Atch 08 - Cod Base Support Requirements List

Base Support Requirements List

Cape Cod Air Force Station

Upgrade Early Warning Radar Program

06 Feb 2012 iii

FOREWORD

This Base Support Requirement List (BSRL) is developed based on the anticipated requirements of the Missile Defense Agency (MDA) Upgrade Early Warning Radar (UEWR) Request for

Proposal (RFP), HQ0147-11-R-0002, dated 02-06-2012. The following is a list of available services which may be provided to the Prime Contractor for Cape Cod Air Force Station, MA work.

CONDITIONS and ASSUMPTIONS

The following conditions and assumptions are provided as guidance for evaluating this list. The

BSRL was developed using the guidelines of Department of Defense Instruction Number

4000.19, dated August 9, 1995, Enclosure l.

Condition – A Condition is a planning ground rule that states an accepted and published Base

Support management position to be adhered to for the Construction, Equipment Installation and

Checkout, and Sustainment Phases of the contract.

Assumption – An Assumption is a planning ground rule established to facilitate the receipt of

Base Support at a Government Installation. These assumptions form the basis for bidding government support in those areas referenced for this contract.

CONDITIONS

Base support/services may be provided to the MDA UEWR Prime Contractor (Prime) on a no-charge-for-use basis or on a “pay as you go” basis as determined by the procedures set forth in the Base Support clause of the contract. Base support/services include

Government-controlled working space, material, equipment, or other support.

There will be an Inter-service Support Agreement (ISA) between the MDA and Cape

Cod AFS and any other DoD organization providing support/services. The UEWR iv

Prime Contractor’s government approved Base Support Requirements List (BSRL) will be considered in the ISA. The purpose of this BSRL is to document agreed upon support/services to be provided to the UEWR Prime contractor at Cape Cod AFS, Alaska.

The Prime will have access to Cape Cod AFS site during construction and sustainment of the UEWR.

Any support provided to the Prime will be in accordance with (IAW) all MDA and Cape

Cod AFS policies and regulations. In the event that all requested base support is denied or a significant item is denied that is critical to performance relating to a site, the Prime shall be entitled to submit a request for equitable adjustment under the contract.

ASSUMPTIONS

Actual base support for MDA UEWR Prime will be required starting 2nd Quarter FY

2015 and continuing through completion of final facility modifications estimated in 3rd

Quarter FY 2018.

This BSRL will be updated annually or as required.

Cape Cod AFS will have security cognizance for the Information Security Program and a

Visitor’s Group Security Agreement will be executed between Cape Cod AFS, MDA and the Prime detailing specific security requirements.

The Missile Defense Agency (MDA) will be the Designated Approval Authority (DAA) for all classified information systems.

COMSEC support will be provided under the cognizance of the Government COMSEC custodian.

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CONTENTS

Acronyms ........................................................................................................................... 1i

1.0 Prime DEPLOYMENT & SUSTAINMENT BASE SUPPORT OVERVIEW

1.1 DESCRIPTION

1.2 CAPE COD AFS

2.0 BASE SUPPORT REQUIREMENTS

Tables

TABLE 1-1. ESTIMATED PRIME CONTRACTOR PERSONNEL AT SITE

ACRONYMS

6SWS 6

th

Space Warning Squadron

AFS Air Force Station

BMEWS Ballistic Missile Early Warning System

BSRL Base Support Requirements List

COMSEC Communications Security

DD variation of DoD

DoD Department of Defense

DoDI Department of Defense Instruction

DT&E Development Test and Evaluation

GCN GMD Communications Network

GMD Ground-based Midcourse Defense

IOT&E Initial Operational Test and Evaluation

ISA Inter-service Support Agreement (DD Form 1144)

LAN Local Area Network

LHC Long Haul Communications

MDA Missile Defense Agency

RDE Remote Development Environment

RFP Request for Proposal

SIPRNET Secret Internet Protocol Network

UEWR Upgraded Early Warning Radar

WAN Wide Area Network

1.0 PRIME DEPLOYMENT, EQUIPMENT INSTALLATION & CHECKOUT, AND

SUSTAINMENT BASE SUPPORT OVERVIEW

1.1 CAPE COD AIR FORCE STATION

Table 1-1 reflects the estimated on-site Prime personnel requirements by quarter of each fiscal year. Prime to update this with BSRL.

Table 1-1. Estimated Prime Contractor Personnel At Site

FY2015 FY2016 FY2017 FY2018

1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q

0 10 20 30 30 20 30 30 25 15 10 5 3 10 10 0

2.0 BASE SUPPORT REQUIREMENTS

The requested base support categories listed herein provide a simplified method of defining support services that may be provided by the government to the Prime Contractor. In some instances the category definition has been modified and or expanded to Cape Codly define the specific support requested in each category. For each support category, the Prime requirement is documented in italics.

2.1 Chapel and Chaplain Services

Includes pastoral ministries, worship services, religious rites, pastoral visits, spiritual counseling, and religious education.

These services are not available at the Cape Cod AFS.

The Prime Contractor may request these services at the Massachusetts Military Reservation.

2.2 Clubs

Includes officer, non-commissioned officer, enlisted, all hands, aero, community, golf, and other recreational clubs.

Limited services are available IAW Cape Cod AFS policies and regulations on a “pay as you go” basis. The Airman Support Facility is located on the CCAFS site.

The Prime Contractor may request these services on a pay-as-you-go basis

2.3 Command Support

Includes oversight and management provided by the installation commander and the command element office staff.

The Prime Contractor will be included within these services as appropriately coordinated via

MDA.

2.4 Common Use Facility Construction, Operations, Maintenance, and Repair

Includes construction, alteration, operation, maintenance, and repair of common use infrastructure (e.g., roads, grounds, surfaced areas, structures, real property and installed equipment). Also, includes common benefit signs, energy consumption, snow removal, street cleaning, and installation beautification projects.

The Prime Contractor will have access to Common Use areas and have the benefit of the associated services as resources and commander’s approval allows.

2.5 Communication Services

Includes dedicated communications services and telephone equipment. May also include leasing of communication equipment, lines, and special communications-electronics equipment services.

2.5.1 Communications Wiring

Telephone and Local Area Network cabling to designated work locations.

Suggested Services to be provided include:

a. Bldg 2 ?, Level 2 office area; telephones and LAN connections to be installed per

MDA plan (Approx 15? locations)

b. Telephone and LAN Cable Lines to a Prime trailer exterior to Bldg 2? (if requested)

c. T-1 capacity Line for the RDE (may be combined with the other LAN)

The Prime Contractor may request these services.

2.5.2 MDA Prime Telephone Service

Suggested Services to be provided include:

a. Telephone service to the Prime to the extent required for mission accomplishment.

This service will consist of TBD telephone circuits with:

b. Telephone instruments (TBD each) of a type consistent with current host installation standards.

c. Access to switch calling features (e.g., hold, call forward, 3-way conference) consistent with current host installation standards.

d. Access to local (non-toll) calling area.

e. Access to commercial long distance services on a no-cost basis (800/888).

f. Voicemail services consistent with current host installation standards.

The Prime Contractor may request these services.

2.5.3 Prime Information Security support

Suggested Services to be provided include:

Support of a Designated Approval Authority for Cape Cod AFS to assure the Prime's classified data processing and data security design is certifiable and acceptable, and to perform final certification on same.

The Prime Contractor may request these services.

2.5.4 GMD Prime Radio Support

Suggested Services to be provided include:

On-base use and frequency coordinator support of vehicle radios and hand-held radios to be used by contractors for coordination of program effort such as security escorts.

The Prime Contractor may request these services.

2.5.5 Secret Internet Protocol Network (SIPRNET)

Suggested Services to be provided include SIPRNET computer access for radar schedule coordination.

2.6 Community Relations

Includes public relations activities, charity fund raising events, and installation open house programs.

The Prime Contractor will be included within these services via MDA.

2.7 Custodial Services

Suggested Services to be provided include:

Janitorial and cleaning services for Prime occupied administrative areas in Bldg 2 including office area on the second floor. Contractor remains responsible to clean work areas in other rooms.

The Prime Contractor may request these services

2.8 Disaster Preparedness

Includes operation of disaster preparedness programs and related services, equipment, and facility support for emergencies and wartime operations.

These services are available IAW Cape Cod AFS policies and regulations.

The Prime Contractor will be included within these services via MDA.

2.9 Entomology Services.

Includes abatement and control measures directed against insects, rodents, weeds, fungi, and other animals or plants that are determined to be undesirable in buildings, equipment, supplies, and on grounds.

These services are available IAW Cape Cod AFS policies and regulations.

2.10 Environmental Cleanup

Includes collection, clean up, transportation, and disposal of hazardous waste and materials.

Small quantities may be delivered to the Base for disposal. Spills remain the responsibility of the Contractor.

The Prime Contractor may request these services, however estimated quantities are required.

2.11 Environmental Compliance

Includes recycling and resource recovery programs, pollution prevention, environmental compliance, and programs aimed at management and control of hazardous materials—does not include clean up and disposal of hazardous waste and materials.

The Prime Contractor will comply with all Cape Cod AFS, State of MA and Federal laws and regulations

2.12 Equipment Maintenance, Repair, and Calibration

Includes maintenance, repair, and calibration of industrial equipment, laboratory equipment, office equipment, and other non-tactical equipment. Does not include vehicles or other construction equipment.

These services are available within the capabilities of the AF Precision, Measurement and

Equipment Laboratory (PMEL) at Otis Air National Guard Base. If this service is requested the PRIME will provide a list of equipment to MDA for review. Prime will be required to comply with all AF PMEL regulations and policies.

2.13 Explosive Ordnance Support

Includes services and facilities for explosive ordnance storage, disposal, and training.

The Prime Contractor should not require these services.

2.14 Facility Construction and Major Repair

Includes minor construction, alterations, additions, and major repairs required to modernize, replace, expand, or restore real property. Also includes related planning and design.

Facility construction will be done in accordance with the FRD. Prime required design/construction will facilitate the installation of Prime Contractor provided mission and non-mission equipment. This work is done outside the content of this BSRL, however, coordination and various site support will be provided.

2.15 Facility Maintenance and Minor Repair

Includes routine and cyclical preventive maintenance and minor repairs required to preserve or restore real property so it may be used for its designated purpose.

The Prime Contractor may request these services, however the proposal should identify the general nature of the scope if known. Other small work orders that may be generated throughout the contract and coordinated with MDA will be considered.

2.16 Fire Protection

Includes all normal services related to fire protection and fighting operations, alert service, and rescue operations. Also, includes inspections for fire hazards, servicing of portable extinguishers, and related training programs.

2.17 Food Service

Includes preparation and service of food to authorized personnel, and related dining facilities operations.

The Prime Contractor may not request these services.

2.18 Health Services

Includes administration of healthcare programs, inpatient and outpatient medical and dental treatment, and other related medical support and professional services. Also, includes veterinary support. Cape Cod AFS capabilities to support the MDA program are limited to emergency response and transportation. Routine healthcare is not offered at the site.

The Prime Contractor will be included in the service for emergency response and evacuation from the site. Associated costs are the responsibility of the individual or company.

2.19 Housing and Lodging Services

Does not include unaccompanied housing services and transient accommodations.

a. Lodging for unaccompanied personnel. Lodging will be coordinated by the MDA Site

Manager with the BAE staff. Referral to local Chamber of Commerce organization to individuals will be provided by BAE staff.

b. Cape Cod Massachusetts has a seasonal tourist influx. (1 April – 1 October) Difficulty in finding local accommodations during this period may be encountered.

The Prime Contractor may not request these services

2.20 Mail Service

A post office box would need to be established to receive mail service at local Sagamore

Massachusetts United States Post Office (02651) and would include collecting, accepting, sorting, routing, and delivery of official and personal mail.

The Prime Contractor may request these services. Intent is to offer a single box to each organization with further distribution by that organization.

2.21 Mail Transportation Overseas

Includes the transportation of official, contract-related, and personal mail by the local United

States Postal Service, Sagamore Massachusetts 02541.

The Prime Contractor is not anticipated to request these services, however may have capability if needed

2.22 Morale, Welfare, and Recreation Activities

Includes operation of recreational centers, gyms, fitness centers, parks, athletic fields, recreational and general reference libraries, hobby shops, craft centers, and related services as available, coordinated and approved with Cape Cod AFS commander.

2.23 Occupational and Industrial Health Services

Includes industrial hygiene surveillance of the occupational environment. Also, includes physical examinations and worker compensation evaluations.

2.24 Police Services

Includes maintaining law and order (e.g., enforcement of traffic laws, accident investigation, and criminal investigations), traffic management, vehicle decals, and parking pass services.

The Prime Contractor will comply with all Cape Cod AFS, State of MA and Federal laws and regulations

2.25 Public Affairs

Includes activities aimed toward responding directly or through news media to the general public's right and need to know how DoD activities accomplish assigned tasks and missions.

Also includes distribution of public and community relations information.

The MDA will be responsible for all Program related Public Affairs information. No direct contact with news media or general public release of information shall be done without express knowledge and permission of MDA.

2.26 Refuse Collection and Disposal

Includes collection and disposal of trash and waste materials, including construction debris from

Building 2. Collection will be done at an agreed to point outside building 2.

2.27 Safety

Includes operation of safety programs, educational support, and promotional efforts.

The Prime Contractor will be included in this service and will comply with all Cape Cod

AFS safety programs

2.28 Security Services

Includes security inspections, controlling entry and egress, and protecting official and personal resources at DoD-owned or DoD-operated facilities. No security clearances or security re-investigation clearance actions will be provided at CCAFS.

The Prime Contractor will be included in this service and will comply with all Cape Cod

AFS security policies. Other similar security services may be requested.

2.29 Shuttle Services

Includes scheduled operation of local taxis, vans, and bus transportation services – does not include chartered transportation services.

2.30 Storage and Warehousing

Includes provision of space and services related to the management of commodities, material and equipment; includes receipt, storage, issue and shipment of items from storage. Standard warehouse requirements are included in paragraph 2.38.

The Prime Contractor may request these services, however it is not anticipated by the government. Use of the Warehouse and other hardstand storage is covered under 2.38

Administrative/Storage/Hard-stand Facilities/Areas.

2.31 Supply Services

Includes the provision of any common, generally expendable, non-technical commodity, material or equipment (e.g., administrative office and housekeeping supplies, duplicating paper, common hardware, plumbing and electrical supplies, building materials, paint and tools).

Limited supply services are available IAW Cape Cod AFS policies and regulations. Some supplies may be ordered through a Base Account (coordinated with MDA) and will be delivered when they arrive.

The Prime Contractor may request these services, however should not anticipate frequent use

2.32. Training Service

Includes instruction and use of target ranges, simulators and other training facilities.

Suggested Services to be provided include orientation training to include cold weather training environmental compliance and/or site information training equivalent to that provided to government personnel arriving at this location.

2.33 Transportation Services

Includes transportation services related to both commercial and Government-owned transportation of personnel, personal property, and material. Also includes shipment planning, packing and crating, port clearance, scheduling, processing of transportation documents, and related transportation services.

The Prime Contractor should not assume that government provided shipping will be available. A request for these services may be considered at a later time when cost analysis of alternatives can be done.

2.34 Utilities

Includes water, sewage, electricity, natural gas, and fuel oil services. Also, includes central generation and distribution of steam, chilled water, and compressed air.

The Prime Contractor may request these services. Standard utilities to be provided to everyone will not be billed to the contractor. Fuel oil for other uses is not included.

2.35 Vehicle Support

Includes maintenance and repair of customer vehicles, and supply, maintenance and repair of vehicles provided for a customer’s use. Also includes chartered transportation services.

The Prime Contractor will not request these services.

2.36 Weather Services

Includes advising and providing timely notification of weather conditions that would affect planned activities.

The Prime Contractor will be included in these notifications

2.37 Handling Equipment Service

Includes providing equipment (forklift trucks), personnel and resources necessary to load and unload MDA/Prime equipment at this location.

The Prime Contractor may request these services. Inadequate MHE is available on Cape

Cod AFS.

2.38 Administrative/Storage/Hard-stand Facilities/Areas

Includes provisions for administrative, office, warehouse, and storage space. Provision for secure environmentally controlled storage is included in paragraph 2.30

Administrative space will be available on the face of level 2. Limited storage in an environmentally controlled warehouse is available on base. Other requirements for hardstand and laydown areas should be specifically requested. Contractor should submit estimated quantities with the proposal.

2.39 Class III (Bulk) Fuel Services

Includes access to the Post/Base Petroleum, Oils, and Lubricants Point and an account (card or code) for refueling of vehicles. This does not include any Packaged Class III.

2.40 Site Access and Control

This service includes site access and control.

The Prime Contractor will be required to comply with Base access policy.