IFS_Section_L_15_Oct_15_DRAFT.docx

Section L – Instructions to Offerors

1.0 GENERAL INFORMATION

1.1 General

1.1.1 To assure timely and equitable evaluation of proposals, Offeror(s) must follow the instructions contained herein. Offeror(s) are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of four (4) separate volumes; Volume I - Price Proposal, Volume II -Technical Proposal, Volume III - Past Performance Information, and Volume IV - Small Business Participation.

1.1.2 IAW FAR Subpart 4.803(a)(10), the Government will retain one copy of all proposals. All additional copies of proposals will be destroyed by the Government after contract award.

1.1.3 Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact date and time specified in this solicitation.

1.1.4 The CO and Contract Specialist (CS) are the sole points of contact for this acquisition. Offerors are responsible for ensuring receipt of any communication by the designated officials. Questions and written requests for clarification should be sent to both addresses below:

Mr. Stephen Pritchett (CO) E-mail: stephen.pritchett@us.af.mil Telephone: 210-652-7860

Mr. Kevin Grant (CS) E-mail: kevin.grant.10@us.af.mil Telephone: 210-652-6904

1.1.5 Minimum Proposal Acceptance Period. The term “acceptance period,” as used in this provision, means the time period available to the Government to award a contract from the date specified in this solicitation for receipt of proposals. The Government requires a minimum acceptance period of 14 months from the date of receipt of proposals; however, Offerors may specify an acceptance period exceeding the Government’s minimum requirement. The Offeror who is determined to be the apparent winner shall be required to extend the acceptance period through the completion of Environment Assessment.

1.1.6 Exceptions to Terms and Conditions. Offerors are required to meet all solicitation requirements as defined in Section L of the RFP. Offerors must clearly identify any exceptions to the solicitation terms and conditions, to include complete rationale supporting the exception that fully explains potential impacts on the performance, schedule, price, and specific requirements of the solicitation.

1.1.7 Potential Errors. If an Offeror believes requirements in these instructions contain an error, omission, or are otherwise unsound or ambiguous, the Offeror shall immediately notify the CO in writing with supporting rationale.

1.1.8 Non-government Advisors. Non-government advisors will be used for this source selection to evaluate Technical Subfactor 5: Environmental Impact. Non-government advisors will be provided by:

1.1.8.1 [company name(s) will be provided with the RFP]

1.1.9 Release of Proposal Information to Non-government Advisors. The release of proposal information to non-government advisors will be subject to the controls outlined in AFFARS 5315.300, Mandatory Procedure MP5315.3 Section 1.4.5.2., Non-Government Advisors. Non-government advisors access to Offeror proposals will be restricted to only those portions for which the individual’s expertise is required to support the evaluation but in no event will non-government advisors have access to any Offeror’s past performance information.

1.1.10 Prohibitions. Non-government advisors will be prohibited from determining proposal ratings, rankings, or recommending the selection of a source. Additionally, they will not be allowed to participate in oral presentations or discussions, unless requested to attend by the chairperson(s).

1.1.11 Proposals must be submitted in both electronic and paper format as specified in L.1.2, organization/distribution/number of copies/page limits. In case of conflict between paper and electronic proposal copies, the paper version will take precedence. Telegraphic or facsimile offers will not be accepted. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, the name of the Offeror, and the Offeror’s POC name, address and phone number.

1.1.12 Offerors are cautioned that JBSA-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors are responsible for allowing sufficient time to obtain a visitor pass and deliver the proposal PRIOR to the time specified for receipt. Late proposals will be processed IAW FAR 52.215-1(c)(3) “Submission, modification, revision, and withdrawal of proposals.”

1.2 Organization/Distribution/Number of Copies/Page Limits

The proposal shall consist of four separate volumes. The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.2 below). The titles, contents of the volumes, page limits and number of copies shall be as defined in Table 1.2. below:

Table 1.2 Proposal Organization

* Page count exclusions referenced in L.1.2.3.3.

One proposal shall be marked "Original" and all others as "Copy." Narrative documentation shall be submitted in Microsoft Word (version Office 2010 or higher).

1.2.1 Mail or hand deliver required hard copies and two electronic copies on CD or DVD of each volume to the following:

Mr. Stephen Pritchett, or Mr. Kevin Grant

338 SCONS/PKD

2021 First St. West JBSA-Randolph TX 78150-4302

1.2.2 Binding and Labeling. All hard copies (other than the Original) proposal volumes shall be submitted in separate three-ring binders. The Original unbound proposal shall also include a standard (3 inch spaced) two-hole punch applied to the top center of each page when viewed in portrait orientation (for Government filing) printed double sided head to toe. Volumes I, II, III and IV shall not be submitted together within the same binding. Additionally, each subfactor under the technical volume II shall be in separate binders. Designate on the volume cover which proposal package contains the original, executed copy of the RFP. Include on each proposal cover letter or proposal cover page: name, office phone and fax number (and, if applicable, cell phone number), and e-mail address for each proposal point of contact. Clearly mark as to whether it is the original or copy, volume number, title, solicitation identification, and the Offeror's name. Be sure to apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), "Restriction on Disclosure and Use of Data,” and FAR 3.104-4, “Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.”

1.2.3 Page Format Restrictions and Limitations.

1.2.3.1 Page Format. Pages shall be 8.5 x 11 inches, not including foldouts used for charts, tables, or diagrams. Pages shall be typed. Except for the reproduced sections of the solicitation document, typing shall be single space, 12 font size, Times New Roman font style. Smaller font size may be used in tables, drawings, charts, graphs, and diagrams, but shall not be less than 10 font size, Times New Roman. Margins on all four edges of each sheet shall be at least one inch. Proprietary statements, security markings, and page numbers can fall within the defined margin area. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs) as well as to the initial proposal.

1.2.3.2 Page Limitations. Compliance with page count limits shall be verified via the hardcopy. Page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters when forwarding the ENs to the Offeror(s). Any supporting documentation that is in response to an EN, not to include change pages, will not be subject to page limitations.

1.2.3.3 Pages Counted. Pages exceeding the page limitations in this Section L, will not be read or evaluated and will be destroyed. Each page shall be counted except the following: the Quality Control Plan, response to Subfactor 5 Environmental Impact, transmittal letter, cover pages, tab-divider pages, title pages, table of contents, lists of tables and drawings, glossary of acronyms, cross reference matrix, position qualifications or staffing/manpower matrix, blank pages and exceptions. Double-sided printed sheets will be counted as 2 pages.

1.2.3.4 Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1.2.3.5 Foldouts. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the font shall be no smaller than 10 font size, Times New Roman.

1.2.4 Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1.2.4.1 Requirements of the RFP (including CLINs) and Performance Work Statement (PWS) and Government standards and regulations pertaining to the PWS.

1.2.4.2 Evaluation Factors for Award in Section M of this RFP.

2.0 VOLUME I – PRICE

2.1 Volume Organization

The Price volume shall be organized according to the following general outline:

a) Table of Contents

b) Summary Page

c) Glossary/Acronym Abbreviation List

d) Price Data (Section B on SF33)

e) Price Model (Microsoft Excel)

f) Statement of Compliance with applicable SCA WD(s) and CBA(s)

g) Responsibility Determination Supporting Documentation

h) Teaming Arrangement(s) and/or Letters of Intent

i) Contracting/other

2.2 General Instructions

2.2.1 The Price proposal shall be prepared according to these instructions and will be evaluated IAW the evaluation criteria in Section M of this RFP for the Price Factor. Compliance with these requirements is mandatory and failure to comply may render the proposal unawardable. The CD/DVD shall include all Microsoft Excel files with all cell formulas viewable.

2.3 Price Reasonableness

2.3.1 The source selection will be conducted with the expectation of adequate price competition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the CO determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the CO to determine price reasonableness. The proposed prices shall be based on the Offeror’s own technical approach submitted in the Technical Proposal (Volume II) and the Government’s PWS requirements. Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate reasonableness and balance.

2.4 The Offeror must complete the following and include in Volume I:

2.4.1 Table of Contents. The table of contents should provide a list of titles for the contents of the price volume organized in the order in which they appear.

2.4.2 Summary Page. The summary page shall provide an overview of the overall pricing that clearly demonstrates the total price of the proposal for the aggregate of all FFP CLINs for mobilization and all subsequent years. Ensure the Best Estimated Quantity (BEQ) amounts are utilized for the Flight Instruction CLINs X001.

2.4.3 Glossary/Acronym Abbreviation List. Provide a glossary for a list of terms or abbreviations with accompanying definitions, if necessary, in order to explain or define difficult or unusual words, terms and expressions.

2.5 Price Data

2.5.1 The Offeror shall propose and insert a whole unit price, with no decimal places, for each Firm-Fixed-Price (FFP) CLIN of the Base Period and each Option Period in the Price Model attached to this solicitation. The total extended amount for the FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The sum total of all FFP CLINs, for mobilization, the Base Period and each Option Period, will form the Offeror’s total evaluated price (TEP). All years and all option periods will be included during evaluation of the proposal.

2.5.1.1 For CLINs X001 Flight Instruction, enter the monthly unit price for each Exhibit Line Item Number (ELIN) that correlate with the number of annual hours. The amount on the bolded line that represents the BEQ will automatically populate the CLIN X001 amount in the Price Model.

2.5.1.2 For CLINs X002 International Military Students, enter the unit price per student.

2.5.1.3 For CLINs X003 Additional Flight Hours, enter the unit price per hour.

2.5.1.4 CLIN X004 AVGAS has been intentionally left out of the Price Model as this CLIN will be cost-reimbursable and not require pricing.

2.5.2 All ELIN amounts for X001,will be evaluated to determine that the pricing is fair and reasonable IAW FAR 15.404, however, the BEQ will be evaluated and used for determining the TEP. The ELINs represent the variations in flight training that may occur during the life of the contract. The variations range from 18,000 to 51,000 flight hours per year. These ELINs apply only to the Flight Instruction CLIN which includes the Pilot, CSO, and RPA Pilot candidates. Each year of the contract will have ELINs for the purpose of pre-priced ordering. All ELINs must be filled out for every year. Failure to fill all of these will constitute an Offeror non-responsive and ineligible for award.

2.5.3 Data beyond that required by this instruction shall not be submitted, unless it is essential to document or support the Offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume I). Under no circumstances shall this data and documentation be included elsewhere in the proposal.

2.6 Price Model. The Offeror shall complete the electronic Price Model attached to the RFP at Attachment XX, IAW the instructions contained in this Section L and the Price Model. Ensure that the hard copies of the price model are included in the proposal along with the e-version on the DVD/CDs. The Price Model will be incorporated into the resulting contract.

2.7 Statement of Compliance with applicable SCA WD(s) and CBA(s)*. The contractor shall also submit the correct Wage Determination(s) (WD) based on location(s) of training, as part of their price proposal. The WD information shall include the specific labor categories utilized in the proposal. WD information can be found at http://www.wdol.gov. Upon determination of the place(s) of performance, the CO will obtain the WD(s) for the location(s) proposed and ensure that the correct WD(s) were used for the proposal. In the event that the proposal does not include the proper WD(s) for the location(s), the offer may be determined non-responsive.

Offeror shall provide a Statement of Compliance with the Fair Labor Standards Act and Service Contract Labor Standards. The Offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the FLSA WD(s);

ii. The prices proposed for labor covered by the FLSA WD(s) were formulated in consideration of the rates specified in the document as required for covered contractor personnel; and

iii. The proposed wage and benefit rates covered by the SCA WD are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)).

* Note: If a Collective Bargaining Agreement (CBA) is applicable, IAW FAR 22.1008-2 Successorship with Incumbent Contractor Collective Bargaining Agreement, the above instructions in L.2.7 shall be applicable.

2.8 Responsibility Determination Supporting Documentation. To assist in determining contractor responsibility IAW FAR Part 9.104, the Offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. Offerors shall address their fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. Offerors must provide complete financial statements for one fiscal year and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of external funding must be provided in the form of a dated letter from the external source. Documentation to support the amounts must also be included.

2.8.1 IAW FAR 9.104-5, the Offeror is required to comply with the submission regarding FAR 52.209-5, Certification Regarding Responsibility Matters found in Section K of this RFP. The Government may request that an Offeror submit additional information so a responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an Offeror as defined by FAR 15.306. Failure to complete the Certification Regarding Responsibility Matters will cause the proposal to be determined non-responsive.

2.9 Teaming Arrangements and/or Letters Of Intent. If a teaming arrangement is contemplated, provide complete, verifiable information as to the arrangement, including any previous teaming endeavors on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Information shall include cost and revenue sharing agreements and any other information which describes the business arrangement.

2.10 Contracting/other.

2.10.1 The Offeror must complete the following and include in Volume I:

2.10.1.1 Completion of blocks 13, 14 (or Offeror may sign and date each Standard Form (SF) 30 acknowledging receipt of each amendment to the solicitation), 15, 16, 17 and 18 and signature and date for blocks 17 and 18 of the Standard Form (SF) 33. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

2.10.1.2 All necessary clause fill-ins in Sections I through K. Ensure compliance with RFP requirements if using the annual representations and certifications electronically via the System for Award Management website at https://sam.gov.

2.10.1.3 Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal. Also, identify those individuals authorized to negotiate with the Government. In addition, provide the name, title, and telephone number of the CEO, Division President, and/or Vice President.

2.10.1.4 Provide company/division's name, street address, county and facility code; CAGE code; DUNS code; TIN; and size of business (large or small). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

2.10.1.5 Rounding. All dollar amounts provided shall be rounded to the nearest dollar.

2.10.1.6 Organization. The above information shall be provided for the prime and all subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

2.10.1.7 Exceptions to Terms and Conditions. The Offerors shall list any exceptions to, or deviations from, any of the clauses or requirements to the RFP along with the justification.

3.0 VOLUME II – TECHNICAL FACTOR

3.1 General

3.2 The Technical Volume shall be specific and complete. Your responses will be evaluated against the technical evaluation criteria defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide a detailed approach to accomplish/satisfy all subfactors. All requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2.1 Technical Volume

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor. PWS references provided are for reference and may not constitute every section of the PWS, or its appendices, in which a subfactor may be applicable.

3.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

a) Table of Contents

b) Executive Summary

c) List of Tables and Drawings

d) Glossary/Acronym Abbreviation List

e) Cross Reference Matrix (If applicable)

f) Subfactor 1 - Mobilization

g) Subfactor 2 - Staffing

h) Subfactor 3 - Security

i) Subfactor 4 - Integrated Operations

j) Subfactor 5 - Environmental Impact

3.2.3 Technical Risk. Throughout the Offeror’s responses to the Technical Subfactors 1 through 5, the Offeror should explain the Technical Risk associated with those aspects of its proposal it considers to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, unsafe conditions for students or the likelihood of unsuccessful contract performance. The Offeror shall classify each risk IAW the Section M Technical Risk Rating table. The Offeror shall provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. The Offeror shall describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of contract requirements. The Offeror shall propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. The Offeror should identify and classify any new risks introduced by such risk mitigation.

3.3 Subfactor 1: Mobilization

3.3.1 The Offeror shall describe a mobilization strategy that will lead to full performance. The mobilization plan shall include milestones with detailed plans that demonstrate how the Offeror plans to begin training students six months after an Environmental Assessment (EA) Finding of No Significant Impact (FONSI) and contract award.

3.3.2 The Offeror shall include in the mobilization milestones/timeline details of when and how academic courseware/curriculum, flight materials (inflight guides, local area maps, and sortie training plans) and programs (tool control, FOD, SOF, Go–No Go, flying and ground safety, mid-air collision avoidance, FCIF, and noise abatement) will be acquired/developed.

3.3.3 The Offeror shall provide a timeline and methodology that details when and how the process of recruiting, hiring, training, and certifying required labor FTEs will be completed within the mobilization timeframe.

3.3.4 The Offeror shall describe when and how primary and AUX airfields will be acquired/developed within the mobilization timeline. The Offeror must include in their airfield descriptions a list of all agencies that must approve/coordinate on the Offeror’s airfield operation plans. The Offeror shall provide a plan of when flight training areas and routes will be acquired/developed to support the requirements in the PWS within the mobilization timeline.

3.3.5 The Offeror shall provide a plan of when and how flight training areas and routes will be acquired/developed to support the requirements in the PWS within the mobilization timeline.

3.3.6 The Offeror shall provide a detailed timeline and the methodology of how aircraft, facilities, equipment, and supplies will be acquired/ modified and ready for use within the mobilization timeframe.

3.4 Subfactor 2: Staffing

The Offeror shall describe the methods and policies that will be used to sustain a work force that will perform the requirements in the PWS.

3.4.1 The Offeror shall provide staffing, training, and retention plans for all personnel required to meet the PWS requirements. Include with the plans a detailed organizational chart that covers all manpower positions and identifies key personnel positions. Describe the proposed level of experience, background, skill levels and training of key personnel. The Offeror shall specifically address how sufficient numbers of high quality CFIs, key management, supervisory, and maintenance personnel will be encouraged to relocate (if necessary) to and remain in the Offeror’s planned area of operations.

3.4.2 The Offeror shall describe a plan for surges, back-filling personnel on leave or unforeseen short/long term absences, and provide a plan to back up “one deep” positions. The plan shall also describe any cross utilization of employees. The Offeror shall describe the number of CFIs proposed for student production from minimum to maximum flight hours as required by the PWS Appendix A-1.

3.4.3 Support/Interface With Organizational Structure. The Offeror shall define interface with home office or corporate headquarters for such aspects as management, technical, and financial support.

3.4.4 Quality Control Plan. The Offeror shall describe inspector and/or superintendent assignment controls. Address the proposed skill levels, experience and training of the quality control personnel in relation to the required work disciplines.

3.4.4.1 Describe number of tasks planned per inspector, frequency, and a plan, including tools and methods, for identifying and documenting performance problems concerning subcontractors and/or in-house personnel.

3.4.4.2 Provide a plan that describes timely response and resolution of routine, urgent, and emergency discrepancy notices.

3.4.4.3 Describe how interface with Government quality assurance inspectors will be accomplished. Define on-site management staff’s responsibilities for timely response to notifications of quality assurance discrepancies.

3.4.4.4 Provide an example(s) in the proposal that demonstrates past experience with developing and implementing successful quality control and/or inspection procedures to meet contractual requirements. Experience must be similar to the operations described in this RFP.

3.5 Subfactor 3: Security

3.5.1 Physical Security. The Offeror shall describe measures that will be taken to ensure a physical security system that achieves the necessary levels of protection for the Contractor-provided facilities, aircraft, IFT students, transportation system and vehicles, and permanent party personnel. The necessary level will be based on the local threat, criticality assessment, site-specific vulnerabilities, risk assessment, and employment of mitigation measures. Physical security systems shall be scalable and proportional to increases/decreases in the local threat and/or IFT operational requirements.

3.5.2 Procedures. The Offeror shall provide details of their security procedures and policies throughout operations (i.e. access control and credentialing).

3.5.3 First Responders. The Offeror shall provide details of emergency management plans. In addition to corporate developed emergency management plans, the Offeror shall explain how first responders and other local and state emergency procedures are incorporated into Offerors plan.

3.6 Subfactor 4: Integrated Operations

3.6.1 The Offeror shall describe how all of the elements of this subfactor, when combined, provide an overall exceptional benefit to the Government.

3.6.2 Flight Training. The Offeror shall describe how the mass and flight briefings/debriefings, flight room activities, academics, ground training, and the flying training detailed in the IFT Syllabuses and PWS will be conducted at the best estimated quantity level. The Offeror shall demonstrate the measures that will be utilized to increase to full performance with maximum student load and how their plans will replicate an undergraduate flying training (UFT)-like environment. Include in the description a flow-chart that details how required academic, ground, and flying training models are integrated to fulfil the requirements of the syllabuses.

3.6.3 Airfields and Operations

3.6.3.1 Flying Training Areas and Routes Usage. The Offeror shall describe proposed flying training areas and routes. The Offeror shall submit their strategy/concept of operations for flying training areas and routes. The Offeror shall identify all agencies that must be coordinated with to develop the proposed flying areas and routes and any known issues that may restrict development of the areas and routes.

3.6.3.2 The Offeror shall describe the airfields’ operating procedures that will be used in training students IAW with PWS and Federal Aviation Regulations, capacity of the airfield to accommodate IFT training, any other current tenants that can be expected to compete for capacity, flight support facilities, services, and equipment (such as tower, rapcon, navigation aids, runway/taxiway lighting, fuel contractors, crash & rescue, dining facilities, security patrols, etc.), existing airfields’ construction plans, refurbishments, and/or traffic growth that could impact IFT production, and a plan to mitigate the impact of these projects on the IFT program. The Offeror shall submit their strategy/concept of operations for the airfields they intend to use and completed letter(s) of agreement from the appropriate airfield agency/owner for airfields not owned by the Offeror.

3.6.3.3 Emergency Support Services. The Offeror shall describe what emergency response services (fire, ambulance, and crash and rescue) are currently available at the airfields of intended use. The Offeror’s plan shall describe the emergency response assets and the number of personnel on the airfields available to respond to fires, aircraft accidents, and accidental injury to IFT personnel and students. If ambulance service is not available on the airfields, detail where an ambulance would come from and how long it would take to get to the proposed training facilities. If emergency response services are not normally available at the airfields of intended use, the Offeror shall describe the plan to provide these services at the airfields.

3.6.4 Management Plan

3.6.4.1 The Offeror shall provide the concept of a comprehensive schedule of all operations. The concept shall include describing in detail a daily schedule that accommodates performance at best estimated quantity and at full performance with maximum student load. The schedule must show every ground and flight operation, maintenance actions (including aircraft launch, recovery, refueling, regeneration, inspections, scheduled maintenance, etc.) academic courses, ground training, required transportation, etc.

3.6.4.2 The Offeror shall provide the concept for representative weekly, monthly, and annual schedules that include, in general terms, the operations mentioned above, as well as class flow (student reporting and departures), holidays, weather days, etc.

3.6.4.3 The Offeror shall describe a plan that anticipates and addresses short term surges in student load, long term operations at maximum student load, and “get-well” options when class graduation dates may not be met.

3.6.4.4 The Offeror shall describe previous experience with scheduling operations that demonstrate the Offerors ability to accomplish PWS requirements.

3.6.5 Aircraft Description and Maintenance

3.6.5.1 Aircraft Description. The Offeror shall describe in detail the aircraft proposed for IFT. The Offeror shall ensure that proposed aircraft meet the PWS requirements at paragraph 1.2.2. The Offeror shall explain why those aircraft were chosen and explain any additional information the Offeror deems pertinent to the aircraft’s performance and suitability for IFT program use. Additional information could include documentation of aircraft capabilities that exceed PWS requirements, an outstanding reliability and safety record, excellent handling characteristics, ease of performing maintenance, engine performance and safety history, manufacturer support, etc.

3.6.5.2 Aircraft Maintenance. The Offeror shall provide a plan that describes the proposed daily aircraft maintenance and sortie generation. The plan shall detail the Offeror’s daily expectations for each aircraft and take into consideration the large daily sortie count (to include seasonal surges) the IFT syllabus will require.

3.6.5.3 The Offeror shall provide complete rationale for the proposed fleet size (to include spare aircraft) to meet PWS requirements. The fleet must be of sufficient size to fly the high daily sortie count, including seasonal surges, and allow for normal scheduled maintenance, required inspections, and occasional unplanned maintenance.

3.6.5.4 Spare Aircraft. The Offeror shall describe how spare aircraft will be used and how the Offeror plans to accomplish scheduled aircraft inspections and unscheduled maintenance while maintaining the required daily sortie count.

3.6.6 Training Facilities and Equipment

3.6.6.1 The Offeror shall describe the number and size of flight rooms/classrooms and the equipment anticipated for the projected student load. The Offeror shall describe how the student flight rooms will be separated from civilian students, if necessary, in order to replicate an undergraduate flying training (UFT) environment. This plan shall include the training equipment necessary to present the courseware. In the description of the training facilities, the Offeror shall include the student study area or Training Resource Center and student break area or lounge if applicable.

3.6.6.2 Facilities and Equipment. The Offeror shall describe all facilities and equipment required for performance.

3.6.6.3 General Facilities and Equipment Maintenance and Appearance. The Offeror shall describe how all training and other associated facilities and equipment will meet best commercial practices for the following: maintenance, repair, cleanliness, hygiene and climate control.

3.6.7 Lodging and Food Service

3.6.7.1 Lodging. The Offeror shall describe their planned methodology and facilities to house students while they attend IFT, including the amenities anticipated for each student, and individual climate control (PWS paragraph 1.2.14 and 1.2.15). The Offeror shall describe how proposed lodging and dining will meet commercial standards. The rooms shall meet best commercial practices for cleanliness and service. Describe the method to accept arriving students and to handle departing students.

3.6.7.2 Food Service. The Offeror shall describe their planned methodology and facilities for student dining. As a minimum, the plan shall describe a method to feed students during the training day, including access to a mid-day meal. Describe weekend meal service and how it might differ from normal weekday meal service. The plan shall describe how the students will be provided with a student dining section. The plan shall provide varying nutritious meals from day to day, and flexible hours that will allow all students time to eat breakfast, lunch and dinner.

3.7 Subfactor 5: Environmental Impact

3.7.1 National Environmental Policy Act (NEPA, Pub. Law 90-190; 42 U.S.C. § 4331 et seq.) requirements apply to any Federal project, decision, or action that might have a significant impact on the quality of the human environment. NEPA requires that resources not be committed until an environmental analysis has been performed. To aid in preliminary environmental analysis of proposals, each Offeror shall submit Environmental Impact Information (EII).

3.7.2 EII consists of the Offeror’s documentation of the expected environmental impacts of their proposed site/action, including proposed efforts to minimize negative impacts. EII is not equivalent in scope to environmental documentation under NEPA (Environmental Assessment [EA] or Environmental Impact Statement [EIS]) which provides comprehensive and conclusive analysis of multiple alternatives resulting in a formal determination of significant or non-significant impacts. Instead, the EII is intended to demonstrate that the Offeror has considered potential environmental impacts of their proposed actions/operations and has crafted an approach that will likely not have significant environmental impacts.

3.7.3 In preparing the EII, consideration must be given to all potential impacts associated with the construction activity (if applicable), project operation and maintenance, and the attainment of the project’s major objectives. The anticipated environmental impacts of the proposed action should be presented in a manner that defines the issues and provides a clear basis for understanding whether impacts will likely be significant or insignificant. A submitted EII must identify potentially significant impacts that could be reduced to insignificant levels with mitigation measures and clearly demonstrate those measures with the understanding that they will be required to be completed as part of the contract.

3.7.4 The following describes the required topic areas of the Offeror’s EII and what should be included in each section. Not every issue or potential impact will be relevant to each proposal. However, each environmental factor listed shall be addressed with a brief explanation of the impact or why it is not relevant.

3.7.4.1 Project and Site Description.

3.7.4.1.1 This section should include a description of the project site(s) and facility(ies) and present use, the surrounding land uses, and the directions and distances involved. The extent of the surrounding land to be considered depends on the extent of the impacts of the project, to include the activities to be conducted by the participants as well as any related projects. A related project would include, for example, a necessary extension or expansion of a water or sewer system or new road construction for access purpose; the environmental impacts of these related activities must also be addressed within the EII.

3.7.4.1.2 When necessary for descriptive purposes, include maps and other similar graphic information providing sufficient detail to identify the project site plus developed areas, open spaces, roads, topography, and surface water features. Additional information may be provided as applicable, such as: U.S. Geological Survey quadrangle map which clearly delineates the area(s) and the location(s) of the project site(s), U.S. Department of Housing and Urban Development floodplain map(s) for the project area, site photos, soil survey maps, and aerial photographs of the site. All graphic materials should be of high quality resolution.

3.7.4.1.3 Unique or sensitive areas within the proposed project area must be noted including, but not limited to: residential areas, schools, hospitals, recreational areas, historical sites, lakes, rivers, parks, floodplains, wetlands, natural landmarks, steep slopes, important farmlands and forest lands, and endangered species habitats.

3.7.4.2 Existing Conditions and Anticipated Impacts

3.7.4.2.1 Briefly describe the existing conditions within each environmental resource area below, the anticipated impacts of the proposed actions/operations, and measures proposed to minimize adverse environmental impacts. Provide supporting information or cite supporting documents as applicable to substantiate your analysis and conclusions. Provide clear answers and rationale, as needed, for the specific questions asked in each section. Where an environmental resource area is not applicable, provide a brief explanation of why. All information provided will be evaluated IAW the evaluation factors presented in Section M.

3.7.4.3 Air Installation Compatible Use Zone/Land Use. The Offeror shall provide responses to all of the following:

3.7.4.3.1 Airfield:

· What primary and auxiliary airfields would host flight training operations?

· What types of flight operations (e.g. military operations, charter flights, air tours, wildland firefighting, commercial passenger service, civilian flight instruction) are conducted at the airfields?

· Will current flight operations change, or will new flight operations types come to the airfield, within the contract Period of Performance?

· Which aircraft types typically use the airfield?

· Are there any known contentious environmental issues currently associated with the sites?

· Are there any past or current conflicts, controversies or complaints between airfield management and the local community or neighboring land owners/users?

3.7.4.3.2 Construction:

· Would the action involve any type of ground disturbance?

· Would any new facilities be constructed under this proposal? If so, .0. What types of facilities will be constructed?

.1. For each new facility to be constructed, how many square feet and how many stories?

· Would the existing runway need to be extended or replaced?

· Would any runway modifications be required (e.g. lighting)?

· Would new equipment need to be installed?

· What types of equipment would be installed?

· Would new Instrument Flight Rules equipment be required? If so, what and where?

· Would additional property not currently owned by the airfield be required?

· Would existing facilities be demolished to make way for new construction?

· During the contract period of performance, is construction at the site unrelated to activities connected to this proposal planned or possible?

3.7.4.3.3 Land Use:

· How is the site currently zoned?

· Briefly describe the surrounding area land uses (e.g. undeveloped, residential, etc.).

· Provide distances to environmentally sensitive areas (e.g. residential, parks, wetlands, etc.).

· Would changes to zoning or other land use regulation be required to accommodate the proposed actions/operations?

· If construction would be undertaken, what is the current character of the area(s) proposed for construction, and would construction alter the present land use?

· Are there other airfields (including commercial airports and military airfields/bases) within 5 miles of the airfield?

3.7.4.3.4 Noise:

· Would flying operations follow established routes or be conducted in specific airspace areas? Please describe the airspace flying operations would be conducted in, including any municipalities or residential areas that would be regularly overflown.

· Over which counties would flying operations be conducted?

· Would flying operations be conducted year-round? If not, specify timeframes.

· Would flying operations be conducted between the hours of 10:00pm and 7:00am?

· Which aircraft types would be used for training operations? Are these aircraft already in use at the proposed airfield?

· Currently, how many takeoffs and landings occur per year at the airfield and how many additional takeoffs and landings would occur per year at the airfield under the proposed actions/operations?

· Would flight operations be conducted in close proximity to the following:

.0. Federally-owned National Parks, Monuments, Battlefields, Seashores, Wilderness Areas, Recreation Areas, Wildlife Refuges, and/or other federal lands?

.1. State-owned Parks, natural areas, conservation areas, and similar areas?

.2. Civilian activity areas, such as residences, hospitals, churches, schools, etc.?

3.7.4.3.5 Air Quality:

· Is the airfield located in an area designated by USEPA as a nonattainment area for air quality?

· What would be the expected duration of any required construction activities, if applicable?

· Will an air emissions permit be required for any activities?

· Are there any known sensitive receptors of air pollutant emissions in proximity of the airfield?

3.7.4.3.6 Water Resources:

· How far from the main airfield area is the nearest body of open water, such as lakes or rivers?

· If construction will be undertaken, does the proposed construction site include wetlands, such as marshes, bogs, swamps, vernal pools, and/or other similar areas frequently saturated by surface- or groundwater, or other jurisdictional waters of the U.S.?

· Is any part of the airfield or associated facilities within or adjacent to a FEMA-designated Flood Insurance Rate Map 100-year floodplain area (aka Base Flood Elevation) plus 3 feet or within the 500 year floodplain?

· Would water or wastewater treatment works, such as oil/water separator or grease trap, be installed/constructed specifically to support the proposed actions/operations?

· Is there, or will there be constructed, an aircraft wash rack at the airfield?

· Would any sediments, liquids, or solids be discharged into surface waters or affect surface water quality due to construction, start-up, or operation of flight training?

· Would any impaired or threatened waters protected by Section 303(d) of the Clean Water Act be affected?

3.7.4.3.7 Safety and Occupational Health:

· What bird/wildlife strike avoidance/abatement will be continued or added at the facility for this project?

3.7.4.3.8 Hazardous Materials/Waste:

· Besides aircraft fuel, would potentially hazardous or toxic materials be generated or stored onsite as a result of the proposed actions/operations?

· Does the airfield plan describing procedures for the proper handling, storage, use, disposal, and cleanup of hazardous and/or toxic materials cover the proposed actions/operations?

· Would the action require any permits to accumulate hazardous waste or materials at the site?

3.7.4.3.9 Biological Resources:

· Would new construction be conducted in a currently undeveloped, vegetated area? If yes, how many acres would be cleared?

· Are protected plant or animal species (listed as threatened, endangered, or candidate under the federal Endangered Species Act or equivalent status under state law), or their habitat, present on or near the airfield?

· Would any protected plant or animal species be impacted, or would their habitat be altered or destroyed as a result of your operations?

· Is migratory bird habitat such as wetlands, surface water bodies, brush/forest/grassland, or farmland, present near the airfield?

· Are golden or bald eagle nesting sites present near the airfield?

3.7.4.3.10 Geology and Soils:

· Would construction undertaken as part of the proposed actions/operations result in long-term disruption, displacement, compaction, or overcovering of soils?

· Does designated Prime or Unique Farmland adjoin the property?

· Would construction permanently alter local topography or ground surface relief features?

3.7.4.3.11 Cultural Resources:

· Would flight operations be conducted in close proximity to reservations or other lands owned by Federally-recognized American Indian tribes, Hawaii Natives, or Alaska Natives?

· List all Native American tribes with historical or current ties to regions potentially affected by the proposed actions/operations.

· Would buildings over 50 years of age be used, demolished, or substantially altered or renovated to support the proposed actions/operations?

· Are known archaeological sites, historic structures, or traditional cultural properties or sacred sites present that could potentially be disturbed by the proposed actions/operations?

3.7.4.3.12 Socioeconomic:

· What is the linear distance between the airfield runway center point and the nearest:

.0. Residential Area .1. K-12 school .2. Childcare center .3. Parks and/or playgrounds

· If residential areas are nearby, are those residential areas characterized by minority and/or low-income populations?

3.7.4.3.13 Community Services:

· Would the proposed actions/operations require substantial modifications to existing infrastructure, such as improvements to:

· Liquid Fuel Supply

· Water Supply

· Power Supply

· Wastewater Services

· Solid Waste Management

· Would additional parking lots, roads, taxiways, aprons, and/or power/utility lines be required? If so, would additional storm water drainage infrastructure be installed?

· Would the proposed actions/operations result in a temporary (e.g., for construction) or permanent (e.g., traffic of staff and students) increase in vehicular traffic on roads surrounding the airfield?

· Would additional roads, improved or unimproved, be constructed?

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