IFT_Industry_Day_Minutes_-_Final.pdf

INITIAL FLIGHT TRAINING (IFT) CONTRACT RECOMPETE

INDUSTRY DAY MEETING MINUTES

1. In coordination with AETC/A3F, 338th SCONS, and prospective contract bidders, an IFT

Industry Day was held on Wednesday, 11 February 2015, in the 338th SCONS Stillman Conference Room, Bldg 534. One-on-one breakout sessions were held that afternoon in the 338th SCONS/CC Conference Room, Building 853.

2. Meeting Agenda 0900 Arrival 0900-0925 Welcome (Lt Col Victoria Nemmers 338th SCONS/CC) Rules of Engagement (Lt Brooke Pettine 338th SCONS/PKD)

PWS Brief (Mr. Wayne Mudge AETC/A3F) Acquisition Strategy Brief (Mr. Kevin Grant 338th SCONS/PKD)

0925-0930 Discussion 0930 Conclusion

3. Meeting Highlights

a. Rules of Engagement:

i. Lt Pettine stated that written questions regarding the requirement were due

Wednesday, February 19, by COB and that any verbal questions/answers will not be binding.

b. PWS Brief:

i. Mr. Mudge stated the Government estimated a total of 1500 students for

FY17.

ii. Mr. Mudge emphasized that the contractor must provide everything required for the training, which will be governed by FAA rules. He also stated fuel would be paid for by the Government and the contractor would need a means for fueling the aircraft.

iii. On slide 10, Mr. Mudge emphasized that meeting the graduation dates is a key requirement.

iv. On slide 11, Mr. Mudge added to the third bullet that it must be “Air Force like” and in reference to the 4th bullet that the Air Force expects “world class” quality control to ensure an exceptionally safe program.

v. On slide 12, Mr. Mudge stated that the facilities for the military personnel includes .mil access which may be challenging and that the contractors could expect “lots of feedback from the Lts” for the services provided them; e.g., transportation, exercise equipment, billeting, and dining.

vi. On slide 13, Mr. Mudge addressed the bullets and detailed that, for the items listed, there were no specifications stated by the Government other than meeting the PWS requirements.

c. Acquisition Strategy Brief:

i. Mr. Grant made it clear that not every aspect of the Acquisition Strategy had been finalized by the Government. He went on to state that the measurements for Recency/Relevancy had not been established yet.

d. Discussion:

i. Mr. Grant posted a list of questions for the contractors to answer in their one-on-one breakout sessions. He also mentioned that amendments would be posted to the RFI with questions regarding Small Business Subcontracting and participation.

ii. Contractor Questions:

1. Question: Are there any restrictions on small business?

Response: Small Business Participation and Goals have not been established. Industry will be notified once Small Business standards have been determined by the Government.

e. Conclusion:

i. Industry Day Adjourned at 0930

INITIAL FLIGHT TRAINING (IFT) CONTRACT RECOMPETE

INDUSTRY DAY BREAK-OUT MEETING MINUTES

1. Contractor: Will the Government perform site visits on all proposed locations?

Government: We have not yet determined whether we would or not.

2. Contractor: Would split operations be okay or does the operation need to be consolidated?

Government: Currently, there are no restrictions. If the results from market research impact the Government’s requirements, it will be communicated via FBO.

3. Contractor: How will the Government account for delays in training beyond the contractor’s control?

Government: A historic weather average would be used to determine if the contractor had properly accounted for the effects of weather on sortie production but anything beyond the contractor’s control would not be held against them.

4. Contractor: Are there crash crew requirements?

Government: The PWS requires the contractor to provide crash/fire/rescue, but not to Air Force standards.

5. Contractor: Are crash fire rescue the same for Auxiliary Fields?

Government: It is up to the contractor.

6. Contractor: Are there individual estimates for pilots, (CSOs), and RPA students?

Government: Yes, there are anticipated numbers for each group of students that will be presented at the time of RFP.

7. Contractor: Does the seating of the aircraft have to be specific? Also does stick and throttle/yoke and throttle matter?

Government: That question will need to be submitted in writing.

8. Contractor: Who is responsible for Officer Development?

Government: Done by the Air Force personnel who will be assigned to oversee the students.

9. Contractor: Is it possible to add simulators? Can you trade off time for that?

Government: That may be an option, but not a requirement by the Government. No, flying time cannot be traded off for syllabus time.

10. Contractor: So there are 17 staff and 10 military?

Government: Yes, the military are for check rides and not a part of your staff.

11. Contractor: How does the Government plan to pay for fuel?

Government: The fuel staff would work out those details. **Addendum to minutes ** Fuel will be purchased by the contractor on a cost reimbursement basis.

12. Contractor: Will the curriculum material from the incumbent be available? For example, lectures and exams.

Government: That is proprietary data. The Government will provide the syllabus and the contractor will develop the curriculum to fit the syllabus.

13. Contractor: Are training devices used currently?

Government: Flight Training Devices are not currently being used. Any innovations proposed will be considered during the proposal review and if determined to be acceptable, could potentially be incorporated into the syllabus.

Contractor: Is there a preference?

Government: That question will need to be submitted in writing.

14. Contractor: Is there any info on Past Performance recency yet?

Government: Not yet.

15. Contractor: Does the Air Force want the training in a closed environment?

Government: Haven’t established that yet. The goal is to keep Air Force students from other students and away from outside influence during flight training. Also, keep security issues in mind when looking to spread out.

16. Contractor: Is the Government estimate done?

Government: No.

17. Contractor: Is there a specific model of aircraft that must be used for the training?

Government: Go with what you think will be best. We are training/screening the students to determine if they have an aptitude for flying and we are trying to develop the proper attitude for rated service

18. Contractor: Do you expect a large growth and the estimated amount of students to be exceeded?

Government: No, we feel the numbers are reasonably accurate.