Closed 2606 - Data Repository and Dashboard - Question and Answer Matrix_20Mar2026.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- FA890326SC001
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This is a Question and Answer (Q&A) matrix document for the AFCEC Enterprise-Wide Contracting Data Repository and Dashboard Area of Interest (AOI 2606) under the Air Force Installation and Mission Support Center (AFIMSC) SPEED Commercial Solutions Opening (CSO) Solicitation FA8903-26-S-C001. The Q&A matrix addresses 13 contractor inquiries regarding submission requirements, conflict of interest policies, and evaluation criteria for this opportunity.
Key submission requirements clarified include: Spiral 2 presentations/pitches/demos must be conducted virtually and may be submitted in any format (slides, video, or written brief) at the contractor's discretion. Written briefs are limited to five single-sided pages (12-point font) or 15 slides, while video submissions cannot exceed five minutes in HD format (1920x1080, .mp4, under 1 GB). Presentations should include a technical walkthrough of the proposed solution and may incorporate demonstrations of existing capabilities; no preferred template or format is mandated. Spiral 2 packages should be submitted to 772ESS.Speed.CSO@us.af.mil with copies to Contracting Officer Michael Grasso (michael.grasso.3@us.af.mil) and Contract Specialist Krystle Zapata (krystle.zapata.1@us.af.mil). Regarding conflicts of interest, while winning offerors must sign a Non-Disclosure Agreement (NDA) before accessing sensitive contracting data, contractors may still bid on future AFCEC work if they isolate employees who accessed the data during this contract; contractors must prove no unfair advantage was gained if protests are filed. The effort involves consolidating pre- and post-award contracting information from AFCEC directorates and branches, including sensitive data such as anticipated solicitation dates, dollar values, and set-aside decisions, with data handling limited to Impact Level 5 (IL5) for highly sensitive Controlled Unclassified Information. The CSO is open to all offerors, including those not previously involved in Spiral 1.
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Tab 2
| Question & Answer Matrix |
| Closed Area of Interest (AOI) for SPEED CSO |
AFCEC Enterprise-Wide Contracting Data Repository and Dashboard
| ID | CSO | |||
| Section | Question of Contractor | Government Response | ||
| 1 | NA | Effort outlined in Attachment 6, issued under the FA8903-26-S-C001 SPEED Commercial Solutions Opening (CSO) requires consolidating comprehensive pre- and post-award contracting information from all AFCEC directorates and branches. This includes sensitive data points such as anticipated solicitation dates, dollar values, and set-aside decisions.While we did not find explicit clauses regarding potential conflicts of interest within the provided CSO, the extensive access to future contracting information inherent in this project raises questions about our eligibility to bid on subsequent AFCEC work. We want to ensure full compliance with all AFCEC guidelines and regulations. Could you please provide clarification on AFCEC's policies regarding contractor participation in future bids when such broad access to contracting data has been granted? Our goal is to proactively address any potential for perceived or actual conflicts of interest. | The winning offeror for Attachment 6, issued under the FA8903-26-S-C001 SPEED Commercial Solutions Opening (CSO) with the Air Force Civil Engineer Center (AFCEC) will be required to sign a Non-Disclosure Agreement (NDA) before being granted access to sensitive or proprietary information. This NDA is a legally binding contract that obligates the contractor to protect the information and use it exclusively for the purposes specified within that contract. This policy is a key part of the broader regulations and contractual clauses that govern government procurement, all of which are designed to ensure fair competition and protect proprietary data. An NDA is signed by the specific individuals who access data, not by the company as a whole. When this issue was raised previously, AFICC clarified a contractor can still bid on work even if its employees have accessed our data under an NDA. However, the contractor is solely responsible for isolating those employees from the new bidding process. If a protest is filed, the contractor must prove that they did not have an unfair advantage. | |
| 2 | 9 | Offers currently developing a proposal response to the AFCEC Data Repository and Dashboard AoI. We are seeking clarification regarding the specific format required for the initial submission. Section 9.0, Submission Requirements, requests a Spiral 2 Presentation/Pitch/Demo. We respectfully request specific requirements for this submission as they are not provided in the AoI. Could you please specify the expected mode of presentation (e.g., in-person, virtual, pre-recorded video demo, or paper) and the desired format for submission (e.g., video, whitepaper, or slides)? While Attachment 6 provides comprehensive details on the content expected within the proposal and various deliverables, understanding these practical considerations will help us align our response accurately with your expectations. | Regarding the mode of presentation, please be prepared to conduct your pitch and/or demo virtually. |
For the submission itself, you may submit your response in the format of your choosing. While presentation slides are a common and acceptable format, a short written technical or business attachment is also welcome. We recommend that your submission include a technical walkthrough of your proposed solution. However, you are also encouraged to incorporate demonstrations of existing capabilities, especially if those capabilities introduce innovative tools or approaches relevant to this project.
Please note there is no preferred template or format for the pitch slides or any supporting documents. We encourage you to present your solution in the manner you feel most effectively communicates its value and capabilities.
3 9 For this AOI, should the Spiral 2 response be submitted as slides only, or would you prefer slides plus a short written technical/business attachment? Offerors may submit their responses in the format of their choosing. While slides are common, a short written technical or business attachment is also acceptable. Submission of the solution video -OR- written solution brief.
Spiral 1: Solution Video or Written Brief In the initial stage, interested parties can submit either a solution video or a written solution brief. The government will not cover any costs associated with these submissions.
Key Requirements:
Solution Video:
Must be no longer than five minutes.
Should be in HD (1920x1080), encoded as a .mp4 file under 1.0 GB, and in Rec709 or sRGB color space.
Must not contain restrictive markings other than a valid copyright.
The video needs to address four key elements:
Defining the Problem: Clearly describe the problem the solution addresses.
Accelerating the Mission: Detail the solution and its technical basis.
Advancing the State of the Art: Explain the solution's innovative impact.
Business Model: Describe the company's business model without revealing proprietary pricing.
Written Solution Brief:
Should not exceed five single-sided pages (12-point font) or 15 slides.
Must include company information, an executive summary, a description of the technology concept, and a rough order of magnitude (ROM) price.
Submissions are evaluated based on their responsiveness to the Area of Interest (AoI), technical merit, and price/affordability. They are then rated as "Highly Recommended," "Selectable," or "Not Selectable."
Spiral 2: Presentation/Pitch/Demo This stage involves a presentation, pitch, or demonstration to provide more detail on the technical and business aspects of the proposed solution.
The presentation must describe the innovative application of the technology, provide a ROM price and schedule, and detail any intellectual property involved.
The government may request an in-person, virtual, or paper presentation.
Presentations are evaluated on criteria such as relevance to the AoI, technical merit, innovation, and risk assessment.
| 4 | 9 | For the Spiral 2 presentation/pitch, would you prefer a technical walkthrough of the proposed solution, a demonstration of relevant existing capabilities, or a live demonstration tailored to this AOI like real-time processing of a selected document list? | A technical walkthrough of the proposed solution is recommended. However, the presentation may also incorporate demonstrations of existing capabilities, especially if those capabilities introduce innovative tools or approaches. |
| 5 | 9 | Is there a preferred template or format for the pitch slides and any supporting submission documents? | There is no preferred template or format for the pitch slides or any supporting documents. Offerors have the freedom to present their solution as they see fit. |
| 6 | NA | Should the Spiral 2 package be sent directly to the listed POCs, or to the SPEED CSO inbox with the POCs copied? | Please send your Spiral 2 package to the 772 ESS/Speed CSO organization box at 772ESS.Speed.CSO@us.af.mil and CC the Contracting Officer, Michael Grasso at michael.grasso.3@us.af.mil and the Contract Specialist Krystle Zapata at krystle.zapata.1@us.af.mil |
| 7 | NA | Is participation in this AOI limited to vendors who were involved in Spiral 1, or is it open to new offerors as well? | CSO is open to all offerors |
| 8 | 6.2.1 | Does this effort require personnel or organizational clearance at the Secret level, or is work expected to be performed at the CUI level only? | This work will not involve data classified higher than Impact Level 5 (IL5). IL5 is the designated security tier for highly sensitive Controlled Unclassified Information (CUI) and represents the upper limit for this project's data handling. |
| 9 | NA | Is a written submission permitted in addition to (or instead of) the Spiral 2 presentation/pitch/demo? | Yes, a written submission is permitted for the Spiral 2 phase. You may submit your response in the format of your choosing. While a virtual presentation or demo is one option, the government may also request a "paper presentation." Furthermore, a short written technical or business attachment is welcome to accompany your primary submission. The guidance encourages you to present your solution in the manner you feel most effectively communicates its value. |
| 10 | NA | If written submissions are allowed, is there a page limit (e.g., 5 pages)? | Written briefs have a firm limit of five pages. There is no preferred template or format for any supporting documents in this phase. |
| 11 | NA | For the Spiral 2 presentation/pitch/demo: |
Is the video duration limited to 5 minutes?
Video presentations must not longer than five minutes.
Should be in HD (1920x1080), encoded as a .mp4 file under 1.0 GB, and in Rec709 or sRGB color space.
Must not contain restrictive markings other than a valid copyright.
The video needs to address four key elements:
Defining the Problem: Clearly describe the problem the solution addresses.
Accelerating the Mission: Detail the solution and its technical basis.
Advancing the State of the Art: Explain the solution's innovative impact.
Business Model: Describe the company's business model without revealing proprietary pricing.
| 12 | NA | Is there a maximum slide count (e.g., 15 slides)? | PowerPoint briefs have a firm limit of 15 slides. There is no preferred template or format for any supporting documents in this phase. |
| 13 | NA | Could you please specify the submission instructions and confirm whether submissions should be sent directly via email to Mr. Charles Kelm, or if there is a separate submission portal or process to follow? | Please send your Spiral 2 package to the 772 ESS/Speed CSO organization box at 772ESS.Speed.CSO@us.af.mil and CC the Contracting Officer, Michael Grasso at michael.grasso.3@us.af.mil and the Contract Specialist Krystle Zapata at krystle.zapata.1@us.af.mil |
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