Space Fence Notice for Interested Parties.pdf

MEMORANDUM FOR INTERESTED PARTIES

DATE: 29 October 2020

FROM: 21 CONS/PKD

350 Dover Street, Ste. 1055 Peterson AFB, CO 80914-1499

SUBJECT: FA2517-21-R-0001 (previous solicitation # FA2517-20-R-0007) Space Fence Operations & Maintenance (O&M) Pre-proposal Conference/Virtual Site Information Brief

1. A virtual Space Fence O&M Pre-proposal Conference/Site Information Brief, to include a presentation of information on the Space Fence Operations Center and Sensor Site 1, is anticipated to be held via WebEx on 19 November 2020 from 0900 - 1100 (Mountain Time). Any change to the date or time will be addressed with the posting of revised memorandum to beta.Sam.gov.

a. Due to connectivity constraints, offerors participating in the virtual Pre-proposal Conference/Site

Information Brief will be limited to no more than five (5) representative connections, to include teaming partners and/or subcontractors. Submit the names, titles and contact information for all attendees by 10 November 2020 as specified below.

b. Offerors are requested to submit questions related to this notification to the point of contacts noted below not later than (NLT) 10 November 2020. Information provided during this event shall not qualify the terms and conditions of the final solicitation and specifications. Terms of the final solicitation and specifications will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

c. Minutes of the conference shall be posted with the presentation brief, questions (on a non-attribution basis) and answers.

d. It is incumbent on the participants to ensure connectivity and troubleshoot technical difficulties.

An alternative telecom number will be provided in the WebEx invite. Participants should only use one means of connectivity.

e. Prior to this event, Industry should thoroughly review the draft Inter-Agency Agreement included in the Bidder’s Library.

f. Information related to accessing the DoD SAFE site for non-CAC holders will be provided in the Pre-proposal Conference/Site Information Brief and in the Bidder’s Library. Offerors are responsible for following this guidance to ensure DoD SAFE accessibility.

2. Required Information and Submission Instructions:

a. In order to ensure access to the virtual event, all companies interested in attending the site visit must submit the following information:

i. Company name and address

ii. Full name(s) of those representative(s) planning to attend

iii. Representative(s) official company title/affiliation

iv. Representative(s) email address

v. Representative(s) contact phone number

b. Read and delivery receipts shall be used for all correspondence.

c. Late requests shall not be accommodated.

d. Submit requested information via email, to the Lead Contracting Officer, Kim Limón at kim.limon@spaceforce.mil, with courtesy copies to Diana Cramer at diana.cramer.1@spaceforce.mil, Charles Warren at charles.warren.15@spaceforce.mil, and Al Young at alexander.young@spaceforce.mil AS SOON AS POSSIBLE, but NLT 1200 MT on 10 November 2020.

e. Please ensure your email has your Company Name and “Virtual Space Fence O&M Pre-proposal Conference/Site information Brief” in the Subject line. Registration for this event closes at 1200 MT on 10 November 2020. Please ensure you have received confirmation of your registration NLT 12 November 2020, 1200 MT.

Kim Limón Contracting Officer

Attachments

1. Draft Agenda

2. WebEx Participant Guide

WebEx Meeting Center Participant Quick Start Guide

Please read carefully and print all instructions for the Online Sessions using WebEx!

Note: There will not be anyone available to assist or answer questions regarding connecting to the session on the day of the event.

Joining a WebEx Meeting In order to join a meeting via WebEx, you will get the URL from your Registration Confirmation Email. Copy the meeting URL and paste it to your browser.

Once you paste the URL into your browser, hit Enter. Fill in your name and email address then click on the green “Join Meeting” button. Below is an example of what your screen will look like.

Audio For CONUS participants:

Once you join the meeting you will see several options for audio. A pop-up will appear similar to the one below.

The “Call Me” or “Call Using Computer” options are the preferred connection methods.

Your options for audio are:

Call Me - Enter your phone number and select Call Me. You will receive a call. Enter whatever information you are prompted to enter (1, meeting number, etc.).

I Will Call In - Dial the phone number shown on your screen. You may be prompted to enter the meeting Access Code and Attendee ID.

Call Using Computer - Choose this option to connect via your computer

For OCONUS participants:

Once you join the meeting you will see several options for audio. A pop-up will appear similar to the one above. The “Call Using Computer” or the “I Will Call In” options are the preferred connection methods if you are participating outside of the Continental United States.

Click the “All Global Call-in Numbers” link Select the Country you are calling from Call the number provided Enter the Access Code and the Attendee ID number

Communicating During the Session

Once in the WebEx room, all microphones will be muted. The only way you can communicate is through the chat function. Type any questions you have into the chat window. See below.

WebEx Mobile App

If you would like to join from your mobile device versus a PC, you have the option of downloading the Webex Mobile App.

For Android devices https://play.google.com/store/apps/details?id=com.cisco.webex.meetings For Apple devices https://itunes.apple.com/us/app/cisco-webex-meetings/id298844386

Once you’ve downloaded the app you can join a meeting by selecting join meeting then entering the meeting

URL.

Space Fence Operations & Maintenance Pre-proposal Conference/ Site Information Brief Agenda

Welcome and Administrative Comments Kim Limón, Contracting Officer John Benjamin, Program Manager

Space Fence Acquisition Information Kim Limón, Contracting Officer John Benjamin, Program Manager

SOC at Huntsville Brief Maj Sanchez

Sensor Site 1 at Kwajalein Brief Maj Sanchez/Dean MacNicol

Questions From Registered Participants

Closing Remarks Kim Limón, Contracting Officer