CAAS IV RFP Amendment 1 Attachment 3 - CAAS IV PWS Appendix B - CDRLs

Solicitation No. FA4890-10-R-0001 Amendment 1 dated 19 Nov 10

CAAS IV PWS APPENDIX B

CONTRACT DATA REQUIREMENTS LISTS (CDRL)

AMENDMENT 1 DATED 19 NOVEMBER 2010

CDRL A001 QUARTERLY LAPSE RATE REPORT

DD Form 1423-1 Quarterly Lapse Rate CDRL

CDRL A001, Attachment 1 Format/Instructions

CDRL A002 QUARTERLY TASK PERFORMANCE SUMMARY

DD Form 1423-1 Quarterly Task Performance Summary CDRL

CDRL A002, Attachment 1 Format/Instructions

CDRL A003 QUARTERLY TASK DELIVERABLE MATRIX

DD Form 1423-1 Quarterly Task Deliverable Matrix CDRL

CDRL A003, Attachment 1 Format/Instructions

B-1 image3.emf

CDRL A002 Performance Summary.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

1_DATA_ITEM_NO: A002

2_TITLE_OF_DATA_ITEM: CAAS IV PWS Appendix B, CDRL A002, Attachment 1

3_SUBTITLE: Quarterly Task Performance Summary

4_AUTHORITY_Data_Acquisit: See CDRL A002, Attachment 1

5_CONTRACT_REFERENCE: PWS paragraph 1.2.4.3

6_REQUIRING_OFFICE: ACC AMIC/DRA

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: See Block 16

10_FREQUENCY: Quarterly

11_AS_OF_DATE: See Block 16

12_DATE_OF_FIRST_SUBMISSI: See Block 16

13_DATE_OF_SUBSEQUENT_SUB: See Block 16 addressee1: ACC AMIC/DRA draft1:

reg1:

repro1: 1 addressee2: ACC AMIC/DRQ draft2:

reg2:

repro2: 1 addressee3:

draft3:

reg3:

repro3:

addressee4:

draft4:

reg4:

repro4:

addressee5:

draft5:

reg5:

repro5:

addressee6:

draft6:

reg6:

repro6:

addressee7:

draft7:

reg7:

repro7:

addressee8:

draft8:

reg8:

repro8:

addressee9:

draft9:

reg9:

repro9:

addressee10:

draft10:

reg10:

repro10:

addressee11:

draft11:

reg11:

repro11:

addressee12:

draft12:

reg12:

repro12:

addressee13:

draft13:

reg13:

repro13:

addressee14:

draft14:

reg14:

repro14:

addressee15:

draft15:

reg15:

repro15:

addressee16:

draft16:

reg16:

repro16:

addressee17:

draft17:

reg17:

repro17:

addressee18:

draft18:

reg18:

repro18:

addressee19:

draft19:

reg19:

repro19:

addressee20:

draft20:

reg20:

repro20:

addressee21:

draft21:

reg21:

repro21:

addressee22:

draft22:

reg22:

repro22:

addressee23:

draft23:

reg23:

repro23:

addressee24:

draft24:

reg24:

repro24:

addressee25:

draft25:

reg25:

repro25:

addressee26:

draft26:

reg26:

repro26:

addressee27:

draft27:

reg27:

repro27:

addressee28:

draft28:

reg28:

repro28:

addressee29:

draft29:

reg29:

repro29:

addressee30:

draft30:

reg30:

repro30:

addressee31:

draft31:

reg31:

repro31:

addressee32:

draft32:

reg32:

repro32:

addressee33:

draft33:

reg33:

repro33:

addressee34:

draft34:

reg34:

repro34:

addressee35:

draft35:

reg35:

repro35:

addressee36:

draft36:

reg36:

repro36:

addressee37:

draft37:

reg37:

repro37:

addressee38:

draft38:

reg38x:

repro38:

total_draft: 0 total_repro: 2

16_REMARKS: (9) Distribution Code B: Distribution authorized to U.S. Government Agencies only due to proprietary and performance information contained in document. Other requests for this document shall be referred to ACC AMIC/DRA at AMIC.DRA@LANGLEY.AF.MIL Contractors shall courtesy copy AFDW.CAASIV@AFNCR.AF.MIL on any requests for this document including National Capital Region (NCR)/Air Force District of Washington (AFDW) customer requirements.

(11), (12), (13) Data shall be as of the last day of the contractual quarter. The first submission shall be NLT 90 calendar days after contract award. Subsequent submissions shall be NLT the 30th of the month in which the contractual quarter ends (31 January, 30 April, 30 July, 30 October of each contract year). If the 30th falls on a weekend or holiday, the submission shall be on the last work day before the 30th of the months in which this CDRL is due.

(14) Send searchable, editable, reproducible reports in electronic format compatible with Microsoft Excel 2007 or earlier to organizational e-mail boxes at AMIC.DRA@LANGLEY.AF.MIL and ACCAMICQUALITY@LANGLEY.AF.MIL

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY: Maureen A. Thibodeau, DSN 575-6190

H_DATE:

1_APPROVED_BY: Steven F. Pillo, CO, DSN 575-6186

J_DATE:

Page:

reg38t: 0

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: Section J

TDP:

TM:

OTHER: X

DSYSTEMITEM: CAAS IV

E_CONTRACTPR_NO: FA4890-10-R-0001

FCONTRACTOR: Multiple

16_REMARKS_Continued:

Page2:

of_pages:

Reset:

image4.emf

CDRL A002, Atch 1 Format/Instructions Sheet1

CAAS IV CDRL A002 Quarterly Task Performance Summary

CONTRACTOR: XYZ Contracting REPORT PERIOD: 15 Xxx XX - 14 Xxx XX

CONTRACT NUMBER: FA4890-1X-D-XXXX

TO Number TO Title Contract Type Servicing Contracting Office Pool Customer Bid Won Award Date Period of Performance Comments/Issues/Concerns

INSTRUCTIONS: The above table is the required format (no PDF files). This table shall include information on all TOs awarded to date and any solicitations issued by the Government during the reporting period.

1. Contractor, Contract Number & Report Period: Provide Contractor's name, Contractor's CAAS IV ID/IQ contract number, and applicable quarterly reporting period.

2. Task Order (TO) Number, TO Title, and Contract Type: Provide four-digit task order (TO) number, short TO name, and TO contract type - Firm Fixed Price (FFP), Fop Level of Effort (FFP LOE) or Cost Plus Fixed Fee (CPFF).

3. Servicing Contracting Office: Input ACC AMIC, AFDW or Decentralized Contracting Office & Base.

4. Pool: Input competition pool where TO solicited - Small Business (SB), or Full and Open (F&O).

5. Customer: Provide office symbol of requirement owner/customer (examples: HQ ACC/A3, HQ AFOSI/FM, SAF/MRM, AFDW/A3)

6. Bid: Input the number one (1) if contractor submitted a proposal; input the number zero (0) if contractor did not submit a proposal.

7. Won: Input the number one (1) if contractor won the award for the TO requirement; input the number zero (0) if contractor did not win the award for the TO requirement. If the award is not yet made for a TO that was solicited during this period, input to be determined (TBD).

8. Award Date: Input date Government made award. If the award is not yet made for a TO that was solicited during this period, input TBD.

9. Period of Performance: Provide inclusive dates of entire TO: base plus options (if applicable).

10. Comment/Issues/Concerns: Enter any details, thoughts or concerns contractor wishes to share with the CAAS IV Program Management Office.

Sheet2

Sheet3 image5.emf

CDRL A003 Task Deliverable Matrix.pdf

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the conformance with Government requirements, and the required to perform additional work to conform to Government without conforming to Government requirements, and the contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any

1_DATA_ITEM_NO: A003

2_TITLE_OF_DATA_ITEM: CAAS IV PWS Appendix B, CDRL A003, Attachment 1

3_SUBTITLE: Quarterly Task Deliverable Matrix

4_AUTHORITY_Data_Acquisit: See CDRL A003, Attachment 1

5_CONTRACT_REFERENCE: PWS paragraph 1.2.4.4

6_REQUIRING_OFFICE: ACC AMIC/DRA

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: See Block 16

10_FREQUENCY: Quarterly

11_AS_OF_DATE: See Block 16

12_DATE_OF_FIRST_SUBMISSI: See Block 16

13_DATE_OF_SUBSEQUENT_SUB: See Block 16 addressee1: ACC AMIC/DRA draft1:

reg1:

repro1: 1 addressee2: ACC AMIC/DRQ draft2:

reg2:

repro2: 1 addressee3:

draft3:

reg3:

repro3:

addressee4:

draft4:

reg4:

repro4:

addressee5:

draft5:

reg5:

repro5:

addressee6:

draft6:

reg6:

repro6:

addressee7:

draft7:

reg7:

repro7:

addressee8:

draft8:

reg8:

repro8:

addressee9:

draft9:

reg9:

repro9:

addressee10:

draft10:

reg10:

repro10:

addressee11:

draft11:

reg11:

repro11:

addressee12:

draft12:

reg12:

repro12:

addressee13:

draft13:

reg13:

repro13:

addressee14:

draft14:

reg14:

repro14:

addressee15:

draft15:

reg15:

repro15:

addressee16:

draft16:

reg16:

repro16:

addressee17:

draft17:

reg17:

repro17:

addressee18:

draft18:

reg18:

repro18:

addressee19:

draft19:

reg19:

repro19:

addressee20:

draft20:

reg20:

repro20:

addressee21:

draft21:

reg21:

repro21:

addressee22:

draft22:

reg22:

repro22:

addressee23:

draft23:

reg23:

repro23:

addressee24:

draft24:

reg24:

repro24:

addressee25:

draft25:

reg25:

repro25:

addressee26:

draft26:

reg26:

repro26:

addressee27:

draft27:

reg27:

repro27:

addressee28:

draft28:

reg28:

repro28:

addressee29:

draft29:

reg29:

repro29:

addressee30:

draft30:

reg30:

repro30:

addressee31:

draft31:

reg31:

repro31:

addressee32:

draft32:

reg32:

repro32:

addressee33:

draft33:

reg33:

repro33:

addressee34:

draft34:

reg34:

repro34:

addressee35:

draft35:

reg35:

repro35:

addressee36:

draft36:

reg36:

repro36:

addressee37:

draft37:

reg37:

repro37:

addressee38:

draft38:

reg38x:

repro38:

total_draft: 0 total_repro: 2

16_REMARKS: (9) Distribution Code B: Distribution authorized to U.S. Government Agencies only due to proprietary and performance information contained in document. Other requests for this document shall be referred to ACC AMIC/DRA at AMIC.DRA@LANGLEY.AF.MIL Contractors shall courtesy copy AFDW.CAASIV@AFNCR.AF.MIL on any requests for this document including National Capital Region (NCR)/Air Force District of Washington (AFDW) customer requirements.

(11), (12), (13) Data shall be as of the last day of the contractual quarter. The first submission shall be NLT 90 calendar days after contract award. Subsequent submissions shall be NLT the 30th of the month in which the contractual quarter ends (31 January, 30 April, 30 July, 30 October of each contract year). If the 30th falls on a weekend or holiday, the submission shall be on the last work day before the 30th of the months in which this CDRL is due.

(14) Send searchable, editable, reproducible reports in electronic format compatible with Microsoft Excel 2007 or earlier to organizational e-mail boxes at AMIC.DRA@LANGLEY.AF.MIL and ACCAMICQUALITY@LANGLEY.AF.MIL

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY: Maureen A. Thibodeau, DSN 575-6190

H_DATE:

1_APPROVED_BY: Steven F. Pillo, CO, DSN 575-6186

J_DATE:

Page:

reg38t: 0

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: Section J

TDP:

TM:

OTHER: X

DSYSTEMITEM: CAAS IV

E_CONTRACTPR_NO: FA4890-10-R-0001

FCONTRACTOR: Multiple

16_REMARKS_Continued:

Page2:

of_pages:

Reset:

image6.emf

CDRL A003, Atch 1 Format/Instructions Sheet1

CAAS IV CDRL A003 Quarterly Task Deliverable Matrix

CONTRACTOR: XYZ Contracting REPORT PERIOD: 15 Xxx XX - 14 Xxx XX

CONTRACT NUMBER: FA4890-1X-D-XXXX

TO Number Short TO Name Servicing Contracting Office Pool Task Deliverable Description Due Date Requiring Office Tasking Authority Contractor POC Delivery Date Comments/Issues/Concerns

INSTRUCTIONS: The above table is the required format (no PDF files). This table shall include information on all TOs awarded to date and any solicitations issued by the Government during the reporting period.

1. Contractor, Contract Number & Report Period: Provide Contractor's name, Contractor's CAAS IV ID/IQ contract number, and applicable quarterly reporting period.

2. Task Order (TO) Number, and TO Title: Provide four-digit task order (TO) number, and short TO name.

3. Servicing Contracting Office: Input ACC AMIC, AFDW/PK or Decentralized Contracting Office & Base.

4. Pool: Input competition pool where TO solicited - Small Business (SB), or Full and Open (F&O).

5. Task Deliverable Description: Provide a brief description of the individual deliverable provided to the Government.

6. Due Date: Input the Government suspense date for the deliverable.

7. Requiring Office: Input the Government office requiring the deliverable.

8. Tasking Authority: Input the Government person who assigned the tasking.

9. Contractor POC: Input the contractor person responsible for the deliverable.

10. Delivery Date: Input the date which the deliverable was actually provided to the Government.

11. Comment/Issues/Concerns: Enter any details, thoughts or concerns contractor wishes to share with the CAAS IV Program Management Office.

Sheet2

Sheet3 image1.emf

CDRL A001 Quarterly Lapse Rate.pdf

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the conformance with Government requirements, and the required to perform additional work to conform to Government without conforming to Government requirements, and the contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any

1_DATA_ITEM_NO: A001

2_TITLE_OF_DATA_ITEM: CAAS IV PWS Appendix B, CDRL A001, Attachment 1

3_SUBTITLE: Quarterly Lapse Rate Report

4_AUTHORITY_Data_Acquisit: See CDRL A001, Attachment 1

5_CONTRACT_REFERENCE: PWS paragraph 1.2.4.2

6_REQUIRING_OFFICE: ACC AMIC/DRA

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: See Block 16

10_FREQUENCY: Quarterly

11_AS_OF_DATE: See Block 16

12_DATE_OF_FIRST_SUBMISSI: See Block 16

13_DATE_OF_SUBSEQUENT_SUB: See Block 16 addressee1: ACC AMIC/DRA draft1:

reg1:

repro1: 1 addressee2: ACC AMIC/DRQ draft2:

reg2:

repro2: 1 addressee3:

draft3:

reg3:

repro3:

addressee4:

draft4:

reg4:

repro4:

addressee5:

draft5:

reg5:

repro5:

addressee6:

draft6:

reg6:

repro6:

addressee7:

draft7:

reg7:

repro7:

addressee8:

draft8:

reg8:

repro8:

addressee9:

draft9:

reg9:

repro9:

addressee10:

draft10:

reg10:

repro10:

addressee11:

draft11:

reg11:

repro11:

addressee12:

draft12:

reg12:

repro12:

addressee13:

draft13:

reg13:

repro13:

addressee14:

draft14:

reg14:

repro14:

addressee15:

draft15:

reg15:

repro15:

addressee16:

draft16:

reg16:

repro16:

addressee17:

draft17:

reg17:

repro17:

addressee18:

draft18:

reg18:

repro18:

addressee19:

draft19:

reg19:

repro19:

addressee20:

draft20:

reg20:

repro20:

addressee21:

draft21:

reg21:

repro21:

addressee22:

draft22:

reg22:

repro22:

addressee23:

draft23:

reg23:

repro23:

addressee24:

draft24:

reg24:

repro24:

addressee25:

draft25:

reg25:

repro25:

addressee26:

draft26:

reg26:

repro26:

addressee27:

draft27:

reg27:

repro27:

addressee28:

draft28:

reg28:

repro28:

addressee29:

draft29:

reg29:

repro29:

addressee30:

draft30:

reg30:

repro30:

addressee31:

draft31:

reg31:

repro31:

addressee32:

draft32:

reg32:

repro32:

addressee33:

draft33:

reg33:

repro33:

addressee34:

draft34:

reg34:

repro34:

addressee35:

draft35:

reg35:

repro35:

addressee36:

draft36:

reg36:

repro36:

addressee37:

draft37:

reg37:

repro37:

addressee38:

draft38:

reg38x:

repro38:

total_draft: 0 total_repro: 2

16_REMARKS: (9) Distribution Code B: Distribution authorized to U.S. Government Agencies only due to proprietary and performance information contained in document. Other requests for this document shall be referred to ACC AMIC/DRA at AMIC.DRA@LANGLEY.AF.MIL Contractors shall courtesy copy AFDW.CAASIV@AFNCR.AF.MIL on any requests for this document including National Capital Region (NCR)/Air Force District of Washington (AFDW) customer requirements.

(11), (12), (13) Data shall be as of the last day of the contractual quarter. The first submission shall be NLT 90 calendar days after contract award. Subsequent submissions shall be NLT the 30th of the month in which the contractual quarter ends (31 January, 30 April, 30 July, 30 October of each contract year). If the 30th falls on a weekend or holiday, the submission shall be on the last work day before the 30th of the months in which this CDRL is due.

(14) Send searchable, editable, reproducible reports in electronic format compatible with Microsoft Excel 2007 or earlier to organizational e-mail boxes at AMIC.DRA@LANGLEY.AF.MIL and ACCAMICQUALITY@LANGLEY.AF.MIL

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY: Maureen A. Thibodeau, DSN 575-6190

H_DATE:

1_APPROVED_BY: Steven F. Pillo, CO, DSN 575-6186

J_DATE:

Page:

reg38t: 0

A_CONTRACT_LINE_ITEM_NO:

B_EXHIBIT: Section J

TDP:

TM:

OTHER: X

DSYSTEMITEM: CAAS IV

E_CONTRACTPR_NO: FA4890-10-R-0001

FCONTRACTOR: Multiple

16_REMARKS_Continued:

Page2:

of_pages:

Reset:

image2.emf

CDRL A001, Atch 1 Format/Instructions Lapse Rate

CAAS IV CDRL A001 Quarterly Lapse Rate Report

CONTRACTOR: XYZ Contracting CONTRACT NUMBER: FA4890-XX-D-XXXX

REPORT PERIOD: 15 XXX XX - 14 XXX XX

TO # Contract Type # TO Perf. Days in Qtr FTE Title (Labor Category) FTEs on Contract Active FTEs Total FTEs Total # FTE Perf. Days in Qtr # Days Reduced by PWS Mod Vacant FTE Days in Qtr Task Status

Core Optional Core Optional

0300 LH 55 Program Manager 2.0 2.0 2.0 1.5 3.5 192.5 13.0 New TO with 15 Jul 10 performance start = 55 performance days this quarter; delay in award, so proposed capability no longer available; recruited better qualified replacement with start date of 3 Aug 10 (15 Jul - 3 Aug 10 = 13 Vacant FTE Days in Qtr)

Computer System Analyst 1 0.0 0.0 0.0 Person A left 10 Sep 10 (last work day was 10 Sep 10), person B started 13 Sep 10: replacement without vacancy

0301 FFP 64 Program Manager 15.0 0.0 15.0 0.0 15.0 960.0 5.0 Person C left 24 Sep 10 (last work day 23 Sep 10); Person D started 12 Oct 10 (will report remaining vacancy days on next report )

Instructor Level 1 0.0 0.0 4.0 Person X left 22 Sep 10 (last work day 23 Sep 10); Person Y hired to start 29 Sep 10

Logistician 0.0 0.0 0.0 Person Q left on 25 Sep 10 (last day worked 24 Sep 10); position left vacant at Contracting Officer direction.

Instructor Level 2 0.0 0.0 14.0 Person Z left 11 Sep 10 (last day worked 10 Sep 10); position still vacant

Subject Matter Expert 0.0 0.0 28 Duties no longer required effective w/PWS Rev 4 dated 2 Jul 10, last day of task performance was 20 Aug 10.

0501 LH 64 5.0 2.0 5.0 2.0 7.0 448.0 No lapse events to report

53 Computer System Analyst 1 0.0 2.0 0.0 2.0 2.0 106.0 TO Mod 4 exercised 2 Optional FTEs on task 4.5 with performance beginning on 19 Jul 10

0600 FFP 64 Project Manager (Key) 2.0 0.0 2.0 0.0 2.0 128.0 PWS does not require a specific number of FTEs but task designated "Key"

Ops Research Analyst (Key) 0.0 0.0 PWS does not require a specific number of FTEs but task designated "Key"

0.0 0.0

0.0 0.0

Totals 24.0 6.0 24.0 5.5 29.5 1834.5 28 36.0

Quarterly Lapse Rate 1.99%

INSTRUCTIONS: The above table is the required Excel spreadsheet format (no PDF files). There is a grace period of 21 calendar days from task order (TO) award or Performance Work Statement (PWS) modification increasing the number of Full Time Equivalents (FTE) BEFORE counting vacancy days. During that grace period, any vacancies will not count against the Contractor's lapse rate and the Contractor shall note these circumstances in the Task Status column.

1. Contractor, Contract Number, Report Period: Provide Contractor name and Contractor's CAAS IV contract number, then input quarter for reported information.

2. Task Order Number and Contract Type: Provide four-digit TO number and contract type - Firm Fixed Price (FFP), FFP Level of Effort (FFP LOE), or Cost Plus Fixed Fee (CPFF)

3. Number (#) of TO Performance (Perf.) Days in Quarter (Qtr): Provide the number of performance days in the quarter. Performance days are determined by the PWS, usually Monday thru Friday minus federal holidays for stateside task orders. Overseas TO may require work 6 days per week, increasing the number of performance days for that TO. For instance, if reporting on 1 Jul - 30 Sep 10, there would be 64 performance days (66 minus 1 for Independence Day and 1 for Labor Day.) If a TO starts during the reporting period, the number of performance days will be from the start date thru the end of the quarter. See example in TO 0300 above.

4. FTE Title (Labor Category): List all FTE titles /labor categories assigned to each TO. If there is more than one labor category, there will be more than one row for that TO.

5. Full Time Equivalents (FTE) on Contract: Provide the total number of FTEs assigned to work each TO in each labor category (if applicable). Input number of core FTEs and optional FTEs either stipulated in the TO or agreed to as a result of negotiations resulting in the TO award. For FFP and CPFF TOs that do not specify a required number of FTEs in the TO, provide the total number your company has assigned to the TO, to include any vacancies or positions for work not getting accomplished. Document any changes and/or discussions that have occurred since the previous reporting period in the Task Status column.

6. Active FTEs: Input FTEs currently active on the TO in a format showing the number of active Core FTEs and the number of active Optional FTEs (as described above), and "Key" positions in FFP TOs that don't specify the number of FTEs) required for the TO at the BEGINNING of the reporting period, including only EXERCISED and active optional FTEs.

7. Total FTEs: This number auto calculates the total number of active FTEs, to include vacant positions. It is the Contractor's responsibility to ensure the numbers are accurate.

8. Total Number FTE Performance Days in Quarter: Calculated by multiplying the Number of Performance Days in Qtr by Total FTEs.

9. Number Days Reduced by PWS Modification (mod): If a PWS revision reduces the number of FTEs on the TO, enter the number of days remaining in the quarter AFTER the FTE position is eliminated. See example on TO 0301, Subject Matter Expert, above.

10. Vacant FTEs: List Vacant FTE Days in quarter. For example, if a Program Manager position was vacant for 13 days in the 1 Nov 09 - 31 Jan 10 reporting period, the columns under Vacant FTEs would show Program Manager and 13. List vacant FTE positions individually. If there is more than one position vacant, there will be more than one row for that TO. The total number of FTEs includes all vacant FTE positions.

a. TOs with designated numbers of FTEs: Follow the above procedures if a PWS lists a specific number of FTEs required to perform on the TO.

b. FFP TOs without designated numbers of FTEs or "Key" positions: If the PWS does NOT list a specific number of FTEs required to perform on the TO, the Contractor will only report on Contract personnel working in "Key" positions. A "Key" position is identified in multiple ways: (i) the Government designates "Key" positions in the TO solicitation; (ii) the Contractor designates "Key" positions as part of a TO proposal; (iii) by mutual agreement between the CO and the Contractor upon contract award; (iv) by the CO during Contractor performance on the TO. When a position is designated as “Key” the lapse rate starts as soon as the designated position becomes vacant. Only those positions designated as "Key" will be counted in the lapse rate regardless of how many FTEs are performing on the TO. See example in TO 0600 above.

c. If the CO determines that a position can TEMPORARILY remain vacant, then a lapse rate will NOT apply until all parties agree to fill the vacancy. The Contractor shall document details in the Task Status column. See example on TO 0301, Logistician, above. If the Government determines it no longer has a requirement for the position, the PWS will be revised, descoping the task.

11. Task Status: Identify any significant events and/or potential/outstanding problem areas. Also capture any turnover that had no impact such as next day replacements. When listing personnel turnover, provide the date of the first day of vacancy and the date the new employee began work. See example under TO 0301 above.

12. Quarterly Lapse Rates: Quarterly Lapse Rate = Vacant FTE Days in Qtr / (Total Number TO Performance Days - Number Days Reduced by PWS Revision). The example above shows 36/(1834.5 - 28) = 1.99%