Fairchild_Site_Visit_Minutes_(17_Apr_2013).pdf

DEPARTMENT OF THE AIR FORCE

AIR EDUCATION AND TRAINING COMMAND (AETC)

17 Apr 2013

MEMORANDUM FOR AETC/CONS/A4PM

FROM: 36 RQF/MAQI

SUBJECT: Fairchild Site Visit for contract FA300212R0022

1. The Fairchild Site Visit was held 17 April 2013 at 0800 hrs in the 36 RQF conference room. Personnel in attendance were:

2. The meeting opened with introductions followed by the day’s agenda. Contract Solicitation, explanation of one-on-one meetings, rules for the site visit and Past Performance were presented by Ms. Michelle Spencer. Mr. Anthony Agullard briefed how Technical Capability would be evaluated.

Questions/Answers:

- Mr. Dan Adams asked if the slideshow presentations would be available after the site visit.

-- Ms. Michelle Spencer stated the slides would be available and will be posted at FBO.

- Mr. Dan Adams questioned the 8 April 13 suspense question and comment sheet.

-- Mrs. Michelle Spencer explained the discrepancy was a typo and would correct via amendment.

Mr. Dan Adams, Akima Technical Solutions Mr. Raymond James, Doss Aviation, INC.

Maj Johnson 36 RQF/CC Ms. Ma. Elena Cortezano AETC/CONS (via conference line) Mr. Anthony Agullard AETC/A4PM (via conference line) Mr. John Kochart AETC/A4PM (via conference line) Ms. Michelle Spencer AETC/CONS (via conference line) Mr. Kenneth McCright AETC/CONS (via conference line) Ms. Gloria Marshall AETC/CONS (via conference line) Ms. Antoinette Davis AETC/CONS (via conference line) Mr. Todd Joyner AETC/CONS (via conference line) MSgt Bergman 36 RQF/CCOR MSgt Clements 36 RQF/COR

- Mr. Dan Adams had a question about the format that the email questions should be in for the one-on-one meetings.

-- Mrs. Michelle Spencer explained the format in the solicitation was correct.

3. MSgt Bergman briefed the different areas of the Performance Work Statement followed by Major Johnson presenting the 36 RQF MX Site Visit Mission Brief.

Questions/Answers

- Mr. Dan Adams questioned the delivery date for a QC plan.

-- Mr. Anthony Agullard clarified QC Plan is due on Pre-Performance Conference.

- Mr. Dan Adams wanted to know if the maintenance trailer was dispatched for all TDY’s.

-- MSgt Bergman/Maj Johnson explained that the trailer was dispatched on a case by case basis depending on the TDY.

- Mr. Dan Adams had a question on the aircraft FLIR system pertaining to the mounting on the side.

-- Maj Johnson confirmed the mounting location but explained the possibility of that changing depending on a new system installation.

4. Mr. Dan Adams of Akima Technical Solutions and Mr. Raymond James of Doss Aviation, INC both declined the offer to visit the Tacoma Command Post for a site visit.

5. A site visit of the hangar area was conducted at 0850. The visit consisted of the hangar/offices, the maintenance trailer and the flight line and concluded at 0915.

6. If additional information is needed on any issue please contact the COR office @ DSN 657-

3587.

ADRIAN T. BERGMAN, MSGT, USAF

Chief Contracting Officer Representative

1st Ind, 36RQF/CC

Approved/Disapproved.

MATTHEW K. JOHNSON, Major, USAF 36 Rescue Flight and Functional Commander