Industry_Day_Slides.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Air Force Installation Contracting Agency

Be America’s Best…War-Winning Capabilities, on Time, on Cost

Industry Day

Initial Flight Training (IFT)

11 February 2015

Wayne I. Mudge, A3F Program Manager

Stephen S. Pritchett, 338 SCONS Contracting Officer Kevin O. Grant, 338 SCONS Contract Specialist

1st Lt Brooke Pettine, 338 SCONS Contract Specialist

Overview

Welcome / Introductions

Rules of Engagement

Organizational Conflict of Interest

PWS/Requirement Overview

Acquisition Strategy

Anticipated Source Selection Process

Teaming Arrangements

Points of Contact

Welcome

Welcome

Introductions

Facilities

Parking

Evacuation Route

Alternate Evacuation Route

Rules of Engagement

Written Questions Question forms provided Questions will be collected at end of session All Q&As will be recorded and posted on FBO after Industry Day This event is an open exchange with Industry; any verbal question/answer SHALL NOT be binding COST specific questions will not be addressed

Individual Break-Out Sessions Sessions are in order as acknowledged in email and posted at sign-in Time Limit: 20 Minutes One (1) spokesperson per Contractor group Questions posed during individual break-out session may be posted on

FBO after Industry Day

Organizational Conflict of Interest

Comply with FAR 9.5 Organizational and Consultant Conflicts of Interest

Manage OCI in a consistent and efficient manner Identify and evaluate potential organizational conflicts of interest as early in the acquisition process as possible

Avoid, neutralize, or mitigate significant potential conflicts before contract award

Reduce Conflict of Interest

Recruit, Train, and Educate Airmen to Deliver Airpower for America

PWS OVERVIEW

Wayne I. Mudge

AETC/A3FP

PWS Overview

Contractor will provide aircraft, facilities, training, security, lodging, dining, and other services necessary to conduct AETC’s IFT program

Objective of IFT is to prepare students for AF rated training; develop aviation skills and ability to learn in a undergraduate flying training (UFT) environment and provide the opportunity to screen students prior to UFT

Training for pilot, combat systems officer (CSO), remotely piloted aircraft (RPA) pilot candidates, and international military students (IMSs) will be conducted under the Code of Federal Regulations, Title 14, Part 61, using AF syllabuses

Key concept = partnering between government and contractor (flying training expert) as the IFT program and AF requirements evolve

PWS Overview (cont’d)

Training load = 800 – 1900 students / year; will be coordinated

Variable CLINs, +/- 50; expect 1500 students/year

AF personnel will oversee contract operations (contract officer representatives), be responsible for students (command authority), mentor students, and make final elimination determination

Currently, 1 FTS has 17 manpower positions; includes10 military flight instructors

Contractor must meet scheduled graduation dates

Bottom Line: Contractor will be responsible for feeding, housing, protecting, and safely training up to 1900 students/year

PWS Requirements

The Contractor will provide:

Sufficient number of personnel, including certified flight instructors (CFIs) and mechanics, aircraft, training aids, supervision, flight procedures, training plans, courseware, materials, maintenance, equipment, airfields, emergency/fire/crash/rescue and other services necessary to safely perform flight training

A UFT-like training environment: mass briefings, supervisor of flying, Flight Crew Information File (FCIF), safety and Go/No-Go programs, coordinated airfield procedures and flying training areas and routes, scheduling process, mid-air collision avoidance program, and AFTO Form 781A (Maintenance Discrepancy and Work Document)

Quality control, foreign object damage, OSHA, ground safety, and tool control programs

PWS Requirements (cont’d)

The Contractor will provide:

Complete maintenance and logistics programs to maintain the contractor’s aircraft

Office space, equipment, internet and IT network access for military personnel

Appropriate security for contractor and military personnel, aircraft, and facilities

Means for fueling aircraft with government-funded aviation fuel

Student transportation, physical training center and equipment, lodging and housekeeping, food service

PWS Requirements (cont’d)

Contractor will provide solutions for the following:

Location(s)

New/used aircraft, facilities, or equipment

Aircraft hangars

USAF standards (unless specifically addressed)

ACQUISITION STRATEGY

Kevin O. Grant

338 SCONS/PKD

Q&A Review

Q&A Submitted by Industry (prior to Industry Day)

Questions/Answers were posted on FBO prior to Industry Day List of Attendees will be posted on FBO post Industry Day

Company Name / Address / POC / Phone Number will be included

Q&A Submitted by Industry during Industry Day will be answered and posted on FBO after Industry Day https://www.fbo.gov/index?s=opportunity&mode=form&id=dbfe4d4d07a dad14b375980927342a9c&tab=core&_cview=0

Initial Contract Considerations

Anticipated Acquisition Strategy Full and Open Competition

Commercial

Indefinite Delivery / Indefinite Quantity (IDIQ) Issue Task Orders for Scheduled Training

Inclusion of Options Anticipated One Year Ordering Period plus Nine One-Year Option

Ordering Periods

Single Award

Firm Fixed Price with Cost CLINs

Anticipated Source Selection Process

Source Selection - DoD Source Selection Procedures

Best Value - Full Tradeoff Process The greatest value to the Government, not necessarily the lowest cost or price or the highest technically rated offeror, based on the evaluation of cost or price and other factors specified in the solicitation. FAR 15.101-1

Evaluation Factors Factor 1: Mobilization/Technical

Factor 2: Past Performance

Factor 3: Cost/Price

Factor 4: Small Business Participation

Source Selection Process (cont.)

Factor 1: Mobilization/Technical Reflects the degree to which the proposed approach meets or does not meet the minimum performance of capability requirements through an assessment of the strengths, weaknesses, deficiencies, and risks of the proposal

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

Source Selection Process (cont.)

Factor 2: Past Performance Evaluation Recency / Relevancy

Anticipate focusing on past performance that is recent and relevant to the requirements in the solicitation

Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Source Selection Process (cont.)

Factor 2: Past Performance Evaluation (cont.)

Confidence assessment rating is established through an integrated analysis of the offerors recent, current and relevant past performance information

Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Source Selection Process (cont.)

Factor 3: Cost/Price Prices will be evaluated to determine if proposed prices are reasonable and balanced in accordance with FAR 15.404-1

Source Selection Process (cont.)

Factor 4: Small Business Participation If a Subcontracting Plan is required by FAR 19.7:

The proposal shall provide a narrative describing the Prime’s commitment to subcontracting opportunities for small business

A Narrative describing proposed goals based on percent of subcontracting dollars:

Small Business – 40% Small Disadvantage Business – 5% Women Owned Business – 5% HUBZone – 3% Service Disabled Veteran Owned Small Business – 3%

Source Selection Process (cont.)

Factor 4: Small Business Participation If a Subcontracting Plan is required by FAR 19.7 (cont.):

Describe how specific subcontracting percentage goals will be met, expressed in dollars / percentages of total awarded amount for subcontracting to each socio-economic category

Small Business Subcontracting Plan shall conform to the requirements of FAR 52.219-9, DFARS 252.219-7003, and

AAFARS 5319.704

Teaming Arrangements

Contractor Team Arrangements FAR 9.6

FAR 9.601

Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program

FAR 9.603

The Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in an offer or, for arrangements entered into after submission of an offer, before the arrangement becomes effective. The Government will not normally require or encourage the dissolution of contractor team arrangements

Points of Contact

Mr. Kevin Grant Contract Specialist

(210) 652-6904 kevin.grant.10@us.af.mil

1st Lt Brooke Pettine Contract Specialist

(210) 652-7885 brooke.pettine.1@us.af.mil

Mr. Stephen Pritchett Contracting Officer

(210) 652-7860 stephen.pritchett@us.af.mil

Ms. Deborah Aguirre Flight Chief, Tech Support & Training Flight

(210) 652-7829 deborah.aguirre@us.af.mil

Ms. Elizabeth Tijerina Small Business Specialist

(210) 652-7084 elizabeth.tijerina@us.af.mil

Questions

Government Questions to Industry

What location(s) are being considered?

What concepts of operation are being considered?

Do you see any issues with the requirement?

Do you have any feedback concerning Incentives/

Do you have any feedback concerning Past Performance Recency timeline?

Do any of the requirements seem unduly restrictive?

How long do you feel you would need to mobilize?

How long do you need to propose to include an initial environmental assessment?

Q & A Discussion (Submitted Prior to Industry Day)

RFI Questions and Responses

• Question 1: Does the 15 page restriction include the Business Info requested in Part 1, or do we have 15 pages to answer the 14 questions in Part II?

• Answer 1: Both the business information and responses to questions are restricted to the 15 page limit.

• Question 2: How are these services currently being performed under a contract or by the Government?

• Answer 2: These services are currently being performed under contract FA3002-06-D- 0011. The current contract is labeled Initial Flight Screening (IFS) and is performed at the contractor’s facility at Pueblo, Colorado.

• Question 3: Who is the current contractor?

• Answer 3: DOSS Aviation is the current contractor.

• Question 4: When does the current contract expire?

• Answer 4: The current contract expires on 30 Sept 2016.

• Question 5: What is the current contract value?

• Answer 5: The contract award amount was $178,218,942.

• Question 6: What is the anticipated RFP release date?

• Answer 6: The Government currently does not have an anticipated release date.

• Question 7: Would it be possible to base IFT from a military base?

• Answer 7: IAW the draft PWS paragraph 1.2.13.1, “the Contractor shall furnish everything needed to perform this contract”.

• Question 8: Please confirm that this is an open bid and that the award can be made to any bidder at any location.

• Answer 8: RFI FA3002-15-R-IFT states under the purpose section that one of the reasons market research is being conducted is to determine (b) potential training locations. Additionally in the description section under location, the RFI states "The training will be conducted at location(s) determined by the contractor." Note: the proposed location(s) would have to meet the stated requirements in the PWS and the

RFP.

• Question 9: Will the Government provide specifics for the courseware, how many hours are to be developed each year, how many hours are to be reviewed/revised each year, what type courseware (instructor led, Computer Based Training, etc)?

• Answer 9: The contractor will propose the best way(s) to conduct the required academic training to include the media. The contractor must provide their academic strategy and concept of operations with their proposal. The contractor, as an expert in flying training, is expected to propose the academic courseware/curriculums they believe best fit the syllabus training requirements, which will be provided with the Request for Proposals (RFP). Not later than approximately two months beforeperformance start , the contractor will provide the courseware/curriculums for the academic lessons required in the syllabus to the Chief COR. The Chief COR must approve the courseware/curriculums initially and annually, thereafter.

• Question 10: Does the number of Government personnel fluctuate with student load (800-2000 students possible)? Is there a specific ratio of Government personnel to students the Government plans to maintain?

• Question 10: The government personnel numbers will not normally fluctuate with the student load; i.e., there is not a specific ratio. The government may, however, change the number of personnel, if required.

• Question 11: Does the Government require trained security personnel in place to meet this requirement (i.e. security guards, periodic patrols, etc)?

• Question 11: Based on the security situation at the proposed location, trained security personnel must be provided and appropriate security equipment, facilities, and procedures in place to safeguard all personnel, facilities, and aircraft.

• Question 12: Are there any restrictions on the PM also being a CFI?

• Answer 12: No. There are no restriction on the PM also being a CFI..

• Question 13: What are the specific requirements for GTIMS beyond what is discussed in PWS 3.1.6 for the winning contractor?

• Answer 13: None. The GTIMS contractor is responsible for GTIMS. The IFT contractor is responsible for all other IT requirements and services identified in the IFT PWS.