QAs_LOSC_ dRFP_Consolidated_20210921.pdf

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1 ATTACH 1: Page 9, Section 3.1 (SVPP), Paragraph 3.1.1-3.1.3

3.1.South Vandenberg Power Plant (SVPP). The contractor shall respond on site to perform and sustain power plant operations for the designated period required or until directed otherwise.

*NOTE: M&R of the SVPP while not being used in an operational capacity is required and is covered under CLIN X004 activities. The contractor shall:

3.1.1.Operate and ensure uninterrupted operational availability of the SVPP and associated systems within Specifications and according to any applicable requirements.

3.1.2.The contractor shall comply with all operational requirements of the Permit-to-Operate (PTO) issued by the Santa Barbara County Air Pollution Control District (SBCAPCD) with no violations. The contractor shall configure or reconfigure the SVPP to fulfill operational requirements. Prior to commencing work, contractor shall coordinate all configuration changes with the Program Manager or representative.

3.1.3.The SVPP is a permitted power plant. The contractor shall submit information in accordance with SBCAPCD and California Regional Water Quality Control Board reporting requirements. The contractor shall provide SVPP operation data.

(CDRL A004, A005, A006)

Regarding the SVPP, we request: 1). The layout (one line drawing) of the SVPP; 2). How the SVPP operates with the rest of the power system; 3). The voltage of the SVPP; 4). The generation capacity; 5). How the power is generated; 6). Is the SVPP part of a CILC (Commercial Industrial Load Program); 7) Is the SVPP remotely operated?; 8). Can the SVPP be remotely operated?; 9).

Addition of SVPP manuals and reference materials in the LOSC Bidders' Library.

Required to provide a responsive proposal to Attach L-5 and Attach L-6.

1). Will be provided with the Final RFP.

2). SVPP feeds SLC3 and SLC-6, it only operates when ULA requests for power from SVPP. By default, due to the system configuration, half of SLC-4 gets power from plant.

3). 12470KV.

4). Total of 15MW, each turbine has the capacity of 3 MW.

5). Power is generated from 5 Generators at SVPP power by gas turbines.

6). No.

7). No.

8). No.

2 Attach 2 - Appendix C_D_E_F

1). Is this a compressive list of GFE? 2). Will any of the GFE, as it requires replacement, because the responsibility of the contractor to purchase as part of the FFP? 3). If this is GFE, perhaps add a tab for SVPP with detail including fields found in Attachment 2 - Appendix A and include RPUID, Inventory Control Code, MID, System, Component, Material/Equipment Category, Component Subtype, Section Name, Section Install Date, Install Date Source, Section Quantity, RSL (years), age of item, status of item (working/operable), Inventory Section Comments, Asset ID.

Appendix C_D_E_F are not GFE. A GFE list will be provided in the Final RFP package.

LOSC

21 September 2021

Questions and Answers Draft RFP and Industry Day

Document:

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3 ATTCH 1: Page 3, Section 2.1, Paragraph 2.1.1 - 2.1.2

2.1. Launch Readiness. The contractor shall develop

implement and maintain a comprehensive launch readiness process to ensure P&E are available, as required, to support all mission activities and milestones. The contractor shall:

2.1.1 Provide manning schedules in support of all

operations requiring LOSC support.

2.1.2. Attend and support operational status

meetings as required.

No parameters are provided for Launch Support.

Assuming there are multiple types of launch support, will the Government clarify the requirements?

Yes, Civil Engineering will provide direction on what is needed to support each launch.

4 ATTCH 1: Page 4, Section 2.2, Paragraph 2.2.5 - 2.2.6

Section 2.2.5.Associated Contractor Agreements need to be in place within 3 months of contract award for all Range Operations and Maintenance (O&M) contractors (LISC, EWOCS, ASSC, etc.).

Section 2.2.6.Where contractor responsible P&E is intermingled with facilities, infrastructure, property, and equipment that is the responsibility of others, the contractor shall abide with all written maintenance agreements approved by the Government or agreed upon with other contractors residing or using these Government properties.

Please provide additional specifics clarifying the extent of interaction required by the Associated Contractor Agreements

Refer to Associate Contractor Agreements, in Section H - Special Contract Requirements, in draft RFP document.

5 ATTCH 1: Page 4, Section 2.2, Paragraph 2.2.5

2.2.5.Associated Contractor Agreements need to be in place within 3 months of contract award for all Range Operations and Maintenance (O&M) contractors (LISC, EWOCS, ASSC, etc.).

Will the written maintenance agreements be provided to the LOSC contractor? If so, when?

The contractor will have to establish the ACAs.

Refer to Associate Contractor Agreements, in Section H - Special Contract Requirements, in draft RFP document.

6 ATTCH 1: Page 4, Section 2.2, Paragraph 2.2.7.4

2.2.7.4.Provide an overview of significant projects in-work and a 60-day look ahead of significant milestones and activities.

Recommend the 60-day look ahead be changed to 90 days to cover the quarterly PMR’s.

Concur.

7 ATTCH 1: Page 5, Section 2.3, Paragraph 2.3.1 &

CDRL A021

Section 2.3.1Utilize a financial accounting system that meets standards required by applicable Federal Acquisition Regulations (FAR) and the Defense Contract Audit Agency (DCAA) to ensure the system is fully capable of recording costs associated with multiple Government funding lines of accounting (LOA) to include invoicing different LOAs through Wide Area Work Flow.

Please confirm: CDRL A021 Job Order Cost Accounting System II Report (JOCAS) requires the Contractor’s selection of a financial accounting system to electronically interface with the Government’s “JOCAS

II”, DODD 8190.2.

Yes, that is correct.

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8 ATTCH 1: Page 7, Section 2.5 (Security Requirements, Paragraph 2.5.1

2.5.1. Main Base Access: Current security access

restrictions at the Santa Maria Gate (Main Base Entry Gate) require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the Contractor will be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays as a result of in-place security procedures.

In order to plan and allow for delays, what is the normal expected delay time?

There are multiple factors that contribute to delays. On average it takes roughly 25-40 minutes.

9 ATTCH 1: Page 7, Section 2.5, Paragraph 2.5.4

2.5.4. Contractor personnel are required to attend

security and OPSEC orientation under HSPD Title

12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the SLD30/CES Unit Security Manager.

What is the length of the initial and refresher training, respectively?

It takes approximately 30-45 minutes.

10 ATTCH 1: Page 7, Section 2.5, Paragraph 2.5.6

Section 2.5.6 All contractor employees must have/maintain as a minimum SECRECT clearance eligibility.

Does the Government intend for all Contractor personnel to obtain and maintain, a Secret Security Clearance?

Please clarify.

Not all contractors will require a Secret clearance however if required shall be eligible to attain a Secret clearance.

11 ATTCH 1: Page 8, Section 2.7, Paragraph 2.7.4 &

CDRL A017

2.7.4. Provide 30 CE environmental with a Lead-

Based Paint Abatement Plan. (CDRL A017)

Have all LOSC areas containing asbestos or lead been identified? Is there a listing of the contaminated facilities and their areas? Does a map of the facility exist indicating the lead/asbestos areas? Are there currently LOSC Lead/Asbestos plans presently in-place where work is ongoing or where the contaminates have been abated? Is there an interim abatement plan for the successful Contractor to follow while a new plan is being modified or developed?

30 CES/CEIEC maintains asbestos/lead facility records to include surveys and prior abatement completed. Although there was a “basewide” asbestos survey completed in 1992, projects in many facilities have removed some asbestos while leaving other areas unabated. There is no overarching survey that shows where lead is located. The project proponent may be required accomplish sampling to prove presence/absence of lead/asbestos. Abatement plans are site specific and are developed on a project–by-project basis in coordination with the 30 CES/CEIEC Toxics Program Manager if asbestos or lead is present at the site.

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12 ATTCH 1: Page 8, Section 2.7, Paragraph 2.7.5

2.7.5. Submit an inventory of all LOSC hazardous

materials located at Pillar Point Air Force Station (PPAFS) to 30 CES/CEIEC for development and inclusion into the Pillar Point Business Plan.

Is there currently an inventory of all LOSC hazardous materials located at PPAFS, to what extent should the Contractor expect to be responsible, i.e., Conduct a complete, all-inclusive inventory of hazardous materials or verify the existing inventory from a Government provided inventory/listing?

Currently, the existing Pillar Point Business Plan lists hazardous materials on site. Chemical types and quantities have changed overtime (i.e. lead acid batteries and CO2 cylinders which are out of compliance and near misses during the recent CUPA inspection) and it is not certain that the information in the BP is correct. A complete inventory of haz mat is needed to ensure information reported in the Business Plan to local regulatory agency is all-inclusive and accurate.

This is not only a Haz Mat regulatory requirement but also need for OSHA compliance.

Additionally, on site chemical inventories need to be verified that they were properly processed through the VSFB HazMart system.

13 ATTCH 1: Page 8, Section 2.7, Paragraph 2.7.6

2.7.6. Appoint a Unit Environmental Coordinator

(UEC) who shall be the primary point of contact between the 30 environmental office and the contractor.

Would the Government please identify the qualifications/experience for the Unit Environmental Coordinator? Will this position be considered as Key?

AFI 32-7001 defines a Unit Environmental Coordinator (UEC) as “Single point of contact within each unit to ensure the installation complies with environmental requirements and address organization mission considerations impacted by environmental requirements. UECs help to bridge the gap between Commanders, the environmental staff, and the shops where much of the activity takes place. They are the “eyes and ears” for the Commander and the focal point for environmental activities within their respective units”.

There are no defined qualifications or experience for an UEC appointee. An appointee must complete UEC Training through AFIT or AFCEC online training resources.

It is not a “Key” position.

14 ATTCH 1: Page

10, Section 3.2 (Launch Support), Paragraph 3.2.1

3.2.1.Launch support is required for the following P&E:

Specifically, is there a map to be included in the solicitation which depicts the layout of SLC-3 and SLC-6.

In addition, will a map be provided in the solicitation depicting the overall layout of Vandenberg SFB showing locations of buildings and infrastructure for which the LOSC is responsible?

A map will not be provided. The list of facilities are documented in appendices. In addition contractors can utilize applications such as google maps to identify locations.

15 ATTCH 1: Page 10-11, Section 3.4, (SCADA/DDC

Monitoring), Paragraph 3.4.1- 3.4.3

Section 3.4 SCADA/DDC Monitoring (CLIN X002) The contractor shall provide 24/7 monitoring of Supervisory Control and Data Acquisition (SCADA) and Direct Digital Control (DDC) systems located in MDA facilities. (Minor breaks for restroom/meals are acceptable, 2-person monitoring not required).

Will the solicitation include information defining the SCADA/DDC monitoring system such as the software supplier, operator interface, and monitoring points and equipment? What building houses the monitoring system?

An understanding of Microsoft Windows/Office is required. The facility in which the SCADA/DCC operates will be provide at time of award.

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16 ATTCH 1: Page 11, Section 3.4, (SCADA/DDC

Monitoring), Paragraph 3 4 3

3.4.3 In the event of an alarm, the SCADA/DDC

monitor shall follow notification procedures as dictated by MDA’s documented procedures.

When and how will MDA’s documented procedure be provided?

Documents will be provided once contract is awarded.

17 ATTCH 1: Page 11, Section 4.0, Paragraph 4.5 (RCM Program)

4.5. Reliability Centered Maintenance (RCM)

Program. The contractor shall develop, maintain, and implement Reliability Centered Maintenance (RCM) program for all P&E that includes an integrated mix of reactive, preventive, condition-based, and proactive maintenance practices to maximize facility and equipment reliability while minimizing life-cycle costs.

Is there a PM Program, Predictive Maintenance Program or a RCM Program currently existent at LOSC in any capacity/capability? Does the incumbent operate from a CMMS database? If either exists, would the Government please expand and describe? Or, does the Government intend for the Contractor to develop a LOSC RCM Program from the foundation? To include/exclude development of a density list of all equipment to be a component of the PM Program? Would there be a timeframe for development/implementation?

Yes there is a contractor developed RCM plan.

The incumbent operates their own CMMS. The RCM plan is to be provided at time of proposal submission.

18 ATTCH 1: Page 11-12, Section 4.5 (RCM Program), Paragraph 4.5.4 (RCM Plan)

4.5.4. Update the RCM Plan on an annual basis

to:

Have FMECA been performed for existing assets over $100,000 or will the LOSC contractor be required to generate them for all these assets?

This is required for assets over $100,000K not for all assets.

19 ATTCH 1: Page 12, Section 4.6 (Corrosion Control), Paragraph 4.6.2

4.6.2. Only use painting applicators who have

successfully completed a comprehensive training program such as Painting and Decorating Contractors of America (PDCA)/AMPP Industrial Painters Training, or equal, providing training documentation for the contract file.

Is there a current/comprehensive training program presently being maintained by the current LOSC Contractor? If so, does the Government intend to identify the LOSC training/certification requirements as a facet of the RFP? Would any existent employee certifications be transferred (grandfathered-in) to the successful contractor following award or will the contractor be required to develop a training program, train and certify its employees?

The incumbent must demonstrate that they have met required training/certification requirements equivalent to training programs such as PDCA or AMPP. Yes the certifications can be grandfathered-in.

20 ATTCH 1: Page 13, Section 4.0, Paragraph 4.7

4.7. Roof Systems. The contractor shall perform

annual inspection of roof/roofing integrity and document any deficiencies using the green, yellow, and red categories as given in AFI32-1051.

Inspection reports shall be documented and incorporated into CDRL A003.

Does the Government possess/utilize a software database for documenting historical data for all LOSC roof systems? If so, please describe.

The government does not use a database for this but requires one to be used for the roofs on the LOSC contract and that program is called Capella, it is not required to be Capella, but a CMMS system of any kind which can track all work orders on the contract.

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21 ATTCH 1: Page 15, Section 4.11

(HVAC),

Paragraph 4.11.3;

4.11.3 Update and maintain the Air Force

refrigerant management inventory in the Air Program Information Management System

(APIMS).

Will the successful Contractor’s IT capabilities include access to the APIMS? Would the Government please provide a synopsis of any additional software systems that are on-site and expected to be utilized during the performance of the LOSC? Are there any training/certification requirements associated with proficiency of use of any existing software?

The contractor will have access to APIMS upon request to do so from the software/computer system required. The contractor will submit a request to the system which is a standard access request system form 2875 and upon successful contract assumption will get access.

Cybersecurity will be a requirement and APIMS is a approved air force system. SIPR and NIPR access are also granted and required as needed through the form 2875. The security officer for the system, in this case, Civil Engineering will through the security officer give the proper forms for each system to the contract who assumes contract to get access. STAR reporting for tank inspection is a new program for reporting and is also required.

22 ATTCH 1: Page 14-15; Section 4.11, Paragraph 4.11.4

4.11.4. Provide HVAC duct cleaning and

sanitizing to include, but not limited to, air supply diffusers, air return registers, rigid ducts, flex ducts, air handling units, filter boxes, plenums, fan coil boxes, variable air volume boxes, blowers, fans, pans, and coils.

How often are HVAC duct cleaning and sanitizing required?

This depends on the customer and usage depending on the system. The user will provide the necessary requirements for what they think the system itself needs. Most often there is not set requirements for all of the equipment, but it is defined by each individual user depending on their usage, system, requirements and end purpose of use.

23 ATTCH 1: Page 14-15; Section 4.11, Paragraph 4.11.5

4.11.5. Maintain the Direct Digital Control

systems (DDC) controlling HVAC in all facilities.

The contractor must be able to make software/coding changes, generate trend tracking, trouble shoot/repair/replace sensors and controls, change sequence of operation as may be required and maintain/update documentation in paper and electronic format.

Does the Government have information defining the DDC system along with sensor and control locations?

What software is specifically being referenced which would require coding changes? Is the DDC GFE or CFE?

If it is CFE, which contractor owns the DDC today?

All of the equipment is government owned, but sometimes it is purchased by the contractor and sometimes it is purchased by the government. But it all remains firmly with government ownership.

We do have the information associated with these systems and it will be given to the contractor upon contract assumption. Alerton, ALC and automated logic are software systems which are maintained by the contractor at the request of the government and require changes as dictated by mission creep or mission requirements.

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24 ATTCH 1: Page 20, Section 3.4;

Page 15, Section 4.11, Paragraph 4.11.5

3.4. SCADA/DDC Monitoring (CLIN X002) The

contractor shall provide 24/7 monitoring of Supervisory Control and Data Acquisition (SCADA) and Direct Digital Control (DDC) systems located in MDA facilities. (Minor breaks for restroom/meals are acceptable, 2-person monitoring not required)

4.11.5. Maintain the Direct Digital Control systems

(DDC) controlling HVAC in all facilities. The contractor must be able to make software/coding changes, generate trend tracking, trouble shoot/repair/replace sensors and controls, change sequence of operation as may be required and maintain/update documentation in paper and electronic format.

Please confirm that the Government will accept either a qualified SCADA or HVAC Technician to monitor both the SCADA and DDC systems for all MDA requirements.

Two qualified personnel are required to monitor the SCADA and DDC systems 24/7. One or both should be SCADA and/or HVAC qualified.

25 ATTCH 1: Page 15, Section 4.12 (Pressure Vessels), Section 4.12.2

4.12.2. Test and recertify pressure vessels IAW the

AFSCMAN 91-710 Volumes 3 and 6, using recommended practices per NBIC/NB-23 and ASME Boiler & Pressure Vessel Code latest edition. Recertifications shall be documented in

CDRL A007.

This statement seems to imply all pressure vessels have originally been certified and only recertification and testing are required? Is this assumption correct particularly as it pertains to the multi layered pressure vessels?

Correct all pressure vessels are currently certified and recertification is required in accordance with the stated AFSCMAN.

26 ATTCH 1: Page 16, Section 4.13 (Cranes and Hoists), Paragraph 4.13.3

4.13.3. Perform non-destructive inspection (NDI)

of hooks and material handling equipment (MHE) by an approved method at least annually and in accordance with all applicable ANSI standards, OSHA, and AFSPCMAN 91-710. Inspections and testing shall be documented and incorporated as attachments into CDRL A003.

Will a listing of MHE be provided with the solicitation to better define the level of effort for this requirement?

A listing of MHE is not provided, but the level of effort can be inferred by the number of cranes included in the inventory, and the understanding that MHE, if not specific to a crane, can be used for various applications.

27 ATTCH 1: Page 16-17, Section

4.15 (Utilities), Paragraph 4.15

4.15.Utilities. The contractor shall provide a plan and reports on all cross connection controls and back flow preventers. The contractor shall provide cathodic protection record keeping information and documentation for inclusion in VSFB Cathodic Protection Annual Performance Booklet. (CDRL A013 & A014).

Is there a document which defines the VSFB cathodic protection systems? Are the systems active or passive cathodic protection systems?

The systems are ACTIVE systems and there are only 2 on this contract. They are the water tank at oak mountain and the 1819 (MDA) system.

There are no passive systems on this contract.

28 ATTCH 1: Page 17, Section 4.18 (Grounds Maintenance), Paragraph 4.18.1

4.18.Grounds Maintenance. The contractor shall perform grounds maintenance and access road maintenance at Pillar Point Air Station. Grounds maintenance shall include:

4.18.1.Mow grass and vegetation inside the fence line and a 10’ wide path along the outside the fence line where safely possible.

Is the LOSC responsible for all mowing and grounds? If so, what are the requirements relative to mowing frequency? Are there any landscaping requirements?

LOSC is only responsible for grounds maintenance at Pillar Point as identified in 4.18.1.

Frequency is dependent primarily on contractor ability to do mowing, and the need being identified during inspections from CE environmental personnel. There are no landscaping in the traditional sense, but periodically low brush must be cleared from drainage ditches and low use areas.

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29 ATTCH 1: Page 18, Section 4.21 (Inspection/Testin g), Paragraph 4.21.1

4.21. Inspection/Testing. The contractor shall

complete annual inspections of all P&E to determine condition and any utilization or user changes. (CDRL A003) Any changes impacting appendices A-E will be submitted to the Government via CDRL A008. The contractor shall:

4.21.1. Perform periodic facility maintenance

inspections with the individual Facility Managers to identify maintenance and corrective action requirements.

Are the periodic facility maintenance inspections in addition to the annual inspections? If so, what are the required frequency?

Annual inspections can be accomplished on a contractor generated schedule. Periodic facility inspections can be documented as Annual Inspections if they fulfill requirements of 4.21, but they are generally inspections of opportunity utilized by contractor personnel while working on or at any given facility. The intent is to stay abreast of unknown maintenance and corrective action requirements, and for the contractor to schedule their correction upon identification.

30 ATTCH 1: Page 18, Section 4.21(Inspection / Testing); Page 19, Section 4.30 (Non- LOSC Facility Project Support), Paragraph 4.30

4.21. Inspection/Testing. The contractor shall

complete annual inspections of all P&E to determine condition and any utilization or user changes. (CDRL A003) Any changes impacting appendices A-E will be submitted to the Government via CDRL A008. The contractor shall:

4.30. Non-LOSC Facility Project Support. The

contractor shall provide engineering services in support of non-LOSC facility/construction projects and/or CE troubleshooting. Engineering services include:

Multiple requirements are stated within the PWS that appear to require staffing of qualified Engineers. Would the Government please identify the various disciplines of Engineers they would expect the successful Contractor to employ? Would the Government also identify their expectations for on-site staffing necessary to fulfill the PWS requirements, e.g., NDE capability, Roof inspections, RCM, Corrosion Control, Energy Conservation, Environmental, etc.

Staffing is the responsibility of the contractor, but, yes, Engineers are an important part of the contractor fulfilling contractual requirements. At a minimum, the contractor will be designing and installing complex generator, HVAC, and electrical systems with the intent of performing configuration changes to facilities and systems necessary to achieve the greatest operational availability for mission success.

31 ATTCH 1: Page 21, Section 6.1 (Phase In), Paragraph 6.1.1.2

6.1.1.2 Address training, obtaining clearances, Local Area Network (LAN) access and any other personnel actions required to assume full operational responsibility. In addition, the plan shall address interfacing with the incumbent contractor and transfer of Government property.

Section 6.1.1.2 This section implies government furnished equipment and property will be provided to the LOSC contractor. Is there a list of GFE to be provided under this contract? Will the Government provide any general purpose or special purpose equipment, tools, or vehicles or will these be contractor provided?

See Appendix L for GFE. Yes, the government will be providing equipment, tools, and vehicles.

32 ATTCH 1: Page 21, Section 6.1 (Phase In), Paragraph 6.1.1.3

6.1.1.3 The Contractor shall: Identify key

personnel positions in the organizational structure.

Will the Government please identify the “Key Personnel” positions that are required to support the LOSC or is that to be left for the Contractor’s determination? Will Key Personnel and their proposed position within the Organization be evaluation criteria for selection and award? Minimum requirements (education, years of experience, etc..) are recommended for the program/project manager.

Identification of key personnel is left to the contractor, however any resident expert(s) in HVAC, electrical, crane, Corrosion Control, generator, SVPP, and financial management are prime personnel to consider.

33 ATTCH 1: Page 21, Section

6.1.4 Appoint Facility Managers for all buildings

where the contractor has a majority presence in building. At the start of the contract this will apply to buildings 525, 11162, and 861.

Section 6.1.4 Are buildings 525, 11162, and 861 the primary locations to the LOSC employees? Again, please provide a map of VSFB to show the locations relative to other buildings, facilities and real property.

Yes, they are. B525 is the South Vandenberg Power Plant, B11162 is a storage warehouse, and B861 is the primary contractor operational facility.

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34 ATTCH 1: Page 22, Section 6.8

(CMMS),

Paragraph 6.8 including 6.8.1- 6.8.2

6.8 Computerized Maintenance Management

System (CMMS). The contractor shall coordinate with 30 SCS via the CCB for use of the CMMS on the NIPRnet.

6.8.1 The contractor shall make the CMMS

accessible to Government representatives.

6.8.2 The contractor shall ensure all software

utilized is approved for use on the NIPRnet.

Section 6.8 Is the CMMS referenced here in addition to IWIMS or the future planned move to IBM TRIRIGA?

Yes, this is in reference to the contractor operated and maintained CMMS.

35 ATTCH 1: Page 22-23, Section 6.9 (Document and Record Maintenance), including Paragraph 6.9.1

6.9 Document and Records Maintenance. The

contractor shall accurately and continuously update and maintain contract documentation and records as part of their documentation archive. The contractor shall:

6.9.1 Maintain a central data library of contract

related documentation, both electronic and hard copy. Documentation shall include, but is not limited to: Contract Data Requirements List (CDRL) submittals, certifications and reports, drawings, studies and results, NDI reports, radiographic film, warranties, correspondence, historical data, technical manuals, manufacturer’s instructions and recommendations, operation and test procedures, and any other data necessary or desirable to the Government and Program Manager.

Archive database development or modification shall be non-proprietary and become Government property at the end of the contract. The documentation shall be accessible for review by the Program Manager and other Government representatives.

Is the central data library currently complete, accurate, and up to date?

Yes, the data base provides the required information.

36 ATTCH 1: Page 23-24, Section

6.10 (Customer Service Desk), Section 6.10

6.10 Customer Service Desk. The service desk will

operate on a standard work week, Monday through Friday, during normal duty hours. Any after hour calls received by the Civil Engineer Disaster Control Center (DCC) and requiring a LOSC action will be responded to 24 hours a day, 7 days a week. The service desk shall:

Section 6.10 Where is the customer service desk located? Does the LOSC man the DCC or is this accomplished by others? If so, is it another contractor or the Government. Please provide sufficient detail.

The customer service desk is within the CE compound. LOSC does not man the DCC on a routine basis, this is done by CE personnel.

During launch support, the contractor will be required to support the DCC with a combination of an HVAC, generator, and electrical personnel.

37 ATTCH 1: Page 24, Section 6.12 (Work Order Reporting), Paragraph 6.12.1

6.12.1 Record and update all work activities, labor, and materials in the Government work management database [currently Integrated Work Information Management System (IWIMS)]. Manual entry directly into IWIMS will be required.

Is the present work order system being operated electronically or on paper? How are work instructions being provided to the craft? Are notebooks or other hand-held devices being utilized to capture work assignments, completed work documentation, and other relevant information.

The work order system is primarily IWIMS and the method associated with inputting these work orders into the systems is primarily up to the contractor. If the successful contractor chooses to input in any form or fashion which best suits the contractor, this is suitable as long as it makes it into IWIMS.

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38 ATTCH 1: Page 26-27, Section

6.12 (Work Order Reporting), Paragraph 6.12.7 (Work Order Priority Classification)

6.12.7 ..The contractor shall classify, document, and prioritize all requirements in the Civil Engineer database (currently IWIMS with update planned to move to IBM TRIRIGA) within two business hours for emergencies and within one business day for all other work.

Could the Government discuss the timeframe for the move to IBM Tririga? Is or has any other CMMS such as IBM Maximo been used at LOSC at any time? Are other data/records available for development of the PM/RCM programs? If so, what format will they be received in by the incoming contractor on the first day of Phase-In?

Planning to deploy Tririga in January or February of 2022. A formal date has not been established nor have any of the details been worked out and is considered a work in progress. The CMMS the contractor uses is called Capella, the assuming contractor can use a CMMS system which is off the shelf.

39 ATTCH 1: Page 26-27, Section

6.12 (Work Order Reporting), Paragraph 6.12.7 (Work Order Priority Classification)

6.12.7 Work Priority Classification Will this contract require and labor or service to support the planned move from IWIMS to IBM TRIRIGA? If so, will this be accomplished by a future modification to the contract?

At this time no, however, if additional work is required during the transition from IWIMS to TRIRIGA then a TO will be awarded.

40 ATTCH 1: Page 27, Section 6.13 (Computers and Licenses), Paragraph 6.13.2

6.13 Computers and Licenses. The contractor shall:

6.13.2 Appoint an on-site individual Equipment

Custodian.

Could the Government expand and clarify their expectations for the duties of an Equipment Custodian?

Would this position be considered as Key?

Stringent requirements exist for control of computers and licenses used on Government networks. For this requirement, the Equipment Custodian will serve as POC for all aspect of computer and software accountability. The position is not Key.

41 ATTCH 1: Page 27, Section 6.14 {Cost Reimbursables

(CLIN X006)],

Paragraph 6.14

6.14 Cost Reimbursables (CLIN X006). The

reimbursable CLIN shall be used for authorized materials and cost of services associated with support for Maintenance & Repair (CLINs X001, X002, X003, X004). Cost of supplies and materials shall be charged to the reimbursable CLINs at actual cost plus applicable indirect costs. Examples of valid cost reimbursables include materials, supplies, cost of services, uniforms, recruiting, tuition for technical schools, travel, per diem, and Santa Barbara County possessory interest taxes.

Reimbursables in support of Task Orders will be negotiated and priced as part of the Task Order

CLIN.

Do these reimbursable costs include required training for LOSC employees? If not, where should these costs be included? In addition, is there a list of required training for LOSC employees to be included in the solicitation?

Yes, this CLIN covers the cost of training.

42 Is the Government planning to provide historical data for Work Orders, PMs, and related activities as part of the final RFP?

Government will provide historical data of Task Assignments awarded.

43 Will the Government please identify Buildings/Facilities, General Purpose Equipment, Special Purpose Equipment, Tools, Vehicles, and other relevant property that will be assigned to the Contractor for daily O&M requirements?

Buildings/Facilities are identified in the appendices. The GFE will list equipment being provided to the contractor.

44 Is any of the GFE, as requiring repair and/or replacement, being transitioned to CFE (contractor-furnished equipment)?

No, the equipment will be GFE.

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45 Would the Government further identify a description of the O&M Work Flow Process?

The Government utilizes the 332 process in which the Facility Manager (FM) submits the 332 form to the CE data base EProTools. Once approved by CE a determination is made identifying if the work is either LOSC work or CE work. If it is determined to be LOSC work then the PM office requests a proposal from the contractor and once received the project is prioritized according to need and funding.

46 Davis-Bacon (DB) Wage rates are included within the Draft RFP data, but there is no discussion of DB work.

Please clarify.

A small percentage of the TO's require work that is covered by the DBA.

47 There is no information provided identifying lifting hardware, fixtures, chokers, slings, etc.. and their certification/recertification, nor are their any requirements for control and issuance for this equipment. Will Customer's lifting fixtures/hardware certification, NDE, and load testing be the responsibility of the Contractor?

This equipment is all issued as GFE. The contractor is responsible for its maintenance and certification.

48 Please provide a DD254 with the final RFP. If a Top Secret Facility Clearance requirement is needed, this may impact potential offerors teaming arrangements.

Top Secret clearance is not required on the LOSC contract.

49 Attach L-5: Page 6, Section 2.1 General Instructions, Paragraph 2.2 (4)

2.2 Volume Organization

The technical volume shall be organized according to the following outline:

(1)Table of contents (excluded from page limit) (2)List of tables and drawings (excluded from page limit) (3)Glossary/Acronym List (excluding from page limit) (4)Cross Reference Matrix (5)Factor One: Technical

Subfactor 1 – Program Management Approach Subfactor 2 – South Vandenberg Power Plant (SVPP) Subfactor 3 – Pressure Vessels Subfactor 4 – Maintenance and Repair

Request (4) Cross Reference Matrix be excluded from page limit.

Concur.

50 Attach L-5: Page 10, Section L-3 Volume II, - Factor 2 Past Performance, Paragraph 3 5 f

A description of the difference between the resources the Offeror used to perform the past effort and the resources the Offeror proposes to use for

LOSC.

Please define the "perform the past effort." Is the past effort the current LOSC effort that is on-going, at this time, and awarded to CHI?

This section is Past Performance and only the incumbent can assert that the resources used to perform the past will be the same.

The intent of the statement is for the offerors to demonstrate potential lessons learned from previous contracts and how they will implement them on the LOSC contract.

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51 Attach L-6: Page 5- 6, Section 2.3.3 Subfactor 2 - SVPP, Paragraph 2.3.3.2

2.3.3.2 The proposed approach demonstrates

capability in maintaining the Allen-Bradley ControlLogix System, South Vandenberg power grid/substation configuration (including the multiple substation configuration scenarios used), the use of dual-fuel injection systems and fuel switching procedures, load bank operation, and permits necessary to operate SVPP.

Is the Allen-Bradley ControlLogix System owned by the Government and will it be provided to the incoming LOSC contractor as GFE? If not, who owns and operates the Allen-Bradly ControlLogix System? Is the current LOSC contractor maintaining the Allen-Bradley ControlLogix System today? Please include with an amendment to the DRFP all the documentation on the Allen-Brady System.

Information is required to submit a compliant proposal.

The Allen-Bradley ControlLogix System is part of the SVPP and the SVPP is maintained and operated by the contractor. Documentation will be provided.

52 Attach L-6: Page 11-12; Section M- 3 Evaluation Factors: Volume II

- Factor 2 - Past Performance,

3.1.1.2 Relevance

Assessment

3.1.1.2 ...An effort will be deemed relevant if it demonstrates experience with providing support services similar to those specified in Table 5.1.1.

Table 5.1.1, Relevancy Elements for Power Plant Operations: 1) Ability to operate and maintain a 15-megawatt or greater power plant and associated systems; 2) Ability to operate and ensure uninterrupted operational support in meeting applicable requirements; 3) Defined Processes and Procedures in meeting all Permit to Operate requirements to include Federal, State, and Local regulations;

4) Development and submission of mandatory data in accordance with state, local, and contract requirements.

There is no question associated with the statement.

53 Will affiliate past performance be allowed by crediting offerors’ citation of the past performance of parent, subsidiary, and sister companies?

Past performance citations will only be evaluated in the subfactor areas that the affiliates are proposed to perform for this acquisition.

54 Suggest that the Prime Contractor be required to provide a minimum of two past performance contracts to provide assurance that there are adequate corporate resources available.

The contractor has the option to provide this data but it is not a requirement.

55 General Critical Not provided. For the industry day event scheduled to start 16 August 21, suggest that the Government schedule one on one sessions with each of the interested bidders.

One-on-one sessions are available on 17 Aug 2021.

56 General Critical Not provided. Please provide schedule details for the industry day in mid-August so that travel arrangements can be coordinated.

Agenda will be posted to SAM.gov ge

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57 Attach L-5_LOSC Section L dated 10Jun2021

Critical Not provided. Please provide the following attachments as mentioned in Section L:

Attachment L-1 Contractor Staffing Plan and Matrix Attachment L-2 Past Performance Information Attachment L-3 Subcontract/Teaming Partner Consent Letter for the Release of Past and Present Information to the Prime Contractor Attachment L-4 OCI Plan Checklist

Attachments L-1 thru L-4 will be provided as part of the final RFP to SAM.gov. Attachment L-2 is no longer required.

58 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 2.5.6

Substantive PWS 2.5.6, pg. 7 of 38, states "All contractor employees must have/maintain as a minimum SECRECT clearance eligibility." Does this mean that all personnel must be eligible to OBTAIN a Secret clearance but do not necessarily have to POSSESS a clearance?

Correct. All employees must be able to obtain a secret clearance. Note that on day one, the contractor must have enough employees with a secret clearance to access secure facilities and support all contractual requirements.

59 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 2.5.6

Substantive Can the Government please clarify which positions need a secret clearance?

No, it is the contractors responsibility to manage which positions have a secret clearance. At a minimum, the contractor should consider all positions required to access Range facilities as requiring a secret clearance.

60 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 3.4.1

Substantive PWS 3.4. SCADA/DDC Monitoring. Is this a single monitoring station/console from which all SCADA and DDC controls/equipment can be monitored?

The Vandenberg Power Monitoring System (VPMS), previously SCADA, and DDC station/console consist of two computers that monitors all MDA critical facilities.

61 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 3.4.1

Substantive PWS 3.4.1. What type of ELSA equipment must the SCADA/DDC Monitor be certified for?

ELSA equipment is both provided by the government along with the training to use it.

62 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 4.11.5

Substantive PWS 4.11.5 states "Maintain the Direct Digital Control systems (DDC) controlling HVAC in all facilities. The contractor must be able to make software/coding changes, generate trend tracking, trouble shoot/repair/replace sensors and controls, change sequence of operation as may be required and maintain/update documentation in paper and electronic format." Most DDC systems software is proprietary and is specific to the equipment which it controls. Will the Government provide the proprietary software, loaded on a laptop or iPad, with which to perform these tasks?

Yes, laptops are provided via GFE and one or more are pre-configured with DDC management software.

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63 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, 4.12.1

Substantive PWS 4.12.1 requires non-destructive inspections of pressure vessels be done by a Level II Inspector or higher.

Does the incumbent contractor have a Level II Inspector in house, or must this requirement be subcontracted to a 3rd party?

The contractor can either have an in-house Level II certified inspector or they can subcontract to a 3rd party.

64 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 4.13

Substantive PWS 4.13 -- Does the Government provide equipment such as spreader beams, test weights, etc., with which to perform periodic inspections and functional validations, testing, maintenance, and certification of cranes and hoists?

Yes, this equipment is currently available as Government Furnished Equipment (GFE). See Appendix L for clarification on specific pieces of equipment.

65 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 4.28

Substantive PWS 4.28 requires the contractor to provide ongoing propane delivery for the heating system at Pillar Point (PP) building 13.

Deliveries must be coordinated to ensure tank never drops below 10% capacity. Where does the propane originate from? I.e., is it a local vendor with whom the contractor must coordinate?

Correct. The contractor will need to coordinate with a local vendor for delivery.

66 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 6.2

Substantive PWS 6.2 discusses Phase-Out. Will the offerors be required to price the Phase-Out in their proposals for this LOSC effort?

No. The phase-out will overlap with the final period of performance which should be captured in the proposal. For example, for a 30 day phase-out, if the contract ends 1 Oct 2028 the phase-in/phase-out will being 1 Sep 2028. The contractor is required to provide as much as 90 days of support to the successor prior to the expiration of the existing contract.

67 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 6.8

Critical PWS 6.8 CMMS. Regarding the CMMS to be furnished by the contractor, what process must be adhered to for approval of the CMMS? Are there minimum government specifications? Minimum number of Government licenses/seats required?

Not at this time, it should be able to meet the requirements of the CDRL reports though and can be bought off the shelf (CMMS), there are several out there in industry that are being used.

The only four CMMS software features requested over 50 percent of the time were the four basic tenets of CMMS: work order management, preventive maintenance, asset management and inventory management. None, as long as the work orders and CDRL’s are being met, along with work order scheduling and tracking.

68 Attach 1 -

PWS_LOSC

Acquisition_08Jun 21, section 6.8

PWS 6.8 identifies a contractor provided CMMS. Is there a contractor provided CMMS currently in use at LOSC? Will this CMMS be transferred to the incoming contractor? If not, how will the historical data repository captured in the contractor provided CMMS be transitioned to the incoming contractor?

Yes there is currently a contractor provided CMMS on LOSC. The current contractor CMMS was developed by the contractor and can be purchased. The system itself will not be transferred to the incoming contractor however the historical data will be provided from the current contractor.

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69 Attach 2 - Appendix C_D_E_F_08Jun2

Substantive Attachment 2, Appendix D -- there are numerous pressure vessels listed as "deactivated." What will be the contractor's responsibility regarding such deactivated items?

This is for tracking purposes. There is potential for additional work under a TO to divest of the deactivated vessels but that would be negotiated post award.

70 Attach 11 CHI 2019-2024 CBA_Redacted_w _Appendix A

Substantive IBEW CBA, Article 20 discusses the extensive training program developed by the union and the company. To what extent has this program been developed? Is the training program part of the CBA and available to offerors for review?

The current training program reflects a typical union apprenticeship curriculum and OJT programs, specifically modeled after the IBEW apprenticeship program. The training program documentation is not an attachment to the CBA.

Offerors can refer to the IBEW apprenticeship program for more information.

71 Attachment 2, Appendix G, Section 1.4.1

Substantive Attachment 2, Appendix G, Section 1.4.1 discusses the Environmental Management System (EMS). Does the EMS consist in part of an environmental database or environmental software that must be used in conjunction with execution/compliance of the environmental requirements?

The EMS has its own SharePoint. The eDASH system contains all things pertaining to VSFB EMS and the location of the information will be provided at time of award.

72 Attachment 2, Appendix G, Section 3.12.6

Substantive Attachment 2, Appendix G, Section 3.12.6 prohibits vehicle cleaning onsite except with water only (no soaps or cleaners). Is there a wash rack on site where proper cleaning may be done using soaps and cleaners?

Yes, there is a vehicle washing station provided for government and contractor vehicles at the on-base vehicle maintenance yard.

73 Attachment 2, Appendix G, Section 3.12.7.e

Substantive Attachment 2, Appendix G, Section 3.12.7.e discusses the water privatization contractor American Water. Is it safe to assume that coordination with AW should occur prior to performing any work involving the water distribution system? Are there points of demarcation for that system?

Yes, coordination with American Water is required. There are points of demarcation.

LOSC is responsible for facility water systems and American…