Atch L4a - Clear Cod PPQ Cover Letter.docx

SAMPLE QUESTIONNAIRE COVER LETTER

LETTERHEAD

(Date)

To: (insert contracting activity)

Dear Sir or Madam:

The Missile Defense Agency is in the process of selecting a contractor for the Upgrade to the Early Warning Radar Clear and Cod program. This effort will upgrade the radars at both Clear Air Force Station, Alaska and Cape Cod, Massachusetts under RFP # HQ147-11-R-0002.

This letter, as well as the attached questionnaire, has been forwarded to you by _____________ (insert name of firm). This firm intends to submit a proposal as either a prime contractor or a subcontractor in response to the subject solicitation. This company has been instructed to forward this correspondence to you. You are requested to complete the questionnaire and either forward or fax it to the following point of contact NLT 14 calendar days before proposal due date: (insert proposal due date)

Missile Defense Agency ATTN: Ms. Carol Rivard/MDA/DACX MDA Source Selection Facility Source Selection Support Team, RFP HQ0147-11-R-0002 C/O Building 1614 UEWR Program Hanscom AFB, MA 01731

FAX:

You are requested to answer the enclosed Past Performance Questionnaire in response to the subject solicitation. It is stressed that this questionnaire must be filled out by the addressee and not the offeror, and that the information is then forward to the individual identified below. The addressee is requested to sign the questionnaire as a validation of your assessment. DO NOT RETURN YOUR RESPONSE TO THE CONTRACTOR THAT FORWARDED THIS QUESTIONNAIRE TO YOU.

One of the considerations in proposal evaluation is the verification of the offerors' past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had first hand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

If you have questions, please contact _______________at (e-mail address) or (phone number) ______________. Please call prior to fax transmission of the questionnaire. Your completed questionnaire will become a part of the official contract file.

Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

Sincerely,

1 Atch Questionnaire