IV, SECTION L L-17 Instructions, Conditions, and Notices to Offerors

L.17.3. Section 3: Project Organization & Management

L.17.3.1. Project Organization

L.17.3.1.1. The Offeror shall describe the project organization and management proposed to support this program from the beginning of the contract award to the end of the warranty period of the final option FRC. Describe how the project is intended to function within the existing corporate structure, or any special project structure that will be required. Organizational relationships within existing corporations, companies or subcontractors shall be completely described including contractual relationships.

L.17.3.1.2. The Offeror shall provide an organizational chart to show how its proposed organization is arranged to perform the tasks necessary to satisfy the requirements of this RFP. Include any major subcontractors, such as the Single System Integrator (SSI), and where the FRC project fits into the Offeror’s organization chart. Discuss the positions in the Offeror’s organization and what those roles will be on FRC project, and what percentage of its time will be dedicated to the project.

Include a separate FRC project organization chart, and discuss the roles, lines of authority and lines of communication within that organization. Discuss whether a design agent will be used, and if so, how and for what duration the design agent will be integrated into the project.

L.17.3.2. Management

L.17.3.2.1. Provide a narrative to fully support the Offeror’s capabilities with regard to producing the FRCs and…