Atch 09 - Instructions Conditions and Notices to Offerors - Section L_28 Feb 2012.pdf

Clear-Cod Section L

28 February 2012

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PART IV—REPRESENTATIONS AND INSTRUCTIONS

SECTION L—INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

Clear/Cod Radar

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PART IV—REPRESENTATIONS AND INSTRUCTIONS

SECTION L—INSTRUCTIONS, CONDITIONS, AND NOTICES TO

Table of Contents

L-01. POINT OF CONTACT

L-01.1 POINT OF CONTACT 5

L-02. USE OF CONTRACTOR SUPPORT SERVICES

L-02.1 NON-GOVERNMENT ADVISORS 5

L-03. SOURCE SELECTION METHODOLOGY

L-03.1 COMPETITIVE, BEST VALUE SOURCE SELECTION 6

L-03.2 OFFEROR’S BEST TERMS 6

L-03.3 FINAL PROPOSAL REVISIONS 7

L-03.4 POST AWARD DEBRIEFING 7

L-03.5 ERRORS/OMISSIONS 7

L-03.6 MISTAKES 7

L-03.7 REQUEST FOR PROPOSAL (RFP) REVISIONS/AMENDMENTS 7

L-03.8 OFFEROR’S LIBRARY 8

L-04. PROPOSAL PREPARATION INSTRUCTIONS

L-04.1 CLASSIFICATION AND PRESENTATION 8

L-04.2 COMPLETENESS 8

L-04.3 DUE DATE 9

L-04.4 ORGANIZATION 9

L-04.4.1 PAGE LIMITS

L-04.4.2 PAGE LIMIT EXEMPTIONS

L-04.4.3 PAGE SIZE

L-04.4.4 VOLUME ORGANIZATION AND STRUCTURE

L-04.5 EVALUATION NOTICE 12

L-04.6 GLOSSARY 12

L-04.7 TABLE OF CONTENTS 12

L-04.8 VOLUME SEGREGATION 12

L-04.9 INDEXING/TABS 12

L-05. PROPOSAL COPIES & ADDRESSES

L-05.1 PROPOSAL PACKAGE REQUIREMENTS 12

L-05.2 HARDCOPY 12

L-05.2.1 COVER SHEET

L-05.2.2 ORIGINAL

L-05.2.3 ADDRESS

L-05.3 ELECTRONIC COPIES 13

L-05.4 PROPOSAL DELIVERY ADDRESS 14

L-06. VOLUME I - EXECUTIVE SUMMARY

L-06.1 TAB 1: COVER LETTER 14

L-06.2 TAB 2: POC LIST 14

L-06.3 TAB 3: SUMMARY INFORMATION 15

L-06.4 TAB 4: MASTER TABLE OF CONTENTS 15

L-06.5 TAB 5: PROPOSAL CROSS REFERENCE MATRIX 15

L-06.6 TAB 6: SOLICITATION/CONTRACT FORM (SF33) SECTIONS A-K, DD 254 16

L-06.7 TAB 7: RESERVED 16

L-06.8 TAB 8: ORCA INFORMATION 16

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L-06.9 TAB 9: ORGANIZATIONAL CONFLICT OF INTEREST (OCI) PLAN 16

L-06.9.1 OCI PLAN

L-06.9.2 OCI DISCLOSURE FORMS

L-06.10 TAB 10: INDIVIDUAL SMALL BUSINESS SUBCONTRACTING PLAN 18

L-06.10.1 GENERAL

L-06.10.2 MDA SUPPLEMENTAL SUBCONTRACTING REPORTING REQUIREMENTS (OCT 2009)

L-07. VOLUME II – TECHNICAL AND MANAGEMENT VOLUME

(FACTORS 1 & 2)

L-07.1 GENERAL 19

L-07.2 TECHNICAL (FACTOR 1) 19

L-07.2.1 TECHNICAL SUB-FACTOR 1: SIGNAL PROCESSOR AND DATA PROCESSOR (SP/DP)

L-07.2.2 TECHNICAL SUB-FACTOR 2: RADAR SOFTWARE

L-07.2.3 TECHNICAL SUB-FACTOR 3: INFORMATION ASSURANCE (IA)

L-07.2.4 TECHNICAL SUB-FACTOR 4: HARDWARE OBSOLESCENCE REDESIGN AND LIFE CYCLE COST

MANAGEMENT

L-07.3 MANAGEMENT (FACTOR 2) 21

L-07.3.1 MANAGEMENT SUB-FACTOR 1: PROGRAM MANAGEMENT

L-07.3.2 MANAGEMENT SUB-FACTOR 2: SYSTEMS ENGINEERING

L-07.3.3 MANAGEMENT SUB-FACTOR 3: FACILITIES EXECUTION MODIFICATIONS

L-07.3.4 MANAGEMENT SUB-FACTOR 4: SMALL BUSINESS PARTICIPATION & COMMITMENT

L-08. VOLUME III – PAST PERFORMANCE (FACTOR 3)

L-08.1 TAB 1: ORGANIZATIONAL CHANGE HISTORY 24

L-08.2 TAB 2: PAST PERFORMANCE REFERENCE LIST (PPRL) (ATTACHMENT L-2) 24

L-08.3 TAB 3: PAST PERFORMANCE INFORMATION (PPI) (ATTACHMENT L-3) 25

L-08.4 TAB 4: PAST PERFORMANCE QUESTIONNAIRES (PPQ) (ATTACHMENT L-4) 26

L-08.5 TAB 5: SUBCONTRACTOR CONSENT LETTERS (ATTACHMENT L-5) 27

L-08.6 TAB 6: CLIENT AUTHORIZATION LETTERS (ATTACHMENT L-6) 27

L-08.7 TAB 7: PAST PERFORMANCE - SMALL BUSINESS (LARGE BUSINESSES ONLY) 27

L-09. VOLUME IV – COST/PRICE (FACTOR 4)

L-09.1 COMPLIANCE 28

L-09.2 GENERAL INSTRUCTIONS 29

L-09.3 TABLE OF CONTENTS, GLOSSARY, DEFINITIONS AND POINTS OF CONTACT 29

L-09.4 SYNOPSIS OF CURRENT ESTIMATING, PURCHASING, AND ACCOUNTING SYSTEMS AND

ADEQUACY DETERMINATION 29

L-09.5 SYNOPSIS OF CURRENT COST ACCOUNTING STANDARDS DISCLOSURE STATEMENT AND

ADEQUACY DETERMINATION 30

L-09.5.1 COST OR PRICING DATA REQUIREMENTS

L-09.5.2 COST REASONABLENESS AND REALISM

L-09.5.3 COST FORMATS A, B AND C

L-09.6 CLIN STRUCTURE AND FEE STRUCTURE 31

L-09.7 GOVERNMENT FURNISHED PROPERTY 35

L-09.7.1 CONTRACT DATA REQUIREMENTS LIST (CDRL)

L-09.8 OTHER DIRECT COSTS (ODCS) 36

L-09.9 MATERIAL 36

L-09.10 GOVERNMENT FISCAL YEAR (GFY) 36

L-10. VOLUME V: TOTAL RESOURCES

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L-10.1 GENERAL 37

L-10.2 TOTAL RESOURCES BOE LABOR SUMMARY 37

L-10.3 CONTRACTOR LABOR CATEGORIES 37

L-10.4 TOTAL RESOURCES MATERIAL SUMMARY 37

L-10.5 TOTAL RESOURCES TRAVEL SUMMARY 38

L-10.6 NARRATIVE BASIS OF ESTIMATE 38

L-11. LIST OF SECTION L ATTACHMENTS AND EXHIBITS

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L-01. POINT OF CONTACT

L-01.1 Point of Contact

The PCO is the sole point of contact for this acquisition. Address any questions or concerns to the PCO.

E-mail is the preferred method of communication. The PCO for this acquisition is as follows:

Ms. Carol C. Rivard

Missile Defense Agency (MDA)

Contracts Directorate – MDA/DACXBuilding 5222, Martin Road

Redstone Arsenal, AL

(256) 450-1474

E-mail: carol.rivard@MDA.MIL

L-02. USE OF CONTRACTOR SUPPORT SERVICES

L-02.1 Non-Government Advisors

MDA may release proposal data submitted to non-Government advisors for review, analysis, and evaluation. The non-Government advisors are:

BCF Solutions 14325 Willard Road Suite 107 Chantilly, VA 20151

Kepler Research Inc.

1530 Wilson Blvd, Suite 600 Arlington, VA 22209

The MITRE Corp.

202 Burlington Road Bedford, MA 01730

Computer Sciences Corp 310 The Bridge Street Huntsville, AL 35806

Odyssey Systems Consulting 201 Edgewater Drive #270 Wakefield, MA 01880

Dell Services, Federal Government 8270 Willows Oak Corporate Drive Fairfax, VA 22031

P3I 77 Main Street Hopkinton, MA 01748

Paragon Solutions 38 Briarwood Drive Salem, NH 03079

DMD Group Inc 360B Quality Circle Huntsville, AL 35806

Jacobs Technology Inc.

600 William Northern Blvd.

Tullahoma, TN 37388

Quantech Services, Inc.

91 Hartwell Ave, 3rd Floor

Lexington, MA 02421

CACI International Inc

1100 North Glebe Road

Arlington, VA 22201 mailto:carol.rivard@MDA.MIL

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These support Contractor advisors are expressly prohibited from competing on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. Contractor personnel supporting this acquisition have signed Non-Disclosure Agreements (NDAs) and are subject to Organizational Conflict of Interest (OCI) restrictions. Individuals will be authorized access only to those portions of the proposal data and discussions that are necessary for them to perform their respective duties.

Objections to disclosure of proposals, or specific portions, to the non-Government advisors listed above shall be provided in writing to the PCO within five (5) business days of solicitation issuance. If no objections are submitted, the Government will consider this as Offeror concurrence with the

Government’s use of non-Government advisors.

Your written objections shall include a detailed statement of the basis for your objection and identify specific portions of the proposal you object to disclose to non-Government, Contractor advisors. The

PCO shall consider and/or mitigate these written objections on a case by case basis.

Submission of your proposal to this solicitation is considered consent to the government’s use of non-government advisors

L-03. SOURCE SELECTION METHODOLOGY

L-03.1 Competitive, Best Value Source Selection

The Government contemplates the competitive award of a contract with options resulting from this solicitation. The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the proposed approach to accomplish all contractual requirements..

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award. The Government will only award this contract to an organization that is independently certified as no less than CMMI level 3 in the three years preceding this RFP release. By submission of its offer, the Offeror accedes to all solicitation requirements and identified constraints.

L-03.2 Offeror’s Best Terms

The Offeror’s initial proposal shall contain the Offeror’s best terms for technical, management, past performance, and cost/price. The Government intends to evaluate proposals and make award without discussions in accordance with (IAW) FAR 15.306. If necessary, the Government may conduct discussions with Offerors in the competitive range IAW FAR 15.306(c) and (d).

The Government reserves the right to consider as acceptable, only those proposals submitted in accordance with all instructions set forth or referenced in this solicitation. A proposal that omits material elements required of the solicitation may be omitted from further consideration. Failure to comply with the requirements of laws and regulations set forth or referenced in the solicitation may affect eligibility for award.

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L-03.3 Final Proposal Revisions

If discussions are determined necessary with Offeror(s) determined to be in the competitive range, upon completion, the PCO will request that the Offeror provide a Final Proposal Revision (FPR). Revisions to the Technical, Management, Past Performance and Cost Proposal Volumes shall be by change pages only.

Revisions to all other written sections must also be accomplished by change pages (i.e., confirmation of discussions, questions and answers, etc.).

The Offeror is advised that any changes to the proposal in the FPR shall be fully addressed and/or explained and reflected in the proposed cost/price. Failure to comply with this requirement can adversely influence the evaluation of the proposal. The PCO will establish a common due date and time for submission of the FPR.

When final proposal revisions are requested, any revisions or non-compliance with contract terms and conditions submitted in the final proposal revision may not be subject to further discussion or negotiation and may render the offer unacceptable to the Government. This provision is not intended to restrict the

Offeror’s opportunity to revise figures, e.g., prices, discounts, or percentage rates. Rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the final proposal revision that have not been fully disclosed, discussed, and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the final proposal revision may render the offer unacceptable to the

Government.

L-03.4 Post Award Debriefing

An unsuccessful Offeror will have three (3) business days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR 15.506. An unsuccessful Offeror who fails to submit a timely request will not be entitled to a debriefing. IAW FAR

15.506, the PCO may elect to conduct the debriefing orally, in writing, or any other acceptable method.

An Offeror will receive no more than one (1) debriefing.

L-03.5 Errors/Omissions

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale no later than five (5) business days after release of this solicitation. Also, the Offeror shall give written notification to the PCO of ambiguities in the solicitation no later than five (5) business days after the release of this solicitation.

L-03.6 Mistakes

Mistakes in an Offeror’s proposal shall be handled IAW FAR 14.407-4 as referenced in FAR 15.508.

L-03.7 Request for Proposal (RFP) Revisions/Amendments

The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be available on the FedBizOpps website at https://www.fbo.gov/ using Standard Form

(SF) 30. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the websites for this solicitation. The Government, while trying to ensure https://www.fbo.gov/

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document applicability and currency, does not warrant the accuracy or compliance of the information contained in the library’s documents. All documents are subject to revision and changes without further notice. If such amendments require material changes, the proposal due date may be extended at the discretion of the PCO. In such cases, the amendment will include an announcement of the new proposal due date and time. The Offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government.

L-03.8 Offeror’s Library

All regulations, manuals, or other publications, referenced in the RFP are either publicly accessible or available via the offeror’s library. Companies requesting access to the Offeror’s Library shall comply with the handling and destruction requirements documented on the request form. No pick-up service or physical location is available to review the documents contained in the Offeror's Library.

L-04. PROPOSAL PREPARATION INSTRUCTIONS

L-04.1 Classification and Presentation

Each proposal volume shall be unclassified to the maximum extent possible; classified volumes shall be submitted in accordance with appropriate security procedures. Each volume shall be written in Standard

English and be complete in itself (e.g. the Government will evaluate technical capabilities IAW Section

M based solely on information in the Volume II. Do not include Technical information in other volumes unless they are required to support evaluation of the relevant Section M factor/sub factor for that volume).

Legible tables, charts, graphs, and figures should only be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. Large drawings, tables, or charts shall not be included in the overall page count. Fold Outs and Documents larger than 8.5 X 11 are considered large drawings, tables, or charts and shall be used only if necessary for clarity or legibility. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and paper proposals.

L-04.2 Completeness

The Offeror's proposal shall include all data and information requested and shall be submitted IAW these instructions. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, or rejection of an Offeror’s proposal, rendering it ineligible for award.

The Offeror’s proposal shall be clear, concise, and include sufficient detail for effective evaluation by the

Government and for substantiation of stated claims. The proposal shall not simply rephrase or restate the

Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the areas to be evaluated. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal. The Offeror’s proposal shall respond to all factors and sub-factors. The Offeror’s proposal shall demonstrate that the Offeror possesses the technical expertise, experience, and program management capability to plan, organize, and deliver the Clear/Cod Upgrade in a coordinated, technically competent fashion that is timely and cost efficient. Innovative management, technical, and business approaches to improve efficiencies and reduce costs that still meet the stated requirements and/or the terms and conditions of the solicitation are encouraged. The Offeror’s proposal shall include all of the information requested and shall comply fully with these Section L instructions. Failure to do so may cause the

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Offeror’s proposal to be eliminated from consideration for award. Offerors are reminded to properly mark their proposal documents which contain proprietary or restricted information.

L-04.3 Due Date

Proposals are due at the Location/Date/Time designated in blocks 8 and 9 on Page 1 of the RFP/SF33.

The Offeror’s proposal shall be valid until the days stated in block 12 after the RFP closing date.

The Offeror shall make a clear statement in Volume I, Tab 1: Cover Letter (ref. L-06.1) that the proposal is valid until the applicable date as stated above and in the RFP.

NOTE IF A PROPOSAL IS NOT RECEIVED BY THE DUE DATE/TIME SPECIFIED, THE

OFFEROR’S PROPOSAL IS CONSIDERED LATE IN ACCORDANCE WITH FAR 52.215-1.

L-04.4 Organization

L-04.4.1 Page Limits

Proposal page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it shall be counted as two pages. These limitations shall apply to both electronic and hardcopy proposals.

Hardcopy proposals shall be separately bound in three-ring, loose-leaf binders.

Pages shall be single-spaced and use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. Page limitations apply to electronic proposals, as well. If there are discrepancies in page counts and/or content between hardcopy and electronic volumes, the original hardcopy version shall be used for evaluation (e.g., if the hardcopy version of a volume is 51 pages, and the electronic version of the same volume is 48 pages, the Government will treat the volume as having 51 pages). Special considerations will not be given for colors, pictures, or unnecessary graphics. Other than the electronic media solicited, audio and video recordings, or any other electronic media will not be accepted.

L-04.4.2 Page Limit Exemptions

Each page shall be counted except the following:

Volume Cover Pages

Table of Contents

List of Tables and Figures

Large drawings, tables, or charts

Glossaries (Definitions, Abbreviations, and Acronyms)

Tabs

Dividers

Blank Pages

Online Representations and Certifications Applications (ORCA) information

Proposal Matrix

Consent Letters

Subcontracting Reports for Individual Contracts in the Past Performance Volume

DD Form 1423-1 Contract Data Requirements List (CDRL)

OCI Disclosure Forms

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L-04.4.3 Page Size

Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the text size shall be no less than Microsoft Word (2007 or compatible format)

Times New Roman 10 point font.

Hardcopy foldout pages may be used for diagrams or illustrations; paper size shall not exceed 11 x 17 inches, and; font size for diagrams or illustrations shall be no smaller than 10 point using Microsoft Word

Times New Roman. Each printed side of a foldout will count as two pages. Exhibits shall be legible;

font shall be no smaller than 10 point using Microsoft Word (2007 or compatible format) Times New

Roman. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15 inches. Foldout pages shall fold so that the Government can read and evaluate them without removal from the proposal binder. Foldout pages shall fold entirely within the volume.

L-04.4.4 Volume Organization and Structure

The Offeror shall prepare the proposal as set forth in Table L-04, Volume Organization, below. The title and contents of the volumes are defined in this table, all of which shall be within the required page limits, and with the specified number and type of copies. The volumes identified in the table should be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the proposal organization paragraphs as noted in the table below. The table below (Table L-04) shall serve as the Offeror’s guide for proposal organization and content by volume.

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Title Page Limit Original Signed

# of Paper

Copies CD/DVD Due Date

VOLUME I EXECUTIVE SUMMARY 1 2 2* See SF33Blk 9

Tab 1: Cover letter 2 pages See SF33Blk 9

Tab 2: Point of Contact (POC) List 1 page per Prime and each Subcontractor See SF33Blk 9

Tab 3: Summary Information 5 pages See SF33Blk 9

Tab 4: Master Table of Contents Unlimited See SF33Blk 9

Tab 5: Proposal Cross Reference Matrix 1 Spreadsheet See SF33Blk 9

Tab 6: Solicitation/Contract Form (SF33)

Sections A-K, DD 254 Unlimited See SF33Blk 9

Tab 7: Reserved See SF33Blk 9

Tab 8: ORCA Information Unlimited See SF33Blk 9

Tab 9: OCI Plan 20 pages 14 days prior to due date in SF33 Blk 9

Tab 10: Small Business Subcontracting Plan

(Large Businesses Only) Unlimited See SF33 Blk 9

VOLUME II TECHNICAL AND

MANAGEMENT

1 4 4* See SF33 Blk 9

Tab 1: Technical and Management 100 pages See SF33 Blk 9

VOLUME III PAST PERFORMANCE 1 4 4* 14 days prior to due date in SF33 Blk 9

Tab 1: Organizational Change History 5 pages 14 days prior to due date in SF33 Blk 9

Tab 2: Past Performance Reference List 10 pages 14 days prior to due date in SF33 Blk 9

Tab 3: Past Performance Information 75 pages 14 days prior to due date in SF33 Blk 9

Tab 4: Past Performance Questionnaires NA 14 days prior to due date in SF33 Blk 9

Tab 5: Subcontractor Consent Letters 1 page per Teammate 14 days prior to due date in SF33 Blk 9

Tab 6: Client Authorization Letters 1 page per Teammate 14 days prior to due date in SF33 Blk 9

Tab 7: Past Performance - Small Business 10 pages 14 days prior to due date in SF33 Blk 9

Attachments Unlimited 14 days prior to due date in SF33 Blk 9 VOLUME IV COST/PRICE 1 4 4* See SF33 Blk 9

Cost/Price Data Unlimited See SF33 Blk 9

VOLUME V TOTAL RESOURCES 1 4 4* See SF33 Blk 9

Tab 1: BOE Summary Exhibit Unlimited See SF33 Blk 9

Tab 2: Narrative basis of estimate See SF33 Blk 9

Table L-04 Volume Organization

*Each volume shall be submitted on a separate CD/DVD.

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L-04.5 Evaluation Notice

The Government may need to conduct exchanges with Offerors which will be in the form of an

Evaluation Notice (EN) issued by the PCO. Page limits, format limitations, and submittal timelines will be levied on responses to ENs in the event ENs are issued. ENs may be sent electronically via email at the discretion of the Government. The ENs typically will request an email or a paper response; but may request both and/or CD/DVD responses.

L-04.6 Glossary

Each volume shall contain a glossary of all specialized terms, abbreviations, and acronyms used for the entire proposal, with an explanation for each.

L-04.7 Table of Contents

Each volume shall contain a detailed table of contents (with hyperlinks in the electronic version) to delineate the subparagraphs within that volume.

The table of contents shall contain a detailed List of Tables, Figures, and/or Exhibits (with hyperlinks in the electronic version) to identify Tables, Figures, and/or Exhibits within that volume.

The Master Table of Contents contained in Volume I shall be a consolidation of the individual table of contents for all Volumes (I through V).

L-04.8 Volume Segregation

Cross-referencing between Volumes is not allowed. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal.

L-04.9 Indexing/Tabs

Tab indexing shall be used to identify sections within each Volume. The Offeror shall index the sections as identified in Table L-04, Volume Organization, outlined in each Volume. Tabs do not count against the page limitations for their respective Volumes.

L-05. PROPOSAL COPIES & ADDRESSES

L-05.1 Proposal Package Requirements

All copies (hardcopy and electronic copy) of an Offeror’s proposal shall be submitted together by the required submission date reflected in block 9 of the SF33. All Prime and teammate/subcontractor information shall be incorporated into one (1) submittal. Ensure appropriate markings IAW FAR 52.215-

1(e), Restriction on disclosure and use of data.

Note: Sub Tier vendors may protect proprietary data by direct submission to the government.

L-05.2 Hardcopy

One hardcopy of each volume shall be clearly identified as original. The original shall be formatted as follows:

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L-05.2.1 Cover Sheet

Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror’s name, solicitation title, and solicitation number.

L-05.2.2 Original

The original shall be unbound and contain original signatures.

L-05.2.3 Address

Proposals shall be addressed to the PCO.

Each hardcopy volume of the proposal, with the exception of the original, should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked to indicate volume number, copy number, Offeror’s name, solicitation title, and solicitation number [reference FAR 52.215-1(c)(2)].

The front cover of each binder shall clearly identify volume number, copy number, Offeror’s name, Offeror’s address, solicitation title, and solicitation number. The spine of each binder shall clearly identify volume number, copy number, Offeror’s name, solicitation title, and solicitation number.

L-05.3 Electronic Copies

Complete electronic volumes shall be submitted in Microsoft Office 2007 format, readable by Microsoft

(MS) Word, MS Excel, MS Power Point, MS Project and/or Adobe Acrobat (.pdf). Offerors shall not use pivot tables. Electronic files contained on the CD/DVD shall not be read/write/password protected.

Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by the Government.

All electronic copies shall be submitted on a read-only CD/DVD in a protector (sleeve or jewel box).

Each volume shall be submitted on a separate CD/DVD. Each CD/DVD and protector shall be clearly marked as to volume number, Offeror’s name, solicitation title, and solicitation number. Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory (with hyperlinks in the electronic version) shall contain a Master Table of Contents for that

Volume. Offerors shall ensure electronic copies on CD/DVD are virus free. Electronic versions of the proposal shall be an exact duplicate of the original hardcopy proposal. Page format restrictions and limitations apply. Sound or video (e.g., MPEG) files shall not be embedded into the proposal files. The

Government requests the Past Performance Volume be submitted to the PCO fourteen (14) days prior to the date set for receipt of proposals. Failure to submit the Past Performance Volume early will not result in Offeror receiving an unfavorable evaluation.

If discrepancies are identified between the electronic proposal and the original hardcopy proposal, the original hardcopy proposal shall prevail.

Cost/Price CD/DVD requirements: Files contained on the Volume IV Cost/Price CD/DVD shall not be password protected. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links shall be intact and maintained through all revisions.

Files contained on the Volume V Total Resources CD/DVD shall not be password protected.

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L-05.4 Proposal Delivery Address

Proposals shall be submitted to the following address:

Missile Defense Agency

ATTN: Ms. Carol Rivard/MDA/DACX

MDA Source Selection Facility

Source Selection Support Team, RFP HQ0147-11-R-0002

C/O Building 1614 UEWR Program

Hanscom AFB, MA 01731

All hand carried proposals shall be coordinated with the PCO no later than 24 hours in advance of the proposal due date.

L-06. VOLUME I - EXECUTIVE SUMMARY

The content of Volume I is for information only and will not be evaluated for the purpose of contract award. Volume I consists of the following 10 Tabs.

L-06.1 TAB 1: Cover Letter

The Executive Summary volume shall contain a cover letter that includes, but is not limited to proposal validity period and all information referenced in FAR 52.215-1(c)(2).

The Offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

The Offeror shall provide a statement in the cover letter specifying the extent of agreement with all terms, conditions and provisions included in the solicitation and shall state all exceptions taken or asserted.

L-06.2 TAB 2: POC List

For the prime Offeror and each teammate/subcontractor, a one-page POC list shall be provided that identifies the following:

Company/Division

Mailing Address

Commercial and Government Entity (CAGE) code

Data Universal Numbering System (DUNS) code

Tax Identification Number (TIN)

Size of business (large or small) and NAICS

Labor surplus area designation

Congressional district of parent company

Primary and alternate point of contact for all matters concerning their proposal (i.e. including name, position title, address, phone, and e-mail address)

Cognizant Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government Paying Office points of contact (i.e. including name, facility code, position title, mailing address, telephone number, and e-mail address).

Cognizant Security Office

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L-06.3 TAB 3: Summary Information

The Offeror shall provide a concise narrative of the entire proposal, including significant risks, and a highlight of any key or unique features, excluding cost/price. The content of Volume I is for information only and will not be evaluated for the purpose of contract award. The format of Tab 3 is at the discretion of the Offeror, but should specifically indicate where material may be found for each major element of the evaluation as defined in Section M of this Request For Proposal (RFP). The salient features should tie in with Section M evaluation factors/sub-factors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The Executive

Summary shall also identify all subcontractors and joint venture partners. A brief description of their planned roles in the effort shall be included. A list of all participating divisions and locations (prime, subcontractors, and joint venture partners) shall be furnished indicating whether teaming agreements have been executed or not. An organization chart of the proposed UEWR team shall be provided to show all key personnel (Offeror, subcontractors, joint venture partners, etc.) and depict how the Offeror’s team fits within the company. The organization chart shall start at the level of the Offeror’s Chief Executive

Officer and clearly identify the entire chain of command specifying the name, title, and division name and location. The reporting lines and names, title, and division name and location of personnel responsible for quality assurance shall also be included. Phone numbers for points of contact including the Division’s

Vice President, program manager, program manager alternate, and contracting officer shall be provided.

The contact list should also identify those personnel authorized to negotiate on behalf of their company.

Furthermore, the list should indicate the person to contact in the event the Offeror is awarded a contract

(provide, at a minimum, contact’s title, phone number, fax number, and mailing address).

L-06.4 TAB 4: Master Table of Contents

This tab shall contain a master table of contents (with hyperlinks in the electronic version) of the entire proposal.

L-06.5 TAB 5: Proposal Cross Reference Matrix

The Offeror shall provide a Proposal Cross Reference Matrix as set forth in Table L-06, Proposal Master

Cross Reference Matrix, to cross reference the proposal to, at a minimum, Sections L & M, the Contract

Work Breakdown Structure (CWBS); the Contract Statement of Work (SOW), and the Offeror’s proposal. Offerors may amend the proposal matrix provided. This proposal matrix is only a tool to assist in the proposal evaluation process. The Offeror is ultimately responsible for ensuring all areas are addressed fully and all requested information is completed and turned in appropriately IAW the solicitation. The Proposal Cross Reference Matrix, Attachment L-08 is provided as the government’s interpretation of the Sow to CLIN to PWBS Cross Reference Matrix and is provided for informational purposes only.

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Section L Section M CWBS SOW Proposal

L-07.2.1 M-05.1.1 3.3.1.1 & 5.3.1

L-07.2.2 M-05.1.2 3.3.2 & 5.3.1

L-07.2.3 M-05.1.3 3.2.6 & 5.2.6, L-07.2.4 M-05.1.4 3.3.2 & 5.3.2

L-07.3.1 M-05.2.1 3.2 & 5.2

L-07.3.2 M-05.2.2 3.1 & 5.1

L-07.3.3 M-05.2.3 3.6 & 5.6

L-07.3.4 M-05.2.4 N/A

L-08 M-05.3 N/A

L-09 M-05.4 N/A

Table L-06 Proposal Master Cross Reference Matrix

L-06.6 TAB 6: Solicitation/Contract Form (SF33) Sections A-K, DD 254

The Offeror shall complete and provide within this tab Section A- Solicitation/Contract Form blocks 13, 14, 15A, 15B, 15C, 16, 17, 18, and schedule B. The facilities capital cost of money shall not include an allocation of fee. Signature by the Offeror on the Standard Form 33 constitutes an offer, which the

Government may accept. The "original" copy should be clearly marked under separate cover.

The Offeror shall also complete and provide within this tab all other Request for Proposal (RFP) sections and documents requiring fill-ins not identified to be provided in other tabs to include: Section K, Representations, Certifications, and Other Statements of Offerors; RFP Amendment(s); Contract Security

Classification Specification DD Form 254, and; any and all exceptions to or deviations from the terms and conditions of the RFP from either the prime or the subcontractors.

L-06.7 TAB 7: Reserved

L-06.8 TAB 8: ORCA Information

Offerors shall complete representations, certifications, acknowledgements and statements via the Online

Representations and Certifications Application (ORCA) (http://orca.bpn.gov). A copy of the Offeror’s

ORCA data sheet print-out shall be provided in this tab.

L-06.9 TAB 9: Organizational Conflict of Interest (OCI) Plan

NOTICE REGARDING ORGANIZATIONAL CONFLICT OF INTEREST (OCI) AGREEMENT(S)

(Federal Acquisition Regulation [FAR] 9.5)

Responsibility lies with the Prime Contract Offerors to ensure that both the prime and its proposed subcontractors are not restricted from participating in this proposed acquisition due to an OCI clause in any Federal Government contract, including, but not limited to, MDA contracts.

An Offeror who has signed, as well as proposed subcontractors who have signed, a contract with an OCI agreement, as either a Prime Contractor or subcontractor under any such contract, shall submit a written http://orca.bpn.gov/

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application to obtain approval to participate in this acquisition to the MDA Directorate of Contracting, Sensors, via e-mail to the PCO at carol.rivard@MDA.MIL no later than 14 days prior to the proposal due date.

Further, if either the Prime Offeror (or any of its proposed subcontractors) is currently performing (or in the process of proposing on) an effort that appears to have a potential conflict with the upcoming

Clear/Cod UEWR, regardless of whether there is an OCI clause or not, the prospective prime Contractor shall submit a written application to the MDA Director of Contracting, Sensors, via e-mail to the PCO at carol.rivard@MDA.MIL, to obtain approval to participate in this acquisition no later than 14 days prior to the proposal due date.

If Offerors determine that an actual or potential OCI does not exist, it shall include a statement to that effect as part of its OCI Plan. Offerors shall describe their OCI training and oversight programs, and the

Offeror’s procedures for complying with FAR 9.5, DFAR 209.5, and the OCI clause at Section H-09 of this solicitation.

The Offeror(s) with either of the potential OCI restrictions, described in the paragraphs above, shall provide the following Plan:

L-06.9.1 OCI Plan

Offerors shall submit an OCI Plan no later than 14 days prior to the proposal due date, that addresses, at a minimum, internal processes and procedures for identification, disclosure, evaluation and resolution of potential, real and apparent, OCI and Personal Conflicts of Interest (PCI); provides a plan to track actual and potential OCIs, and; protects non-public information and proprietary data, including that to which the

Government will have access to during operations. Offerors shall describe their OCI training and oversight programs, and the Offeror’s procedures for complying with FAR 9.5, DFAR 209.5, and the OCI clause at Section H-09 of this solicitation. The plan shall also address mitigation efforts to include firewalls, separate corporate divisions, separate reporting chains and similar measures to ensure proprietary and nonpublic information is properly used and safeguarded consistent with the OCI clause at

Section H-09 of this solicitation.

L-06.9.1.1 OCI Disclosures

The OCI Plan shall specifically address the OCI Disclosures required in this Section and explain how the prime is in full compliance with the agency's OCI policy. As part of its OCI Plan, the Offeror shall identify which contracts, subcontracts, or task orders it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts. The plan shall also address other OCI resolution and mitigation measures to include the divestment of business units.

L-06.9.1.2 OCI Mitigation

An Offeror’s failure to provide adequate information to avoid or mitigate an OCI may cause its proposal to be rejected by the PCO and relieves the Government of any further responsibility to resolve OCI issues.

See FAR 9.504(e). Notices to Offerors of OCIs and their responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d). The PCO also reserves the right to obtain an OCI waiver and make an award when in the best interests of the Government.

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L-06.9.2 OCI Disclosure Forms

This Tab of the Offeror’s proposal shall also include OCI Disclosure Forms (see Attachment L-1). The submission shall identify all of its team's MDA-funded contracts or subcontracts; BMDS-related contracts or subcontracts; and any significant, non-BMDS related business relationships with firms doing business with or in support of MDA. For each identified contract, the Offeror shall disclose the contract number;

name, and telephone number of the Procuring Contracting Officer (PCO); a description of the work performed or being performed; and such additional information as the PCO may request to assist in the identification of actual or potential OCIs. OCI Disclosure Forms shall not be counted against page limitations.

L-06.9.2.1 Representations and Disclosures

The Offeror shall ensure that it complies with paragraph (f), Representations and Disclosures, of the OCI clause in Section H-09 of this solicitation, and provides the required disclosures in this tab.

The successful Offeror’s OCI Plan will be incorporated into the contract at contract award.

L-06.10 TAB 10: Individual Small Business Subcontracting Plan

L-06.10.1 General

The Offeror shall submit a Small Business Subcontracting Plan IAW FAR 52.219-9 including information required in paragraphs (d) (1) through (d) (11) of that clause. The Small Business

Subcontracting Plan must be determined to be acceptable by the PCO in order for the Offeror to be eligible for contract award. DoD Comprehensive Subcontracting Plan Test Program participants must comply with DFARS 252.219-7004 and submit the most current Defense Contract Management approved comprehensive plan.

L-06.10.2 MDA Supplemental Subcontracting Reporting Requirements (Oct 2009)

In addition to the content requirements specified in 52.219-9, plans shall include the following:

a. Percentage goals expressed in terms of total contract value.

b. Individual descriptions and dollar amounts of the planned use of Alaska Native Corporations, Indian tribes, Historically Black Colleges and Universities/Minority Institutes, and Ability One (formerly Javits-

Wagner-O‘Day) organizations that are included in the small disadvantaged business and small business goals/dollars proposed.

c. A statement that block 15 of the Individual Subcontract Report and Summary Subcontract Report will contain the email addresses of both the PCO and the Missile Defense Agency Office of Small Business

Programs (subcontracting-oversight@mda.mil).

d. A description of the process the prime Offeror will use to ensure timely and accurate small business subcontract reporting in the Electronic Subcontracting Reporting System (eSRS) for all tiers of subcontracting.

e. A description of the specific initiatives and tools (e.g. mentor protégé program) that will be employed under the contract to enhance small business utilization and capabilities both in the instant acquisition and mailto:subcontracting-oversight@mda.mil

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to meet future requirements to be supported by the BMDS small business industrial base. Some areas of importance to MDA include:

(1) Expanding the pool of qualified small businesses to reap the benefits of increased competition for production of components and piece parts in MDA acquired systems.

(2) Engaging small businesses to serve as second sources in order to mitigate the risks of single point failures in the supply chain and increase the quality of supplies or services.

(3) Leveraging investments in the MDA Small Business Innovation Research (SBIR)/Small Business

Technology Transfer programs to transition appropriate technologies into operational or planned systems.

The successful Offeror’s Small Business Subcontracting Plan will be incorporated into the contract at contract award.

Note: The Government's assessment of small business participation under the management factor is separate from the Federal Acquisition Regulation (FAR) requirement for PCO review and acceptance of an Offeror's Small Business Subcontracting Plan.

L-07. VOLUME II – TECHNICAL and MANAGEMENT VOLUME

(Factors 1 & 2)

L-07.1 General

The Technical and Management factors will be addressed in Volume II. This volume should address the

Offeror’s proposed approach to meeting the requirements of each factor and sub-factor, as well as risk mitigation in the Offeror’s proposed approach in terms of capability, cost trade-offs and/or schedule. This volume should be specific and complete. Legibility, clarity and coherence are very important. The

Offeror’s responses will be evaluated against the factors and sub-factors defined in the Section M

Evaluation Factors for Award. Using the instructions provided below, provide, as specifically as possible, the actual methodology the Offeror will use to accomplish/satisfy these factors and sub-factors.

All the requirements specified in the RFP are mandatory. By the Offeror’s proposal submission, the

Offeror is representing that the Offeror will perform all the requirements specified in the RFP; It is not necessary or desirable for the Offeror to tell the Government so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

References to SOW paragraphs within this section refer to the SOW Section in its entirety, including subsections.

L-07.2 Technical (Factor 1)

L-07.2.1 Technical Sub-factor 1: Signal Processor and Data Processor (SP/DP)

Describe your technical solution to accomplish SOW sections 3.3 and 5.3 as they relate to the design and implementation of the SP/DP, giving consideration to the feasibility, obsolescence and availability issues, and highlight the highest risk items. Additionally provide the following:

Describe your design and implementation schedule of the SP/DP solution through CDR to

Operational Acceptance (OA) at Beale, to include sufficient technical details consistent with the

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Integrated Master Schedule (IMS), such that the OA at Clear is completed no later than the end of

FY 2016 and at Cape Cod no later than the end of FY 2017.

Describe your approach for deployment, formal testing, and acceptance of the SP/DP suite at the

Centralized Integrated Support Facility (CISF), to Beale and then integrating that solution within the Clear upgrade. Identify specific Prime Item Development Specification (PIDS) Revision G requirements for inclusion in the formal verification and regression testing to confirm that the re-hosted SP/DP subsystem continues to meet system performance for all UEWR sites. Explain your rationale for selecting these requirements, and describe how you would make use of in-plant, CISF, and site equipment.

Through detailed analysis, describe how the design reflects scalability, flexibility, extensibility, and robustness enabling future implementation of emerging requirements (Ballistic Missile

Defense System Specification, PIDS Revision H, and beyond) without requiring significant replacement of the SP/DP suite developed to satisfy PIDS Revision G while minimizing cost, schedule and technical risk.

L-07.2.2 Technical Sub-factor 2: Radar Software

Describe your technical approach for accomplishing SOW sections 3.3.1 as well as section 5.3.1.

Describe how your approach provides a robust software integrated development process and a robust software quality process that will minimize software defects, development and implementation time, and software lifecycle sustainment costs. Describe how you will tailor your standard corporate software development processes for this program to satisfy evolving operational needs, differences between particular site baselines, and future technical changes. Describe how tailoring these processes will benefit the Government.

L-07.2.3 Technical Sub-factor 3: Information Assurance (IA)

Describe how your technical approach will accomplish IA requirements in SOW sections 3.2.6 and 5.2.6 and as an inherent part of addressing SOW sections 3.3 and 5.3.

Describe how your approach provides a balanced implementation (i.e., protection, performance, cost and functionality) for security engineering for a Mission Assurance Category (MAC) Level I

Classified system. Include any major test challenges specific to your approach and how your test strategies (technical and organizational) will accelerate successful testing such that the Clear certification is complete by the end of FY 2016 and Cape Cod certification is complete by the end of FY 2017.

Describe in detail your proposed approach for achieving DoD Information Assurance

Certification and Accreditation Process (DIACAP), per the specifications of DoDD 8500.2, DoDI

8510.01, and associated Security Technical Implementation Guides (STIG) for the MAC Level I

Classified system. Address implementation of no more than four DIACAP controls that you consider to be the highest risk. Any relevant documented lessons-learned, best practices or creative strategies that you plan to apply, can be included in the description.

Describe the IA expertise and any certification of the proposed team members with details regarding how this expertise will be applied to implementing the IA requirements of this effort.

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L-07.2.4 Technical Sub-factor 4: Hardware Obsolescence Redesign and Life Cycle Cost

Management

Describe your design and technical approach for accomplishing SOW section 3.3.2.1. Additionally provide the following:

Detailed analysis supporting your list of hardware items requiring redesign due to obsolescence.

Analysis showing that the new LRUs limit the impact, frequency, and lifecycle costs of updates for obsolescence upgrades. Analysis supporting the ability of hardware solutions to be form/fit/function replacements allowing for retrofit of their design into the Beale, Fylingdales, and Thule UEWRs without significant re-engineering or sustaining engineering costs. Include detailed documentation justifying any proposed replacements which cannot meet the form/fit/function requirement.

L-07.3 MANAGEMENT (Factor 2)

L-07.3.1 Management Sub-factor 1: Program Management

Describe your Program Management Process. Explain how the program management process will be implemented to manage the development, integration, test, fielding and sustainment of the UEWR capabilities under this contract in accordance with SOW Sections 3.1 and 5.1. Describe how flexible the processes are to evolving operational needs, differences between particular site baselines, and inevitable technical changes. Describe how you will provide consistent process application to any subcontractors performing on this contract to ensure the flow down of requirements to the various sub-contractors and their performance.

Provide an IMS and staffing plan that identifies the specific personnel needs for the program in each of the categories of engineering, test, program…