HQ0147-11-R-0002 Request for Proposal Clear_Cod Upgrade Solicitation_6Feb12_FINAL.pdf

CODE

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PAGE(S)

until local time

X

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X B

X C X D

EX

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F 71 - 93

94 - 99

X H 100

Carol.Rivard@mda.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

DX-C9 1 100

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

HQ0147 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

***See RFP Cover Letter*** conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

CAROL C. RIVARD 256-450-4793

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 19

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

22 - 23

24 - 25 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 26 - 31 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 32 - 53 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

54 - 69

PART II - CO NTRACT CLAUSES

MISSILE DEFENSE AGENCY (MDA)

CONTRACTS DIRECTORATE

BLDG 5222 MARTIN RD

REDSTONE ARSENAL AL 35898-0001

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

06 Feb 2012

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HQ0147-11-R-0002

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Clear Radar Design, Dev/Sus, Rev G

FPI

CLEAR Radar Design, Development, Material & Sustainment REV G

Share Ratio below & above target 50/50

Ceiling Price = 120% Target Cost

Target Profit = 10% of Target Cost

FOB: Destination

This CLIN includes all Clear design, development, hardware purchases and in-plant developmental test activities. All work through Ship Readiness Review.

This CLIN also includes purchase of all support agreements and one year of sustainment activities following operational acceptance of Clear. This CLIN also includes the purchase of the Huntsville UEWR representations for Beale, Clear, and Cape Cod.

COST AND PRICING DATA ENTERED IN SECTION B SHALL NOT BE

CONSIDERED FOR REVIEW AND SUBSEQUENT CONTRACT AWARD.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

PRICING INFORMATION

FOB: Destination

TARGET COST

TARGET PROFIT

TOTAL TARGET PRICE

CEILING PRICE

SHARE RATIO ABOVE TARGET

SHARE RATIO BELOW TARGET

CLEAR Integration & Deployment

CPAF

Cost Plus Award Fee - CPAF

CLEAR Radar Integration & Deployment

FOB: Destination

This CLIN includes all work at the site to install and test the UEWR system at

Clear AFS through recalibration, reconfiguration and the final operational acceptance. This CLIN also includes the installation and test of the Huntsville

UEWR representations for Beale, Clear and Cape Cod.

Base Fee shall equal $0.00.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

ESTIMATED COST

BASE FEE

SUBTOTAL EST COST + BASE

MAX AWARD FEE

TOTAL EST COST + FEE

Award Fee for CLIN 0002

COST

Maximum Award Fee = 12%, no base fee

FOB: Destination

This CLIN only includes award fee invoicing for CLIN 0002. Reference Award

Fee Plan.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

Signal Processor/Data Processor (SP/DP)

CPIF

Share Ratio Below 97% of Target Cost = 40/60

Share Ratio Above 103% of Target Cost = 60/40

Target Fee = 3.5% (earned in the cost range of 97% to 103% of Target Cost)

Minimum Fee = 2%

Maximum Fee = 4.5%

FOB: Destination

This CLIN includes all activities to design the replacement of the SP/DP suite.

This CLIN includes all effort in plant through the Ship Readiness Review to the

Consolidated, Integrated Support Facility (CISF) and continues to the point where the first CISF System Programming Agency (SPA) string is fully prepped and approved by the government for the Development Test program. This CLIN also includes the contractor's applicable program management and systems engineering for the work on this CLIN.

*Refer to Section I, FAR 52.216-10, Incentive Fee and also Attachment #6, Section J, Incentive Fee Plan

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

TARGET FEE

TOTAL TGT COST + FEE

MINIMUM FEE

MAXIMUM FEE

Schedule Incentive Fee for CLIN 0004

COST

Performance/Schedule Incentive Fee for CLIN 0004

Target Fee = 9.0%

Minimum Fee = 0%

Maximim Fee = 10.5%

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

SP/DP Deployment to CISF

CPIF

Share Ratio Below 97% of Target Cost = 40/60

Share Ratio Above 103% of Target Cost = 60/40

Target Fee = 3.5% (earned in the cost range of 97% to 103% of Target Cost)

Minimum Fee = 2%

Maximum Fee = 4.5%

FOB: Destination

This CLIN includes all activities to conduct, correct, and complete the SPA development test for the SP/DP suite proving the system is ready for deployment to Beale. This CLIN includes applicable program management, systems engineering, logistics management and the purchase, installation and check out of the second string.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

Sch Incentive Fee for CLIN 0006

COST

Performance/Schedule Incentive Fee for CLIN 0006

Target Fee = 8.0%

Minimum Fee = 0%

Maximim Fee = 10.5%

FOB: Destination

COST AND PRICING DATA ENTERED IN SECTION B SHALL NOT BE

CONSIDERED FOR REVIEW AND SUBSEQUENT CONTRACT AWARD.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

SP/DP Deployment to Beale

CPIF

Share Ratio Below 97% of Target Cost = 40/60

Share Ratio Above 103% of Target Cost = 60/40

Target Fee = 3.5% (earned in the cost range of 97% to 103% of Target Cost)

Minimum Fee = 2%

Maximum Fee = 4.5%

FOB: Destination

This CLIN includes all activities to purchase, install, and test the SP/DP suite through operational acceptance of the SP/DP suite at Beale. This CLIN includes the finalization of the site and technical data package that documents the physical configuration, the functional configuration and the logistical/operational manuals for all associated SP/DP hardware and software. This includes sustainment of the deployed assets to Beale until transitioned to USAF sustainment. This CLIN includes the program management and systems engineering support applicable to the work accomplished on this CLIN.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

Sch Incentive Fee for CLIN 0008

COST

Performance/Schedule Incentive Fee for CLIN 0008

Target Fee = 9.0%

Minimum Fee = 0%

Maximim Fee = 10.5%

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

CLEAR Special Studies (LOE)

CPFF

CLEAR Special Studies

Maximum Fixed Fee = 8%

Composite Fully Burdened Labor Rate based on CLIN 0001 skill mix.

FY12 FY13 FY14 FY15 FY16

Fully Burdened Labor

Rate W/Out Fee ______ ______ ______ ______ ______

Fixed Fee $’s

Per Hour ______ ______ ______ ______ ______

This CLIN includes any Clear Special Studies that may need to be executed via a

Task Instruction with an agreed-to rate inclusive of fee.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

FIXED FEE

CLEAR Sys Eng & Prog Mgt

CPIF

Share Ratio below Target 50/50

Share Ratio above Target 50/50

Target Fee = 12%

Minimum Fee = 3%

Maximum Fee = 15%

FOB: Destination

This CLIN includes all the system engineering and program management associated with Clear design, development, integration, deployment and sustainment (CLINs 0001 and 0002).

Cost Plus Incentive Fee - CPIF

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

CLEAR/COD Data: CDRLs - NSP

This CLIN includes all of the data deliverables that are not separately priced.

CDRLs are applicable to both Basic and Option CLINs

NET AMT

OPTION COD Design & Development

FPI

Share Ratio below & above Target 50/50

Ceiling Price = 120% Target Cost

Target Profit = 10% of Target Cost

FOB: Destination

This CLIN includes all Cape Cod design, development, hardware purchases and in-plant developmental test activities through Ship Readiness Review for Cape

Cod.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

TOTAL TARGET PRICE

CEILING PRICE

OPTION COD Radar Integration & Deployment

CPIF

Share Ratio below Target 40/60

Share Ratio above Target 60/40

Target Fee = 12%

Minimum Fee = 3%

Maximum Fee = 15%

FOB: Destination

This CLIN includes all the work at Cape Cod to include shipment receipt, DT&E, OT to include FDE and TP, and final operational acceptance.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

OPTION COD Radar Facility Modifications

FPI

Share Ratio below & above Target 50/50

Ceiling Price = 120% Target Cost

Target Profit = 10% of Target Cost

FOB: Destination

This CLIN includes all facility modification at Cape Cod through Beneficial

Occupancy and final recalibration and reconfiguration required per the Facility

Design Documents.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

TOTAL TARGET PRICE

CEILING PRICE

OPTION Clear/Cod Radar Sustainment

FPI

Share Ratio below & above Target 50/50

Ceiling Price = 120% Target Cost

Target Profit = 10% of Target Cost

FOB: Destination

This CLIN includes sustainment for Cape Cod radar following the second operational acceptance for three months until transfer to the sustainment contractor. It also includes any Clear sustainment required after completion sustainment in CLIN 0001 through three months following Cape Cod operational acceptance. Additionally, any maintenance, licensing or sustainment agreements bought during Cape Cod development shall also be billed here.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

TOTAL TARGET PRICE

CEILING PRICE

OPTION COD Long Lead Items

FFP

This CLIN includes the purchase of all the Long Lead Items required for Cape Cod development.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

NET AMT

COD Radar Special Studies (LOE)

CPFF

Maximum Fee = 8%

FY12 FY13 FY14 FY15 FY16

Fully Burdened Labor

Rate W/Out Fee ______ ______ ______ ______ ______

Fixed Fee $’s

Per Hour ______ ______ ______ ______ ______

COMPOSITE FULLY BURDENED LABOR RATE BASED ON CLIN 0013

SKILL MIX

This CLIN includes any Cape Cod Special Studies that may need to be turned on via a Task Instruction with an agreed-to rate inclusive of fee.

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

FIXED FEE

OPTION COD Sys Eng & Prog Eng

CPIF

Share Ratio below Target 50/50

Share Ratio above Target 50/50

Target Fee = 12%

Minimum Fee = 3%

Maximum Fee = 15%

FOB: Destination

This CLIN includes all the system engineering and program management associated with Cape Cod development, integration and test CLINs 0013, 0014, 0015, 0016 and 0017).

REFER TO SECTION J, ATTACHMENT #1 FOR ENTRY OF COST AND

Section C - Descriptions and Specifications

STATEMENT OF WORK (SOW)

The Contractor shall perform the work specified in the Statement of Work (SOW) entitled “Upgrade Early Warning

Radar (UEWR) Clear and Cape Cod” dated 5 Dec 2011, and Attachments/Exhibits in Section J of this contract. The

Contractor shall provide all necessary materials, labor, equipment and facilities incidental to the performance of this requirement. All drawings / data provided are to be used “as is”. See clause H-34.

Section D - Packaging and Marking

CLAUSES INCORPORATED BY REFERENCE

252.211-7006 Radio Frequency Identification FEB 2007

CLAUSES INCORPORATED BY FULL TEXT

D-01 PACKAGING AND MARKING OF TECHNICAL DATA (APR 2009)

Technical data items shall be preserved, packaged, packed, and marked in accordance with the best commercial practices to meet the packaging requirements of the carrier and insure safe delivery at destination. Classified reports, data and documentation shall be prepared for shipment in accordance with the current National Industrial

Security Program Operation Manual (NISPOM), DOD 5220.22-M.

D-02 PACKAGING AND MARKING OF HARDWARE ITEMS (APR 2009)

a. The contractor shall utilize best commercial practices for the preservation, packaging, marking and labeling of any hardware delivered under this contract to insure safe delivery at final destination. However, the contractor should also note the requirements of DFARS 252.211-7003, Item Identification and Valuation, if applicable.

b. Packaging and marking of hazardous materials shall comply with Title 49 of the Code of Federal

Regulation and the International Maritime Dangerous Goods.

c. MARKING INSTRUCTIONS FOR MISSILE DEFENSE AGENCY (MDA) REQUIREMENTS –

Request for marking instructions shall be submitted electronically at least 90 days prior to required delivery date, to the Contracting Officer Representative (COR), or the Procuring Contracting Officer (PCO); or both as appropriate to the acquisition.

Missile Defense Agency, MDA/DACX

Attn: Carol Rivard

Address: Building 5222, Martin Road, Redstone Arsenal, AL 35898

Email: Carol.Rivard@mda.mil

Missile Defense Agency, MDA/SNU

Attn: COR (To Be provided at Contract Award)

Address: (To Be provided at Contract Award)

Email: (To Be Provided at Contract Award) mailto:Carol.Rivard@mda.mil

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

0008 Destination Government Destination Government

0009 Destination Government Destination Government

0010 Destination Government Destination Government

0011 Destination Government Destination Government

0012 Destination Government Destination Government

0013 Destination Government Destination Government

0014 Destination Government Destination Government

0015 Destination Government Destination Government

0016 Destination Government Destination Government

0017 Destination Government Destination Government

0018 Destination Government Destination Government

0019 Destination Government Destination Government

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996

52.246-2 Alt I Inspection Of Supplies Fixed Price (Aug 1996) - Alternate I JUL 1985

52.246-3 Inspection Of Supplies Cost-Reimbursement MAY 2001

52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.246-5 Inspection Of Services Cost-Reimbursement APR 1984

52.246-8 Inspection Of Research And Development Cost

Reimbursement

MAY 2001

52.246-16 Responsibility For Supplies APR 1984

252.246-7000 Material Inspection And Receiving Report MAR 2008

52.246-11 HIGHER-LEVEL CONTRACT QUALITY (FEB 1999)

The Contractor shall comply with the higher-level quality standard selected below. (If more than one standard is listed, the offeror shall indicate its selection by checking the appropriate block.)

Title Number Date Tailoring

MDA Assurance

Provisions (MAP) MDA-QS-001-MAP-REVA Most Current None

MDA Parts, Materials MDA-QS-003-PMAP-REVA Most Current None and Processes Mission

Assurance Plan (PMAP)

(End of clause)

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

0006 N/A N/A N/A N/A

0007 N/A N/A N/A N/A

0008 N/A N/A N/A N/A

0009 N/A N/A N/A N/A

0010 N/A N/A N/A N/A

0011 N/A N/A N/A N/A

0012 N/A N/A N/A N/A

0013 N/A N/A N/A N/A

0014 N/A N/A N/A N/A

0015 N/A N/A N/A N/A

0016 N/A N/A N/A N/A

0017 N/A N/A N/A N/A

0018 N/A N/A N/A N/A

0019 N/A N/A N/A N/A

52.242-15 Stop-Work Order AUG 1989

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984

52.242-17 Government Delay Of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

52.247-55 F.O.B. Point For Delivery Of Government-Furnished

Property

JUN 2003

252.211-7003 Item Identification and Valuation JUN 2011

252.247-7023 Transportation of Supplies by Sea MAY 2002

252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991

252.204-0001 Line Item Specific: Single Funding SEP 2009

252.204-7002 Payment For Subline Items Not Separately Priced DEC 1991

252.204-7006 Billing Instructions OCT 2005

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

MAR 2008

252.232-7010 Levies on Contract Payments DEC 2006

G-01 CONTRACT ADMINISTRATION (SEP 2010)

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government points of contact during the performance of this contract:

a. CONTRACTING OFFICERS

All contract administration will be effected by the Procuring Contracting Officer (PCO) or designated

Administrative Contracting Officer (ACO). Communication pertaining to the contract administration should be addressed to the Contracting Officer. Contract administration functions (see FAR 42.302 and DFARS 242.302) are assigned to the cognizant contract administration office. No changes, deviations, or waivers shall be effective without a modification of the contract executed by the Contracting Officer or his duly authorized representative authorizing such changes, deviations, or waivers.

The point of contact for all contractual matters is:

Name: Carol Rivard

Organizational Code: MDA/DACX

Telephone Number: 256-450-4793

E-Mail Address: Carol.Rivard@mda.mil

b. CONTRACTING OFFICER’S REPRESENTATIVE/CONTRACTING OFFICER’S TECHNICAL

REPRESENTATIVE

Neither the Contracting Officer’s Representative (COR) nor the Contracting Officer’s Technical

Representative (COTR) is authorized to change any of the terms and conditions of the contract. The Contractor is advised that only the Contracting Officer can change or modify the contract terms or take any other action which obligates the Government. Then, such action must be set forth in a formal modification to the contract. The authority of the COR and the COTR is strictly limited to him/her, without redelegation, to the specific duties set forth in his/her letter of appointment, a copy of which is furnished to the Contractor. Contractors who rely on direction from other than the Contracting Officer, a COR or a COTR acting outside the strict limits of his/her responsibilities as set forth in his/her letter of appointment do so at their own risk and expense. Such actions do not bind the Government contractually. Any contractual questions shall be directed to the Contracting Officer.

The COR under this contract is:

Name: To Be Determined (TBD)

Telephone Number: TBD

E-Mail Address: TBD

The COTR under this contract is:

Name: To Be Determined (TBD)

Telephone Number: TBD

E-Mail Address: TBD

c. CONTRACTING OFFICIAL FOR eSRS

FAR 52.219-9, Small Business Subcontracting Plan (April 2008) requires the use of the Electronic

Subcontracting Reporting System (eSRS) for subcontract reporting. The contracting official for eSRS under this contract is:

Name: Carol Rivard

Telephone Number: 256-450-4793

E-Mail Address: Carol.Rivard@mda.mil

For detailed information regarding eSRS visit http://www.acq.osd.mil/dpap/pdi/eb/index.html.

G-05 SUBMISSION OF PAYMENT REQUESTS USING WIDE AREA WORK FLOW – RECEIPT AND

ACCEPTANCE (WAWF-RA) (SEP 2009)

a. Requirement for Electronic Payment Requests by WAWF-RA

1. The Contractor shall submit all payment requests electronically in accordance with FAR Part 32. As prescribed in DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, contractors shall submit all payment requests in electronic form unless the exception in the DFARS clause applies.

Paper copies will no longer be processed for payment.

2. To facilitate electronic submission, contractors shall submit all payment requests through the Wide Area

Work Flow-Receipt and Acceptance (WAWF-RA) System as described at http://www.dfas.mil/contractorpay/electroniccommerce/wideareaworkflow.html using the appropriate Service

Acceptor’s DoDAAC (MDA/NCR is HQ0006, MDIOC is H95001, MDA/HSV is HQ0147). When using WAWF-

RA, the contractor must include the Contracting Officer’s Representative’s (COR) e-mail in the invoice submission template in order to notify the COR that a WAWF document has been submitted for approval.

3. In accordance with Appendix F of the DFARS, at the time of each delivery of supplies or services under this contract, the contractor shall prepare and furnish to the Government the WAWF-RA electronic form in lieu of a paper copy Material Inspection and Receiving Report (MIRR), DD Form 250.

4. When requesting final payment, the Contractor must establish compliance with all terms of the contract by submitting a Final Receiving Report through WAWF-RA, or Letter of Transmittal, as applicable.

http://www.acq.osd.mil/dpap/pdi/eb/index.html

5. The WAWF Training Links are located on the Internet at http://www.wawftraining.com/ and on the

‘live’ site at https://wawf.eb.mil under “About WAWF”.

6. Questions regarding the use of the system are to be directed to the WAWF Help Desk:

DISA DECC Ogden

Electronic Business Service Desk

CONUS ONLY: 1-866-618-5988

COMMERCIAL: 801-605-7095

DSN: 338-7095

FAX COMMERCIAL: 801-605-7453

FAX DSN: 388-7453

cscassig@csd.disa.mil

b. Submission of Invoices under Fixed Price Type Contracts

1. “Invoice” as used in this paragraph does not include the contractor’s requests for progress payments.

2. The use of WAWF-RA electronic form and invoice are in accordance with DFARS Appendix F.

3. In addition to the requirements of the Prompt Payment clause of the contract, the contractor shall cite on each invoice the contract line item (CLIN); the contract subline item number (SUBCLIN), if applicable; the accounting classification reference number (ACRN), and the payment terms.

4. The contractor shall prepare either:

a separate invoice for each activity designated to receive the supplies or services; or, a consolidated invoice covering all shipments delivered under an individual order.

5. If acceptance is at origin, the contractor shall submit the WAWF-RA electronic form or other acceptance verification directly to the designated payment office.

6. If acceptance is at destination, the consignee will forward acceptance verification to the designated payment office.

c. Submission of Vouchers under Time and Materials and Cost Type Contracts

1. Contractors approved under the Defense Contract Audit Agency’s (DCAA) direct billing program may submit the first and subsequent interim vouchers directly to the disbursing office. Contractors participating in the direct billing program must provide a copy of the first interim voucher to the cognizant DCAA office within 5 days of its submission to the disbursing office.

2. Upon written notification to the contractor, DCAA may rescind the direct submission authority. Upon receipt of the notice to rescind the direct submission authority, the contractor will immediately begin to submit invoices for the affected contracts to DCAA.

3. When authorized by the DCAA in accordance with DFARS 242.803(b) (i) (C), the contractor may submit interim payment requests. Such authorization does not extend to the first and final vouchers. Vouchers requesting interim payments shall be submitted no more than once every two weeks. For indefinite delivery type contracts, interim payment requests shall be submitted no more than once every two weeks for each delivery order.

There shall be a lapse of no more than 90 calendar days between performance and submission of an interim payment request.

4. The contractor agrees to segregate costs incurred under this contract at the level of performance, either task or subtask, or CLIN or SUBCLIN, rather than on a total contract basis, and to submit vouchers reflecting costs incurred at that level. Vouchers shall contain summaries of work charged during the period covered, as well as overall cumulative summaries for all work invoiced to date, by line item, subline item, task or subtask. Delivery orders will be segregated by individual order.

5. Prior to final voucher submission, the contractor must submit the final report/final deliverable to the contracting officer's representative (COR) for approval. The COR will provide to the contractor an e-mail stating acceptance of the final report/final deliverable. The contractor must attach the approval to the final voucher in

WAWF and forward to the cognizant DCAA office and ACO for approval.

G-06 ALLOTMENT OF FUNDS (MAY 2005)

CLINs under this Contract may be incrementally funded. Pursuant to FAR 52.232-22, “Limitation of Funds,” the total amount of funds presently available for payment and allotted to this contract (which covers all items, including fee payable), and the estimated period of performance of said funds will be specified on each CLIN.

Any resulting contract/option(s) awarded under this acquisition may be incrementally funded.

The estimated period of performance for said funds will be specified in each CLIN.

G-08 PAYMENT OF FIXED FEE (ORDERING – LEVEL OF EFFORT)

The Government will make payments to the Contractor when requested as work progresses in accordance with

Federal Acquisition Regulation (FAR) 52.216-7. The Contractor shall invoice the fee separately and submit such invoices to the MDA Contracting Officer's Representative (COR) for verification of the percentage of Direct

Productive Labor Hours (DPLHs) performed for the billing period. Each invoice for DPLHs shall contain a statement by the Contractor as to the cumulative percentage of DPLHs invoiced. Each invoice for fee shall contain a statement by the Contractor as to the cumulative percentage of fee invoiced. Fee shall be payable, subject to other provisions of FAR 52.216-8, “Fixed Fee,” in amounts commensurate with the percentage of work performed. In no case shall the cumulative amount of the fee invoiced, when expressed as a percentage of the total fixed fee for the applicable CLIN, exceed the cumulative percentage of DPLHs performed for that CLIN (as verified by the MDA

COR) at the end of the billing period.

G-10 SEGREGATION OF COSTS (MAY 2005)

For all CLIN(s), and their respective Option CLINs, vouchers shall contain actual hours and costs by cost element

(cost elements shall be at the lowest level of identification/ discrimination consistent with the Contractor's cost accounting system) and overall cumulative summaries of all work vouchered to date.

G-13 NOTICE OF THE GOVERNMENT'S USE OF OUTSIDE CONTRACTORS TO REVIEW SUBMITTED

INVOICES, PAYMENT REQUESTS, AND MATERIAL INSPECTION AND RECEIVING REPORTS (MAY

2009)

The Government may utilize support contractors to assist the Government in the review and evaluation of the offeror's invoices, payment requests, material inspection and receiving reports, and similar requests for payment or evidence of delivery. These contractors will be provided access to these and other records which may contain the proprietary information of the offeror, to include awarded contracts, to support Government officials in reviewing and reconciling invoices, payment records, and the Government's financial and budgetary records, and in facilitating the timely payment of submitted invoices.

The support contractors are prohibited from obtaining proprietary information to which their employees will have access in the performance of their responsibilities, and are required to promptly notify the contracting officer of any breach of their employees' non-disclosure obligations. Each of the contractor employees has also been required to execute a non-disclosure agreement which acknowledges their responsibilities to only use proprietary information in performance of the above tasks and for no other reason; that they will not share proprietary information with their employers; that they will not use such information for personal or other benefit; and that they will promptly notify their employers of any breaches of their responsibilities.

Unless the offeror specifically objects in writing, the offeror agrees, by the submission of a proposal, to allow the

Government’s support contractors to have access to the Offeror’s Freedom of Information Act (FOIA) protected information for the purposes described above. Support contractors will be identified at contract award.

G-14 AWARD FEE (Nov 2010)

This contract provides for the payment of the Award Fee as described in the Award Fee Plan contained in

Attachment 5. The table below provides a summary of the maximum award fee; award fee pool allocations by period and fee earned by period.

Period Date Pool Allocation Fee Earned Cumulative Fee Unearned Fee % of FDO

Earned Determination for AF

Period 1 $__________ $__________ $__________ $__________ $__________

(FY12)

Period 2 $__________ $__________ $__________ $__________ $__________

(FY13)

Period 3 $__________ $__________ $__________ $__________ $__________

(FY14)

Period 4 $__________ $__________ $__________ $__________ $__________

(FY15)

Period 5 $__________ $__________ $__________ $__________ $__________

(FY16)

Period 6 $__________ $__________ $__________ $__________ $__________

(FY17)

Period 7 $__________ $__________ $__________ $__________ $__________

(FY18)

Section H - Special Contract Requirements

252.215-7002 COST ESTIMATING SYSTEM REQUIREMENTS (MAY 2011)

(a) Definitions.

Acceptable estimating system means an estimating system complies with the system criteria in paragraph (d) of this clause, and provides for a system that--

(1) Is maintained, reliable, and consistently applied;

(2) Produces verifiable, supportable, documented, and timely cost estimates that are an acceptable basis for negotiation of fair and reasonable prices;

(3) Is consistent with and integrated with the Contractor's related management systems; and

(4) Is subject to applicable financial control systems.

Estimating system means the Contractor's policies, procedures, and practices for budgeting and planning controls, and generating estimates of costs and other data included in proposals submitted to customers in the expectation of receiving contract awards.

Estimating system includes the Contractor's--

(1) Organizational structure;

(2) Established lines of authority, duties, and responsibilities;

(3) Internal controls and managerial reviews;

(4) Flow of work, coordination, and communication; and

(5) Budgeting, planning, estimating methods, techniques, accumulation of historical costs, and other analyses used to generate cost estimates.

Significant deficiency means a shortcoming in the system that materially affects the ability of officials of the

Department of Defense to rely upon information produced by the system that is needed for management purposes.

(b) General. The Contractor shall establish, maintain, and comply with an acceptable estimating system.

(c) Applicability. Paragraphs (d) and (e) of this clause apply if the Contractor is a large business and either--

(1) In its fiscal year preceding award of this contract, received Department of Defense (DoD) prime contracts or subcontracts, totaling $50 million or more for which cost or pricing data were required; or

(2) In its fiscal year preceding award of this contract--

(i) Received DoD prime contracts or subcontracts totaling $10 million or more (but less than $50 million) for which cost or pricing data were required; and

(ii) Was notified, in writing, by the Contracting Officer that paragraphs (d) and (e) of this clause apply.

(d) System requirements. (1) The Contractor shall disclose its estimating system to the Administrative Contracting

Officer (ACO), in writing. If the Contractor wishes the Government to protect the information as privileged or confidential, the Contractor must mark the documents with the appropriate legends before submission.

(2) An estimating system disclosure is acceptable when the Contractor has provided the ACO with documentation that--

(i) Accurately describes those policies, procedures, and practices that the Contractor currently uses in preparing cost proposals; and

(ii) Provides sufficient detail for the Government to reasonably make an informed judgment regarding the acceptability of the Contractor's estimating practices.

(3) The Contractor shall--

(i) Comply with its disclosed estimating system; and

(ii) Disclose significant changes to the cost estimating system to the ACO on a timely basis.

(4) The Contractor's estimating system shall provide for the use of appropriate source data, utilize sound estimating techniques and good judgment, maintain a consistent approach, and adhere to established policies and procedures.

An acceptable estimating system shall accomplish the following functions:

(i) Establish clear responsibility for preparation, review, and approval of cost estimates and budgets;

(ii) Provide a written description of the organization and duties of the personnel responsible for preparing, reviewing, and approving cost estimates and budgets;

(iii) Ensure that relevant personnel have sufficient training, experience, and guidance to perform estimating and budgeting tasks in accordance with the Contractor's established procedures;

(iv) Identify and document the sources of data and the estimating methods and rationale used in developing cost estimates and budgets;

(v) Provide for adequate supervision throughout the estimating and budgeting process;

(vi) Provide for consistent application of estimating and budgeting techniques;

(vii) Provide for detection and timely correction of errors;

(viii) Protect against cost duplication and omissions;

(ix) Provide for the use of historical experience, including historical vendor pricing information, where appropriate;

(x) Require use of appropriate analytical methods;

(xi) Integrate information available from other management systems;

(xii) Require management review, including verification of the company's estimating and budgeting policies, procedures, and practices;

(xiii) Provide for internal review of, and accountability for, the acceptability of the estimating system, including the budgetary data supporting indirect cost estimates and comparisons of projected results to actual results, and an analysis of any differences;

(xiv) Provide procedures to update cost estimates and notify the Contracting Officer in a timely manner throughout the negotiation process;

(xv) Provide procedures that ensure subcontract prices are reasonable based on a documented review and analysis provided with the prime proposal, when practicable;

(xvi) Provide estimating and budgeting practices that consistently generate sound proposals that are compliant with the provisions of the solicitation and are adequate to serve as a basis to reach a fair and reasonable price; and

(xvii) Have an adequate system description, including policies, procedures, and estimating and budgeting practices, that comply with the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement.

(e) Significant deficiencies.

(1) The Contracting Officer will provide an initial determination to the Contractor, in writing, of any significant deficiencies. The initial determination will describe the deficiency in sufficient detail to allow the Contractor to understand the deficiency.

(2) The Contractor shall respond within 30 days to a written initial determination from the Contracting Officer that identifies significant deficiencies in the Contractor's estimating system. If the Contractor disagrees with the initial determination, the Contractor shall state, in writing, its rationale for disagreeing.

(3) The Contracting Officer will evaluate the Contractor's response and notify the Contractor, in writing, of the

Contracting Officer's final determination concerning--

(i) Remaining significant deficiencies;

(ii) The adequacy of any proposed or completed corrective action; and

(iii) System disapproval, if the Contracting Officer determines that one or more significant deficiencies remain.

(f) If the Contractor receives the Contracting Officer's final determination of significant deficiencies, the Contractor shall, within 45 days of receipt of the final determination, either correct the significant deficiencies or submit an acceptable corrective action plan showing milestones and actions to eliminate the significant deficiencies.

(g) Withholding payments. If the Contracting Officer makes a final determination to disapprove the Contractor's estimating system, and the contract includes the clause at 252.242-7005, Contractor Business Systems, the

Contracting Officer will withhold payments in accordance with that clause.

252.234-7002 EARNED VALUE MANAGEMENT SYSTEM (MAY 2011)

(a) Definitions. As used in this clause--

Acceptable earned value management system means an earned value management system that generally complies with system criteria in paragraph (b) of this clause.

Earned value management system means an earned value management system that complies with the earned value management system guidelines in the ANSI/EIA-748.

Significant deficiency means a shortcoming in the system that materially affects the ability of officials of the

Department of Defense to rely upon information produced by the system that is needed for management purposes.

(b) System criteria. In the performance of this contract, the Contractor shall use--

(1) An Earned Value Management System (EVMS) that complies with the EVMS guidelines in the American

National Standards Institute/Electronic Industries Alliance Standard 748, Earned Value Management Systems

(ANSI/EIA-748); and

(2) Management procedures that provide for generation of timely, reliable, and verifiable information for the

Contract Performance Report (CPR) and the Integrated Master Schedule (IMS) required by the CPR and IMS data items of this contract.

(c) If this contract has a value of $50 million or more, the Contractor shall use an EVMS that has been determined to be acceptable by the Cognizant Federal Agency (CFA). If, at the time of award, the Contractor's EVMS has not been determined by the CFA to be in compliance with the EVMS guidelines as stated in paragraph (b)(1) of this clause, the Contractor shall apply its current system to the contract and shall take necessary actions to meet the milestones in the Contractor's EVMS plan.

(d) If this contract has a value of less than $50 million, the Government will not make a formal determination that the Contractor's EVMS complies with the EVMS guidelines in ANSI/EIA-748 with respect to the contract. The use of the Contractor's EVMS for this contract does not imply a Government determination of the Contractor's compliance with the EVMS guidelines in ANSI/EIA-748 for application to future contracts. The Government will allow the use of a Contractor's EVMS that has been formally reviewed and determined by the CFA to be in compliance with the EVMS guidelines in ANSI/EIA-748.

(e) The Contractor shall submit notification of any proposed substantive changes to the EVMS procedures and the impact of those changes to the CFA. If this contract has a value of $50 million or more, unless a waiver is granted by the CFA, any EVMS changes proposed by the Contractor require approval of the CFA prior to implementation. The

CFA will advise the Contractor of the acceptability of such changes as soon as practicable (generally within 30 calendar days) after receipt of the Contractor's notice of proposed changes. If the CFA waives the advance approval requirements, the Contractor shall disclose EVMS changes to the CFA at least 14 calendar days prior to the effective date of implementation.

(f) The Government will schedule integrated baseline reviews as early as practicable, and the review process will be conducted not later than 180 calendar days after--

(1) Contract award;

(2) The exercise of significant contract options; and

(3) The incorporation of major modifications.

During such reviews, the Government and the Contractor will jointly assess the Contractor's baseline to be used for performance measurement to ensure complete coverage of the statement of work, logical scheduling of the work activities, adequate resourcing, and identification of inherent risks.

(g) The Contractor shall provide access to all pertinent records and data requested by the Contracting Officer or duly authorized representative as necessary to permit Government surveillance to ensure that the EVMS complies, and continues to comply, with the performance criteria referenced in paragraph (b) of this clause.

(h) When indicated by contract performance, the Contractor shall submit a request for approval to initiate an over-target baseline or over-target schedule to the Contracting Officer. The request shall include a top-level projection of cost and/or schedule growth, a determination of whether or not performance variances will be retained, and a schedule of implementation for the rebaselining. The Government will acknowledge receipt of the request in a timely manner (generally within 30 calendar days).

(i) Significant deficiencies.

(1) The Contracting Officer will provide an initial determination to the contractor, in writing, on any significant deficiencies. The initial determination will describe the deficiency in sufficient detail to allow the Contractor to understand the deficiency.

(2) The Contractor shall respond within 30 days to a written initial determination from the Contracting Officer that identifies significant deficiencies in the Contractor's EVMS. If the Contractor disagrees with the initial

(3) The Contracting Officer will evaluate the Contractor's response and notify the Contractor, in writing, of the

(ii) The adequacy of any proposed or completed corrective action;

(iii) System noncompliance, when the Contractor's existing EVMS fails to comply with the earned value management system guidelines in the ANSI/EIA-748; and

(iv) System disapproval, if initial EVMS validation is not successfully completed within the timeframe approved by the Contracting Officer, or if the Contracting Officer determines that the Contractor's earned value management system contains one or more significant deficiencies in high-risk guidelines in ANSI/EIA-748 standards (guidelines

1, 3, 6, 7, 8, 9, 10, 12, 16, 21, 23, 26, 27, 28, 30, or 32). When the Contracting Officer determines that the existing earned value management system contains one or more significant deficiencies in one or more of the remaining 16 guidelines in ANSI/EIA-748 standards, the contracting officer will use discretion to disapprove the system based on input received from functional specialists and the auditor.

(4) If the Contractor receives the Contracting Officer's final determination of significant deficiencies, the Contractor shall, within 45 days of receipt of the final determination, either correct the significant deficiencies or submit an acceptable corrective action plan showing milestones and actions to eliminate the significant deficiencies.

(j) Withholding payments. If the Contracting Officer makes a final determination to disapprove the Contractor's

EVMS, and the contract includes the clause at 252.242-7005, Contractor Business Systems, the Contracting Officer will withhold payments in accordance with that clause.

(k) With the exception of paragraphs (i) and (j) of this clause, the Contractor shall require its ubcontractors to comply with EVMS requirements as follows:

(1) For subcontracts valued at $50 million or more, the following subcontractors shall comply with the requirements of this clause:

[Contracting Officer to insert names of subcontractors (or subcontracted effort if subcontractors have not been selected) designated for application of the EVMS requirements of this clause.]

(2) For subcontracts valued at less than $50 million, the following subcontractors shall comply with the requirements of this clause, excluding the requirements of paragraph (c) of this clause:

[Contracting Officer to insert names of subcontractors (or subcontracted effort if subcontractors have not been selected) designated for application of the EVMS requirements of this clause.]

252.242-7004 MATERIAL MANAGEMENT AND ACCOUNTING SYSTEM (MAY 2011)

(a) Definitions. As used in this clause--

(1) Material management and accounting system (MMAS) means the Contractor's system or systems for planning, controlling, and accounting for the acquisition, use, issuing, and disposition of material. Material management and accounting systems may be manual or automated. They may be stand-alone systems or they may be integrated with planning, engineering, estimating, purchasing, inventory, accounting, or other systems.

(2) Valid time-phased requirements means material that is--

(i) Needed to fulfill the production plan, including reasonable quantities for scrap, shrinkage, yield, etc.; and

(ii) Charged/billed to contracts or other cost objectives in a manner consistent with the need to fulfill the production plan.

(3) Contractor means a business unit as defined in section 31.001 of the Federal Acquisition Regulation (FAR).

(4) Acceptable material management and accounting system means a MMAS that generally complies with the system criteria in paragraph (d) of this clause.

(5) Significant deficiency means a shortcoming in the system that materially affects the ability of officials of the

Department of Defense to rely upon information produced by the system that is needed for management purposes.

(b) General. The Contractor shall--

(1) Maintain an MMAS that--

(i) Reasonably forecasts material requirements;

(ii) Ensures that costs of purchased and fabricated material charged or allocated to a contract are based on valid time-phased requirements; and

(iii) Maintains a consistent, equitable, and unbiased logic for costing of material transactions; and

(2) Assess its MMAS and take reasonable action to comply with the MMAS standards in paragraph (e) of this clause.

(c) Disclosure and maintenance requirements. The Contractor shall--

(1) Have policies, procedures, and operating instructions that adequately describe its MMAS;

(2) Provide to the Administrative Contracting Officer (ACO), upon request, the results of internal reviews that it has conducted to ensure compliance with established MMAS policies, procedures, and operating instructions; and

(3) Disclose significant changes in its MMAS to the ACO at least 30 days prior to implementation.

(d) System criteria. The MMAS shall have adequate internal controls to ensure system and data integrity, and shall-

(1) Have an adequate system description including policies, procedures, and operating instructions that comply with the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement;

(2) Ensure that costs of purchased and fabricated material charged or allocated to a contract are based on valid time-phased requirements as impacted by minimum/economic order quantity restrictions.

(i) A 98 percent bill of material accuracy and a 95 percent master production schedule accuracy are desirable as a goal in order to ensure that requirements are both valid and appropriately time-phased.

(ii) If systems have accuracy levels below these, the Contractor shall provide adequate evidence that--

(A) There is no material harm to the Government due to lower accuracy levels; and

(B) The cost to meet the accuracy goals is excessive in relation to the impact on the Government;

(3) Provide a mechanism to identify, report, and resolve system control weaknesses and manual override. Systems should identify operational exceptions, such as excess/residual inventory, as soon as known;

(4) Provide audit trails and maintain records (manual and those in machine-readable form) necessary to evaluate system logic and to verify through transaction testing that the system is operating as desired;

(5) Establish and maintain adequate levels of record accuracy, and include reconciliation of recorded inventory quantities to physical inventory by part number on a periodic basis. A 95 percent accuracy level is desirable. If systems have an accuracy level below 95 percent, the Contractor shall provide adequate evidence that--

(i) There is no material harm to the Government due to lower accuracy levels; and

(ii) The cost to meet the accuracy goal is excessive in relation…