C-12_CLS_Questions and Answers.pdf

No.

Document Attachment Name

(ex. PWS or RFP) Page or

Line Number:

Contractor Questions: Government Response:

1 Section L 2.3.1, page 5; 2.5, page 9 The RFP states, "The Title Page of each volume must show solicitation number, name, address, and telephone of the Offeror and electronic e-mail address" and "A cover sheet shall be included in each proposal volume, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror’s name."

Q: Are Title Pages and Cover Sheets the same thing, or can the information be combined to be on the same first page of the electronic documents?

No they must be separate.

2 Section L 2.3.3 Table 2.1, page 5 Based on ITO Attachment 1.1, we are required to "Submit an electronic copy of the saved PPI database file with your proposal" but this item is not listed in Table 2.1.

Q: Please clarify.

Please see 2.3.3, Table 2.1, Volume II, Section 4.1

3 Section L 2.3.3 Table 2.1, page 5 In the Table 2.1 organization, does the Government want us to include the PPI Tool Printed Reports (Business Relationships and Past Performance documents) as an Appendix?

ITO Attachment 1.1 is revised to include instructions in section titled Printing Reports and Submitting PPI Tool, #4 and following notes to state "Submit an electronic copy of the saved PPI database file with your porposal as an attachment to Volume II."

4 Section L 2.3.3 Table 2.1, page 5 Please verify that in Table 2.1, Vol II/Factor 2 should include 1 electronic copy. Yes, please see updated Table 2.1

5 Section L 2.3.3 Table 2.1, page 5 In Table 2.1, the Team List is given a 5 page limit under Factor 1 and Unlimited pages under Factor 2.

Q: Please clarify.

This is correct.

6 Section L 2.3.3 Table 2.1, page 5 Should 4.3.3 -- Offeror / Subcontractor Commitment Letter (if needed) be included in Table 2.1 as the second to last item in Volume II/Factor 2?

No. Included previously as 4.1.4

7 Section L 2.3.3 Table 2.1, page 5 In Table 2.1, should the Organizational Structure Change History reference be changed from

4.3.3 to 4.3.4?

Yes, please see updated Table 2.1

8 Section L 2.3.3 Table 2.1, page 6 L.2.3.2 says that the ITO Attachment 2--Proposed Team List should be included in each volume, and 2.3.8--2.3.10 say to include a TOC, Index of Tables/Figures, and Glossary in each volume but Table 2.1 does not include any of these under Volume 3/Factor 3.

Q: Please clarify.

Please see updated Table 2.1, Volume III

9 Section L 2.3.3 Table 2.1, page 6 Where in Table 2.1 organization should we include a response to 6.2 Exceptions to Solicitation Requirements?

Please see updated Table 2.1, Volume IV

10 Section L 2.3.3 Table 2.1, page 6 The Note under 3.2.3 says to include Resumes and LOIs in Volume 4.

Q: Please tell us where in Volume 4 (in Table 2.1) they should be included.

Please see updated Table 2.1, Volume IV

11 Section L 2.3.3 Table 2.1, page 6 The items listed in Table 2.1 under 6.3.4, do not match with the paragraph contents of "Company/Division Address, Identifying Codes, and Applicable Designations" on page 25.

Q: Please clarify.

Please see updated Table 2.1, Volume IV and updated paragraph 6.3.4

REQUIREMENT: Contractor Logistics Support (CLS) Services for USAF C-12 Aircraft Fleet

12 Section L 2.3.5, page 6; 3.2.3.d, page 12 Would the Government please exclude Letters and Agreements (L.3.2.3.d) from the Volume 1 65-page limit?

- signed letters of intent with the OEM

- Engine Maintenance agreements

- signed letters of intent with subcontractors

Yes, the Letters and Agreements are excluded from the 65 page limit.

13 Section L 2.3.5, page 6; 3.2.3.e.1.2, page

Would the Government please exclude the Small Business Participation Commitment Document (SBPCD) ITO Attachment 3.0 from the Volume I 65-page count?

No, this will not be excluded from the 65 page limit.

14 Section L 2.3.5, page 6; 3.2.6.a, page 14 Would the Government please exclude the detailed Gantt chart Phase-In schedule from the Volume I 65-page count?

No, this will not be excluded from the 65 page limit.

15 Section L 2.3.6, page 6 Section 2.3.6 says, "All pricing information shall only be addressed in the Price Proposal and Contract Documentation volumes" and yet Section 3.2.3.e requires us to include Attachment 3.0- SBPCD (which contains Pricing) in Volume I-Technical.

Q: Should the SBPCD be included only in the Price or Contract Volume, or should the actual dollar values be left blank in the Attachment 3?

Attachment 3.0 should be filled out in its entirety in Volume I Technical

16 Section L 2.4.2, Page 9 Para 2.4.2 Tables, Charts, Graphs and Figures states: "2.4.2 Tables, Charts, Graphs and Figures Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. The following limitation only applies to the Technical Volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than Arial 8-pt. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation.

Q: a) Please confirm that Tables and Figures are permitted to have single line spacing.

b) Please confirm that 11x17 pages count as 1 page.

a) No, please see updated paragraph 2.4.2 specifying 1.5 line spacing

b) Yes

17 Section L 2.5, page 9 Since this is a DoD SAFE only submission, are copy numbers necessary on the Cover sheets? No, please see updated paragraph 2.5

18 Section L 2.3.2.2 Relevancy Assessment, Under Past Performance Relevancy pertaining to Scope, #2. currently is limited to Twin "turboprop" fixed wing aircraft maintenance.

Discussion: There are some aircraft CLS contracts that meet the "very relevant" definition for Magnitude (#1 Number of OCONUS locations in developing nations where aircraft components are shipped and including single aircraft sites), and Complexity (#1 Accomplishing full CLS at multiple OCONUS single or limited number of aircraft sites in developing nations) that are performed with twin turbojet engine CDA aircraft. As such, in regard to Scope, it seems that a twin turboprop aircraft operating with the same magnitude and complexity would be equal to the same scope as a twin turboprop aircraft as stated in #2 under Scope.

Q: Will the government modify the scope relevency to include "Twin-engine (turboprop and turbojet) fixed wing aircraft maintenance" in Scope #2?

No, the Government will not be modifying the scope relevancy.

19 Section L 2.6, page 10 Please verify that in the statement, "All electronic documents and files submitted shall contain the volume number and title," means that the file name and or title page must include the volume number and volume title.

Yes

20 Section L 3.2.3.a, page 11 The RFP says, "The proposal must include resumes that meet the requirements of paragraph 1.9.2 of the PWS, letters of intent, and proposed location for each site lead."

Q: a) Please confirm that we must have one site lead/mechanic at each of site?

b) Please confirm that there are 20 separate sites that require a site lead/mechanic?

a) Yes

b) Yes

21 Section L 3.2.3.a, page 11 The RFP says, "The proposal must include resumes that meet the requirements of paragraph 1.9.2 of the PWS, letters of intent,..."

Q: Please confirm that we have to submit resumes and LOIs for ONLY the four (4) positions listed in 1.9.2.1-4, since the PWS says, "The Contractor shall submit resumes for the Program Manager (PM), Director of Maintenance (DOM), Avionics Manager and Site Lead Mechanic."

Yes, only the 4 positions called out in PWS paragraph 1.9.2

22 Section L 3.2.3.a, Page 12 The RFP states: "Approach for technical and engineering services. At a minimum, approach must include process for obtaining required data FAA Form 337 and for obtaining FAA approvals for modifications accomplishment and for obtaining data in accordance with PWS paragraphs 1.3.1.2, and 1.25.4."

Q: a) Request clarification on the "obtaining required data FAA Form 337." This does not seem to be a complete thought.

b): Request clarification on difference between "data FAA Form 337" and the data required by

1.3.1.2 and 1.25.4. The data on Form 337 is the same data required by PWS 1.3.1.2 and 1.25.4.

a) Please see updated paragraph 3.2.3.c

b) Please see updated paragraph 3.2.3.c

23 Section L 4.1.2, page 14 Please confirm that Attachment 1.4 Consent Letters are only required for significant subcontractors providing Past Performance Information (references to be evaluated) in Volume

II?

Provide attachment 1.4 for all major subcontractors with past perfomrance identified in your proposal.

24 Section L 4.2, page 15 We request and extension since the PPI Tool has not been available, and it would be too cumbersome to submit our Past Performance volume early (Jan 30).

PPI Tool uploaded to SAM.gov on 14 January 2025. RFP due date will be extended, and it is still preferred for contractors to comply with paragraph 4.2.1.

25 Section L 4.14, page 15; 4.3.3, page 16 4.1.4 and 4.3.3 (first paragraph) require very similar letters from subcontractors certifying that if “a contract is awarded” resulting from the proposal, the parties “commit to joint performance” as proposed.

Q: a) Are these the same, and if so, which requirement should we follow?

b) If they are not the same, please explain the difference so we can ensure thoroughness and compliance.

a) Both documents are required.

b) Attachment 1.4 is a Subcontractor consent for release of past and present performance information addressed to the PCO. Attachment 1.6 is a commitment document between the Prime and the Subcontractor.

26 Section L 4.3.2, page 16 When 4.3.2 says "For each PPIF, the offeror shall provide a narrative," please confirm that the narrative goes into the PPI Tool (and then shown in the PPI Tool Report).

Yes

27 Section L, ITO Attachment 1.1, Past Performance Information (PPI) for Offerors

Page 27 The PPI Tool is unable to be located on the sam.gov solicitation website.

Q: Will the Government please release this solicitation's "PPI_Tool_Download_Instruction" Word document for with embedded ppi.toolaccdb.file?

PPI Tool uploaded to SAM.gov on 14 January 2025.

28 PWS 1.1.4, Page 28 Para 1.14 states: "The Contractor shall provide and maintain a Quality System that is compliant, certified, and registered to meet the requirements of International Standard ISO 9001:2015 or current ISO Equivalent, Quality Management Systems Requirements."

Q: Is it the Government's intent that the Contractor have the C-12 CLS program certified/registered to the standard, or is it the Government's intent that the Contractor maintain a company-level certification/registration?

Yes, the contractor shall provide and maintain a quality system in accordance with ISO 9001:2015 or current ISO equivalent.

29 PWS 1.4.2.1, Spare Propellers Para 1.4.2.1 Spare Propellers states "The contractor shall stock one (1) spare propeller for the aircraft located at Accra, Ghana; Nairobi, Kenya; Tegucigalpa, Honduras; Bogota, Columbia;

Gaborone, Botswana and at Elmendorf AFB."

Q: a) These spare propeller stocking locations, are they from the twelve (12) spare GFP propellers or are these to be contractor provided in addition to the Government spares?

b) If they are contractor provided, request the Government provide the CLINS to charge the cost too.

a) The contractor shall stock their own spare propellers at the locations referenced in 1.4.2.1.

b) Government requests Offerors use X008-X017 Flying Hour Support CLINs to record contractor provided supply items and replenishment spares, including the Spare Propellers indicated in PWS section 1.4.2.1

30 PWS 1.22 Software Subscription Service and Updates

The PWS states: "The Contractor shall subscribe to and install all software updates for avionics and NAVAIDS after PMO approval and authorization through the SARB process."

Q: Request details on the exact subscriptions available/requested

Subscriptions to maintain the C-12 software for avionics and NAVAIDS will be required.

31 Attachment 10 Wage Determinations

CBA

Andrews AFB MD/Holloman AFB NM CBA, Edwards AFB CBA, and C-12 Elmendorf CBA

All CBAs provided in Attachment 10 have a "Draft" watermark on them. The Andrews AFB MD/ Holloman AFB NM CBA and the Edwards AFB CBA both have expired unless they have been extended or renegotiated.

Q: Request the Government provide final CBAs not "Draft" versions and also provide current active versions or provide any Memorandums of Understanding that extended these agreements and/or adjust wages and benefits.

The Government has provided the latest CBA on file for reference and information purposes only.

At the commencement of the succeeding contract, the Government will comply with all requirements of

FAR 22.1020.

32 Question Redacted Please see Controlled Questions and Answers document

33 Attachment 12 C-12 Transition-QA Incentive Plan & Section L- Instructions to Offerors (ITO) for Proposal Preparation

Attachment 12, Annex 1, Incentives Available for Evaluation Periods & Section L para 5.2.6 and para 5.2.7

Within the Attachment 12 Annex 1, the evaluation period 6 month transition and within the evaluation period 9 month transition, states "The Contractor shall provide a 6 Month phase-in plan…" and "The contractor shall provide a 9 month phase-in plan…" Within Section L para

5.2.6 if the Note it states "The length of the Phase-in Period and Basic Period may vary depending on the Offerors approach and contract performance. For example, the offeror could have a 12 month transition period or be incentivized for a six (6) or none (9) month transition period leading to either a six (6) or three (3) month basic period ..." In para 5.2.7 Phase-in Period and Basic Period it states "The pricing Matrix (Attachment 9) includes a nine-month Phase-In period and a three-month basic Period."

Q: Please clarify how many Phase-In plans Offerors are to submit and price to meet the requirements of the references. It appears an Offeror, other than the incumbent, is required to submit a 6 month, and a 9 month plan and possibly a 12 month plan.

Offerors shall provide a single Transition Plan in accordance with ITO paragraph 3.2.6. Please also see updated Attachment 12 C-12 Incentive Plan Rev 01.

34 Exhibit A C-12 CLS Contract Data Requirements List & PWS (Exhibit A)

CDRL A002 & PWS Required CDRLS (Exhibit A- List of CDRLs) PWS pages 46-49

For CDRL A002 it lists PWS Para 1.2.6 as the reference, which is Mishap Reporting and Investigation it appears it should be PWS Para 1.2.5 Configuration Management.

Q: Please confirm.

CDRL A002 referencing PWS Para 1.2.5 will be included in forthcoming Amendment 01

35 Exhibit A C-12 CLS Contract Data Requirements List & PWS (Exhibit A)

CDRL A003 & PWS Required CDRLS (Exhibit A- List of CDRLs) PWS pages 46-49

For CDRL A003 it lists PWS 1.2.7 as a reference, there is no 1.2.7 in the PWS it appears this should be 1.2.6 which is Mishap/Incident Reporting.

Q: Please confirm.

CDRL A003 referencing PWS Para 1.2.6 will be included in forthcoming Amendment 01

36 Exhibit A C-12 CLS Contract Data Requirements List & PWS (Exhibit A)

CDRL A010 & PWS Required CDRLS (Exhibit A- List of CDRLs) PWS pages 46-49

For CDRL A010 in the PWS and in the contract reference on the CDRL, it lists para 1.15.1 which includes the Essential DoD Services plan. However, the Essential DoD Services Plan is not noted in block 16 of the CDRL.

Q: Is this plan required to be submitted for CDRL A010? Please confirm.

Yes, updated CDRL A010 will be included in forthcoming Amendment 01

37 Exhibit A C-12 CLS Contract Data Requirements List & PWS (Exhibit A)

CDRL A018 & PWS Required CDRLS (Exhibit A- List of CDRLs) PWS pages 46-49

For CDRL A018 In Block 16 it states "Block 12: The Contractor shall provide the report within 60 days after contract award". However, there is no requirement for this reporting at this point in the Exhibit A CDRL requirements.

Q: Request the due dates be reconciled.

Updated CDRL A018 to reconcile due dates with PWS Exhibit A will be included in forthcoming Amendment 01

38 Attachment_9_C-12_Pricing_Matrix;

Attachment_1_C- 12_CLINs_Descriptions_and_Specificati ons

Pricing Matrix tab rows 93-96;

Pages 10-11.

Reference: The Attachment 9 Pricing Matrix provides plug numbers for four CR Parts & Material (Aircraft) CLINs (X072-X075). Attachment 1 shows six Parts and Material (Aircraft) CLINs (X072-X077).

Q: a) Will the Government please clarify if offerors are to price four or six CLINs for Parts & Materials (Aircraft)?

b)Will Government please provide an updated Attachment 9 and/or Attachment 1 to reflect the response?

a) Four

b) Updated Attachment 1 C-12 CLINs Descriptions and Specifications Rev01 will be included in forthcoming Amendment 01 to match the Pricing Matrix.

39 Attachment_9_C-12_Pricing_Matrix;

Attachment_1_C- 12_CLINs_Descriptions_and_Specificati ons

Pricing Matrix tab rows 98-101;

Page 11.

The Attachment 9 Pricing Matrix provides plug numbers for four CR Parts & Material (Engines) CLINs (X076-X079). Attachment 1 shows six Parts and Material (Aircraft) CLINs (X078-X083).

Q: a) Will the Government please clarify if offerors are to price four or six CLINs for Parts & Materials (Engines)?

b) Will Government please provide an updated Attachment 9 and/or Attachment 1 to reflect the response?

a) Four b)Updated Attachment 1 C-12 CLINs Descriptions and Specifications Rev01 will be included in forthcoming Amendment 01 to match the Pricing Matrix.

40 Attachment_9_C-12_Pricing_Matrix;

Attachment_1_C- 12_CLINs_Descriptions_and_Specificati ons

Pricing Matrix tab rows 93-132;

Pages 10-11.

CLIN numbering discrepancies between Attachment 9 and Attachment 1 exist in all CLINs greater than X072.

Q: Will the Government please clarify the CLIN numbering discrepancies between Attachment 9 and Attachment 1 and provide an updated Attachment 9 and/or Attachment 1?

Updated Attachment 1 C-12 CLINs Descriptions and Specifications Rev01 will be included in forthcoming Amendment 01 to match the Pricing Matrix.

41 Attachment_9_C-12_Pricing_Matrix Calculation Methodology tab, cell C82 ; Pricing Matrix tab, row 84

Cell 82 of the Calculation Methodology tab states, "Proposed labor wrap rate (fully burdened) multiplied by the estimated labor hours for the Basic Period, all Option Periods, and the six-month extension." The cells highlighted yellow on row 84 of the Pricing Matrix tab are in the "Accounting" format.

Q: We seek to clarify that it is the Government's intent for Offerors to propose a Hourly Fully Burdened Labor Rate in dollars instead of Wrap Rate (i.e. $200 per hour vs 130%).

The Government's intent is for the vendor to propose an hourly rate in dollars.

42 C-12 Andrews AFB MD - Holloman AFB NM 2021-2024 Final

Page 11, Article 07.06 & Page 17, Article 11.00

Article 07.06 states, " The Company will post a seniority list at least once every twelve (12) months (once a year). The list will show each employee's name, hire date and classification. Any protest must be filed within ten (10) days of such posting. This provision will not prohibit the Union from requesting seniority lisits more frequently than once per year." Article 11.00 outlines the vacation accrual schedule based on years of service.

Q: Will the Government please provide Offerors with the most recent seniority list so all offerors may more accurately price vacation hours/dollars?

At the commencement of the succeeding contract, the Government will comply with all requirements of

FAR 22.1020.

43 C-12 Andrews AFB MD - Holloman AFB NM 2021-2024 Final

Page 23, Articles 17.03 and 17.04

Article 17.03 states, "employees will be able to purchase medical, dental, or vision only coverage, or any combination. The employee's choice of tier must be consistent throughout." Article 17.04 depicts the possible tier choices.

Q: Will the Government please provide Offerors the current workforce Tier percentages breakout by "EE Only", "EE + Spouse", "EE+ Children", and "Family"?

At the commencement of the succeeding contract, the Government will comply with all requirements of

FAR 22.1020.

44 C-12 Andrews AFB MD - Holloman AFB NM 2021-2024 Final

Page 23, Article 17.04 1) Article 17.04 1) states, "The Vertex Dental plan and the Vertex Vision plan are the new Dental/Vision plans. The employees electing the Vertex Dental plan will pay the following bi-weekly rates effective 1/1/2022. Rates cannot increase beyond 20% in 2023 and 2024." Further, a table is provided with rates effective 1/1/2022.

Q: a) Will the Government please advise if the Dental/Vision rates shown in the table are the current rates applicable for compliance with the CBA?

b) If the rates shown are not the current rates, will the Government please provide them? The statement, "Rates cannot increase beyond 20% in 2023 and 2024" leads one to draw the conclusion that the rates shown in the table have been increased by 20% or less.

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

45 C-12 Andrews AFB MD - Holloman AFB NM 2021-2024 Final

Page 25, Article 17.07 Paragraph three of the referenced Article states, "The Fringe Benefit Rate will be calculated and formally communicated in writing no later than December 31st of each year for the following year. The Fringe Benefit Calculations will be completed and available upon request to Union Representation at any time by contacting Vertex Human Resources Department."

Q: Will the Government please provide the current Fringe Benefit Rate so Offerors may more accurately price fringe benefits?

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

46 C-12 Andrews AFB MD - Holloman AFB NM 2021-2024 Final

Page 32, Article 23.01 Article 23.01 states, "Full time employees shall accrue PPT up to a maximum of two hundred and forty (240) hours. PPT will accrue to the employee's account at the rate of .47 hours for each credited workweek. Accrual records will be available to employees upon request."

Q: Will the Government please provide the average PPT balance so Offerors may more accurately price PPT?

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

47 Edwards_AFB_CBA_2020-2023 Page 27, Appendix A The most recent wages provided in Appendix A are under the heading "1/1/2023".

Q: a) Will the Government please clarify if these are the CBA wage rates currently in effect?

b) If not, will the Government please provide the current applicable CBA wage rates for Edwards

AFB?

Latest CBA in file will be provided in forthcoming Amendment 01.

48 Edwards_AFB_CBA_2020-2023 Page 14, Article 16.01 b. c. d. e.

& Article 16.08.

Article 16.01 b. states, "Vacation is determined by length of service, which includes the whole span of continuous service with the present contractor or successor contractor, and with the predecessor contractor in the performance of similar work wherever employed at the same federal facility." Article 16.08 states, "The provisions of this Agreement shall be binding upon the Company and its successors, assigns or future purchasers."

Q: Will the Government please provide the length of service list for Edward AFB in order for Offerors to accurately price the Vacation time. The Successor contractor will be responsible for vacation balances per Articles 16.01 b. and 16.08.

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

49 Edwards_AFB_CBA_2020-2023 Page 18/19, Article 17.00 Article 17.01 states, "Paid Personal Time (PPT) will be accrued to the individual employee's account at the rate of .47 hours for each credited work week. Effective 1/1/22 the individual employee's account will increase to .77 hours for each credited work wee. PPT accrual records will be made available to employees upon request."

Q: Will the Government please provide the average PPT balance so Offerors may more accurately price PPT?

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

50 Edwards_AFB_CBA_2020-2023 Page 18/19, Article 18.00 d. Article 18.00 d. states, "In 2021, 2022 and 2023 employees pay 25% of the medical, dental and vision plans. After 3/1/21, the rate adjustments will occur in January of each year." Additionally, two table with medical, dental, and vision rates are provided with headings, "Effective 3/1/21".

Q: a) Will the Government please clarify what portion of the medical/dental/vision benefits costs are the responsibility of the Employer per the CBA?

b) Specifically, are Employers responsible for 75% of the rates provided in Article 18.00 d?

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

51 Edwards_AFB_CBA_2020-2023 Page 19, Article 18.00 d. Will the Government please provide the current breakout of percentages of the coverage categories and plan types shown in the tables in Article 18.00d?

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

52 Edwards_AFB_CBA_2020-2023 Page 20, Article 18.09 Article 18.09 states, "The Fringe Benefit Rate will be calculated and formally communicated in writing to the Union by the Company Head of Human Resources no later than December 31st for each year of the Collective Bargaining Agreement."

Q: Will the Government please provide the current Fringe Benefit Rate so Offerors may more accurately price fringe benefits?

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

53 C-12 Elmendorf CBA 2023-2026 Page 8, Article 07.06: Page 12, Article 11.01

Article 07.06 states, " The Company will post a seniority list at least once every twelve (12) months (once a year). The list will show each employee's name, hire date, and classification. This provision will not prohibit the Union from requesting seniority lists more frequently than once per year."

Q: Will the Government please provide the current seniority list so Offerors may more accurately price Vacation time?

The C-12 CLS contract is non-personal services contract and the Government does not manage contractor employees. The Government has provided the latest CBA on file for information and reference only. At the commencement of the succeeding contract, the Government will comply with all requirements of FAR 22.1020.

54 PWS & Edwards_AFB_CBA_2020-2023, C-12 Elmendorf CBA 2023-2026, & C-12 Andrews AFB MD - Holloman AFB NM 2021-2024 Final

Page 21, para 1.9.2, Page 1, para 1.02, Page 2, Para 03.01, & Page 4, Para 03.03

Within PWS para 1.9.2 it states "The Contractor shall submit resumes for the Program Manager (PM), Director of Maintenance (DOM), Avionics Manager and Site Lead Mechanic to the PCO for evaluation against contract requirements during the execution of the contract." In the Edwards_AFB CBA at para 1.02 it notes that Lead Mechanics are Union represented. In the Elmendorf CBA at para 03.01 All A/C Mechanics employed by the company are union represented. In the C-12 Andrews AFB MD - Holloman AFB NM at para 03.03 it notes that All Lead employees and A/C Mechanics employed by the Company are Union represented.

Requiring a resume for Union represented Site-Lead Mechanics is unusual, particularly as U.S.

based Site Lead Mechanics are CBA positions. Executive Order 14055, requires federal contractors and subcontractors on a covered successor contract to offer jobs to qualified employees employed under the predecessor contract. The Government requiring a resume may, in fact, may be a detriment to the Government. By requiring offerors to provide a resume for a Site-Lead Mechanic at each site, inclusive of CBA sites, the Government risks deterring competition and, more importantly, continuity on the program due to compliant resumes for candidates who may not be existing employees.

Q: Would the Government consider removing the resume requirement for the Site-Lead Mechanics?

No, the Government requires resumes for all key personnel positions, including the Site Leads on the 15 one-aircraft sites.

55 Section L ITO ATTACHMENT 2.0 PROPOSED TEAM LIST, page 45;

L.6.3.4, page 25;

ITO ATTACHMENT 1.1 PPI

Item 15, page 31

The RFP section L instructs us to provide DUNS in 3 places, but the Data Universal Numbering System (DUNS) was replaced by the Unique Entity Identifier (UEI) in 2022. In addition, 6.3.4 says to provide a TIN, which is the same as the UEI.

Q: Should we just insert our UEI where the DUNS and TIN are required?

Yes, see updated ITO Attachment 2.0 Proposed Team List

56 Attachment_9_C-12_ Pricing_Matrix General Would the PCO please provide the current airframe and engine times and cycles for each aircraft to aid in accurate pricing?

Controlled document with historical C-12 airframe hours will be uploaded with Amendment 01.

57 SF33 Line 9 The due date for proposal submission states 4:00PM on 12 February 2025 on the SF33 but Sam.gov states that offers are due by 4:00PM on 14 February 2025. Will the Government clarify the due date and issue an updated SF33?

Please see SF30 Amendment 1 which extends proposal deadline to 28 February 2025, 4:00PM Central

58 Attachment 7 - Section L ITO page 8 (2.4.1) Are text within tables, graphics, figures, charts, section headings, headers/footers, resumes, Letters, PPI Forms, and Excel files exempt from the 1.5 line spacing requirement?

No, please see updated paragraph 2.4.2 specifying 1.5 line spacing

59 Attachment 7 - Section L ITO page 8 (2.3.8) and page 5 Table 2.1

The Proposal Organization table does not list an Index as part of the volumes. Is a detailed Table of Contents acceptable as an Index?

Yes

60 Attachment 7 - Section L ITO page 5-6 (2.3.3, 2.3.9, 2.3.10) and Table 2.1

Does Volume II require a Table of Contents, List of Tables and Figures, or Glossary? They are not listed in Table 2.1, Proposal Organization for this volume.

Yes, please see updated Table 2.1, Volume II

61 Attachment 7 - Section L ITO page 5 (2.3.2) and Table 2.1 Per section 2.3.2 of Section L each volume shall contain a Team List but the Proposal Organization for Volume III Price does not list one.

Yes, please see updated Table 2.1, Volume III

62 Attachment 7 - Section L ITO page 15 (4.2.1) Clarifying that the Government desires the Past Performance volume to be submitted 30 January (15 days before solicitation closing date) but it is acceptable to submit it with the entire proposal on the solicitation closing date.

Proposal deadline extended, it is still preferred for contractors to comply with paragraph 4.2.1.

63 Attachment 7 - Section L ITO page 6 (2.3.3) Table 2.1 The Proposal Organization table lists a section to add Relevant Contract Narrative that is also included in the PPI Forms. Do we replicate the Narrative and include it in the Volume II document as well as in the PPI forms that will be attached to Volume II?

Include all narrative information in the PPI Tool and submit as an attachment to Volume II

64 Attachment 7 - Section L ITO page 22 (5.4) Both the first paragraph of this section and Section 1 below it references a Table of Contents.

Should there be a Table of Contents for the volume and a separate one for Section 1?

Please see updated ITO paragraph 5.4.

65 Attachment 7 - Section L ITO Top of page 12 (3.2.3.a), page 6 (2.3.3 Table 2.1)

Section 3.2.3.a states that Resumes and LOIs shall also be included in Volume IV Contract but there is no line item in Table 2.1 showing where they belong in the volume.

Please see Table 2.1, Volume IV, 3.2.3

66 Attachment 7 - Section L ITO page 6 (2.3.3) Table 2.1, page 25 (6.3.4)

A line item in Table 2.1 references Section L 6.3.4 and ITO Attachment 2.0 for Team List, Arrangements, Associate Contractor Agreements and/or LOIs; however, Section L 6.3.4 is for Company/Division Address, Identifying Codes, and Applicable Designations and Attachment 2.0 is only a list of proposed team members. Can the Government provide a list of instructions to follow for this section requirement?

Please see updated Table 2.1, Volume IV

67 Attachment 7 - Section L ITO NA Section L does not specify that an SF33 or subsequent SF30 for amendments needs to be submitted with the proposal. Will the Government clarify if they are required and if so, where should it be included in the proposal?

Please see updated Table 2.1, Volume IV

68 Attachment 7 - Section L ITO page 27 The instuctions for downloading the PPI step 4 states: "right click on the ppi_tool.accb icon" -but there is no document at the Sam.gov link. Please advise if this document is located on another site or will be added.

PPI Tool uploaded to SAM.gov on 14 January 2025.

69 Bidder's Library NA The bidders library does not contain the current Overhaul/TBO data for Landing Gear, Engines, and Propellers. Without this data it is not possible to accurately assess the timing of overhauls which is critical in determining the level of spares that must be on hand.

Will the Governmenet provide the most recent overhaul, current hours, for Engines and Propellers and current cycles for Landing Gear.

Planned engine and prop overhaul schedules are in the bidders library. We don't have planned landing gear schedules.

70 PWS 20 (1.8) The solicitation does not include information regarding aircraft configuration. Will the government provide aircraft configuration information to include any modifications and defensive system integration?

Configurations will not be provided at this time.

71 Section L, 3.2.3.e. 12 Section L requires offerors to draft an approach for Small Business Participation and complete a Small Business Participation Commitment Document (SBPCD) for the proposal.

If the Offeror is a Small Business that intends to self perform all activities on the contract in house, is the SB approach and SBPCD required?

No

72 CBAs Two of the three CBAs are out of date. Will the Government provide updated CBAs? No, the Government has provided the latest CBA on file for reference and information purposes only.

See updated Attachment 10 C-12 Wage Determinations (CBA) Rev 01

73 RFP Page 1 SF 33, Section 9, indicates proposal is due NLT 4:00 PM 12 Feb 2025.

SAM.gov postings, page 2, state offers are due Feb 14, 2025 04;00 pm CST.

Question: Will the Government verify that proposals are due 12 Feb 2025 per the SF 33?

Please see SF30 Amendment 1 which extends proposal deadline to 28 February 2025, 4:00PM Central

74 RFP

RFP Section L

Clause H-1.a), Page 151 L.3.2.3.e.2.b, Page 12

Clause H-1.a), paragraph 2, states that large businesses are required to subcontract 10% of the total contract value for the C-12 acquisition to small businesses.

Section L 3.2.3.e.2.b, states the requirement is 10% based on the total evaluated price for the contract effort.

Question: Will the Government clarify whether the goal is a percentage of the total contract value or a percentage of the total evaluated price?

The MQR is evalutated against the total contract value; however offerors are required to express how they meet the MQR in terms of dollar value and total percentage of the TEP

75 RFP Section I DRARS Clauses Incorporated by Reference, Page 155

Under the "DFAR Clauses Incorporated by Reference" section, the RFP incorporates the clause 252.204-7021 - Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirement.

The prescription for this clause, 204.7503 states to use the 252.204-7021 clause as follows:

(a) Until September 30, 2025, in solicitations and contracts or task orders or delivery orders, including those using FAR part 12 procedures for the acquisition of commercial products and commercial services, except for solicitations and contracts or orders solely for the acquisition of commercially available off-the-shelf (COTS) items, if the requirement document or statement of work requires a contractor to have a specific CMMC level. In order to implement a phased rollout of CMMC, inclusion of a CMMC requirement in a solicitation during this time period must be approved by OUSD(A&S).

(b) On or after October 1, 2025, in all solicitations and contracts or task orders or delivery orders, including those using FAR part 12 procedures for the acquisition of commercial products and commercial services, except for solicitations and contracts or orders solely for the acquisition of COTS items.

Question: Based on the prescription for the inclusion of 252.204-7021, does the USG require a specific CMMC certificate for the AF C-12 contract and has the USG received OUSD(A&S) approval to include the clause in this solicitation? If not, should the clause be removed from the

RFP?

DFARS 252.204-7021 has been removed in Amendment 01 of the subject RFP.

76 RFP Section L L.2.4.1, Page 8 Section L.2.4.1 states: A page is defined as each face of a sheet of paper containing information.

When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing shall be 1.5 lines.

Question: Does the 1.5 line spacing apply to figures, charts, tables, and graphs?

Yes, please see updated paragraph 2.4.2 specifying 1.5 line spacing

77 RFP Section L L.2.4.2, Page 9 Section L.2.4.2 states: The following limitation only applies to the Technical Volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than Arial 8-pt.

Question: Will the Government allow Arial 8-pt font for figures, charts, tables, and graphs in all volumes of the proposal to ensure all graphics are sized proportionately to fit within the margins of the required page sizes?

Yes, see updated ITO paragraph 2.4.2

78 RFP Section L L.3.2.3.d, Page 12 Section L.3.2.3.e requires signed letters of intent with the OEM, Engine Maintenance agreements, and subcontractors.

Question: Will the Government allow the letters of intent to be outside the 65 page restriction?

Are these letters of intent to be included in the Contract Documentation Volume as well as alluded to in Table 2.1, Volume IV, ITO Paragraph 6.3.4?

See updated ITO Table 2.1 Volume I and paragraph 3.2.3.d excluding from the 65-page limit

79 RFP Section L L.3.2.3.e.2, Page 12 Section L.3.2.3.e.2 requires submittal of a completed Small Business Participation Commitment Document (SBPCD).

Question: Is it the Government's intent for the SBPCD to be submitted as an attachment to the Technical Volume?

See updated ITO Table 2.1 Volume I and paragraph 3.2.3.e.2 excluding from the 65-page limit

80 RFP Section L

RFP Section L

PWS

RFP Attachment 12, Performance Incentive Document

L.3.2.6.a), Page 14

L.5.2.6, Page 19

Section 1.24.1, Page 33

Annex 1, Page 5

Section L.3.2.6.a) requires the Offeror to provide an approach to manage and accomplish phase-in with detailed schedule which describes the process to accomplish a transparent, to the Government, phase-in in accordance with PWS paragraph 1.24.1.

Section L.5.2.6, Note states: The length of the Phase-In Period and Basic Period may vary depending on the Offeror’s approach and contract performance. For example, the offeror could have a 12 month transition period or be incentivized for a six (6) or nine (9) month transition period leading to either a six (6) or three (3) month basic period as stated in paragraph 1.2.

PWS 1.24.1 requires the Contractor to provide a one year phase-in plan.

Annex 1 states that the incentive earned by the Contractor will be determined at the completion of evaluation periods. Incentive transition evaluation periods are for either 6 or 9 months for which the Contractor shall provide a 6 month, or 9 month, phase-in plan, provide monthly progress reports to the PCO/PM, and ultimately provide proof of at the end of the evaluation period that all requirements IAW the PWS, paragraph 1.24.1 has been met.

Question: Is it the Government's intent for the Contractor to provide a one year phase-in plan as required in PWS 1.24.1, or is it the Government's desire for the Contractor to submit a phase-in plan commensurate with the Contractor's approach to meet the requirements of PWS 1.24.1?

Offerors shall provide a single Transition Plan in accordance with ITO paragraph 3.2.6. Please also see updated Attachment 12 C-12 Incentive Plan Rev 01.

81 RFP Section L ITO Attachment 1.1, Page 27 The PPI Tool is not available for download as are the other solicitation documents.

Question: Will the Government please provide the PPI Tool for download on SAM.gov?

PPI Tool uploaded to SAM.gov on 14 January 2025.

82 PWS Section 1.5.4, Page 18 Section 1.5.4, bottom of page 18, states: The contractor shall also make available to the Government any information or web site access that is provided to any other commercial or Government Learjet customer.

Question: Will the Government clarify this requirement? It appears to be an inadvertent inclusion.

Please see revised section 1.5.4.1 removing the specified language.

83 RFP Attachment 12, Performance Incentive Document

Paragraph 1, Page 3 Annex 1, Page 5

Paragraph 1, Introduction, states: This PID is the basis for the C-12 CLS Services Contract evaluation of the contractor’s performance and for determining the amount of incentive earned by a new contractor, that is other than the incumbent contractor.

Annex 1 states: If the new contractor is able to maintain quality assurance with zero corrective action reports or quality escapes during the first 12 months of full performance period, the PCO will determine the contractor’s eligibility to receive an incentive

The answer to Q&A #2 for the Draft RFP, in reference to Transition/Phase-In and Quality Assurance incentives, stated that the Government will offer the same terms and conditions to all offerors.

Question: Is it the Government's intent to offer the referenced incentives to all Offerors including the incumbent contractor, as indicated in the previous answer to Q&A #2 for the Draft RFP in reference to Transition/Phase-In and Quality Assurance incentives as stated above, and if so will the Government change the PID verbiage to reflect such?

Please see updated Attachment 12 C-12 Incentive Plan Rev 01.

84 Pre-Proposal Conference Briefing Slides Slides 32 & 70 The AF C-12 Pre-Proposal Conference was conducted on January 17, 2025. Slide 32 - Contract Incentives of the briefing states:

New Prime Transition Incentive

- If new contractor is able to fully transition within 6 months, possible incentive of $200K

- If new contractor is able to fully transition within 9 months, possible incentive of $100K Quality Assurance Incentive

- If the new contractor is able to maintain quality with zero corrective action reports/quality escapes within the first 12 months after contract transition, possible incentive of $500K Slide 70 - Pricing Matrix (last bullet) states:

For example, the Offeror could have a 12-month Phase-In period or be incentivized for a 6 or 9-month Phase-In period leading to either a 6 or 3-month Basic period.

Two questions have been submitted to the USG regarding the contract incentives. The first question was answered by the USG on December 6, 2024. Question #2 specifically asked "The PID identifies contract Transition/Phase- In and Quality Assurance incentives that can be earned for a contraors performance,. Is the USG going to offer incentives to all offerors"? The USG response to question #2 stated the "The Government will offer the same terms and conditions to all offerors".

The second question regarding contract incentives was submitted to the USG on January 9, 2024 and to date, has not been answered.

The Pre-Proposal Conference slide appear to conflict with the USG responses regarding contract incentives. As the USG clearly indicated that the contract incentive would be offered to all offerors, the Pre-Proposal slides still state new contractor. As of today, the RFP documents have not been changed to reflect the USG stated response to the question.

Question: Consistent with the Government's previous response in the answer to Q&A #2 for the Draft RFP, in reference to Transition/Phase-In and Quality Assurance incentives, wherein the Government stated that "the Government will offer the same terms and conditions to all offerors" will the contract incentives be available to all offerors? If so, when will the RFP documents be revised to reflect this?

Please see updated Attachment 12 C-12 Incentive Plan Rev 01. Contract incentives will be available to all offerors.

85 From Industry Day Brief Will there be an updated Maintenance Spreadsheet released prior to proposal submission? No, C-12 Eng-Prop Planned Maint excel document in controlled documents is deemed acceptable for Offeror's planning purposes

86 Appendix K (ACIs). P 115 B. INDUCTION INTO ACI REQUIREMENTS:

1. Aircraft Record Analysis:

a. Aircraft logbook and records shall be reviewed to determine the existence and extent of conditions that might affect the planned sequence of aircraft rework. Past historical performance shall be analyzed to determine possible chronic system and component trouble areas on which to apply added emphasis during aircraft examination.

e. Aircraft/engine/component logbook entries shall be compared with aircraft maintenance records and verified. Aircraft technical directive status shall be verified.

Question: A) Does the Government require a complete Aircraft Logbook Review back to the initial issuance of the Certificate of Airworthiness or from the last major inspection?

B) Will the aircraft records be provided in hard copy or digital form?

a) Back to last major inspection is acceptable

b) Aircraft logbook and records shall be available in hard copy as indicated in Section I of Appendix K, and may be provided digitally in accordance with PWS paragraph 1.15.5.

87 Appendix K (ACIs). P 116 2. Aircraft Equipment Inventory

a. Conduct an equipment inventory, jointly when possible, with a representative of the delivering activity as soon as possible after receiving the aircraft.

Question: Does the equipment inventory apply to the Aircraft Loose Equipment or will it include Serialized Components?

Inventory will include both loose and serialized as indicated in GFP list provided with PWS Appendix E and CDRL A006

88 Appendix K (ACIs). P 117 c. Preliminary examinations and operational tests:

(3) Perform hydraulic fluid contamination check in accordance with the Beechcraft maintenance manual (on aircraft with hydraulically actuated landing gear only).

Question: Does this hydraulic fluid contamination check require fluid samples to be taken and sent to an oil analysis lab and if so, does the lab need to be an FAA certified lab or a Government lab?

Contractor should follow OEM maintenance typical inspections requirements in accordance with PWS paragraph 1.6.2, however the Government retains the right to request contamination data from either an FAA or Government Test Laboratory

89 Appendix K (ACIs). P 138 SECTION III - ACI CHECKFLIGHT AND ACCEPTANCE REQUIREMENTS

A. FINAL PROCESSING:

2. Logs and Records:

a. Conduct aircraft inventory and annotate aircraft records to reflect the actual inventory.

Question: Are the aircraft records hard copy or digital?

Aircraft logbook and records shall be available in hard copy as indicated in Section I of Appendix K, and may be provided digitally in accordance with PWS paragraph 1.15.5.

90 Appendix K (ACIs). P 138 c. Annotate the required Aircraft Maintenance Data Forms in accordance with the specified instructions to reflect:

Question: Are the Aircraft Maintenance Data Forms FAA Forms or AF Forms?

ACIs are FAA mandated with technical directives from the AF. There will be both FAA forms as indicated in PWS paragraph 1.3.1.2 and USAF forms as indicated in PWS paragraph 1.3.1.1

91 Appendix K (ACIs). P 141 3. Acceptance Processing:

a. The cognizant government representative shall verify that all special, loose and miscellaneous equipment and furnishings and publications reflected as "installed" in the aircraft inventory record is appropriately stowed and that all required logbook entries have been accomplished in accordance with appropriate requirements.

Question: Is the cognizant government representative a designee or an aircrew member?

Cognizant Government Representative is a Government official designated in the contract.