Att_20-Performance_Work_Statement_6-13-17.pdf

PERFORMANCE WORK STATEMENT

Bldg 500 (LeMay Complex) Facility Maintenance & Repair Offutt Air Force Base, NE 68113

REVIEWED:

Quality Assurance Program Coordinator Date

Program Manager/ Functional Commander Date

APPROVED:

Contracting Officer Date

Updated 13 June 2017

TABLE OF CONTENTS

TABLE OF FIGURES

BACKGROUND INFORMATION

1.0 DESCRIPTION OF SERVICES

2.0 SERVICE SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.0 GENERAL INFORMATION

5.0 CONTRACTOR / EMPLOYEE BASE PASS AND IDENTIFICATION AND VEHICLE

PASSES

APPENDIX A – PUBLICATIONS

APPENDIX B – CURRENT EQUIPMENT INVENTORY

APPENDIX C – MAPS

APPENDIX D – FACILITY DRAWINGS

APPENDIX E – NOT USED

APPENDIX F – DEFINITIONS

APPENDIX G – CONTRACT LINE ITEM NUMBER OUTLINE

APPENDIX H – NOT USED

APPENDIX I – NOT USED

APPENDIX J – PGS EQUIPMENT INVENTORY

APPENDIX K – PGS MANUFACTURER’S RECOMMENDED PM SCHEDULE

APPENDIX L – NOT USED

APPENDIX M – SECTION 1C ENVIRONMENTAL SPECIAL CONDISIONS.

Building 500 Compound PERFORMANCE WORK STATEMENT

TABLE OF FIGURES

Figure 1: Bldg 500 - Basement (Contractor Provided Space)

Figure 2: Bldg 500 - 1st Floor (Contractor Provided Space)

Figure 3: Gas Distribution

Figure 4: Water Distribution

Figure 5: Facility # 500 Floor Plan (1st Floor)

Figure 6: Facility # 500 Floor Plan (2nd Floor)

Figure 7: Facility # 500 Floor Plan (3rd Floor)

Figure 8: Facility 500 Floor Plan (Basement Floor)

Figure 9: Facility 501 Floor Plan (Lower Level)

Figure 10: Facility 501 Floor Plan (Middle Level)

Figure 11: Facility 501 Floor Plan (Upper Level) 42

Figure 12: Facility 510 Floor Plan (1st Floor)

Figure 13: Facility 513 Floor Plan (1st Floor)

Figure 14: Facility 513 Floor Plan (Basement Floor)

Figure 15: Facility 515 Floor Plan (1st Floor)

Figure 16: Facility 519 Floor Plan (Basin and Sump Plan)

Figure 17: Facility 522 Floor Plan (1st Floor)

Figure 18: Facility 522 Floor Plan (2nd Floor)

Figure 19: Facility 562 Floor Plan (1st Floor)

Figure 20: Facility 591 Floor Plan (1st Floor)

Figure 21: Facility 597 Floor Plan (1st Floor)

Figure 22: Facility 597 Floor Plan (2nd Floor)

Figure 23: Facility 407 Floor Plan (1st Floor)

Figure 24: PGS Floorplan

BACKGROUND INFORMATION

Offutt Air Force Base is home of the 55th Wing, the Fightin' Fifty-Fifth, and a variety of tenant units.

Offutt's diverse missions and global responsibilities put it on the cutting edge of the Air Force's transformation. Each branch of the US military is represented among the approximately 10,000 military and federal employees assigned here. Offutt is a beautiful community situated near the Missouri River in the rolling hills of southeastern Nebraska.

As such, the Contractor will be required to support this mission by providing facility support services to major maintenance activities for facilities located within the USSTRATCOM compound.

Specifically, these activities are for Air Force and Department of Defense organizations located within this area of Offutt AFB, Nebraska. Work previously performed has included, but is not limited to, facility support which included facility investment, utility maintenance, and fire protection maintenance. Bldg. 500 compound consists of the following buildings: 407, 500, 501, 510, 513, 515, 519, 522, 562, 591, 597, the PSG and their connecting structures.

DESCRIPTION OF SERVICES

The Contractor shall provide cost effective operations, maintenance, repair, and service functions for real property, Real Property Installed Equipment (RPIE), and Real Property Similar Equipment (RPSE), and specifically designated non-RPIE to a standard that prevents deterioration beyond that which results from normal wear and tear or prevents degradation of USSTRATCOM mission using life cycle maintenance practices. The plan and program shall include provisions for control and accountability of all Contractor utilized vehicles, equipment, tools and materials.

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) for the Bldg. 500 compound within Offutt AFB. Services shall be performed at buildings 407, 500, 501, 510, 513, 515, 519, 522, 562, 591, 597, the PGS, and their connecting structures at Offutt AFB, Nebraska.

Broad examples of Contractor responsibilities include, but are not limited to, Heating Ventilation and Air Conditioning (HVAC), plumbing, emergency power systems, electrical, fire suppression, structural, alarms, roofing maintenance and repair and work request management. This contract also includes providing the Civil Engineering (CE) customer interface with the facility occupants as well as coordination with the Contracting Officer Representative (COR). The Contractor shall perform services in accordance with all applicable federal, state, and local laws, AF Engineering Technical Letters (ETL), Unified Facilities Criteria (UFC), and life safety codes ensuring uninterrupted mission support to the USSTRATCOM mission and personnel.

1.1. VERIFICATION OF WORKLOAD AND CONDITIONS

A listing of the current equipment inventory is provided in Appendix B. During the first 60 days of the contract, the Contractor shall validate the inventory list and add any missing equipment to the list. The missing equipment to be added –if any – during this period, shall be determined by the CO for a modification to the contract pricing. Any other equipment that is found after the 60 day period shall be added to the list and maintained by the contractor at no additional cost to the Government. All Real Property Installed Equipment (RPIE) (See section 1.2.9 of AFI 32-9005 for RPIE definition) located in the facilities will be supported under this PWS. Basic site maps are provided in Appendix C and floor plans for each facility are provided as both contract support files and as appendices within this document (Appendix D).

1.2. SERVICES

1.2.1. SERVICES TO BE PROVIDED FOR RPIE (CLIN X001 and X002)

The Contractor shall provide professional inspection, operations, maintenance, repair, and support functions in the most efficient and economical manner, taking into account total system life cycle costs and impact on the quality of service received by the customers. The Contractor shall deliver a predictive, preventive maintenance, and corrections program that ensures the reliability and maintainability of Real Property; Use equipment maintenance records and current technology solutions to provide early notification of pending equipment and system failures to enable the Contractor to avoid facility downtime and provide 100% mission capable facilities; When necessary, provide the required documentation (i.e.

AF Form 332) for follow on programming action purposes by 55th CES/CEN personnel.

The Contractor shall remove debris, required to complete services within this contract, in accordance with all applicable federal, state, and local environmental laws and life Safety codes. No storage of debris shall be permitted. The Contractor shall meet all legal requirements for transportation and tracking of this debris to recycle centers or landfills. The contractor shall report quantities of all material disposed of to the COR NLT the 1st business day after the end of each quarter on the standard base form (Attachment

21 – Report 18). All records generated under this contract are the Government’s and must be ready for inspection at any time. The Contractor will also turn over all records generated to the COR at contract completion(Attachment 21 – Report 22). The Contractor shall maintain the cleanliness and orderliness of all mechanical rooms and shall not delegate that responsibility to facility managers. After maintenance and repairs, restore the surface area and landscape to its original condition. The Contractor is responsible for cleanup resulting from real property system failures. Contractor shall meet all legal requirements for transportation and tracking of debris to recycling centers or landfills.

The Contractor shall manage and perform all activities and functions related to leading, managing, training, and directing people and resources dedicated to performing operations and maintenance activities for all Real Property, Real Property Installed Equipment (RPIE), The Contractor shall provide information and support to the COR Base Civil Engineer (BCE) and other government designated CE representatives as required; Generate, distribute, file, and maintain records of all required inspections, testing, training, certifications, operating instructions, appointments, and policy letters. Contractor shall meet all legal requirements for transportation and tracking of debris to recycling centers or landfills.

OPERATIONS SUPPORT -- CUSTOMER SERVICE

Contractor shall provide a centralized customer service focal point for customers working / residing within the contracted facilities. The Contractor shall provide a means to receive verbal or written service calls 24 hours a day, 7 days a week while also balancing the Boiler Plant attendance requirements of AFI 32-1068 as further described in the Heating, Ventilation, and Air Condition paragraph contained within this PWS. During non-duty hours, the contractor shall provide a means for acknowledging receipt of all verbal or written emergency work orders within 15 minutes of the initial attempt to contact. The Contractor shall process and control work requirements for repair work performed by their employees.

Maintain accountability of resources to include for example equipment, personnel, and facilities. Process all after hour calls, dispatch craftsman to emergencies, write Direct Scheduled Work (DSW), and maintain the Industrial Control System (ICS) night log with all pertinent information. Contractor shall manage, train, and perform all activities and functions related to customer service, material acquisition and control, warranty/guarantee program, production control, work order support, life cycle cost management, and associated tasks. (Attachment 21 - Report 01)

PREVENTIVE MAINTENANCE

1.2.1.2.1. MAINTENANCE MASTER PLAN (MMP)

(See section 4.1 for plan requirements)

1.2.1.2.2. PREVENTIVE MAINTENANCE WORKING PROGRAM (Priority 2A) The Contractor is to ensure that equipment and systems are maintained and have operational capability for anticipated asset life while maintaining life cycle costs within industry standards, AF PMTLs, and compliant with code and manufacturer O&M specifications.

The Contractor shall update schedules as necessary to reflect all changes in equipment inventory; Perform 2A work as specified in the current Air Force guidance; Manufacturer’s recommendations shall be adhered to throughout the life of the equipment; all records maintenance shall be the sole responsibility of the Contractor; All records generated under this contract are the Government’s and must be ready for inspection at any time. The Contractor will also turn over all records generated to the COR at contract completion(Attachment 21 – Report 23).

Contractor shall document the proposed 2A frequencies, schedules and implementation program process.

(Attachment 21 – Report 02) During the execution of this project if changes to the 2A work frequencies, schedules, and equipment additions and deletions are required, the Contractor shall provide documentation to the COR and gain COR approval prior to implementation. If costs would be incurred due to changes the approval authority is the CO.

1.2.1.2.3. PREDICTABILITY MAINTENANCE

The Contractor shall develop and implement a maintenance management program to monitor and analyze the condition of real property equipment and systems, predict failures, determine required replacement parts, and schedule maintenance prior to failure in order to minimize service disruptions.

DIRECT SCHEDULE WORK

The Contractor shall maintain, repair, construct, test, and modify real property facilities and equipment to ensure cost effective, quality, safe and reliable facilities. All priorities of work are defined in AFI 32- 1001. DSWs are limited to $2,000 in material costs and/or less than 50 man-hours in labor effort.

1.2.1.3.1. EMERGENCY CORRECTIVE MAINTENANCE (Priority 1)

As defined by AFI 32-1001, Emergency work (Priority 1) includes any situation that is an immediate threat to life, property, environment, security or mission. The Contractor’s performance standard for emergency work shall be on-site response within 1 hour with appropriate certified and licensed personnel capable and ready to respond and mitigate the emergency as quickly as possible, not to exceed 24 clock hours. When emergency work is in progress and completion prior to normal duty hours is impossible, the Contractor shall continue the work to a point of safe mitigation, regardless of the time required. Notify the COR promptly upon discovery of significant emergencies and provide periodic updates. Critical mission areas shall be supported as first priority in the event of large scale service requirements;

Contractor shall contact the COR to determine prioritization of requirements. In the event of an Emergency not mitigated within the 24 hour requirements window, the Contractor shall be responsible for notifying the COR and providing hourly updates to the COR.

EMERGENCY UTILITY DSW

The Contractor’s performance standard for emergency utility service work shall be on-site response within 1 hour with appropriate certified and licensed personnel capable and ready to respond and mitigate the emergency.

1.2.1.3.2. PREVENTIVE MAINTENANCE (Priority 2A)

As defined by AFI 32-1001, Preventive Maintenance (Priority 2A) is maintaining equipment and facilities in satisfactory operating condition by AF PMTL and Industry Standards.

1.2.1.3.3. CONTINGENCY CONSTRUCTION (Priority 2B)

As defined by AFI 32-1001, this work classification is not applicable to this Performance Work Statement.

1.2.1.3.4. SCHEDULED SUSTAINMENT WORK/CORRECTIVE MAINTENANCE (Priority 3A- High/3B-Medium) As defined by AFI 32-1001, Priority 3A/3B work is a scheduled sustainment item that poses high or medium mission or equipment sustainment risk, has a Risk Assessment Code (RAC) of 1-3 assigned to it, has a Fire Safety Deficiency (FSD) of 1 or 2 assigned to it, provides a high return on investment to the Government, or entails time sensitive requirements. Priority 3A/3B work must be responded to and completed, or materials ordered, within 7 calendar days of receipt. Thus, the Contractor shall respond to and complete, or order materials, within 7 calendar days of receipt. If materials are ordered, completion shall be within 7 calendar days after receipt of materials. In the event of ordered materials, the Contractor shall have a safe mitigation plan in place to support a reclassification of Priority 3A/3B work to a lesser priority and not exceed 30 calendar days from receipt of notification to complete the work. DSWs shall not be consolidated in an effort to convert them into a planned work order. Any request for conversion of a DSW into a planned work order or project shall be approved in advance by the chairman of the Work Request Review Board (WRRB) and COR. Coordinate Priority 3A/3B work and inspections with the facility manager.

1.2.1.3.5. SCHEDULED SUSTAINMENT WORK/CORRECTIVE MAINTENANCE (Priority 3C- Low) As defined by AFI 32-1001, Priority 3C work is a scheduled sustainment item that poses low mission or equipment sustainment risk, has a Risk Assessment Code (RAC) of 4-5 assigned to it, or that does not qualify as a higher priority. Priority 3C work must be accomplished within 30 calendar days of notification of the requirement. Material requirements must be processed within 14 calendar days of receipt of requirement. DSWs shall not be consolidated in an effort to convert them into a planned work order. Any request for conversion of a DSW into a planned work order or project shall be approved in advance by the chairman of the Work Request Review Board (WRRB) and COR. Coordinate Priority 3Cwork and inspections with the facility manager.

1.2.1.3.6. SCHEDULED ENHANCEMENT WORK/ALL OTHER ENHANCEMENT WORK

(Priority 4A/4B) As defined by AFI 32-1001, this work classification may be accomplished in accordance with paragraph

1.2.1.4 of this Performance Work Statement.

WORK ORDER PROGRAM

The Contractor shall coordinate with COR personnel when applicable, gather written requirements to be performed, and develop recommendations for review at staff meetings, the WRRB and Facilities Board.

In-house work will generally fall into one of two categories (DSWs or 332s) based on scope, complexity of the requirement, man-hours, and cost threshold as established by the Government to separate work categories. Work that exceeds scope of a DSW or Contractor’s scope of responsibility shall be routed through the WRRB and the Government to determine method of completion. The Contractor shall have the ability to provide an estimate for work items above the threshold established for DSW work within 5 business days of request by COR. This estimate shall be broken down to the smallest components and thorough in regards to labor, man-hours, materials, freight, travel, G&A, Overhead & Profit, etc... Profit cannot be applied to travel or Other Direct Costs (ODCs). If the Contractor is using a subcontractor, the Contractor shall adhere to FAR 15.404-3 and Performance Objective 9 under the Services Summary in section 2 below. Also, for any equipment purchases, the contractor will be required to submit three quotes unless otherwise approved by the Government (i.e. limited sources). The Government will review and validate the Contractors estimate. The Government will then determine the most advantageous way to satisfy the requirement. (CLIN X003 if necessary) The Government will review, approve/disapprove, and make a final determination on which work requests are to be performed by the contractor capabilities for planned work and which will be accomplished as engineering projects. Activities shall be based on sound life-cycle cost management practices.

See PWS 1.2.1.7 concerning services and commercial equipment warranties under the Work Order Program.

REQUIRED REPORTING

The Contractor shall provide the Required Reports (Reports 01 through 25) that are provided below in Table 1. The information found in the “to be included” column are items to be reported on and more information can be found in Attachment 21 – Required Reports. Weekly Report due dates are Fridays at 3pm and will cover both the work performed for the week as well as the projected schedule for the following week. Other Report due dates can be found in Attachment 21 or in Table 1 below.

Table 1: Required Reporting (See Attachment 21 – List of Required Reports for a full description of each report)

Report Title Information to be included Report Frequency

Customer Service Call Log (Report 01)

1. Date

2. Time

3. Point of Contact

4. Facility #

5. Equipment Barcode (when applicable)

6. Detailed Description of Issue

7. Detailed Description of

Action Taken

8. Contractor shall submit the call logs via email to CORs (email address to be provided at start date of the contract).

9. Report due Friday at 3:00pm

Monthly; Report due first Friday of each month at 3:00pm CST.

Preventive Maintenance (Priority 2A) Weekly Report (Report 02)

1. Shop #

2. Facility #

3. Equipment Barcode

4. PM Task

5. Scheduled Date

6. Actual Date

7. Schedule Amount Time

8. Actual Amount Time

9. Material Cost

10. Corrective Maintenance

DSW Generated

11. Reason if Deferred

12. Schedule and actions for next week’s PM actions

13. Report due Friday at 3:00pm

Weekly; Report due Friday at 3:00pm CST.

DSW Weekly Report (Priority 1, 3A/3B, and 3C) (Report 03)

1. Called in Date/Time

2. Date/Time Responded

3. Point of Contact

4. Shop #

5. Facility #

6. DSW Type (1, 3A/3B, 3C)

7. Equipment Barcode (when applicable)

8. Detailed Description of Issue

9. Detailed Description of

Action Taken

10. Time to Complete

Weekly; Report due Friday at 3:00pm CST.

11. Material Cost

12. Comments

13. Report due Friday at 3:00pm

Work Order Requirement Report (Report 04)

1. Tracking Number

2. Date of Request

3. Contractor Cost Est

4. Materials Ordered Date and

Materials Estimated Time of Arrival

5. Contractor ECD

6. WRRB Date Reviewed

7. WRRB Decision

8. Report due Friday at 3:00pm

Weekly; Report due Friday at 3:00pm CST.

Solid Waste Diversion (Report 05)

1. Total waste disposed

2. Total waste recycled

3. Total revenue for recycling

4. Materials Recycled

5. Other info required on form

6. Report due date: end of Fiscal

Year (FY) Quarter; One business day after end of quarter

Quarterly; Report due NLT 1 business day after the end of the quarter.

Work Management Plan (Report 06)

See PWS 4.1.1 Annually; Report due NLT 14 calendar days after contract/option year award.

Quality Control Plan (Report 07)

See PWS 2.1 A written Quality Control Plan shall be submitted to the contracting officer for review, feedback and approval. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and steps for correcting deficiencies as required.

Once; NLT 10 calendar days after Contract Award.

Maintenance Master Plan (MMP) (Report 08)

See PWS 4.1.2 Once; NLT 14 calendar days after kickoff meeting/award of option year.

Details of Contractor Management Tracking System (Report 09)

See PWS 4.1.4 Once; NLT 10 calendar days after contract award.

Emergency Response Plan (Report 10)

See PWS 4.1.5 Must describe how Contracted staff will respond to and mitigate any critical failure identified within 1 hour of receiving notification during both during regular and non-regular working hours.

Once; NLT 10 calendar days after contract award

Key Control Plan (Report 11)

See PWS 4.1.6 The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

Once; NLT 10 calendar days after contract award.

Recurring Work Schedule (Report 12)

See PWS 4.3.1 The Contractor shall develop a monthly work schedule for all recurring work under this contract. Any changes to the approved monthly work schedule shall be approved by the COR in advance.

Monthly; The schedule shall be submitted to the COR for approval at least five business days prior to the start of the schedule month.

Contractor’s Management Tracking System (Report 13)

See PWS 4.1.4 Once; The file shall be turned over to the COR within five (5) calendar days of completion of inspection or fifteen

(15) calendar days after termination of the contract.

EMS Awareness Training (Report 14)

See PWS 4.5.2 Offutt AFB has implemented an Environmental Management System (EMS) and every contract employee that will physically work on the installation is required to take initial EMS awareness training.

The employee's printed training certificate is required to be turned in NLT 10 calendar days after effective date of contract or prior to performance of any contract work on installation by new hire after award of contract.

Government Property Damage Reports (Report 15)

See PWS 4.7 The Contractor shall submit to the COR any damage to Government property by Contractor employees within 2 hours of the incident.

The COR in turn will provide the Contractor the appropriate form(s) to fill and return within 1 business day.

Within 2 hours of Government property by Contractor employees

RPIE Inventory Reports (Report 16)

See PWS 1.4.1 The Contractor shall provide an inventory (of material to include but not limited to stock items such as raised access floor tiles, carpet, ceiling tiles, paint, wallcovering, etc.,) broken down to the material, type of material, information required for reordering of material (including manufacturer and make details) once a month and upon request from the COR.

The first report after contract award/option year award shall be submitted with Report 08 (MMP). After the first report the next reports will be submitted Monthly;

NLT the first Friday of the month at 3:00pm

CST.

RPSE and/or non-RPIE Inventory Reports (Report 17)

See PWS 1.4.2 The Contractor shall provide an inventory, (of material to include but not limited to stock items such as Batteries and various UPS components as well as other various pieces/parts from RPSE or non-RPIE), broken down to the material, type of material, information required for reordering of material (including manufacturer and make details) once a month and upon request from the COR.

The first report after contract award/option year award shall be submitted with Report 08 (MMP). After the first report the next reports will be submitted Monthly;

NLT the first Friday of the month at 3:00pm

CST.

Material Disposal Reports (Report 18)

See PWS 1.2.1 The Contractor shall remove debris, required to complete services within this contract, in accordance with all applicable federal, state, and local environmental laws and life Safety codes. No storage of debris shall be permitted. The Contractor shall meet all legal requirements for transportation and tracking of this debris to recycle centers or landfills.

Quarterly; Report due NLT 1 business day after the end of the quarter.

PGS Loaded Run (Report 19)

See PWS 1.3.2.1 Manufacturer’s maintenance recommendations can be found in Appendix K. In addition to these standards, the generators shall be run at least weekly in an unloaded condition and at least monthly in a loaded condition. All loaded system runs shall be coordinated with and loaded run reports turned into the COR within five calendar days after loaded run.

Monthly; within five calendar days after loaded run.

Hazardous Material Consumption Report (Report 20)

See PWS 1.5.6 Contractor shall report to the COR all quantities of consumed hazardous materials used under this contract.

Annually; prior to 30 January or within 30 days after the end of the previous calendar year

Capitalization Documentation (Report 21)

See PWS 1.2.1.10 The Contractor shall inventory all real property, accountable RPIE, and associated non-RPIE items using provided barcoding tools and processes under the direction of the Government.

Quarterly; Report due NLT 1 business day after the end of the quarter.

Refuse Records (Report 22)

See PWS 1.2.1 The Contractor will also turn over all records generated to the COR at contract completion.

One time turn in of all Refuse Records at the end of the contract.

PM Records (Report 23)

See PWS 1.2.1.2.2 The Contractor will also turn over all records generated to the COR at contract completion.

One time turn in of all PM Records at the end of the contract.

Lightning Protection, Corrosion Control (Report 24)

See PWS 1.3.1.3 Contractor will generate and maintain all required documents and records IAW AFI 32-1065 para 4 thru 5.

As required; Records will be maintained and turned in as required by current regulations referenced in the PWS.

Updated Drawings (Report 25)

See PWS 1.5.7 Contractor shall be responsible for the provision of updated as-built drawings that occur as a result of work they perform.

As required; Updated drawings are due within 10 days after a project is completed.

MATERIAL CONTROL

The Contractor shall provide and manage material acquisition, logistical support, and associated warehouse activities for operations. Upon request, provide to the Government copies of purchase orders and information relating to estimated time of arrival for all materials ordered. All costs must be attributable to the work order for which the materials were purchased and the facility for which the work was performed. All materials purchased shall be validated for Safety Data Sheet (SDS) applicability.

When a SDS is available, the Contractor shall provide the SDS to COR personnel prior to purchase for approval.

WARRANTY/GUARANTEE PROGRAM

The Contractor shall manage RPIE warranty and guarantee programs to ensure maximum use of these instruments to eliminate unnecessary expenditure of resources and correct deficiencies. All warranties /guarantees in affect at the time of contract award will be turned over to the contractor to maintain immediately upon award

Express Warranties: IAW 52.212-4(o) addendum, the contractor shall provide a one year service warranty on any work orders performed under this contract. All commercial equipment warranties shall be passed to the Government.

O&M MANUALS

The Contractor shall organize and maintain all O&M manuals to ensure that these references are kept in good condition and are available for reference for the life cycle of the equipment.

LIFE CYCLE MANAGEMENT AND REQUIREMENT SUPPORT

The Contractor shall perform and document life cycle cost analysis to support recurring maintenance and replacement program decisions in coordination with asset optimization and programs activities. Ensure real property records are correctly updated when work is completed to include the production of AF Form 1354s. Provide support and assistance to COR staff for the ultimate development of the ten year plan based on the performance of the RPIE and the expected life cycle for the assets.

REAL PROPERTY AND ACCOUNTABLE REAL PROPERTY INSTALLED

EQUIPMENT INVENTORY DATABASE SUPPORT

The Contractor shall inventory all real property, accountable RPIE, and associated non-RPIE items using provided barcoding tools and processes under the direction of the Government. The Contractor shall have 12 months to complete the inventory from the full performance date of the contract. The contractor shall provide quarterly updates (NLT 1 business day after the end of the quarter) of the inventory database to the COR for review and approval. The Contractor shall maintain and update collected data when changes have occurred. The Contractor shall provide required written documentation for capitalization purposes per AFI 32-9005 (Attachment 21 – Report 21).

1.2.2. SERVICES TO BE PROVIDED FOR RPSE AND/OR DESIGNATED NON-RPIE (CLIN

X004 and X005)

OPERATIONS SUPPORT -- CUSTOMER SERVICE

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1.

PREVENTIVE MAINTENANCE

1.2.2.2.1. MAINTENANCE MASTER PLAN (MMP)

(See section 4.1 for plan requirements). The initial Master Maintenance Plan shall be delivered to the Contracting Officer for review and acceptance no later than fourteen (14) calendar days after the contract kick-off meeting.

1.2.2.2.2. PREVENTIVE MAINTENANCE WORK PROGRAM (2A)

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1 except as noted in paragraph 1.3.2.

1.2.2.2.3. PREDICTABILITY MAINTENANCE

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1.

DIRECT SCHEDULE WORK

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1.

1.2.2.3.1. EMERGENCY WORK (Priority 1)

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1 except as noted in paragraph 1.3.2.

EMERGENCY UTILITY DSW

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1.

1.2.2.3.2. PREVENTIVE MAINTENANCE (Priority 2A)

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1 except as noted in paragraph 1.3.2.

1.2.2.3.3. SCHEDULED SUSTAINMENT WORK/CORRECTIVE MAINTENANCE (Priority 3A- High/3B-Medium) This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1 except as noted in paragraph 1.3.2.

1.2.2.3.4. SCHEDULED SUSTAINMENT WORK/CORRECTIVE MAINTENANCE (Priority 3C- Low) This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1 except as noted in paragraph 1.3.2.

WORK ORDER PROGRAM

Coordinate with COR personnel when applicable, gather written requirements to be performed, and develop recommendations for review. In-house work will generally fall into one of two categories (DSWs or 332s) based on scope, complexity of the requirement, man-hours, and cost threshold as established by the Government to separate work categories. Work that exceeds scope of a DSW or Contractor’s scope of responsibility as defined by paragraph 1.3.2 shall be routed through USSTRATCOM/J43 to determine method of completion. The Contractor shall have the ability to provide an estimate for work items above the threshold established for DSW work within 5 business days of request by COR. This estimate shall be broken down to the smallest components and thorough in regards to labor, man-hours, materials, freight, travel, G&A, Overhead & Profit, etc... Profit cannot be applied to travel or Other Direct Costs (ODCs). If the Contractor is using a subcontractor, the Contractor shall adhere to FAR 15.404-3 and Performance Objective 9 under the Services Summary in section 2 below.

Also, for any equipment purchases, the contractor will be required to submit three quotes unless otherwise approved by the Government (i.e. limited sources). USSTRATCOM/J43 will review and validate the

Contractors estimate. USSTRATCOM/J43 will then determine the most advantageous way to satisfy the requirement. (CLIN X006 if necessary)

USSTRATCOM/J43 will review, approve/disapprove, and make a final determination on which work requests are to be performed by in-house capabilities for planned work and which will be accomplished as engineering projects. Activities shall be based on sound life-cycle cost management practices.

See PWS 1.2.2.7 concerning services and commercial equipment warranties under the Work Order Program.

REQUIRED REPORTING

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph

MATERIAL CONTROL

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph

WARRANTY/GUARANTEE PROGRAM

The Contractor shall manage RPSE and/or designated non-RPIE warranty and guarantee programs to ensure maximum use of these instruments to eliminate unnecessary expenditure of resources and correct deficiencies. All Government owned warranties and guarantees in affect at the time of contract award will be the responsibility of the contractor to maintain.

Express Warranties: IAW 52.212-4(o) addendum, the contractor shall provide a one year service warranty on any work orders performed under this contract. All commercial equipment warranties shall be passed to the Government.

O&M MANUALS

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph

LIFE CYCLE MANAGEMENT AND REQUIREMENT SUPPORT

This requirement is identical to the requirement defined in the corresponding paragraph or subparagraph under paragraph 1.2.1 with the following exception – AF Form 1354s are not required for RPSE and/or designated non-RPIE.

1.2.2.9.1. RPSE AND/OR DESIGNATED NON-RPIE AND ACCOUNTABLE RPSE AND/OR

DESIGNATED NON-RPIE INVENTORY DATABASE SUPPORT

The Contractor shall inventory all RPSE and/or designated Non-RPIE, accountable RPSE and/or designated Non-RPIE, and associated items using provided barcoding tools and processes under the direction of the Government. The Contractor shall have 12 months to complete the inventory from the full performance date of the contract. The contractor shall provide quarterly update and the inventory database to the COR for review and approval. The Contractor shall maintain and update collected data when changes have occurred. The Contractor shall provide required written documentation for capitalization purposes per AFI 32-9005 when required (Attachment 21 – Report 21).

1.3. SYSTEM SPECIFIC REQUIREMENTS

1.3.1. RPIE SYSTEM SPECIFIC REQUIREMENTS (CLIN X001, CLIN X002)

ELECTRICAL SYSTEMS

The Contractor shall operate, maintain, install, and repair energized and de-energized facility components for electric circuits, electric control systems, and associated equipment. Maintain, repair, and replace all light fixtures throughout facility as needed. Maintain, repair, replace, and operate all electrical distribution circuits and equipment operating at or below 600 volts. Contractor shall be responsible for all accountable electrical Real Property Installed Equipment (RPIE), and associated equipment items required for RPIE facility electrical systems to be functional. The Contractor shall repair and maintain real property electrical equipment to meet National Fire Protection Act (NFPA) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance, and National Electric Code (NEC) standards. Contractor will provide a documented electrical coordination study prior to modifying existing circuits or installing new circuits in compliance with current industry standards. Contractor will provide updated drawings for every circuit modification to the facility electrical system. All electricians shall be certified as a Journeyman at a minimum. As-Builts will be provided to the Contractor upon request.

Contractor shall maintain, repair, replace and operate all circuit breakers remotely controlled from the Bldg 518 power plant. The Government shall be responsible for the line side electrical distribution up to and including each remotely controlled circuit breaker. The Contractor shall be responsible for load side electrical distribution from each remotely controlled circuit breaker including conductors. The list of remotely controlled circuit breakers is as follows: 13.8VAC breakers 2A, 2B, 4A, 4B, 5A, 5B, 6A, 6B, 7A, 7B, 8A, 8B, 9A, 9B, 10A, 10B, EMUA, NMUA, UA1, UA2, UA3, UA4, EMUB, NMUB, UB1, UB2, UB3, UB4; 480VAC breakers U3F1, U3F2, U4F1, U5F1, U5F2, U6F1, U6F2, U3M, U4M, U3F3, U3F4, U4F3, U4F4, U5M, U6M, U5F3, U5F4, U6F3, U6F4, M1J, M2J, M3J, MBJ, M3H, MBH, 3J2J, 2J3J, 1JBJ, BJ1J, 3HBH, BH3H

FIRE PROTECTION SYSTEM

The Contractor shall operate, repair, modify, test, maintain, and inspect fire alarm systems, fire suppression systems, mass notification system and the disaster warning system to ensure safe and reliable facilities that meet the requirements of current NFPA standards, original equipment manufacturer’s instructions, and UFC 3-601-02 O&M: Inspection, Testing and Maintenance of Fire Protection Systems.

Contractor shall be responsible for all accountable Fire Protection systems RPIE, and associated equipment items required for RPIE facility fire protection system to be functional.

GROUNDING, LIGHTNING PROTECTION, CORROSION CONTROL SYSTEMS

The Contractor shall maintain, test, and repair Grounding Systems and Lightning Protection Systems to meet the requirements of AFI 32-1065 Grounding Systems in its entirety. Contractor will generate and maintain all required documents and records IAW AFI 32-1065 para 4 thru 5 (Attachment 21 – Report 24). The contractor shall maintain, test, and repair Corrosion Control Systems IAW AFI 32-1054 Corrosion Control, paragraphs 3.4.2 thru 4.64. The contractor shall ensure appropriately qualified and trained personnel develop and execute a comprehensive corrosion control program, encompassing the three areas of corrosion control: Cathodic Protection, Protective Coatings, and Industrial Water Treatment. Cathodic protection systems shall be inspected and tested, and records shall be kept as required per UFC 3-570-06 O&M: Cathodic Protection Systems. Protective Coating shall be maintained, repaired, and records kept IAW UFC 3-190-06, Protective Coatings and Paints. Industrial Water Treatment records shall be kept IAW AFI 32-1054 paragraphs 4.5.10 thru 4.5.10.5. Records will be maintained and turned in as required by current regulations as referenced in Performance Work Statement.

HEATING VENTILATION, AIR CONDITIONING (HVAC)

The Contractor shall perform required testing and balance actions to meet American Society of Heating, Refrigeration, Air-conditioning Engineers (ASHRAE) standards. The Central Utility Plant in the LeMay Complex includes a High Pressure Boiler Plant that operates between 5,000,000 Btu/h and 30,000,000

Btu/h). Therefore, per Table 2 of AFI 32-1068 dated 18 September 2014, the minimum frequency of attendance is twice per 8-hour shift during operation. The Contractor shall maintain EMCS programing, schedules, set points, set back and trending data per 55th Civil Engineering policy. The Contractor shall maintain a water treatment and corrosion control program to control scale, algae, slime, mold, and corrosion on HVAC systems and associated components. This includes but is not limited to the regular inspection, minor remediation as necessary, and actions to prevent the recurrence of mold within the HVAC systems. The Contractor shall document water analysis, quantity of chemical used, and corrective actions. The Contractor shall provide duct cleaning service within the DSW level of scope. The Contractor shall be responsible for the winterizing of all Bldg.500 compound air handlers, as required to prevent freezing of the coils. The Contractor shall understand that HVAC requirements do include all Computer Room Air Conditioning units as found on site. The contractor shall operate, maintain, calibrate, repair, and balance real property HVAC and Industrial Control Systems (ICS) using certified personnel (Journeyman as a minimum) to ensure safe, functional, efficient, and reliable

PLUMBING SYSTEMS

The Contractor shall inspect, repair, maintain and provide safe, functional, and reliable plumbing systems to meet Industry Standards and applicable AFIs. The Contractor shall identify, isolate, record and correct cross connection and other potential sources of distribution systems contamination. The Contractor shall provide a back flow cross prevention program using certified personnel that meets the requirements of the latest version of AFI 32-1066, Plumbing Systems. In the event of an emergency facility plumbing service outage, The Contractor shall directly contact the facility manager and COR to inform facility personnel as to the cause, extent, and projected duration of the outage.

STRUCTURAL SYSTEMS

The Contractor shall repair and maintain the structure and all integral and accessory components of Real Property, Real Property Installed Equipment (RPIE) and associated equipment items required for full functionality of the RPIE. The Contractor shall provide maintenance and repair service to ensure structural integrity, operational functionality of facility components, windows, doors, finishes, and roofing.

STRUCTURAL INTEGRITY

As part of ongoing equipment maintenance efforts (PM or DSW), the Contractor shall conduct inspections per AFPMTL and RS Means to assess weakness or failures in the overall condition of the facilities to ensure the facilities are structurally sound. Should a defect be found, the Contractor shall notify the COR immediately.

ROOF INSPECTION

The Contractor shall repair, maintain, and inspect all facility roof systems to ensure full life expectancy and prevent damage to the facility and its contents per Industry Standards and applicable AFIs. Ensure that roof drainage systems effectively remove water from facility. Any sign of failure shall be repaired by the Contractor when the scope and cost of the repair meets the DSW thresholds. Maintenance and repair work shall meet the roof manufacturers’ requirements to prevent nullifying roof warranties. Missing or damaged roof components must be repaired or replaced. Remove trash or debris found on the roof and properly dispose of it.

DOORS AND KEYS

Where possible due to security constraints, the Contractor will conduct monthly visual inspections of all doors and hardware to identify and schedule repairs to ensure the doors operate as designed. Manually operated doors shall not require an abnormal amount of force to open or close. Manually operated doors on the accessible routes of travel shall meet the requirements of the Unified Facilities Accessibility Guidelines. The hydraulic doors require monthly inspections of the hydraulic mechanical and electrical for proper function and operation. Any required maintenance of the Acoustic Barrier doors shall be repaired immediately. Contractor will be responsible for making all keys in support of real property, RPIE. Requests for keys shall be accomplished within 72 hours of request.

INTERIOR AND EXTERIOR FINISHES

The Contractor shall be responsible for maintenance and repair of all interior and exterior finishes.

Subsequent paragraphs in this section provide additional guidance on common finishes. Finishes that are not specified shall be repaired and/or maintained to industry standard (International Building Code – IBC and General Services Administration- GSA). The Contractor shall notify the COR if lead-based paint is suspected or found in base facilities.

1.3.1.10.1. FLOOR COVERINGS

The Contractor shall be responsible for DSW level maintenance and repair of existing floor coverings and floor coatings in facilities. DSW level floor covering services are limited to work requiring four (4) man-hours or less per requirement. Carpet replacement shall meet the requirements set forth in ETL 07-4 Air Force Carpet Standard.

1.3.1.10.2. PAINTING SERVICE

The Contractor shall be responsible for DSW level paint services for Real Property maintenance and repair. DSW level paint services are limited to repainting work requiring eight (8) man-hours or less per requirement. Contractor shall achieve a uniform and complete coverage throughout the substrate surface with maximum effort to be used to match colors. All work shall meet the requirements of the Architecture Compatibility Standards. Contractor shall be responsible for disposal of all paint, paint containers, and paint related materials. Contractor shall not pour paint or paint related materials into the storm drainage system or place in dumpsters. Upon completion of daily work, staging, scaffolding, and ladders shall be secured safely at the site. Contractor shall meet all legal requirements for transportation and tracking of debris to recycling centers or landfills.

1.3.1.10.3. CEILING TILES

The Contractor shall replace ceiling tiles damaged from work performed or failures on an as needed basis.

The contractor shall make all possible efforts to match the existing tile or find a reasonable (aesthetically similar) substitute

1.3.1.10.4. WALL COVERING

The Contractor shall be responsible for DSW level (as defined by para. 1.2.1.3) wall services for Real Property maintenance and repair of wall covering to include wall paper, wainscoting, wall base, chair rail and miscellaneous trim. Contractor shall achieve a uniform and complete coverage throughout the substrate surface. Maximum effort shall be used to match the existing wallpaper. All work shall meet the requirements of the Architecture Compatibility Standards. Contractor shall be responsible for disposal of all containers, and related materials. Contractor shall not pour hazardous waste related materials into the storm drainage system or place in dumpsters. Upon completion of daily work, staging, scaffolding, and ladders shall be secured safely at the site. Contractor shall meet all legal requirements for transportation and tracking of debris to recycling centers or landfills.

LIGHTING

All light fixtures are to be repaired or replaced by the Contractor upon identification of problems. Light fixture repairs and replacements that do not pose a safety, mission, or security risk shall be considered a priority 3C DSW. Replacements shall match the same material and type (to include light color, temperature, and lumen output) as the item being replaced. Material and labor for light bulb replacements in non-mechanical/electrical/utility spaces that are less than 10’ above finished floor are the responsibility of the facility occupants. Material and labor for light bulbs outside of this definition shall be replaced by the contractor. Contractor shall be responsible for only those exterior lights that are powered from within the facility. Exterior lights powered from other sources will be maintained by others.

INFRASTRUCTURE SYSTEMS

Contractor shall manage and perform all maintenance and repair related to the Offutt AFB infrastructure systems emanating from the facilities listed in this PWS to the first valve or switch associated with the system. The Contractor shall also be responsible for the maintenance and repair of the valve / switch itself. All work requiring power down of equipment shall follow all proper lock-out tag-out procedures to ensure the safety of all personnel. When outages are scheduled, the outage will be coordinated with the COR no later than 14 days prior to the scheduled outage.

INDUSTRIAL CONTROL SYSTEMS (ICS)) AND FACILITY SYTEMS

Inspect and maintain Civil Engineer ICS to ensure Information Assurance (IA) and Engineering Technical Letter (ETL) 11-1 guidelines are met. Specifically, the Contractor shall ensure all CE specific ICS systems that utilize any means of connectivity to connect devices and points to panels and any central monitoring workstations, to include for example but not limited to the local area network (LAN) based, twisted pair, phone, and fiber optic are inspected and maintained.

Manage and perform all activities and functions related to ICS, controls, fire alarms, electrical, power production, and associated tasks.

The contractor shall adjust, maintain and repair components of the ICS system and ensure the system is able to meet the needs of the facility occupants. Adjustments shall be made in accordance with applicable Air Force guidelines such as ETL 11-1, and Offutt AFB Energy Policies and Guidance. All adjustments shall be approved by the COR prior to implementation.

BJ BACKUP CHILLER

Contractor shall maintain this in accordance with the Air Force Standards but shall also perform a system operations test at least quarterly. This test shall be a scenario triggered by an artificial loss of chilled water pressure or rise in chilled water temperature within the ICS and then…