Attachment 1 - AMENDMENT Veeder Root TLS 450 PLUS Upgrade Minot AFB Combo.pdf

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

Combined Synopsis/Solicitation

Updated 21 JULY 25 Page 1 of 9

Requirement Title: Veeder Root TLS450 PLUS Upgrade Minot, AFB

Solicitation Number: FA4528-25-Q-SP02

Solicitation Issue Date: Tuesday, 1 July 2025

Response Deadline: Thursday, 14 August 2025 no later than 9:30 A.M CDT

Point(s) of Contact: Sherry L. Platt/ sherry.platt.1@us.af.mil / (701) 723-4180

Contracting Officer: Nikole Braddy/ nikole.braddy@us.af.mil/ (701) 723-3057

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-04 06/11/2025 Defense Federal Acquisition Regulation Public Notice 01/17/2025 Air Force Federal Acquisition Circular 10/16/2024

4. This acquisition is set-aside for 100% Total Small Business Competition

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334519

The Small Business Size Standard associated with this NAICS is 600 Employees

Description:

Work will be to purchase and install replacement of existing Veeder Root 350PLUS to Veeder Root 450PLUS systems in one (1) Squadron of five (5) Missile Alert Facilities (MAF) and fifty (50) Launch Facilities (LFs). Two (2) additional Squadrons with five (5) MAFs fifty (50) LFs for each squadron (possible total of 15 MAFs and 150 LFs) will be included under this contract as options and one (1) additional option for seven (7) extra Veeder Root TLS 450PLUS consoles & accessories. Locations under this contract are located in the Missile Complex at Minot Air Force Base (AFB), which is located throughout northwestern North Dakota. Site order shall be set by the Government and can be changed to meet mission requirements at no additional cost to the Government.

Please see attached quote sheet (attachment 3) for site locations and option CLIN's.

The work shall include but is not limited to the replacement of the existing Veeder Root 350/350PLUS fuel monitoring systems with the new Veeder Root 450PLUS systems. All wiring shall be replaced with the Veeder Root network (i.e. from the console out to each sensor, probe, alarm and switch). Wire is required to be EMI shielded cable for all probes and sensors at LFs. The contractor is to follow all Veeder Root requirements for proper installation and setup. See Manual No: 577014-073 and Manual No: 577014-074. W3 MAF 450PLUS Programming Instructions W3 LF 450PLUS Programming Instructions for Air Force specific programming requirements. The contractor or subcontractor must have the following minimum training certificates to install and set up the equipment: Level 2 or 3 Service Technician Certification and Level 1 - Installer Certification. Contractor must have North Dakota licensed master electrician on-site working and must be physically on site during electrical installations. The conduit must be properly sealed in accordance with the latest National Electric Code (NFPA 70) and the Code for Motor Fuel Dispensing Facilities and Repair Garages (NFPA 30A). The contractor shall comply with applicable Occupational Safety and Health Administration (OSHA) directives.

Place of Delivery/Performance/Acceptance/FOB Point:

Performance shall be Missile Complex for LF’s and MAF’s, Minot AFB, ND 58705 Period of Performance: 30 September 2025 - 07 February 2027

Requirement Information

General Information mailto:sherry.platt.1@us.af.mil mailto:nikole.braddy@us.af.mil

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Line Item Description Quantity Unit of Measure

Must Provide Quote on Attachment 3 - Quote Sheet

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

A site visit to one Launch Facility will be conducted on Thursday, 31 July. *PLEASE NOTE: EAL’s must be provided to the contracting office no later than 4:00 pm central time 8 July to allow for 2 weeks to process the EAL for access to the Launch Facility.

If the information is not provided by the 8 July date/time, access to the site or processing of the EAL is not guaranteed. This site visit is MANDATORY for any prime contractor and/or sub-contractor to provide a quote. The Government reserves the right to change the site visit date in the event EAL’s are not processed within the 2-week timeframe. Additionally, acceptable documentation to comply with REAL ID is required. Submit full details as provided in Attachment 18 – Site Security, para 1.9.4 and 1.9.5 to nikole.braddy@us.af.mil and sherry.platt.1@us.af.mil. The receipt of quotes will be compared against the site visit sign in sheet. If a company is not on the sign-in sheet, the quote will be excluded from competition.

Questions may be submitted to the points of contact above, as well as the Contracting Officer, no later than 07 August 2025. Questions submitted after this date may not be answered.

Quotes in response to this solicitation must be submitted via email to all the points of contact above, including the Contracting Officer listed above, no later than the established deadline. Quotes must be valid through 31 December 2025.

All price quotations must be submitted on Attachment 3 - Quote Sheet and must be filled in entirely.

Simplified Acquisition Procedures will be used in accordance with (IAW) FAR Subpart 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15. Reference to offers, offerers, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

Complete the contractor identification information below.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # UEI #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Signature/Date:

Printed Name:

***Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. ***

Add Row Remove Row

Instructions to Offerors mailto:nikole.braddy@us.af.mil

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FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a firm fixed price purchase order resulting from this solicitation to the responsible quoter whose quote provides the best value to the Government IAW FAR 13.106-1(a)(2)(II). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation. The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical, Past Performance and Price

Solicitation Requirements (Terms and Conditions)

Quoter's are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Statement of Work (SOW), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoter's must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM): https://www.sam.gov, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted. Quoter's are advised that their quotation may exceed the requirements of the SOW, but the Government is not requesting or accepting alternate quotes, and each response must respond to the solicitation requirement stated in the RFQ. The Government intends to evaluate quotes and issue a purchase order based on the initial quotes received.

Therefore, the contractor's initial quote should contain the contractor's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or discuss final terms with, one or more contractors if later determined by the Contracting Officer to be necessary. Additionally, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306.

Two copies of the quote are required: (1) original quote and (2) redacted and sanitized copy of the quote removing all company or personally identifiable information (e.g., company name, logo, individual names, etc.). Failure to submit redacted copy may result in disqualification.

FACTOR 1 - PRICE

PRICE - Price will be evaluated on a comparative basis amongst all received quotations and the Government's estimate, or in accordance with FAR 13.106-3. Total Evaluated Price (TEP) will be evaluated based on base quote and all options incorporated in this solicitation.

FACTOR 2 - TECHNICAL

TECHNICAL CAPABILITY - An offerer's quotation will be considered technically acceptable if it meets the subfactors listed below and the brand name purchase description specifications in Statement of Work (SOW) and other attachments. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

Evaluation will consider alignment with manufacturer's recommendations and industry best practices, as detailed in the quoters technical submission.

Rating Description Acceptable Submission meets the requirements of the solicitation with a low to moderate risk of unsuccessful performance Unacceptable Submission does not meet the requirements of the solicitation and there is a high risk of unsuccessful performance

Sub factor 1: Veeder Root Certification

Description: All maintenance, repair, and installation work on the Veeder-Root TLS-450 PLUS system shall be performed only by personnel possessing valid and current Veeder-Root certifications, specifically including Level 2 or 3 Service Technician and Level 1

Evaluation Criteria https://www.sam.gov,/

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Installer as required by the nature of the task. The quoter is required to submit proof of certification for all personnel assigned to perform work on this system.

Sub factor 2: Training Plan for the Veeder Root 450PLUS.

Description: The Air Force requires comprehensive training on the Veeder-Root 450PLUS upgrade for Government personnel. This training is required for the proper operation and maintenance of the system. The Contractor shall provide an in person, on site, comprehensive training on the Veeder-Root 450PLUS upgrade to Government personnel, meeting the following requirements:

Training Content:

Training must cover, at a minimum, the following topics:

System Overview and Architecture Hardware Components Software Navigation and Functionality Data Interpretation and Reporting Alarm Management Troubleshooting Techniques Maintenance Procedures Provide an in person training session that is a minimum of one (1) hour and does not exceed four (4) hours. Accommodate a class size of up to twenty (20) Government personnel.

FACTOR 3 - PAST PERFORMANCE

PAST PERFORMANCE - Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in FAR 9.104. Past performance may be evaluated based upon previous experience with the similar commodity being acquired, services, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoter's may submit up to five (5) past performance documents, to display the quality of work performed. Quoter's must use the attached Past Performance Questionnaire (PPQ), Attachment 6, in order to submit past performance information. PPQ’s must be received from references, to be evaluated. If received from the quoter, the Government will not use the PPQ in the evaluation. For purposes of this evaluation, recency is defined as active or completed efforts performed within the past five (5) years from the date of issue of this solicitation. If the past performance is not considered recent, it will not be evaluated any further. Quoter’s shall submit a completed Financial Questionnaire Attachment 5.

The government may use a combination of the following methods to evaluate past performance:

• PPQ Submissions (Attachment 6)

• Relevant past performance identified by the Government from a wide variety of sources both inside and outside the Federal

Government

• CPARS and Federal Awardee Performance and Integrity Information System (FAPIIS)

• Any other reasonable basis not otherwise noted

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR

52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items apply to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.204-14, Service Reporting Requirement 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

Clauses and Provisions

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52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-3, Notice of HUBZone Set-Aside or Sole Source Award 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Set-Aside 52.219-9, Small Business Subcontract Plan 52.219-14, Limitations on Subcontracting

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52.219-18, Notification of Competition Limited to Eligible 8(a) Participants 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside 52.219-28, Post Award SB Representation Program 52..219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program 52.222-3, Convict Labor 52.222-17, Non-displacement of Qualified Workers 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights 52.222-41. Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Act 52.222-50, Combating Trafficking Persons 52.222-54, Employment Eligibility Verification 52.222-60, Paycheck Transparency

52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items

52.223-13, Acquisition of EPEAT Registered Imaging Equipment

52.223-14, Acquisition of EPEAT Registered Televisions

52.223-15, Energy Efficiency in Energy Consuming Products

52.222-16, IEEE 1680 Std for Environmental Assessment of Personal Computer Products

52.222-42, Statement of Equivalent Rates for Federal Hires

52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment

52.222-55, Establishing a Minimum Wage for Contractors (Deviation)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Funds Transfer--System for Award Management 52.232-36, Payment by Third Party x x x

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The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at https://www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.201-1, Acquisition 360: Voluntary Survey 52.203-3 Gratuities 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contract Personnel (frequent base access) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-20 Predecessor of Offeror 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-27 Prohibition on a ByteDance Covered Application

52.209-7 Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-4 Availability for Examination of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions 52.211-6 Brand Name or Equal 52.211-8 Time of Delivery 52.211-11 Liquidated Damages-Supplies, Services, or Research and Development 52.211-17 Delivery of Excess Quantities 52.216-1 Type of Contract 52.217-5 Evaluation of Options 52.217-6 Option for Increased Quantity 52.219-8 Utilization of Small Business Concerns 52.223-5 Pollution Prevention and Right-to-Know Information 52.225-1 Buy American—Supplies 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.227-1 Authorization and Consent 52.232-1 Payments 52.232-18 Availability of Funds 52.232-25 Prompt Payment 52.232-31 Invitation to Propose Financing Terms 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.246-2 Inspection of Supplies—Fixed-Price 52.246-4 Inspection of Services—Fixed Price 52.246-16 Responsibility for Supplies 52.247-34 F.O.B Destination 52.249-1 Termination for Convenience of the Government (Fixed-Price) 52.249-8 Default (Fixed-Price Supply and Service)

The following DFARS clauses and provisions cited are applicable to this solicitation:

https://www.acquisition.gov./

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252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7011 Alternative Line-Item Structure 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors 252.204-7015 Notice of Authorized Disclosure of Information to Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.211-7003 Item Identification & Valuation 252.225-7000 Buy American—Balance of Payments Program Certificate 252.225-7048 Export Controlled Items 252.232-7003 Electronic Submission of Payments 252.232-7006 Wide Area Workflow Payment Instructions

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4528 Admin DoDAAC FA4528 Inspect By DoDAAC F3C3EC Ship To Code F3C3EC

252.232-7007 Limitation of Government's Obligation 252.232-7010 Levies on Contract Payments 252.243-7002 Requests for Equitable Adjustment 252.244-7000 Subcontracts for Commercial Items 252.246-7001 Warranty Tracking of Serialized Items 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System 252.246-7008 Sources of Electronic Parts

The following DAFFARS clauses cited are applicable to this solicitation:

5301.601 General

5301.602 Responsibilities

5306.302-1 Justification for Other Than Full and Open Competition

5306.501 Advocate for Competition

5319.1505 Set-aside Procedures

5342.1503 Responsibilities

5342.1503-90 Electronic Document Access 5352.201-9101 Ombudsman 5352.204-9002 Security Incident Reporting and Procedures 5352.217-9000 Long Lead Limitation of Government Liability 5352.223-9001 Health and Safety on Government Installations (service performed on gov't installation) 5352.242-9000 Contractor Access to Air Force Installations (frequent access to or service performed on gov't installation)

Attachment 1 - Combo FA452825QSP02 Attachment 2 - Statement of Work Attachment 3 – Quote Sheet Attachment 4 – Redacted Limited Source Justification – Veeder Root Brand Name Attachment 5 - Financial Questionnaire Sheet Attachment 6 - Past Performance Questionnaire (PPQ) Attachment 7 - Junction & Conduit for Power & Relay Bay

Attachments

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Attachment 8 – Relay 3 for GMR3 Wiring Attachment 9 - LF EMC Enclose Layout Attachment 10 - TLS 450 PLUS Component Locations Attachment 11 - LF Wire Routing w/ GMR 3 Alarm Attachment 12 - LF Wire Routing w/ GMR 5 Alarm Attachment 13 - LF Electrical Schematic w/ GMR 3 Alarm Attachment 14 - LF Electrical Schematic w/ GMR 5 Alarm Attachment 15 - W3 MAF 450PLUS Programming Instructions Attachment 16 - W3 LF 450PLUS Programming Instructions Attachment 17 – Typical LF Site Layout Configurations and Typical MAF Site Layout Attachment 18 – Site Security Attachment 19 - Mileage to MAFs Attachment 20 – WD 2015-6025 Rev 1 and WD 2015-5383 Rev 25

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