Draft CAAS IV Appendix D - TO Proposal Process 25 Mar 10.docx

Solicitation No. FA4890-10-R-0001

DRAFT

CAAS IV PWS APPENDIX D

TASK ORDER (TO) PROPOSAL PROCESS & LABOR CATEGORIES

1.0 GOVERNMENT REQUESTS FOR TASK ORDER (TO) PROPOSALS.

1.1 When the Government has a TO requirement, the Contracting Officer (CO) will issue a Request for Proposal (RFP) to all Contractors in the applicable competition pool. The RFP may be transmitted by electronic mail (e-mail), U.S. postal mail, or via fax. The standard method of transmission will be via e-mail. The Government may provide advance notice to the Contractor of upcoming solicitations via a “Heads-Up Memo” and draft Performance Work Statement (PWS).

1.2 The TO RFP does not obligate the Government to issue TOs under the CAAS IV contract, nor does it authorize the Contractor to perform any work. The Government will not solicit for proposals on any effort unless the owning finance office has provided a certified funding document.

1.3 As a standard, TO RFPs will include the following:

1.3.1 TO Number. Usually a 4-digit number that identifies the administrative contracting office and will become part of the TO contract number upon award.

1.3.2 Task Name. Customer identified name that should easily distinguish the TO effort from other TO efforts

1.3.3 Anticipated TO Performance Start Date. Date based on pre-established milestones, TO RFP release date and anticipated timeline dependent on source selection evaluation methodology. For mission critical or time-sensitive requirements or where source selections are delayed for unanticipated reasons, the timeframe between award and performance start may be minimal.

1.3.4 Source Selection Methodology. The source selection methodology, typically Full Trade-Off, Lowest Price Technically Acceptable or Performance/Price Trade-Off, will be specified in the TO RFP and comply with current FAR, DFARS and AFFARS guidance. Current methodologies include:

1.3.4.1 Full Trade-Off (FTO). The Government will evaluate Mission Capability (assessing Technical and Risk ratings at the subfactor level), Past Performance, and Price factors, as specified in the TO RFP and detailed in the Evaluation Methodology Description and Criteria attachment to the TO RFP.

1.3.4.2 Lowest Price Technically Acceptable (LPTA). The Government will evaluate Technical acceptability on a pass/fail basis and Price for reasonableness in accordance with FAR Part 15. A Past Performance Responsibility Determination, as required by FAR Part 9, will also be made. The Government will provide details in the Evaluation Methodology Description and Criteria attachment to the TO RFP.

1.3.4.3 Performance/Price Trade-Off (PPT). The Government will evaluate Past Performance and Price. Technical acceptability may also be considered on a pass/fail basis. The Government will provide details in the Evaluation Methodology Description and Criteria attachment to the TO RFP.

1.3.5 Competition Pool. The Government will solicit TOs in either the Small Business (SB) or Full and Open (F&O) competition pool in accordance with the CAAS IV ID/IQ RFP, Section H, paragraph H-1. The competition pool applicable for the requirement will be specified in each TO RFP.

1.3.6 New or Existing Requirement. The Government may state whether the requirement under solicitation is new work or if it is a recompetition for existing work. If it is a recompetition for existing work, the Government will also provide the name of the contractor performing the work.

1.3.7 Contract Type. The Government will specify the type of contract (e.g., Firm Fixed Price, Labor Hour, Time and Material) required so CAAS IV Contractors can propose accordingly.

1.3.8 Travel and/or Materials Estimate. If travel or materials is predicted for the TO requirement, the Government may provide a travel and/or materials estimate, which CAAS IV Contractors will use in their TO price proposals.

1.3.9 Proposal Delivery. The Government will specify how and where to deliver TO proposals. E-mail is the preferred delivery method.

1.3.10 Proposal Due Date and Time. The Government will specify the exact due date and time for all TO proposals. If a TO proposal does not reach the Government on time, the burden of proof lies with the CAAS IV Contractor to show that delays were out of their control (e.g., post office did not meet advertised delivery date/time, Government server issues affected receipt of TO proposal sent via e-mail, etc.). The CO will consider late TO proposals on a case-by-case basis.

1.3.11 Deadline for Any Inquiries or Concerns Regarding the TO RFP. The Government may also provide a deadline for addressing any inquiries or concerns regarding the TO RFP. This gives the Government time to react and inform CAAS IV Contractors of any changes prior to the final proposal due date, or extend the proposal due date should it become necessary.

1.3.12 Attachments. All TO RFPs will include a draft PWS and Evaluation Methodology Description and Criteria. Other attachments may include a sample Past Performance Questionnaire (PPQ) and/or draft DD Form 254, Department of Defense Contract Security Classification Specification, and Visitors’ Group Security Agreement (VGSA), as applicable.

1.4 Once a solicitation is released via the TO RFP, all communications with the Government shall only be made through the CO who signed the TO RFP letter, unless otherwise specified. This restriction will remain in place until award is made.

1.5 If a CAAS IV Contractor in the competition pool applicable to the TO RFP elects not to submit a proposal for a TO requirement, that Contractor shall submit a “no bid” statement to the CO on or before the TO proposal due date.

2.0 STANDARD TASK ORDER PROPOSAL REQUIREMENTS.

2.1 CAAS IV Contractors electing to compete for a TO requirement shall submit their TO proposals in the timeframe specified in the RFP. The Government will not request proposal submissions with less than seven (7) days allotted for preparation and submission.

2.2 CAAS IV Contractors proposing on a TO requirement shall address Organizational Conflict of Interest (OCI) as part of TO proposal submissions in accordance with the CAAS IV ID/IQ RFP, Section H, paragraph H-3. Unmitigated OCI issue(s) may result in ineligibility for award.

2.3 CAAS IV Contractors proposing on a TO requirement shall include the total number of personnel performing on each task, rationale and hours. For Firm Fixed Price requirements, CAAS IV Contractors shall still provide the labor category(ies) and associated rates, which will comprise the total overall evaluated price. CAAS IV Contractors may propose alternate labor categories and rates, but must fully justify the new category(ies) and rate(s). It is up to the Government whether or not the alternately proposed areas will be deemed acceptable.

2.4 Proposals shall be clear, concise, and shall include sufficient detail for effective evaluation. Proposals should not simply rephrase or restate the Government’s requirements; rather, they shall provide convincing rationale to address how the CAAS IV Contractor proposing on the TO requirement intends to meet requirements. CAAS IV Contractors shall assume that the Government has no prior knowledge of their facilities and experience, and will base evaluation solely on information presented in the TO proposal. Therefore, proposals shall be orderly and sufficiently documented, and easy understand, which will allow for a thorough and fair evaluation.

2.4.1.1 Proposal Content. Proposals shall include all of the information requested in the RFP and its attachments. Failure to include all information requested may adversely affect the evaluation and result in removal from consideration for award. A complete proposal shall consist of a separate volume for each of the factors applicable to the source selection methodology (see paragraph 1.3.4). The Price Volume shall contain a complete TO Price Proposal, using the template provided by the Government with the TO RFP (see basic TO template at Attachment 1). The TO Price Proposal shall include the CAAS IV Contractor’s proposed prices for the labor category(ies) (Attachment 2) deemed appropriate to meet the requirement.

2.5 Proposal Format. Will be specified in each TO RFP.

ATTACHMENT 1

CAAS IV TASK ORDER PRICE PROPOSAL TEMPLATE

ATTCHMENT 2

CAAS IV LABOR CATEGORIES

1.0 GENERAL.

1.1 This document specifies the required minimum levels of education and experience for contractor employees provided under the labor categories listed below. There may also be a requirement that the individual possess a specified security clearance in addition to the requirements listed below. Most clearances will be at the Secret level. The categories listed below are the Government’s best estimate as to what categories of Advisory and Assistance Services (A&AS) will be needed for the contract period of performance. The Contractor is hereby advised that there is no guarantee that requirements exist for all categories listed and that some categories may not be utilized during the performance of the contract.

1.2 Task Order PWSs may better describe the type of support needed. However, for each task, the Contractor shall propose the labor categories and skill mix deemed most appropriate to accomplish TO requirements.

2.0 EXPERIENCE IN LIEU OF EDUCATION.

2.1 All Contractor personnel assigned to TOs under CAAS IV must, as a minimum, have either a high diploma or a General Equivalency Diploma.

2.2 Table D-1, CAAS IV Labor Categories, shows the minimum degree and experience requirements for each labor category. When a degree is specified, the Government will not accept a lower level degree. When a Contractor proposes a higher level degree than the minimum (or no degree requirement is stipulated), unless otherwise addressed in the TO, the follow apply:

2.2.1 An Associate’s Degree may be substituted for one (1) year of experience, e.g., a 15 year experience requirement may be satisfied by an Associate’s Degree and 14 years of experience.

2.2.2 A Bachelor’s Degree may be substituted for three (3) years of experience, e.g. a 15 year experience requirement may be satisfied by a Bachelor’s Degree and 12 years of experience.

2.2.3 A Master’s Degree may be substituted for five (5) years of experience, e.g. a 15 year experience requirement may be satisfied by a Master’s Degree and 10 years of experience.

Solicitation No. FA4890-10-R-0001

DRAFT

CAAS IV PWS APPENDIX D

TASK ORDER (TO) PROPOSAL PROCESS & LABOR CATEGORY DESCRIPTIONS

2.2.4 When there is no experience listed in the table in lieu of an educational requirement, the minimum degree listed is required. A Bachelor’s degree is required in all Engineering disciplines, and no experience substitute for a degree will be accepted.

D-5

(Level 1)

(Level 2)

D-6 image1.emf

CAAS IV TO Price Proposal Template Core FTEs

Price Proposal for CAAS IV Task Order Insert TO Number and Name (Contract Type/Competition Pool) - Core FTEs

CAAS IV Year Hourly Rate* Insert TO Base PoP Insert TO Op 1 PoP Insert TO Op 2 PoP Insert TO 6 month ext.

LABOR CATEGORY Yr Rate Est. Hrs Total Est. Hrs Total Est. Hrs Total Est. Hrs Total

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

Opt 1 $ - 0 $ - 0 $ - 0 $ - 0

Opt 2 $ - 0 $ - 0 $ - 0 $ - 0

Opt 3 $ - 0 $ - 0 $ - 0 $ - 0

Opt 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

Opt 1 $ - 0 $ - 0 $ - 0 $ - 0

Opt 2 $ - 0 $ - 0 $ - 0 $ - 0

Opt 3 $ - 0 $ - 0 $ - 0 $ - 0

Opt 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

Opt 1 $ - 0 $ - 0 $ - 0 $ - 0

Opt 2 $ - 0 $ - 0 $ - 0 $ - 0

Opt 3 $ - 0 $ - 0 $ - 0 $ - 0

Opt 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

Opt 1 $ - 0 $ - 0 $ - 0 $ - 0

Opt 2 $ - 0 $ - 0 $ - 0 $ - 0

Opt 3 $ - 0 $ - 0 $ - 0 $ - 0

Opt 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Total Labor $ - 0 $ - 0 $ - 0 $ - 0

Other Direct Costs (ODC)

Material

Material Handling Rate $ - 0 $ - 0 $ - 0 $ - 0

Travel

Travel Handling Rate $ - 0 $ - 0 $ - 0 $ - 0

Total Other Direct Costs $0.00 $0.00 $0.00 $0.00

TOTAL LABOR & ODC $ - 0 $ - 0 $ - 0 $ - 0

Total for Core FTEs No. $ - 0

Total for Optional FTEs No. $ - 0

Total Award Value No. 0.0 $ - 0

*Note:

CAAS IV Base Year: 1 Jun 11 - 31 May 12 CAAS IV Ordering Period X: 1 Jun 16 - 31 May 17

CAAS IV Option Year 1: 1 Jun 12 - 31 May 13 CAAS IV Ordering Period Y: 1 Jun 17 - 31 May 18

CAAS IV Option Year 2: 1 Jun 13 - 31 May 14 CAAS IV Ordering Period Z: 1 Jun 18 - 31 May 19

CAAS IV Option Year 3: 1 Jun 14 - 31 May 15 CAAS IV Optional 6 Month Extension 1 Jun 19 - 30 Nov 19

CAAS IV Option Year 4: 1 Jun 15 - 31 May 16

For Official Use Only

Instructions: This format shall be used for all Price Proposals for CAAS IV Task Orders (TO), unless the Government provides a separate template with the TO solicitation.

1. General:

a. It is the offeror's responsibility to ensure all columns and rows with formulas calculate correctly and provide a true representation of the proposed effort.

b. The Core FTE sheet will only include proposed pricing for all FTEs required by the effort (i.e., those other than optional).

c. The Optional FTE sheet will only include proposed pricing for all optional FTEs.

2. Top Row: If the Government has not provided the TO number, name and competition pool in a TO solicitation price proposal template, insert 4-digit TO number, short TO name utilized in the TO RFP letter, and, in parentheses, the contract type - Firm Fixed Price (FFP), Labor Hour (LH) or Time and Materials (T&M), and competition pool - small business (SB) or full and open (F&O). For example, "Price Proposal for CAAS IV Task Order 0301, ACC/A9 AFSO21 Support (FFP, SB) - Core FTEs"

3. Insert PoPs Row (2nd Row): If the Government has not provided the TO dates in a TO solicitation price proposal template, use the dates provided in the TO RFP letter to insert the base period in the "Insert TO Base PoP" and the option years in the remaining TO PoP columns. For instance, if the TO PoP is 1 Nov 11 - 31 Oct 14, insert applicable dates in each PoP column (1 Nov 11 - 31 Oct 12, 1 Nov 12 - 31 Oct 13, and 1 Nov 13 - 31 Oct 14). If additional years are included in the TO solicitation, copy the Est. Hrs and Total columns from the last option year and paste at the right of the information to create additional year(s). When this is the case, ensure the total labor row adds up properly and that the Total for Core FTEs includes the totals for the added TO performance years.

4. Labor Category: Insert the titles of applicable labor categories and, in parentheses, include the task(s) to which they apply and the number of FTEs in the labor category working on that task(s). For example: Program Manager (task 4.2 (2 FTEs), task 4.5 (1 FTE)). If there are more than four labor categories proposed, copy one of the previous grouping of rows (for example rows 31-39) and insert at the bottom. Repeat as many times as required. If less that four labor categories are required, offers may delete additional rows not required.

5. Rate: Insert your proposed rates for the solicited effort. These shall equal or be less than rates proposed as part of the CAAS IV ID/IQ solicitation and included in the basic CAAS IV ID/IQ award, and will cover the entire PoP. For instance, if the TO PoP is 1 Nov 11 - 31 Oct 14, insert rates for the CAAS IV Base, OP 1, OP 2 and OP 3 for each labor category. Offerors may delete any additional rows not requiring rates (in the example, OP 4, OP X, OP Y, OP Z and EXT) for each labor category.

6. Est. Hrs (separate columns for each PoP): Insert estimated hours for each labor category for each TO performance year. For CAAS IV, the standard will be 1920 hours per FTE, unless otherwise specified in the TO solicitation. Unless the TO PoP matches the CAAS IV PoPs, you will likely have to insert Est. Hrs for two CAAS IV years for each TO PoP. In the example PoP of 1 Nov 11 - 31 Oct 14, for the first TO performance year for one FTE, take 1920 hours divided by 12, which is 160 hours per month. The TO PoP covers portions of two CAAS IV years, so for column D, offerors would put 1120 (160 x 7) for Est. Hrs beside the proposed Base rate and 800 (160 x 5) for Est. Hrs beside proposed OP 1 rate. Each FTE should add up to 1920 hours for each labor category. In the example for item 3 above for the Program Manager, the first TO PoP would reflect 3360 (1120 x 3) Est. Hrs beside the BASE proposed rate and 2400 (800 x 3) Est. Hrs beside the OP 1 proposed rate. The same would then apply for the following years, with Est. Hrs in the OP 1 and OP 2 rows for the first TO option year and in the OP 2 and OP 3 rows for the 2nd TO option year.

7. Total (3 separate columns): These columns will auto calculate. If additional labor categories are added, ensure Total Labor total are updated to include totals for all labor categories.

8. Material and Travel: Insert costs provided in solicitation for each TO performance year. If not provided in the solicitation but included as part of the requirement, insert proposed costs for each TO performance year.

9. Material and Travel Handling Rates: Insert percentages in cells highlighted in light blue for each TO performance year. These shall be equal to or less than the rates proposed as part of the CAAS IV ID/IQ solicitation and subsequent award. The associated dollar value will automatically calculate and become part of the Total Other Direct Costs row in light purple/gray.

10. Total Other Direct Costs: This column auto calculates. Ensure the totals for each year include all the dollar values for ODCs for that year.

11. TOTAL LABOR & ODC: Ensure the totals for each TO performance year calculate to include labor and ODC, particularly if additional performance years were added.

12. Total for Core FTEs: Insert total number of core FTEs to the right of the column with 'No.' for number, then ensure the dollar value cell equals the sum of the total labor for the base and all option years for the TO proposal.

13. Total for Optional FTEs: Insert the total number of Optional FTEs to the right of the column with 'No.' for number; then ensure the dollar value total pulls from the total column in blue on the Optional spreadsheet (when there are optional FTEs for the solicited TO).

14. Total Award Value: Ensure the totals (number and dollar value) include the sums for the Core FTEs and Optional FTEs for the TO requirement. This will represent the total evaluated price for the solicitation for FFP contracts.

Optional FTEs

Price Proposal for CAAS IV Task Order Insert TO Number and Name (Contract Type/Competition Pool)-Optional FTEs

CAAS IV Year Hourly Rate* Insert TO Base PoP Insert TO Op 1 PoP Insert TO Op 2 PoP Insert TO 6 month ext.

LABOR CATEGORY Yr Rate Est. Hrs Total Est. Hrs Total Est. Hrs Total Est. Hrs Total

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

OP 1 $ - 0 $ - 0 $ - 0 $ - 0

OP 2 $ - 0 $ - 0 $ - 0 $ - 0

OP 3 $ - 0 $ - 0 $ - 0 $ - 0

OP 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

OP 1 $ - 0 $ - 0 $ - 0 $ - 0

OP 2 $ - 0 $ - 0 $ - 0 $ - 0

OP 3 $ - 0 $ - 0 $ - 0 $ - 0

OP 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

OP 1 $ - 0 $ - 0 $ - 0 $ - 0

OP 2 $ - 0 $ - 0 $ - 0 $ - 0

OP 3 $ - 0 $ - 0 $ - 0 $ - 0

OP 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Proposed Labor Category (Task number and number of FTEs in this labor category working on that task) Base $ - 0 $ - 0 $ - 0 $ - 0

OP 1 $ - 0 $ - 0 $ - 0 $ - 0

OP 2 $ - 0 $ - 0 $ - 0 $ - 0

OP 3 $ - 0 $ - 0 $ - 0 $ - 0

OP 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Total Labor $ - 0 $ - 0 $ - 0 $ - 0

Total for Optional FTEs No. $ - 0

*Note:

CAAS IV Base Year: 1 Jun 11 - 31 May 12 CAAS IV Ordering Period X: 1 Jun 16 - 31 May 17

CAAS IV Option Year 1: 1 Jun 12 - 31 May 13 CAAS IV Ordering Period Y: 1 Jun 17 - 31 May 18

CAAS IV Option Year 2: 1 Jun 13 - 31 May 14 CAAS IV Ordering Period Z: 1 Jun 18 - 31 May 19

CAAS IV Option Year 3: 1 Jun 14 - 31 May 15 CAAS IV Optional 6 Month Extension 1 Jun 19 - 30 Nov 19

CAAS IV Option Year 4: 1 Jun 15 - 31 May 16

Instructions: This format shall be used for all Price Proposals for CAAS IV Task Orders (TO), unless the Government provides a separate template with the TO solicitation.

1. General:

a. It is the offeror's responsibility to ensure all columns and rows with formulas calculate correctly and provide a true representation of the proposed effort.

b. The funded sheet will only include proposed pricing for all FTEs other than optional.

c. The Optional sheet will only include proposed pricing for all optional FTEs.

2. Top Row: If the Government has not provided the TO number, name and competition pool in a TO solicitation price proposal template, insert 4-digit TO number, short TO name utilized in the TO RFP letter, and, in parentheses, the contract type - Firm Fixed Price (FFP), Labor Hour (LH) or Time and Materials (T&M), and competition pool - small business (SB) or full and open (F&O). For example, "Price Proposal for CAAS IV Task Order 0301, ACC/A9 AFSO21 Support (FFP, SB) - Optional FTEs"

3. Insert PoPs Row (2nd Row): If the Government has not provided the TO dates in a TO solicitation price proposal template, use the dates provided in the TO RFP letter to insert the base period in the "Insert TO Base PoP" and the option years in the remaining TO PoP columns. For instance, if the TO PoP is 1 Nov 11 - 31 Oct 14, insert applicable dates in each PoP column (1 Nov 11 - 31 Oct 12, 1 Nov 12 - 31 Oct 13, and 1 Nov 13 - 31 Oct 14). If additional years are included in the TO solicitation, copy the Est. Hrs and Total columns from the last option year and paste at the right of the information to create additional year(s). When this is the case, ensure the total labor row adds up properly and that the Total for Core FTEs includes the totals for the added TO performance years.

4. Labor Category: Insert the titles of applicable labor categories and, in parentheses, include the task(s) to which they apply and the number of FTEs in the labor category working on that task(s). For example: Program Manager (task 4.2 (2 FTEs), task 4.5 (1 FTE)). If there are more than four labor categories proposed, copy one of the previous grouping of rows (for example rows 31-39) and insert at the bottom. Repeat as many times as required. If less that four labor categories are required, offers may delete additional rows not required.

5. Rate: Insert your proposed rates for the solicited effort. These shall equal or be less than rates proposed as part of the CAAS IV ID/IQ solicitation and included in the basic CAAS IV ID/IQ award, and will cover the entire PoP. For instance, if the TO PoP is 1 Nov 11 - 31 Oct 14, insert rates for the CAAS IV Base, OP 1, OP 2 and OP 3 for each labor category. Offerors may delete any additional rows not requiring rates (in the example, OP 4, OP X, OP Y, OP Z and EXT) for each labor category.

6. Est. Hrs (separate columns for each PoP): Insert estimated hours for each labor category for each TO performance year. For CAAS IV, the standard will be 1920 hours per FTE, unless otherwise specified in the TO solicitation. Unless the TO PoP matches the CAAS IV PoPs, you will likely have to insert Est. Hrs for two CAAS IV years for each TO PoP. In the example PoP of 1 Nov 11 - 31 Oct 14, for the first TO performance year for one FTE, take 1920 hours divided by 12, which is 160 hours per month. The TO PoP covers portions of two CAAS IV years, so for column D, offerors would put 1120 (160 x 7) for Est. Hrs beside the proposed Base rate and 800 (160 x 5) for Est. Hrs beside proposed OP 1 rate. Each FTE should add up to 1920 hours for each labor category. In the example for item 3 above for the Program Manager, the first TO PoP would reflect 3360 (1120 x 3) Est. Hrs beside the BASE proposed rate and 2400 (800 x 3) Est. Hrs beside the OP 1 proposed rate. The same would then apply for the following years, with Est. Hrs in the OP 1 and OP 2 rows for the first TO option year and in the OP 2 and OP 3 rows for the 2nd TO option year.

7. Total (3 separate columns): These columns will auto calculate. If additional labor categories are added, ensure the totals for Total Labor are updated to include totals for all labor categories.

8. Total for Optional FTEs: Insert the total number of Optional FTEs to the right of the column with 'No.' for number; then ensure the dollar value cell equals the sum of the total labor for the base and all option years for the TO proposal.

Core FTE Sample

Price Proposal for CAAS IV Task Order 0301, ACC/A9 AFSO21 Support (FFP, SB) - Core FTEs

CAAS IV Year Hourly Rate* 1 Nov 11 - 31 Oct 12 1 Nov 12 - 31 Oct 13 1 Nov 13 - 31 Oct 14 1 Nov 14 - 30 Apr 15 (6 month extension)

LABOR CATEGORY Yr Rate Est. Hrs Total Est. Hrs Total Est. Hrs Total Est. Hrs Total

Program Manager (Task 4.2, 2 FTEs, Task 4.5, 1 FTE) Base $ 15.00 3,360.0 $ 50,400.00 $ - 0 $ - 0 $ - 0

OP 1 $ 20.00 2,400.0 $ 48,000.00 3,360.0 $ 67,200.00 $ - 0 $ - 0

OP 2 $ 25.00 $ - 0 2,400.0 $ 60,000.00 3,360.0 $ 84,000.00 $ - 0

OP 3 $ 30.00 $ - 0 $ - 0 2,400.0 $ 72,000.00 2,880.0 $ 86,400.00

OP 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Logistician (Task 4.3, 1 FTE) Base $ 15.00 1,120.0 $ 16,800.00 $ - 0 $ - 0 $ - 0

OP 1 $ 20.00 800.0 $ 16,000.00 1,120.0 $ 22,400.00 $ - 0 $ - 0

OP 2 $ 25.00 $ - 0 800.0 $ 20,000.00 1,120.0 $ 28,000.00 $ - 0

OP 3 $ 30.00 $ - 0 $ - 0 800.0 $ 24,000.00 960.0 $ 28,800.00

OP 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Technical Writer (Task 4.1, 3 FTEs, Task 4.4, 1 FTE) Base $ 15.00 4,480.0 $ 67,200.00 $ - 0 $ - 0 $ - 0

OP 1 $ 20.00 3,200.0 $ 64,000.00 4,480.0 $ 89,600.00 $ - 0 $ - 0

OP 2 $ 25.00 $ - 0 3,200.0 $ 80,000.00 4,480.0 $ 112,000.00 $ - 0

OP 3 $ 30.00 $ - 0 $ - 0 3,200.0 $ 96,000.00 3,840.0 $ 115,200.00

OP 4 $ - 0 $ - 0 $ - 0 $ - 0

OP X $ - 0 $ - 0 $ - 0 $ - 0

OP Y $ - 0 $ - 0 $ - 0 $ - 0

OP Z $ - 0 $ - 0 $ - 0 $ - 0

EXT $ - 0 $ - 0 $ - 0 $ - 0

Total Labor $ 262,400.00 $ 339,200.00 $ 416,000.00 $ 230,400.00

Other Direct Costs (ODC)

Material $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 50,000.00

Material Handling Rate 25.00% $ 2,500.00 27.00% $ 2,700.00 29.00% $ 2,900.00 31.00% $ 15,500.00

Travel $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 25,000.00

Travel Handling Rate 20.00% $ 10,000.00 21.00% $ 10,500.00 22.00% $ 11,000.00 23.00% $ 5,750.00

Total Other Direct Costs $72,500.00 $73,200.00 $73,900.00 $ 96,250.00

TOTAL LABOR & ODC $ 334,900.00 $ 412,400.00 $ 489,900.00 $ 326,650.00

Total for Core FTEs No. 8.0 $ 1,237,200.00

Total for Optional FTEs No. 0.0 $ - 0

Total Award Value No. 8.0 $ 1,237,200.00

*Note:

CAAS IV Base Year: 1 Jun 11 - 31 May 12 CAAS IV Ordering Period X: 1 Jun 16 - 31 May 17

CAAS IV Option Year 1: 1 Jun 12 - 31 May 13 CAAS IV Ordering Period Y: 1 Jun 17 - 31 May 18

CAAS IV Option Year 2: 1 Jun 13 - 31 May 14 CAAS IV Ordering Period Z: 1 Jun 18 - 31 May 19

CAAS IV Option Year 3: 1 Jun 14 - 31 May 15 CAAS IV Optional 6 Month Extension 1 Jun 19 - 30 Nov 19

CAAS IV Option Year 4: 1 Jun 15 - 31 May 16

Instructions: This format shall be used for all Price Proposals for CAAS IV Task Orders (TO), unless the Government provides a separate template with the TO solicitation.

1. General:

a. It is the offeror's responsibility to ensure all columns and rows with formulas calculate correctly and provide a true representation of the proposed effort.

b. The Core FTE sheet will only include proposed pricing for all FTEs required by the effort (i.e., those other than optional).

c. The Optional FTE sheet will only include proposed pricing for all optional FTEs.

2. Top Row: If the Government has not provided the TO number, name and competition pool in a TO solicitation price proposal template, insert 4-digit TO number, short TO name utilized in the TO RFP letter, and, in parentheses, the contract type - Firm Fixed Price (FFP), Labor Hour (LH) or Time and Materials (T&M), and competition pool - small business (SB) or full and open (F&O). For example, "Price Proposal for CAAS IV Task Order 0301, ACC/A9 AFSO21 Support (FFP, SB) - Core FTEs"

3. Insert PoPs Row (2nd Row): If the Government has not provided the TO dates in a TO solicitation price proposal template, use the dates provided in the TO RFP letter to insert the base period in the "Insert TO Base PoP" and the option years in the remaining TO PoP columns. For instance, if the TO PoP is 1 Nov 11 - 31 Oct 14, insert applicable dates in each PoP column (1 Nov 11 - 31 Oct 12, 1 Nov 12 - 31 Oct 13, and 1 Nov 13 - 31 Oct 14). If additional years are included in the TO solicitation, copy the Est. Hrs and Total columns from the last option year and paste at the right of the information to create additional year(s). When this is the case, ensure the total labor row adds up properly and that the Total for Core FTEs includes the totals for the added TO performance years.

4. Labor Category: Insert the titles of applicable labor categories and, in parentheses, include the task(s) to which they apply and the number of FTEs in the labor category working on that task(s). For example: Program Manager (task 4.2 (2 FTEs), task 4.5 (1 FTE)). If there are more than four labor categories proposed, copy one of the previous grouping of rows (for example rows 31-39) and insert at the bottom. Repeat as many times as required. If less that four labor categories are required, offers may delete additional rows not required.

5. Rate: Insert your proposed rates for the solicited effort. These shall equal or be less than rates proposed as part of the CAAS IV ID/IQ solicitation and included in the basic CAAS IV ID/IQ award, and will cover the entire PoP. For instance, if the TO PoP is 1 Nov 11 - 31 Oct 14, insert rates for the CAAS IV Base, OP 1, OP 2 and OP 3 for each labor category. Offerors may delete any additional rows not requiring rates (in the example, OP 4, OP X, OP Y, OP Z and EXT) for each labor category.

6. Est. Hrs (separate columns for each PoP): Insert estimated hours for each labor category for each TO performance year. For CAAS IV, the standard will be 1920 hours per FTE, unless otherwise specified in the TO solicitation. Unless the TO PoP matches the CAAS IV PoPs, you will likely have to insert Est. Hrs for two CAAS IV years for each TO PoP. In the example PoP of 1 Nov 11 - 31 Oct 14, for the first TO performance year for one FTE, take 1920 hours divided by 12, which is 160 hours per month. The TO PoP covers portions of two CAAS IV years, so for column D, offerors would put 1120 (160 x 7) for Est. Hrs beside the proposed Base rate and 800 (160 x 5) for Est. Hrs beside proposed OP 1 rate. Each FTE should add up to 1920 hours for each labor category. In the example for item 3 above for the Program Manager, the first TO PoP would reflect 3360 (1120 x 3) Est. Hrs beside the BASE proposed rate and 2400 (800 x 3) Est. Hrs beside the OP 1 proposed rate. The same would then apply for the following years, with Est. Hrs in the OP 1 and OP 2 rows for the first TO option year and in the OP 2 and OP 3 rows for the 2nd TO option year.

7. Total (3 separate columns): These columns will auto calculate. If additional labor categories are added, ensure the totals for Total Labor are updated to include totals for all labor categories.

8. Material and Travel: Insert costs provided in solicitation for each TO performance year. If not provided in the solicitation but included as part of the requirement, insert proposed costs for each TO performance year.

9. Material and Travel Handling Rates: Insert percentages in cells highlighted in light blue for each TO performance year. These shall be equal to or less than the rates proposed as part of the CAAS IV ID/IQ solicitation and subsequent award. The associated dollar value will automatically calculate and become part of the Total Other Direct Costs row in light purple/gray.

10. Total Other Direct Costs: This column auto calculates. Ensure the totals for each year include all the dollar values for ODCs for that year.

11. TOTAL LABOR & ODC: Ensure the totals for each TO performance year calculate to include labor and ODC, particularly if additional performance years were added.

12. Total for Core FTEs: Insert total number of core FTEs to the right of the column with 'No.' for number, then ensure the dollar value cell equals the sum of the total labor for the base and all option…