Attachment_1_-_IFT_PWS_(Revised_14_Jun_16).pdf

Revised 14 June 2016

FA3002-16-R-0004, Initial Flight Training

Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

for

Initial Flight Training (IFT)

14 June 2016

SECTION C

TABLE OF CONTENTS

SECTION TITLE PARAGRAPH

C-1 Description of Services Mission Requirements 1.1 Scope of Work 1.2 Flight Training Program 1.2.1 Aircraft 1.2.2 Administrative Management 1.2.3 Aircraft Maintenance Management 1.2.4 Aircraft Servicing 1.2.5 Environmental Management 1.2.6 Information Management 1.2.7 Facilities Control 1.2.8 Personnel Management 1.2.9 Quality Control Program 1.2.10 Safety Management 1.2.11 IFT Support Functions 1.2.12 Contractor Furnished Equipment, Services, Supplies, and Facilities 1.2.13 Lodging 1.2.14 Food Service 1.2.15

C-2 Service Summary (SS) 2.1

C-3 Government Furnished Services 3.1

APPENDICES

A-1 Workload Estimates A-2 IFT Syllabuses A-3 Publications, Directives, and Forms A-4 Reports/Plans/Publications A-5 Safety Limited Use Form A-6 Abbreviations and Acronyms A-7 Minimum Room Furnishings Requirements A-8 Menu Selection Examples A-9 Physical Security Requirements

SECTION C-1

DESCRIPTION OF SERVICES

1.1 MISSION REQUIREMENTS

1.1.1 INITIAL FLIGHT TRAINING (IFT) ROLE. IFT is the first step in the Air Force Undergraduate Flying Training (UFT) process. IFT provides ground and flying training for United States Air Force (USAF) and international military student (IMS) pilot candidates, combat system officer (CSO) candidates, and remotely piloted aircraft (RPA) pilot candidates in preparation for follow-on flight training.

1.1.2 GENERAL GUIDANCE. The Contractor will comply with Federal Aviation Administration (FAA) requirements under Code of Federal Regulations (CFR), Title 14, Part 61.

The Government, however, requires additional programs (e.g., mid-air collision avoidance) to enhance safety and to establish the standards by which the Contractor shall be measured. Those program are detailed in later paragraphs. The Contractor shall have a thorough understanding of the work required to meet the standards identified in this PWS and commercial standards that include all applicable local, state, and federal regulations. The Government’s expectations, with regard to the minimum acceptable standards for the facilities supplied by the Contractor under this contract, will be guided by the general principles contained in Air Force Manual (AFMAN) 32-1084, Facility Requirements. Additionally, the Contractor must maintain a positive relationship and open dialogue with the local community, especially in a location unfamiliar with military flight operations. The Contractor must be willing and able to keep the local public informed of their operations and the Contractor must address any concerns that might arise from this flying program through the use of Town Hall meetings or contact with community leaders.

During the performance period, the Government encourages the Contractor to propose innovations that may lead to increased efficiencies and/or performance.

1.2 SCOPE OF WORK.

a. For quality assurance purposes, the Government retains program oversight, but will not exercise direct supervision over Contractor employees performing services under this contract, except in the instance and interest of safety or national emergency. The Contractor shall provide all services and equipment necessary to conduct IFT. The purpose of the IFT program is to ensure that all pilot, CSO, and RPA candidates are trained IAW the syllabuses at Appendix A-2.

If a pilot, CSO, or RPA pilot student completes the appropriate syllabus requirements and passes the final flight evaluation prior to flying the specified number of hours, that student shall be considered training complete. To ensure that all students receive the required training, the Contractor shall provide all personnel, including certified flight instructors (CFIs), aircraft, training aids, supervision, materials, maintenance, equipment, and services necessary to perform training as defined in this PWS. Civilian students will not be mixed with IFT students in the IFT ground and flight training environment(s). IFT students will be segregated in the lodging and dining facilities as much as is feasible. The Government will install a military organization that will be responsible for, and have command authority over the IFT students while they are in residence. (For simplicity, that military structure will be termed 1 Flying Training Squadron (FTS) in this PWS.)

b. The Government reserves the right to change, by contract modification, the student load. The Contractor shall provide the capability to conduct a minimum of 18,000 and a maximum of 51,000 hours of flight training annually. The best workload estimates are in Appendix A-1.

c. The Contractor shall provide support for the following required flying missions, to include but not limited to: IFT student training sorties as required by the syllabuses, CFI “new hire” and upgrade training sorties as required by the contractors’ training plans, military flight instructor (MFI) flight check and checkride preparation sorties (initial and recurring flight checks should normally be flown as local student profile sorties), AETCI 11-219, Initial Flight Training, and MFI continuation training (CT) required sorties.

d. The Contractor shall provide office space for the military personnel assigned to the 1 Flying Training Squadron (FTS), the Graduate Training Integration Management System (GTIMS) contract employee, and any GTIMS related hardware (see paragraph 1.2.13.3).

e. The Contractor shall, without charge to the students, provide lodging and meal service while the students attend IFT.

f. The Contractor shall, without charge to the students, provide access to a running track or an open area with a running circuit, and access to a gymnasium environment possessing both aerobic and weight training equipment. IAW training syllabus requirements, three to four hours per week will be allocated to contractor supervised physical conditioning. The Contractor shall provide a fitness trainer to supervise physical training (PT) and appropriate lesson plans. The first week of PT will include group training on the contractor provided equipment/facilities, an AF physical fitness assessment, and group PT. After the first week, PT will consist of individual PT by the students. Student PT will be tracked and recorded. The Contractor will submit the PT lesson plans for approval IAW Appendix A-4. The PT lesson plans must be reviewed annually or when changes are needed and updated as required. Changes to the plans must be approved by the Chief Contracting Officer’s Representative (COR).

g. The Contractor shall support United States (US) Government-approved visits by US and Foreign Government personnel. The approved visits will normally require a briefing by the Contractor about their IFT operations and a tour of the contractor’s facitilities. The IFT Contracting Officer (CO) or designated authority must approve the visits in writing. All visits will be conducted on a non-interference basis and must be coordinated in advance with the Contractor.

Note: IFT is an evolving program. Requirements identified in the PWS may require modification as the program changes. Changes may include adjustment of flight hours, mutually agreed upon changes to the workload estimates, student class sizes, certification requirements, changes to the Government provided syllabuses, and other modifications as necessary to ensure an effective flight training program.

1.2.1 FLIGHT TRAINING PROGRAM. The objective of the IFT program is to enhance the students’ ability to succeed in UFT by beginning the development of the student’s aviation skills and ability to learn in a UFT-like environment (i.e., representative of the training, the way the training is conducted, and the training environment (e.g., flight rooms) established at Specialized Undergraduate Pilot Training (SUPT) bases. The training includes, but is not limited to mass briefings, stand-up, emergency procedures, class activities, physical training, etc.) while motivating the students for military aviation careers. The IFT program also provides the AF the opportunity to screen aviation candidates prior to UFT attendance. This program shall train students as stipulated in the appropriate IFT syllabus.

1.2.1.1 Program Admission and Graduation Requirements.

1.2.1.1.1 Student Experience. The skill level of entering students will vary from no previous flying experience to limited private or military flying experience. For students with prior flight experience or exceptional abilities, the Contractor shall evaluate the student's skill level and advance students through the flying syllabuses based on their demonstrated proficiency, as permitted in the syllabuses. No students shall be proficiency advanced through academics or ground training.

1.2.1.1.2 Student Load. The projected student loads and required flight hours are included in the Workload Estimates, Appendix A-1. Workloads may be accelerated, within Government financial and student scheduling constraints, when the Contractor is capable of accepting an increased student load. In spite of the best forecasting efforts, deviations may occur. The Contractor shall honor short-term (calendar quarter) variations + / - 1,500 flight hours. Should variations exceed 1,500 flight hours; a 60-calendar day notification will be given to the Contractor to allow time to adjust personnel and schedules. The Government will allow maximum flexibility to the Contractor should the Workload Estimate increase/decrease by more than 6,000 flight hours. The Contractor is expected to coordinate with the Government to handle these deviations. IFT attrition will vary from class to class based on student capabilities. The course attrition rate is not a fixed minimum or maximum percentage.

1.2.1.1.3 Schedule. Students are scheduled to complete training in 18/22/37 training days, which equates to approximately 24/30/51 calendar days (CSO/pilot/RPA) (The IMS syllabus is the same length as the RPA syllabus). The Contractor shall coordinate the annual class schedule with HQ AETC/A3R and A3F. The Contractor may request the number of training days scheduled be modified to improve efficiency of operations. Normally, training days are Monday through Friday. Weekends and holidays may only be scheduled as training days with the approval of the IFT Program Manager (PM) and the Chief COR. Students will be assigned full time and the Contractor shall determine their daily schedule. The Contractor will coordinate with 1 FTS personnel to develop the in-processing schedule and procedures, the first training day’s schedule, and the physical fitness schedule.

1.2.1.1.4 Long-Term Variation. It is the intention of the Government to fly approximately 18,000 up to approximately 51,000 flight hours per calendar year dependent on the needs of the United States Air Force (USAF) (Appendix A-1). A maximum above 51,000 flight hours per year is possible dependent on the eventual needs of the government. Should that situation occur, the government will renegotiate the maximum requirement.

1.2.1.1.5 Projected Graduation Dates. The Contractor shall be responsible for meeting programmed graduation dates, except for variable factors beyond Contractor control, such as:

student training which requires sorties outside of the normal syllabus flow (e.g., additional training (AT), progress check (PC), elimination check (EC) sorties), bad flying weather that is worse than the historic monthly average (the contractor is expected to plan for historic weather conditions), student medical status, aircraft or student availability due to Government action, and program guidance changes. Documentation of those factors which are beyond Contractor control must be forwarded to the Chief COR and maintained to substantiate reasons for late graduation. When it becomes apparent, for whatever the reason, students will not graduate on time, the Contractor will provide the Chief COR a “get well” plan. Before 1 Sep each year, the Contractor will submit to the Chief COR a draft annual training plan which includes the factors listed above, will accommodate the Government’s estimated student load for the next fiscal year, and will meet the programmed graduation dates.

1.2.1.2 Training Syllabuses and Training Plans. The Contractor shall conduct training IAW the AETC IFT syllabuses, Appendix A-2. HQ AETC/A3F will work with the Contractor and Chief COR to continually fine-tune the IFT syllabuses. The Contractor will develop and implement specific, detailed training plans for each sortie required by the IFT syllabuses. The Contractor will submit the training plans for approval IAW Appendix A-4. Those plans must be reviewed annually or when changes are needed and updated as required. Changes to any of those plans must be approved by the Chief COR.

1.2.1.2.1 Academics / Equipment Provided. The Contractor shall provide the instructors, facilities, and equipment necessary to instruct the academic portion of the IFT program. The Contractor will develop academic courseware/curriculums to support the IFT syllabuses and submit the courseware/curriculums for approval IAW Appendix A-4. Those courseware/curriculums must be reviewed annually or when changes are needed and updated as required. Changes to any of those courseware/curriculums must be approved by the Chief COR.

The Contractor will be expected to modify academic courseware/curriculums to match future changes made to the IFT syllabuses and to improve the ground training. Only Certified Flight Instructors (CFI) or Federal Aviation Administration (FAA)-rated ground instructors may instruct academics. The Contractor shall provide feedback to instructors to ensure high quality ground training.

1.2.1.2.2 Additional Training (Military Requirements Standup). The Contractor shall develop mass briefings that provide IFT students with a “UFT-like” experience. The Contractor shall be prepared to give briefings on a daily basis, but may request Government approval to conduct individual briefings if scheduling or training needs dictate. Briefings shall include, as a minimum, actual and forecast weather, current Flight Crew Information File (FCIF), Notices to Airmen (NOTAM), Emergency Procedures (EP), and operational notes of interest to the aircrew.

If more time is available (i.e., flying is delayed due to weather), the briefings should be expanded to include such items as safety and various applicable aviation topics.

1.2.1.2.3 Flight Safety Briefings. The Contractor shall conduct quarterly flight safety briefings for all flight instructors. The quarterly flight safety briefings will include aircraft operations safety topics/issues/lessons learned and continuation training topics/issues. The Contractor shall maintain attendance records and ensure those absent from the briefing review the material presented prior to performing a flight related event.

1.2.1.3 Training Schedule.

1.2.1.3.1 Hours of Operation. Normal operating hours for flight operations other than RPA night flights are Monday through Friday, beginning of morning civil twilight to the end of evening civil twilight, as recorded by the National Almanac Office, U.S. Naval Observatory, Wash DC 20390. Saturday and / or Sunday flying, while not normally planned, may be authorized by the Chief COR. The Contractor may fly on a weekend, if coordinated with the IFT PM and Chief COR. If MFI support is required for weekend flying, coordination must take place not later than the Thursday preceding the weekend during which flight operations are to occur.

Authorization for weekend flying is not guaranteed.

1.2.1.3.2 Holiday Scheduling. Flying on Federal holidays, while not normally planned, may be authorized by the Chief COR. The Contractor may fly on a Federal holiday, if coordinated with the IFT PM and Chief COR. (AETC Family Days are not considered Federal holidays.) If MFI support is required for federal holiday flying, coordination must take place not later than two days preceding the holiday during which flight operations are to occur. Authorization for holiday flying is not guaranteed.

1.2.1.3.3 Student Report Times. The Contractor shall determine student daily reporting and departure times. When variations to the normal schedule are necessary, they shall be made at least 24 hours in advance, unless the Chief COR or designated representative approves the variations a minimum of 12 hours in advance. The Contractor shall immediately notify the Military Liaison Officer (MiLO), the USAF officer scheduled to liase with the contractor’s supervisor of flying during flying operations, when factors change the flying schedule. Student reporting and departure times shall allow for adequate crew rest.

1.2.1.3.4 Crew Rest. Crew rest is required for students and MFIs prior to in-flight duties. The crew rest period is normally a minimum 12-hour non-duty period before the flight duty period (FDP) begins. Its purpose is to ensure the aircrew member is adequately rested before performing flight or flight related duties. Crew rest is free time, which includes time for meals, transportation, physical training, and rest. Rest is defined as a condition that allows an individual the opportunity to sleep. AF aircrews require an opportunity for at least 8 hours of uninterrupted sleep during the 12 hours immediately prior to the FDP. If an aircrew member remains after flying to perform official duties, the crew rest period begins after termination of these duties.

Crew rest is required prior to any of the following flight related duties: mission planning and briefing, preflight, start, and taxi aircraft.

1.2.1.3.5 Crew Rest Interruptions. Any official business required of a student or MFI interrupts the crew rest period. This includes official business conducted on the telephone. If crew rest is interrupted so that an individual cannot get an opportunity for at least eight hours of uninterrupted sleep, the individual must be afforded the opportunity for at least eight more hours of uninterrupted sleep plus reasonable time to dress, eat, travel, etc. Any crew rest interruptions must be made only under the most exceptional circumstances. Each aircrew member is responsible for ensuring they receive the proper rest during crew rest periods and they do not engage in activities that would prevent the opportunity to obtain at least eight hour of uninterrupted sleep. If crew rest is violated for an individual, it is the individual’s responsibility to inform their supervisor (contractor and military, as appropriate) and remove themselves from the flight schedule, if required.

1.2.1.3.6 Flight Duty Period (FDP). A period that starts when a student or MFI reports for a mission briefing or other official duty and ends when the engine is shut down at the end of their last mission of the day. The maximum FDP is 12 hours.

1.2.1.3.7 Daily Flying Schedule. The Contractor shall prepare a daily flying schedule designed to maximize student-training opportunities, reduce pattern saturation, make best use of available airfields and airspace, and reduce the mid-air collision potential. The Contractor shall provide the Daily Flying Schedule to the Chief COR or designated representative NLT one hour after the last flight of students is released. The flying schedule shall be maintained with a computer-based program. The Contractor shall develop a method of scheduling airspace that provides aircraft accountability, and ensures that no more than one aircraft is in a block of training airspace at one time.

1.2.1.3.8 Weekly Flying Schedule. The Contractor shall also prepare a Weekly Flying Schedule. The Contractor shall provide the Weekly Flying Schedule to the Chief COR or designated representative no later than 1000 on Thursday the week prior (the previous duty day if Thursday is a holiday). The weekly schedule is intended to be sortie based (Contractor’s scope of flying activities for the week), while the daily schedule is intended to match instructors and students against those sorties to accomplish specific syllabus activities.

1.2.1.4 Flying Training Area. The Contractor shall coordinate with the FAA, other appropriate government, and local agencies when designating the local flying area boundaries, standard flight routes, and training areas to avoid conflicting with other using agencies. The Contractor shall have available for review by the Government a copy of the National Environmental Policy Act documentation covering their levels of aircraft operations, their airfields, to include auxiliary airfields, and their training airspace. The Contractor shall have available for review by the Government an acknowledgement that states they are aware of and within the operational limits described in these documents. The Contractor shall ensure flight instructors comply with local area procedures as specified in operating instructions. Any proposed changes to the local flying area procedures by the Contractor shall be approved in advance by the Chief COR. The Contractor shall provide and distribute the Chief COR-approved local area map. A copy of this chart shall be maintained in each flight room and at the Contractor’s operations desk. A monthly review of obstacle data for the local area and visual flight rules (VFR)-navigation maps shall be accomplished and maps updated, as required. The Contractor’s complete flying training operations plan, which will include the local area procedures, airfield operating procedures, flying training areas, transit routes, scheduling process/plan, mid-air collision program, etc. shall be submitted for approval IAW Appendix A-4. Those procedures/programs must be reviewed annually or when changes are needed and updated as required. Changes to any of those procedures/programs must be approved by the Chief COR.

1.2.1.4.1 Mid-Air Collision Avoidance. The Contractor shall work with local flying agencies to review at least annually the mid-air collision avoidance program, and update it as necessary. The program shall include provisions to inform other airport users of the magnitude of IFT flying operations, the hours of typically high IFT operations tempo, the boundaries and altitudes of IFT training areas, and the normal transit routes IFT will use flying to and from the training areas.

The program shall be updated to reflect changes in IFT training areas, routes, or standard operating procedures

1.2.1.5 Airfield Operating Procedures. At each primary and auxiliary airfield used for student training, the Contractor shall comply with all applicable federal aviation regulations (FARs) and airfield operating procedures as specified by the airport management. (An auxiliary airfield is defined as any runway, with associated buildings and services, which is scheduled for student training.) If an airfield does not have specified operating procedures, the contractor must develop procedures. All airfield operating procedures shall include the maximum number of airplanes that may operate in the pattern, including non-IFT aircraft, and the maximum number of solo students that may operate in the pattern.

1.2.1.5.1 Airfield Specifications. Runways used for IFT student training must be a minimum of 50 feet wide and 2,500 feet long. Before an airfield/runway is used for student training, the contractor must provide a completed letter(s) of agreement from the appropriate airport agency/owner and gain Chief COR approval. Airfields and airfield operations must comply with federal (including, but not limited to FAR, Aeronautical Information Manual, and Advisory Circulars), state, and local requirements.

1.2.1.6 Use of Military Airfields. Upon request, the government may allow the contractor to operate at towered and non-towered military airfields. The contractor must coordinate use of these airfields with the appropriate agencies and complete a letter of agreement prior to using the airfield.

1.2.1.7 Scheduling Breaks. A student flying break of approximately two weeks will be scheduled in the late December - early January timeframe.

1.2.1.7.1 High Priority Events. Occasionally a higher priority event may preclude a student (or entire class) from accomplishing an IFT event. The Government will identify deviations as early as possible.

1.2.1.8 Instructor and Aircrew Requirements.

1.2.1.8.1 Certified Flight Instructors. The Contractor will provide sufficient numbers of qualified CFIs to meet student loads and graduation dates. Contractor CFIs must have two years of CFI experience or have logged 100 hours as a flight instructor, and must have completed a “new hire” program, which will include a briefing by the Chief COR, before giving flight instruction to IFT students. Two years prior experience as a military instructor pilot will satisfy the two-year CFI requirement. Once each six months, all flight instructors shall fly at least one sortie in which two instructors fly together to share instructional techniques. A normal Title 14 CFR Part 61 CFI certificate renewal check flight can satisfy this requirement. The government Chief COR or designated representative reserves the right to designate a MFI to fly with a Contractor CFI on these sorties. Contractor CFIs may be asked to participate in the student elimination process and training review boards. Participation in these processes is restricted to Contractor CFIs who have flown with the student in question or supervisory personnel deemed necessary to complete the review.

1.2.1.8.2 Military Flight Instructors. The Government will provide up to ten MFIs (one commander, one operations officer, and up to eight instructor pilots), who will have Government responsibilities, and the Contractor shall utilize for flying training. The number of MFIs will be proportional to the student load. The proportion of MFIs to students and the total number of MFIs may change based on the syllabus requirements, HQ directives, and total student load. The Contractor’s flight schedule shall not depend on a military flight instructor to fly any particular sortie except as required by the IFT syllabuses or local military policy (e.g., progress/elimination check pilot requirements.) MFI availability will be maximized when there are high numbers of checkrides. If coordinated in advance IAW para 1.2.1.3.1 and 1.2.1.3.2, MFIs will be available to fly on weekends and federal holidays. All military instructors must have a current FAA single engine CFI certificate prior to flying with students. To begin “new hire” training, all military instructors must possess an FAA CFI certificate. They will receive the same “new hire” checkout as contractor CFIs, but may require additional sorties to prepare them for a Form 8 checkride and single engine CFI certification. The Contractor shall allow two military instructors, qualified in the aircraft, or a solo military instructor, to fly the Contractor’s aircraft.

Once each six months, MFIs shall fly at least one sortie in which two instructors fly together to share instructional techniques. Military flight checks can satisfy this requirement. Military instructors will provide their own equipment except headsets. The Contractor shall schedule and track FAA- and contractor-stipulated requirements for all flight instructors, including MFIs. Any military-specific training or flying requirements (e.g., AFI 11-202 Vol I/II) for MFIs shall be tracked by the Chief COR or designated representative. The Government may provide additional military instructors during the contract period. The contractor shall be responsible for maintaining normal student production quotas regardless of the status of military flight instructor manning.

1.2.1.8.3 Aircrew Requirements. The Contractor shall develop a checklist system to ensure only fully qualified aircrew and aircraft are assigned for a flight. As a minimum, Go / No-Go items shall include FCIF, Read File (which will include continuation and safety meeting minutes), NOTAMs, Duty Not Including Flying (DNIF) status, flight instructor currency, medical certificate, and flight maneuver currencies. This data shall be readily available in the operations desk area. The Government-provided GTIMS, a software program and hardware which tracks aircrew qualifications and student training, may be used to help satisfy this requirement.

1.2.1.8.4 USAF Aircrew Requirements. Military aircrew members, both students and instructors, have to comply with USAF instructions/requirements. Some of those instructions/requirements are more restrictive than the FARs. The Chief COR shall provide the

Contractor a memo, which lists the USAF guidance that is more restrictive than the FARs and that must be followed. The memo will be reviewed at least annually and updated as required.

1.2.1.9 Physical Security Requirements. The Contractor shall develop and execute a physical security plan that achieves the necessary levels of protection for the Contractor-provided facilities, transportation system and vehicles, aircraft, IFT students, and permanent party personnel (see Appendix A-9). The necessary level will be based on the local threat, criticality assessment, site-specific vulnerabilities, risk assessment, and employment of mitigation measures. Physical security measures shall be scalable and proportional to increases/decreases in the local threat and/or IFT operational requirements. The Contractor shall submit an security plan for approval IAW Appendix A-4. The government may, based upon a threat assessment, require additional security measures. If increased security requirements become necessary, the Government will notify the contractor. The Contractor’s security plan must be reviewed annually or when changes are needed and updated as required. Changes to the plan must be approved by the Chief COR.

1.2.1.10 Emergency, Fire, Crash and Rescue Requirements. The Contractor shall ensure the availability of emergency, fire, crash and rescue services at each primary and auxiliary airfield.

For each airfield that is scheduled to have 25 or more aircraft/day use the airfield, the Contractor shall provide or arrange to have provided an emergency notification process and a minimum of one vehicle, which can respond and be at the incident aircraft on the airfield within 5 minutes.

For each airfield that is scheduled to have 24 or fewer aircraft/day use the airfield, the Contractor shall provide or arrange to have provided an emergency notification process and a minimum of one vehicle, which can respond and be at the incident aircraft on the airfield within 15 minutes.

The vehicle must carry protective clothing for the emergency responder(s), appropriate equipment/tools to extract the incident pilots, enough fire suppression agent to fight a small external fire during pilot extraction, a first aid kit, and any airfield required vehicle requirements. The Contractor shall also ensure the emergency responder(s) are properly trained in first aid, aircraft fire suppression, pilot extraction procedures, and airfield emergency response procedures. The Contractor shall also ensure the appropriate communications equipment (e.g., radio, cell phone, etc.) is available for use by the responder(s). The Contractor shall submit an emergency, fire, crash, rescue services plan for approval IAW Appendix A-4. The plan must be reviewed annually or when changes are needed and updated as required. Changes to the plan must be approved by the Chief COR.

1.2.1.11 Student Transportation. The Contractor will transport students to and from lodging, dining facilities, flight line, academics, etc. if required. The Contractor shall also provide a means to transport students between the training facilities and nearby airports that provide scheduled airline service. This service must be provided at convenient intervals and on a schedule known in advance to students planning to arrive and depart IFT by commercial airline.

The Contractor shall submit a student transportation plan for approval IAW Appendix A-4. The plan must be reviewed at least annually, updated as required, and changes to the plan must be approved by the Chief COR.

1.2.1.12. Contractor Instructors/Trainers Professional and Unprofessional Relationships.

1.2.1.12.1 The Contractor shall require CFls to present themselves as positive role models for students. CFls shall develop, and maintain at all times, a positive, professional instructor-student relationship. Unacceptable techniques may include, but are not limited to fear, sarcasm, ridicule, use of inappropriate or offensive language, or any other verbal or nonverbal communication intended to demean or harass the student or any demographic group.

1.2.1.12.2. The Contractor shall comply with AETCI 36-2909, Recruiting, Education, and Training Standards of Conduct, and will take immediate action to resolve violations of the prohibition on unprofessional relationships. Specifically, the Contractor should understand the following:

1.2.1.12.3. Unprofessional relationships include relationships involving faculty, staff, trainees, cadets, students, recruiters, recruits, applicants, and first-term Airmen who participate in the Recruiter Assistance Program (RAPpers). Whether pursued on or off duty relationships are unprofessional when they detract from the authority of superiors or result in (or reasonably create the appearance of) favoritism, misuse of office or position, or the abandonment of organizational goals for personal interests. Unprofessional relationships include relationships between officers;

between enlisted members; between officers and enlisted members; between recruiters and recruits, applicants, or RAPpers; between RAPpers and recruits or applicants; and between military personnel and civilian employees or contractor personnel.

1.2.1.12.4. If practices, techniques, personal appearance, or conduct of Contractor personnel becomes detrimental to the accomplishment of the mission as determined by the United States Government (USG), the CO will provide written notification of such conditions to the Contractor. Following such notification, the Contractor shall remedy the situation within 24 hours. In addition, the USG reserves the right to pursue other remedies available under the provisions of this contract as necessary.

1.2.1.13. Contract Manpower Reporting. The contractor shall report all un-loaded direct labor hours and unburdened direct labor dollars required for performance of services provided under this contract. After the prime contractor has reported its data, subcontractors are required to report their information. The prime contractor has overall responsibility for ensuring subcontractors enter their respective data. The contractor must completely fill in all required data fields.

1.2.1.13.1 The Contractor Manpower Reporting Application (CMRA) secure data website (http://www.ecmra.mil ) is the collection point for this information. Data for Air Force service requirements must be input at the Air Force CMRA link at http://www.ecmra.mil . User manuals are available at the Army CMRA link on the website. Contractors may direct questions to the CMRA help desk.

1.2.1.13.2. Reporting. Reporting inputs will be for the direct labor executed during each Government fiscal year (FY), which runs 1 October through 30 September.

http://www.ecmra.mil/ http://www.ecmra.mil/

1.2.1.13.3. While inputs may be reported any time during the FY, all data for the FY shall be reported no later than 31 October of each calendar year.

1.2.1.13.4. Notify the contracting officer (CO) via e-mail when all prime contractor and subcontractor input is complete.

1.2.1.13.5 Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.2.2 AIRCRAFT. The contractor will provide sufficient numbers of aircraft to meet student loads and graduation dates. The Contractor shall use identically configured / standardized types of aircraft to execute this contract. If the Contractor uses more than one type of aircraft, students shall be restricted to the type of aircraft in which they begin training. The Contractor shall submit an aircraft acquisition plan for approval IAW Appendix A-4. Changes to the plan must be approved by the Chief COR. The Government specifies the following as minimum IFT aircraft specifications.

1.2.2.1 Minimum Requirements. Aircraft must have FAR Part 91-required equipment for day/night, VFR flight in controlled airspace and meet all of the minimum requirements listed below to be considered acceptable by the Government to execute this contract. Higher requirements may be stipulated if the Contractor proposes to operate from an airfield that normally experiences density altitudes above 7,000 feet.

1.2.2.1.1 FAA certificated for normal category or higher – only FAA certificated aircraft that abide by the FAA’s air worthiness process may be employed.

1.2.2.1.2 Tri-cycle gear.

1.2.2.1.3 Crosswind: 15 Knots minimum.

1.2.2.1.4 Aircraft Weight & Balance: For center of gravity and maximum takeoff weight considerations: As light as one solo student weighing 113 pounds, as heavy as 277 pounds, or two aircrew weighing a total of 450 pounds (which includes flight suit, boots, and checklists, but does not include survival equipment stored on the aircraft).

1.2.2.1.5 Flight duration: Aircraft must be able to fly a 2.0 hour training sortie plus 30 minutes fuel reserve.

1.2.2.1.6 Climb rate: 500 feet per minute (FPM) at a density altitude of 7,000 feet with 450 pounds of aircrew and the fuel load required to comply with the requirements of paragraph

1.2.2.1.5 above.

1.2.2.1.7 Area performance: Perform a sustained level 45-degree banked turn at a density altitude of 7,000 feet.

1.2.2.1.8 Aborted takeoff: At a density altitude of 7,000 feet, zero headwind, dry runway, at maximum gross weight, accelerate to takeoff speed using normal takeoff procedures, recognize a malfunction, immediately retard throttle to idle, and transition to maximum braking effort within three seconds. The aircraft must be able to accelerate and stop as described within a total of 3500 feet.

1.2.2.1.9 Aircrew size: Shall accommodate students 64 inches to 77 inches tall, and sitting heights of 34 inches to 40 inches.

1.2.2.1.10 Avionics: Dual Communication with global positioning system (GPS) navigation, audio panel, integral intercom, and, other avionics as required by the FAA (e.g., ADS-B out in 2020).

1.2.2.1.11 Noise level: Noise Level: Aircraft fly-over noise levels, measured IAW the guidance in Federal Regulation Part 36, may not exceed 82dB.

1.2.2.1.12 Stall: Aircraft must maintain aileron and rudder effectiveness throughout stalls under the following circumstances.

· Trim aircraft for 1.3 VStall

· Bleed airspeed at 1-2 KlAS / sec (unaccelerated stall)

· Perform straight ahead and turning stalls

· Perform power on (full power) and power idle

· Perform stalls clean and in normal landing configuration

· Perform stalls coordinated and uncoordinated (full rudder and opposite aileron held for one second at time of stall)

1.2.2.1.13 Stability and control: Aircraft must meet minimum longitudinal static stability constraints (speed stability):

· For stick controllers, aircraft must display a minimum of 0.12 pounds per knot speed stability from a trim airspeed of 100 knots indicated airspeed (KIAS) through + / - 30 KIAS from trim.

· For yoke controllers, aircraft must display a minimum of 0.25 pounds per knot speed stability from a trim airspeed of 100 KIAS through + / - 30 KIAS from trim.

1.2.2.1.14 Aircraft flight controls: All aircraft flight and fuel controls, and circuit breakers must be accessible from both seats, with seat belts / shoulder harnesses fastened.

1.2.2.1.15 Ground Operations: Aircraft walk-around must be performed in less than 15 minutes, with required pre-flight items easily and safely inspected.

1.2.3 ADMINISTRATIVE MANAGEMENT.

1.2.3.1 Insurance.

1.2.3.1.1 Aircraft Public and Passenger Liability Insurance. The Contractor, and any subcontractors, as applicable, shall procure and maintain at all times Aircraft Public and Passenger Liability Insurance against death, bodily injury, and property damage. Such insurance shall be designated to protect the personnel involved in IFT, including all Government employees, and shall indemnify and defend the US Government from all claims arising out of acts or omissions of the contractor and/or participants in the IFT Program. This insurance shall be procured and maintained in limits of not less than $200,000 per person; $500,000 with respect to any one person injured or killed, other than passenger liability; $200,000 per occurrence for property damage; and, subject to that limit per person, an aggregate limit of $1,000,000 with respect to any number of persons injured or killed as a result of any one accident.

1.2.3.1.2 Automobile Liability Insurance. The Contractor, and any subcontractors, as applicable, shall procure and maintain at all times automobile liability insurance. The policy shall provide for bodily injury and property damage liability covering the operation of all motor vehicles used in connection with performing the contract. Policies covering motor vehicles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

1.2.3.1.3 Comprehensive Insurance. The Contractor and any subcontractor shall maintain a comprehensive, all-risk insurance policy covering loss to the training aircraft. Said policy shall facilitate repair or replacement of damaged or destroyed aircraft as a result of acts or omissions by the Contractor’s employees and invitees, including, but not limited to, government employees associated with the IFT program.

1.2.3.1.4 Insurance Policies. All insurance policies shall bear appropriate endorsement whereby the insurance carrier waives any right of subrogation acquired against the United States of America by reason of any payment under such policy, and such policy shall further provide that the CO receives 30 days prior notice before cancellation of such policy or reduction of coverage thereunder can be effective. For all insurance policies, the Contractor shall, prior to the performance of this contract and the performance of an option period or 30 days prior to the expiration of insurance coverage, submit to the Contracting Office either (a) a certified copy of the insurance policy actually procured and maintained, or (b) an insurance certificate issued by the insurance company verifying coverage in conformity with this contract.

1.2.3.1.5 Insurance Deductible. The Contractor’s CFIs conducting dual instruction lessons with a student or when flying with a military flight instructor shall at all times be designated the Pilot in Command, and the Government will not assume any liability including, but not limited to the insurance deductible. In instances when the Contractor’s CFI cannot be designated Pilot in Command, the Government will be responsible only for the Contractor’s deductible, not to exceed $1,000, for accidents or incidents caused by solo students or military instructors covered under the Contractor’s provided insurance as specified above in paragraph 1.2.3.1.

1.2.3.2 Release of Information to the Media and General Public. The Contractor must coordinate with HQ AETC Public Affairs (PA) office regarding any media or public inquiries that involve USAF students. HQ AETC/PA will be the sole releasing authority for information to the media and the public regarding Air Force students or activities. AETC/PA may delegate this responsibility. AETC/PA will ensure the Contractor is informed which agency has been delegate as the sole releasing authority. (This does not affect the Contractor’s duty to fully cooperate with any cognizant state or federal accident investigation.)

1.2.4 AIRCRAFT MAINTENANCE MANAGEMENT.

1.2.4.1 Aircraft Maintenance and Inspection Policies. The Contractor shall be responsible for complete maintenance and logistics for their aircraft IAW FAA regulations. The Contractor shall follow all aircraft manufacturer’s recommended maintenance procedures / time change / overhaul requirements. This includes all manufacturer / vendor required maintenance IAW airframe, engine, and propeller maintenance manuals, and any maintenance required by applicable CFR. The Contractor shall submit an aircraft maintenance plan to the Chief COR for approval IAW Appendix A-4. The plan must be reviewed at least annually, updated as required, and changes to the plan must be approved by the Chief COR.

1.2.4.2 Aircraft Emergencies. The Contractor shall respond immediately to any IFT-related aircraft emergency. The Contractor shall be ready to immediately remove IFT aircraft from the runway. The Contractor shall be responsible for their aircraft that land off field.

1.2.4.3 Maintenance Documentation. The Contractor shall be solely responsible for maintaining all maintenance records. An Air Force Technical Order (AFTO) Form 781A shall be used for each aircraft to familiarize students with standard AF maintenance documents, forms, and procedures. AFTO Form 781As shall be maintained by aircraft registration number and shall include dates, page numbers, all pilot reported discrepancies, corrective actions and / or deferred discrepancies. The Contractor shall retain ownership of these records. Students will log aircraft flight time according to Air Force convention; that is, log flight time from application of takeoff power to landing time plus five minutes or engine shutdown whichever occurs first. The Contractor shall determine which maintenance record entries shall be transferred, if required by CFR, to the appropriate logbook. The AFTO Form 781A can be accessed and printed through the Government network. All maintenance records/logbooks shall be available for Government review upon request.

1.2.4.4 Check / Test Flight Requirements. Test flights shall be conducted as required by CFR.

No students shall be on board during these tests.

1.2.4.5 Headsets. The Contractor shall supply one headset per IFT aircraft for students, one headset for each MFI, and twenty spare sets. Additionally, the Contractor shall provide six “low-profile” headsets for use by students with tall sitting heights. The Contractor shall maintain and repair this supply of headsets.

1.2.5 AIRCRAFT SERVICING.

1.2.5.1 Aircraft Fuel. The Contractor shall provide a means for fueling IFT aircraft with Government funded aviation fuel.

1.2.5.2 Fuel / Oil Storage. All oil drained from aircraft engines during scheduled inspections or any other interval shall be collected and disposed of IAW airfield environmental requirements.

1.2.5.3 Aircraft Movement In / Out of Hangars. Contractor personnel must supervise and guide aircraft movement into or out of hangars, if the aircraft are hangared. Students may assist if necessary.

1.2.6 ENVIRONMENTAL MANAGEMENT.

1.2.6.1 National Environmental Policy Act. The Contractor shall comply with the National Environmental Policy Act, and all federal, state and local laws and regulations regarding environmental concerns.

1.2.6.2 Noise Abatement. The Contractor shall be responsible for identifying an individual, or individuals, in airport management who shall handle calls regarding noise abatement issues.

1.2.7 INFORMATION MANAGEMENT.

1.2.7.1 General. The Contractor shall provide Government personnel access to the original record, electronic, or reproducible copy of records (such as training reports, training records, status reports, FCIF files, maintenance data, training syllabus, etc.) produced in support of this contract.

1.2.7.2 Computer / Automated Data Processing. The Contractor is responsible for acquiring all necessary electronic computer hardware or equipment to produce, update, and maintain the reports, documents, or data files specified in the PWS. To facilitate data exchange compatibility with other AF units, computers provided to government personnel must operate using a Microsoft Windows operating system, and must meet minimum hardware requirements set forth by the Air Force Information Technology Commodity Council, who establishes the Air Force's Standard Desktop Configuration (SDC) for all government computers. The Contractor shall provide computers with USB Common Access Card (CAC) readers to all government personnel (notionally 17 people; but, dependent on the needs of the Government, may be more or less).

These computers must have high speed internet connection and the ability for military personnel to authenticate themselves with government websites such as the Air Force Portal. In addition, the Contractor shall provide a minimum of two network printers to provide printing capability for these computers. The Contractor shall replace the printers and computers with new devices every five years at a minimum or if any major software upgrades (i.e. Operating System upgrade) are mandated as part of the Air Force SDC.

1.2.7.3 Protection of Information. The privacy of all personal student information (such as student rosters and training folders) must be protected. No Contractor employee shall disseminate personal student information outside of Contractor or Government channels.

Nothing in this section shall be construed to conflict with the Contractor’s duty to fully cooperate with any cognizant state or federal accident investigation.

1.2.7.4 Student Training Records. Student Training Records generated under this contract are the property of the US Government.