Notice of Space Fence Pre-solicitation Conference.pdf

NOTICE OF PRE-SOLICITATION CONFERENCE

FROM: 21 CONS/PKD

350 Dover Street, Ste. 2225 Peterson AFB, CO 80914

SUBJECT: FA2517-20-R-0007 Space Fence S-Band Radar Operations & Maintenance:

Pre-solicitation Conference and One-on-One Meetings.

1. General

a. The Government will be conducting a Pre-solicitation Conference followed by one-on-one sessions with industry on 24-25 September 2020. Details provided below.

b. The Space Fence draft Request for Proposal (RFP), draft Performance Work Statement (PWS), and other documents has been posted to the Government-wide point of entry website at http://www.beta.sam.gov under solicitation number FA2517-20-R-0007. Please review these documents and provide a list of questions for the Government to address in a one-on-one meeting by the deadline listed in paragraph 4.b. below. Answers to questions submitted before, during and after the Pre-solicitation Conference will be redacted for company information, compiled, and made available on http://www.beta.sam.gov to all offerors.

2. Pre-Solicitation Conference

a. The Space Fence Pre-solicitation Conference is scheduled for 24 September 2020, from 0900-

1100. This will be a Virtual Event. Briefings will be provided via WebEx/teleconference. Vendors must provide contact information and be acknowledged in order to receive a WebEx meeting invite and teleconference number. If you access through WebEx, do not use the teleconference number – this will create feedback. The invite will provide the link and any necessary access information. Do not forward the invite – participation will be limited to identified representatives.

b. All interested attendees must RSVP by the deadline listed in paragraph 4.a. below. To RSVP, please send an email to the contacts shown in paragraph 4.a. Ensure the following information is provided and designate the primary and alternate representatives:

i. Company name and address

ii. Full name of representatives planning to participate

iii. Representative(s) official company title/affiliation

iv. Representative(s) contact phone number

v. Representative(s) email address

vi. Primary, Alternate, or Other Representative

c. Upon receipt of your company’s information, you will be added to the attendee list and a WebEx invitation/teleconference information will be sent to the representatives designated in your email.

Due to meeting size limitations, no more than two (2) representatives from each prospective prime and/or subcontractor will be allowed to participate. If the Government reaches the maximum number of participants allowed by the WebEx application or teleconference number, the Government may restrict the meeting to the primary and/or alternate representatives. Questions at the end of the presentation will be accepted from the designated representative(s) identified in the RSVP only. Please identify yourself and your company prior to asking a question.

d. The Government is providing general WebEx Instructions, but it is incumbent on the participant to ensure connectivity and troubleshoot technical difficulties.

http://www.beta.sam.gov/

3. One-on-One Meetings

a. An opportunity for one-on-one meetings is available via teleconference or WebEx. Please note, this is not a marketing opportunity; rather, it is a chance to ask questions of the technical experts and to provide feedback on the draft RFP and the draft PWS.

b. One-on-One meeting participation is limited to two (2) persons per prospective prime and/or subcontractor. Please submit the name, title, and contact information of each representative that will participate in the one-on-one session, by the deadline listed in 4.a. below. Indicate if a WebEx or teleconference is preferred.

c. Meeting time slots will be assigned by the Government to interested companies. Each one-on-one meeting will be no longer than 30 minutes and will begin at 0800 on 25 September 2020. There may be limited one-on-one time slots available the afternoon of 24 September 2020.

d. The Government is providing general WebEx Instructions, but it is incumbent on the participant to ensure connectivity and troubleshoot technical difficulties.

4. RSVP Instructions and RFP Questions

a. Deadline to RSVP for the Pre-solicitation Conference Day and One-on-One sessions:

1400 on 22 September 2020. The Subject Line of your RSVP should be as follows:

RSVP for Space Fence Pre-solicitation Conference and One-on-One Sessions.

Submit RSVPs to: Kim Limón at kim.limon@spaceforce.mil , Diana Cramer at diana.cramer@spaceforce.mil, Charles Warren at charles.warren.15@spaceforce.mil , and Alexander Young at alexander.young@spaceforce.mil .

b. Deadline for submitting all questions related to the draft RFP and attachments:

1400 on 22 September 2020. The Subject Line for your email containing questions should be:

Questions – Space Fence One-on-Ones. Please submit questions to: Kim Limón, Lead Contracting Officer, at kim.limon@spaceforce.mil, 719-556-5689 and to Diana Cramer, Contracting Officer, at diana.cramer.1@spaceforce.mil, 719-556-8775. Requested information will not be accepted over the telephone, but calls to clarify information are welcome.

KIM LIMÓN

Contracting Officer

Attachments:

1. Agenda

2. Ground Rules

3. WebEx Instructions mailto:kim.limon@spaceforce.mil mailto:diana.cramer@spaceforce.mil mailto:charles.warren.15@spaceforce.mil mailto:alexander.young@spaceforce.mil mailto:kim.limon@spaceforce.mil mailto:diana.cramer.1@spaceforce.mil

Attachment 1 Space Fence S-Band Radar Operations & Maintenance Virtual Pre-solicitation Conference

Draft Request for Proposal (RFP) #FA2517-20-R-0007 Agenda

September 24-25 2020

Government Representatives:

Kim Limón, Lead Contracting Officer Peterson AFB, CO 21 CONS/PKD Diana Cramer, Contracting Officer Peterson AFB, CO 21 CONS/PKD John “JB” Benjamin, Program Manager Peterson AFB, CO P-S Gar/PMD Laura McDonough, Program Manager Peterson AFB, CO P-S Gar/PMD Alexander Young, Quality Assurance Manager Peterson AFB, CO P-S Gar/PMD Charles Warren, Quality Assurance Manager Peterson AFB, CO P-S Gar/PMD Jeff Wiseheart, Technical Director Peterson AFB, CO Del 2/TD Dean MacNicol, Chief of Maintenance Peterson AFB, CO Del 2/MA Mike Shonka, Civil Engineering Site Support Peterson AFB, CO 21 CES/CENP Bob Tomlinson, Environmental Site Support Peterson AFB, CO 21 CES/CEIE Major Bryan Sanchez, Detachment Commander Redstone Arsenal, AL 20 SPCS, Det 4

Day 1 – Thursday, 24 September 2020 Morning, Virtual Meeting Event 1: Pre-solicitation Briefing

Time: 0900 to 1100 (online NLT 0900) Mountain Daylight Time (MDT) Place: Virtual event, WebEx/telecom

Proposed Agenda:

Government Introductions Administrative Comments Purpose of Pre-solicitation Conference Ground Rules for Pre-Solicitation Conference and One on Ones Space Fence Mission Briefing Performance Work Statement (PWS) Requirements Risk Assessment Proposed Contract Information Proposed Acquisition Information Proposed Source Selection Criteria Special Considerations Organizational Conflict of Interest (OCI) Anticipated Acquisition Schedule Questions

Lunch/Break: 1130 to 1330 (MDT)

Event 2: One on One Discussions, 24 September 2020

Time: 1340 (MDT) Based on reservations Virtual Events/Teleconferences 30 Minute Time Slots, 10 Minute breaks between

Day 2 – Friday 25 September 2020

Event 1: One-on-One Discussions with Industry

Time: 0900 (MDT) Based on reservations Virtual Event/Teleconferences 30 Minute Time Slots, 10 minute breaks between

Attachment 2

Space Fence Pre-solicitation Conference Ground Rules

Peterson AFB, Colorado 24-25 September 2020

Purpose:

This is an open forum to provide information to industry on requirements and processes for the Space Fence acquisition and to obtain feedback from industry on:

• Draft Request for Proposal (RFP)

• Draft Performance Work Statement (PWS)

Contractor recommendations may or may not be incorporated into Government documents.

The Government anticipates the use of WebEx or teleconferences to facilitate the Pre-solicitation Conference and the One on One sessions.

Pre-Solicitation Conference Ground Rules:

• No Non-Governmental Recording.

• Turn off cell phone ringers.

• The following will be posted to https://beta.sam.gov/ :

• All briefings

• Attendance roster

• Questions & answers, to include one-on-one sessions (all Q&A’s will be compiled and posted on a non-attribution basis).

• Proprietary questions & answers will be addressed with individual companies and will NOT be posted on https://beta.sam.gov/.

• Ideas and information presented may be recorded and publicized on (https://beta.sam.gov/) or otherwise recorded for this event.

• General questions may be answered during the briefings at PCO’s discretion.

• The Government WebEx host will acknowledge each speaker and attempt to provide equal opportunity and time to speak. Please allow others to express themselves without interruptions.

• Use of the WebEx feature to raise your hand is encouraged; identify yourself by name, title, and company.

• If in a teleconference, please identify yourself by name, title, and company. Proceed with comment or question after recognition by a Government representative.

• No additional information will be provided by the Government that has not already been published or presented.

• There will be no side‐bar meetings with any Government entity.

https://beta.sam.gov/ https://beta.sam.gov/ https://beta.sam.gov/

• No agreements, promises, or other commitments are made or implied by the Government or contractors participating in the Pre-solicitation Conference.

One-on-One Session Process:

• All one-on-ones will be conducted virtually.

• Ensure your contact information is accurate, since a WebEx invitation or teleconference invite will be issued based on that information.

• Each interested company will be allotted a firm 30-minute session. If you are late dialing in/accessing the meeting, you will only have whatever remains of your 30 minutes.

• There will be no side‐bar meetings with any Government entity.

• There is no guarantee the Government will implement or react to the concerns, comments or ideas presented by the contractor at the one-on-one sessions.

• Neither side shall make a presentation during the one-on-one sessions.

• The Government reserves the right to end the meeting if the participants do not adhere to acceptable topics.

• No agreements, promises or other commitments are made or implied by the Government or contractors participating in the one-on-one sessions.

Acceptable Topics for One-on-One Communications:

• Any information about Space Fence which has already been made accessible to the public or is otherwise available to all potential offerors.

• Any lessons learned from historical information about prior contracts that are relevant to Space Fence.

• Information that describes the federal procurement process as defined in the Federal Acquisition Regulations (FAR), DFARS, AFFARS or other published procurement policy documents.

• Procurement specific information already published such as information contained in the draft PWS, Sources Sought, draft RFP, etc.

Unacceptable Topics for One-on-One Communications:

• Proprietary or confidential business information of contractor(s) or other business entities performing similar ongoing efforts.

• Marketing pitches or contractor capability presentations.

• Privacy Act protected information such as existing contractor employees' personal data.

• Speculation on what the Government might be looking for in the proposals.

• Performance of contractors providing similar requirements who could be potential competitors of Space Fence.

WebEx Meeting Center Participant Quick Start Guide

Please read carefully and print all instructions for the Online Sessions using WebEx!

Note: There will not be anyone available to assist or answer questions regarding connecting to the session on the day of the event.

Joining a WebEx Meeting In order to join a meeting via WebEx, you will get the URL from your Registration Confirmation Email. Copy the meeting URL and paste it to your browser.

Once you paste the URL into your browser, hit Enter. Fill in your name and email address then click on the green “Join Meeting” button. Below is an example of what your screen will look like.

Audio For CONUS participants:

Once you join the meeting you will see several options for audio. A pop-up will appear similar to the one below.

The “Call Me” or “Call Using Computer” options are the preferred connection methods.

Attachment 3 https://daunet.dau.mil/social/groups/127/Pages/Wiki/Participant%20Guide.aspx https://daunet.dau.mil/social/groups/127/Pages/Wiki/Participant%20Guide.aspx

Your options for audio are:

• Call Me - Enter your phone number and select Call Me. You will receive a call. Enter whatever information you are prompted to enter (1, meeting number, etc.).

• I Will Call In - Dial the phone number shown on your screen. You may be prompted to enter the meeting Access Code and Attendee ID.

• Call Using Computer - Choose this option to connect via your computer

For OCONUS participants:

Once you join the meeting you will see several options for audio. A pop-up will appear similar to the one above. The “Call Using Computer” or the “I Will Call In” options are the preferred connection methods if you are participating outside of the Continental United States.

• Click the “All Global Call-in Numbers” link

• Select the Country you are calling from

• Call the number provided

• Enter the Access Code and the Attendee ID number

Communicating During the Session

Once in the WebEx room, all microphones will be muted. The only way you can communicate is through the chat function. Type any questions you have into the chat window. See below.

WebEx Mobile App

If you would like to join from your mobile device versus a PC, you have the option of downloading the Webex Mobile App.

For Android devices https://play.google.com/store/apps/details?id=com.cisco.webex.meetings For Apple devices https://itunes.apple.com/us/app/cisco-webex-meetings/id298844386

Once you’ve downloaded the app you can join a meeting by selecting join meeting then entering the meeting

URL.

https://play.google.com/store/apps/details?id=com.cisco.webex.meetings https://itunes.apple.com/us/app/cisco-webex-meetings/id298844386