Attachement___27_Supplement_to_2014_MACC_General_Specifications.docx

Supplement to the 2014 MACC General Specifications Guide July 2014

3.1 PURPOSE/SCOPE:

1. MACC is a multiple award, competitive Indefinite Delivery/Indefinite Quantity (IDIQ) construction acquisition contract, including three work elements: Design/Build, Bid/Build, and/or Design Only. Projects are based on a general statement of work further defined with each individual Task Order (TO). The purpose of this MACC contract is to provide low-cost sustainment and restoration & modernization construction projects to include, but not limited to, maintenance, repair, upgrades, restoration, minor construction and new construction of facilities and utilities infrastructure at Incirlik Air Base and its GSU’s (geographically separated units) in Ankara and Izmir.

2. The work will include, but not limited to: water, electrical, fuel, sewer and storm drainage distribution systems; demolition; excavation; road and pavement repair; roof repair; plumbing; electrical; lighting; lightning protection; structural; mechanical and heating, ventilation and air conditioning (HVAC); concrete work; fire detection, alarm and suppression systems; and environmental remedial work. Project work may also include Anti-Terrorism and Force Protection (AT/FP) type projects.

3. The individual TO’s will include all fields of engineering, including architectural, civil, electrical and mechanical. Design/Build type TO’s will require the Contractor to provide various levels of project design effort, from simple minimally designed shop drawings to full project design drawing packages. The method of the required design work is solely up to the Contractor – the Contractor can utilize his own in-house planners or design engineers, or obtain the services of a full-service architect-engineer (AE) firm. If the government deems it necessary to obtain the services of an outside AE firm, this will be stipulated per individual TO.

4. The Contractor shall verify for accuracy, the as-built information (drawings, etc.) provided by the Government and shall verify the existing site conditions on all TO’s. The Government does not guarantee the accuracy and/or completeness of the information and details provided with each TO. The Contractor will be provided time to verify the existing site conditions for each TO prior to submitting his proposals.

3.2 INDIVIDUAL TASK ORDER GENERAL REQUIREMENTS:

1. TO’s will range from $2,500.00 and up. The Government’s individual TO’s will detail the requirements necessary for the Contractor to be able to provide a “complete” project package back to the Government. The Contractor shall prepare and submit a “complete” project package to the Government for each TO. The complexity and detail of the “complete” project package will vary for each TO – with the goal of minimizing the deliverables as much as possible. The Contractor shall provide key contract deliverables, as required per the TO, consisting of, but not limited to, plans, shop drawings or project contract drawings, technical specifications, design and/or construction schedule(s), cost estimate, design analysis, etc. For example, the government may provide a 10% concept drawing, and expect only a 35% package back from the Contractor as a “complete” and final deliverable; the Contractor would then proceed with construction immediately.

2. The Contractor is 100% responsible for the technical accuracy and adequacy of all aspects of the project TO. The Contractor will not be absolved of any errors that occur due to incorrect as-built information. The Contractor will be provided full access to facilities and utility systems, with a minimum of 15 to 30 days to prepare his bid estimates for more complex TO’s. Examples of as-built verification activities includes, but is not limited to, partial demolition of walls, underground cable/utility detection, entering electric transformer substations, etc.

3. Key personnel minimum requirements and certifications will be specified in each individual TO. The below sections detail typical expectations for the different engineering disciplines, unless otherwise waived by the contracting officer.

i. Electrical, Communications, Mechanical, and Civil Engineering, and Architecture

1. Minimum ten years’ experience for any design work.

2. Minimum three years’ experience for any site supervision.

ii. Provide key personnel who are regularly and professionally engaged in the business of the design, application, installation and testing of the specified systems and/or equipment. Systems in general could be anything to do with electrical, mechanical, communications, architectural, or structural. There may be one key person or more key persons proposed for a solicitation, depending upon how many of the key roles each has successfully provided. Each of the key personnel shall demonstrate experience in providing successful systems within the past 3 years for design and construction.

iii. Supervisors and installers assigned to the installation of a system or any of its components shall be certified Installers, Technician Level. Contractor is required to submit documentation of current certification for each of the key personnel. In lieu of certification, supervisors and installers assigned to the installation of a system or any of its components shall have a minimum of 3 years’ experience in the installation of the specified components. In the case of equipment installations, they shall have factory or factory approved certification from each equipment manufacturer indicating that they are qualified to install and test the provided products.

iv. Submit documentation for a minimum of three and a maximum of five successful system designs (for design engineers) or installations (for technicians) for each of the key personnel. Documentation for each key person shall include at least two successful system designs/installations, provided that are equivalent in system size and in construction complexity to the system proposed for a particular solicitation. Include specific experience in designing/installing and testing the system and provide the names and locations of at least two project installations successfully completed. All of the existing system installations offered by the key persons as successful experience shall have been in successful full-time service for at least 18 months prior to the issuance date for a particular solicitation. Provide the name and role of the key person, the title, location, and completed design/installation date of the referenced project, the referenced project owner point of contact information including name, organization, title, and telephone number, and generally, the referenced project description including system size and construction complexity.

v. Indicate that all key persons are currently employed by the contractor, or have a commitment to the contractor to work on a particular project. All key persons shall be employed by the contractor at the date of issuance of a particular solicitation, or if not, have a commitment to the contractor to work on a particular project by the date that the bid was due to the Contracting Officer. Note that only the key personnel approved by the Contracting Officer in the successful proposal shall do work on a particular solicitation's system(s). Key personnel shall function in the same roles in a particular contract, as they functioned in the offered successful experience. Any substitutions for the contractor's key personnel require approval by the Contracting Officer.

3.3 QUALITY CONTROL REQUIREMENTS:

1. The Contractor shall submit a detailed Quality Control Plan with his initial proposal for the MACC contract. This plan should be as complete as possible for all anticipated work requirements, and shall be in force on all individual TO’s. A Separate Quality Control Plan will not be required on individual TO’s, unless otherwise requested in each RFP issued for project specific requirements.

2. Quality Control Program shall include designs done by engineers and architects who are registered with TMMOB (Union of Chambers of Turkish Engineers and Architects), and whose degrees are appropriate for the design work they are doing. For example, fire suppression system designs shall be reviewed and signed by a TMMOB registered mechanical engineer with relevant experience. Documentation showing the proper individual’s registration shall be submitted – if requested.

3. The Government's review shall not to be considered a “Quality Control” review. The Contractor shall provide his own internal design and construction Quality Control procedures IAW his Quality Control Plan. The Government shall not “approve”, “accept” or “verify” the accuracy/completeness of the Contractor’s TO package. The Government shall “acknowledge receipt of” the Contractor’s TO package. The Government’s review of the Contractor’s TO packages does not relieve the Contractor from his responsibility to meet all project requirements and minimum code requirements for all aspects of design and construction. During both the design and construction phases of a TO, any errors, inaccurate information, missing data, code violations, etc., noted during the project performance period and during the project warranty period – shall be solely the responsibility of the Contractor to resolve and correct at no additional cost to the Government. The Contractor shall at the completion of a TO – provide the Government with a safe, complete and usable infrastructure, facility, utility system, etc.

4. The Contractor shall conduct and document a formal Constructability and Maintainability Review prior to starting construction. On all projects, the constructability/maintainability review shall be a project deliverable completed before the design/planning phase ends and the construction performance phase begins.

3.4 SAFETY PLAN REQUIREMENTS:

1. The Contractor shall submit a detailed Safety Plan with his initial proposal for the MACC contract. This plan should be as complete as possible for all anticipated work requirements, and shall be in force on all individual TO’s. A Separate Safety Plan will not be required on individual TO’s, unless otherwise requested in each RFP issued for project specific requirements.

3.5 QUALITY ASSURANCE – DESIGN:

1. Hand-written quality control check set mark-ups, initialed by each discipline engineer must be submitted with all design submittals, in the color code format outlined in Section 2.2, DESIGN QUALITY of the MACC Design Guide.

2. All “final” plans, shop drawings and/or final design drawings shall be signed by the Contractor. For 100% final design drawings, the complete names of the designers, checkers, and reviewers shall appear in the drawing’s title block. Checkers shall be TMMOB-registered, discipline-specific design engineers, not involved in the design of the project. Reviewers shall be company owners.

3.6 DESIGN AND DESIGN/BUILD GENERAL REQUIREMENTS:

1. The Contractor shall be solely responsible for the technical accuracy and adequacy of all aspects of the “final” project design. General and detail drawings shall have a well-defined and clear convention for referencing all details, in accordance with (IAW) base standards. The level of detail, whether by plan, shop drawing, or “full” design shall clearly show sufficient adequacy of design and demonstrate conformance of the design with the intent of the project TO.

2. The Contractor shall provide materials, equipment and designs which meet or exceed the intended Form, Fit, and Function (F3) of the facility, system, or infrastructure required. F3 can be defined as the physical, functional, and performance characteristics or specifications that uniquely identify a facility, and/or any of its component parts or devices and determine their interchangeability in a system. Of equal importance, the materials and equipment provided shall meet or exceed the Reliability, Availability, and Maintainability (RAM) requirements that are base standards. RAM is defined as materials and equipment that has a low failure rate and is readily available (including all component replacement parts on the local market), and, to the extent possible, conform to the maintenance practices and existing parts already maintained.

3. The Contractor should use restraint in the level of detail and number of drawings prepared. The table below outlines the appropriate level of detail for a design-build project of “normal” complexity. The specifications will vary in level of detail. A performance specification may be as simple as to require conformance to regulatory and industry standards such as the International Building Code (IBC), National Electric Code (NEC), American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE), or listing acceptable manufacturers and general characteristics of the system. Detailed specifications may specifically identify the salient characteristics, the manufacturer and model number, or equal, with specific installation requirements. If detailed specifications are required, including specific text reference commercial standards.

Definitions:

Prescription: Specifications define the specific material and/or process to be used in the project.

Performance: Specifications define the use of condition of the end product without providing specific details.

Narrative: General specifications defining the concept, content, and need for the facility or components.

4. The Contractor will run all design review meetings, not the Contracting Officer’s technical representative. At the design review meetings, Contractor must write the minutes of the meeting, run through all design review comments, making notes to accept, reject, or conduct further study, for each comment, and run through the constructability review checklist. After the meeting, Contractor must provide documentation of minutes and all checklists required in MACC Design Guide.

5. The Contractor is expected to work with the User during the planning/design of a project to verify required phasing and expected building occupancy during construction. The Contractor shall coordinate this requirement with the Contracting Officer’s technical representative. The Contracting Officer’s technical representative shall accompany the Contractor during the initial site visit with the facility Users – as well as other site visits if required. If the Contractor determines that relocation of occupants is required, he must work with the User and the Base Community Planner to determine where the occupants will be relocated. The Contractor must also determine what must be done to the facility that the occupants will be moving into to bring it up to acceptable conditions for the personnel being relocated. The cost of relocation must be included on a separate spreadsheet from the project cost. The government will decide, based on this cost and the scope of the relocation work, whether to include it in the project cost, or to execute the relocation work some other way.

6. The Government’s “acknowledge receipt of” the Contractor’s plans, shop drawings, or detailed design drawings, during design reviews or the final package submittal, shall not be taken as a technical approval and shall not relieve the Contractor's responsibility and liability for compliance with individual TO’s, codes, regulations, or other applicable criteria.

7. Once the Government has reviewed and “acknowledged receipt of” the Contractor's plans, shop drawings and/or final design, the Contractor shall make no further changes to the project design package without the written approval of the Contracting Officer's technical representative. All costs for Contractor-requested, Government-approved variances, after the final design receipt, shall be borne by the Contractor at no cost to the Government. For all Contractor requested design changes, complete submittals will be required for an additional review, in accordance with the procedures for original submittals.

8. If design deficiencies exist, the Contractor, as the Designer of Record, shall be solely responsible for any and all necessary corrections of the design without consideration for time or cost against the project. Similarly, the Contractor is solely accountable for required correction of conditions stemming from any and all design deficiencies. Once the design is complete and the construction notice to proceed (CNTP) has been issued, the Contractor is the sole owner of the design and will be held solely responsible for any cost related to design errors discovered during construction of any design-build TO’s.

9. The Contractor shall be solely responsible for all field verifications of any and all information provided by the Government. The Contractor shall be responsible for obtaining all information necessary to properly design and install/construct all of the work identified in each TO. The Contractor is responsible for any and all required surveys/testing (destructive, if necessary) to verify existing features/accuracy of as-built drawings, to include the existence, location, size, depth, capacity, flow, inverts, and condition of existing utilities. Information gathering during the design process shall be coordinated through the Contracting Officer and the Contracting Officer’s technical representative. The Contractor is responsible for documenting due diligence during design development to ensure technical adequacy of design.

3.7 GENERAL CODES AND GUIDANCE:

1. The Contractor will be afforded access to the base standard drawings upon project award. These standard drawings should be used on each TO project to the maximum extent possible.

2. The Architectural Compatibility Guide and the Design Guide are for reference only or when otherwise requested in individual TO’s.

3. The Contractors shall comply with the latest version of UFC 1-200-01 General Building Requirements.

4. As required, the Contractor shall submit a code search for each project. At a minimum, the code search shall be conducted using the Whole Building Design Guide website: http://www.wbdg.org/ccb/ccb.php. The code search shall be incorporated into the Basis of Design, due at the first design review meeting.

3.8 VALUE ENGINEERING (VE):

1. “Value Engineering” means an analysis of the functions of a program, project, system, product, equipment item, building, facility, service, or supply of an executive agency performed by a qualified agency or Contractor personnel, directed at improving performance, reliability, quality, safety, and lifecycle costs. “Value Engineering Change Proposal (VECP)” means a proposal that requires a change to a contract that will result in reducing the overall projected cost of the contract without impairing essential functions or characteristics – provided that it does not involve only a change in deliverable end item quantities or only a change to the contract type.

2. When proposing contract variations - especially VECP’s – the Contractor shall deliver a written request for information (RFI) to the Contracting Officer, IAW 52.248-1 – Value Engineering, of the Federal Acquisition Regulation (FAR) for initial approval in concept. The package must contain documentation of the nature and features of the variation and why the variation is desirable and beneficial to the Government, including the Contractor’s written analysis. Value Engineering is based on innovative design or materials/equipment solutions that lower project costs while preserving both the F3 (form, fit and functionality) and the RAM (reliability, availability and maintainability) standards and requirements. The Contractor shall include an estimate of the cost savings and documented rationale detailing how the F3 and RAM requirements will be met in the proposed solution. In addition to the documentation required for the variation, the Contractor shall include any other supporting submittals required for the solution to be validated. Clearly mark the proposed variation in all documentation. The decision whether to accept the Contractor’s VE proposal is the sole prerogative of the Contracting Officer or his technical representative. The Contractor is expected to develop a Value Engineering Program for each individual TO. Any savings will be split between the Contractor and the Government, per the above referenced FAR clause.

3.9 WARRANTY PROGRAM:

1. In addition to any other warranties included in individual TO’s, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

2. This warranty shall continue for a period of 2 years from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 2 years from the date the Government takes possession. This paragraph supersedes FAR clause 52.246-21(b). All other sections of FAR clause 52.246-21shall apply to all work conducted through the life of the MACC contract.

3. The Contractor shall provide extended warranties, if applicable, for HVAC systems, electric generators, certain types of roofs, etc., per TO requirements.

3.10 REQUIREMENTS FOR AWARD MINIMUM:

1. Awardee will be compensated $250.00 for attendance at a post-award conference.

NOTE: The award minimum will be met with the issuance of the first TO.

i. Awardee(s) is/are expected to present their design and construction team at an introduction meeting in 39CONS conference room, in Building 485. At the meeting the awardee(s) are expected to bring between four and six people. The meeting will last for a maximum of 45 minutes. Awardee shall present hard copies of their organization chart and other material (not to exceed 10 pages), and be prepared to discuss the following items:

a. Describe your company’s design/build philosophy.

b. Describe your company’s working relationship with the design team (in-house and/or AE)

c. Share the biggest current challenge your company is experiencing.

d. Share two things about the company that you think no one at the table may know.

e. Describe a positive customer interaction your company has experienced.

f. Describe one thing you appreciate about working for the US government.

g. Describe one thing you would like to change about working for the US government.